Office Health & Safety Audit - SHM

• Office Inspection Checklist

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

General

• Do you share the building with any other (non-group) Companies?

  Yes

  No

  N/A

• How many staff based in the office

• How many floors are there in the building and what are they?

• Which floors are included in demise?

• Is the office in a flood risk area

  Yes

  No

  N/A

Office Presentation

• Signage in good order

  Yes

  No

  N/A

• External paint work in good order

  Yes

  No

  N/A

• Overhead structure safe and secure

  Safe

  At Risk

  N/A

• Window display all current? With EPC and above an E rating, correct letting fees displayed

  Yes

  No

  N/A

• Public notices on show, H&S policy statement, employer insurance

  Yes

  No

  N/A

• Regulation certificates on display (HSE law poster)

  Yes

  No

  N/A

• Registered Office notice on display

  Yes

  No

  N/A

• What Version of Fee Poster in Display?

• Lettings Displayed

  Yes

  No

  N/A

• Praise board

  Yes

  No

  N/A

• Arla sticker on Display?

  Yes

  No

  N/A

• New Homes Sticker on Display

  Yes

  No

  N/A

• TPO Sticker on Display, and brochures / booklets

  Yes

  No

  N/A

• No smoking sign up

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Computers

• Desktops checked, nothing important saved on it?

  Yes

  No

  N/A

• S drive checked, all data not required has been deleted

  Yes

  No

  N/A

• Outlook sizes checked, less than 2 gb? please list which staff has more than 2 gb, ensure deleted and sent items are to a minimum.

• Other Observations?

• Actions required to rectify

Office Keys

• Key procedure in place?

  Yes

  No

  N/A

• Key racks, safe and locked at night

  Yes

  No

  N/A

• Key log book, up to date and lock away at night, not labelled

  Yes

  No

  N/A

• Empty key hooks?

  Yes

  No

  N/A

• key log checked against key book (key audit carried out?)

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Electrical Safety

• Are there any broken plugs or outlets?

  Yes

  No

  N/A

• Are there any frayed or damaged leads?

  Yes

  No

  N/A

• Are all fixed wiring installations inspected on a regular basis by a qualified and competent person?

  Yes

  No

  N/A

• Is there evidence of up to date PAT on electrical items?

  Yes

  No

  N/A

• Are there any extension leads across the floor?

  Yes

  No

  N/A

• Are there multiple double adaptors in a series?

  Yes

  No

  N/A

• Are there signs of overloading of power boards, power points?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Fire Control

• Is there a fire alarm installed in the premises?

  Yes

  No

  N/A

• Are all Fire logs up to date? Smoke alarm tests weekly, safety lights monthly, evacuation 6 monthly

  Yes

  No

  N/A

• Are fire extinguishers in place & signed?

  Yes

  No

  N/A

• Are fire extinguishers within service dates?

  Yes

  No

  N/A

• Are all fire/emergency exit signs in place?

  Yes

  No

  N/A

• Has there been a full fire evacuation in the last 6 months?

  Yes

  No

  N/A

• Are exits clear of obstructions?

  Yes

  No

  N/A

• Are all fire doors shut but not locked?

  Yes

  No

  N/A

• Is emergency lighting operable?

  Yes

  No

  N/A

• Does fire equipment appear to be in good condition?

  Yes

  No

  N/A

• Has a fire risk assessment been carried out? ( copy in H&S folder)

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Walkways, Stairs and Ladders

• Are floor areas clean, dry and free from slip/trip hazards?

  Yes

  No

  N/A

• Are walkways kept clear?

  Yes

  No

  N/A

• Are stairs in good condition?

  Yes

  No

  N/A

• Are handrails in place, where required?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

• Yes

  No

  N/A

First Aid/Accident Reporting & Investigations / Hazards reporting

• Is there a first aid kit/cabinet available and accessible?

  Yes

  No

  N/A

• Is there an accident report book ( forms)

  Yes

  No

  N/A

• Are employees aware of location of first aid kit?

  Yes

  No

  N/A

• Have there been any reportable accidents recently?

  Yes

  No

  N/A

• Are there accident/incident/near miss reports?

  Yes

  No

  N/A

• Is the first aid kit adequately stocked and in date?

  Yes

  No

  N/A

• All accidents and hazards reported to Operations director?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

General Housekeeping

• Office network cabling neat and tidy?

  Yes

  No

  N/A

• Data protection destruction of paper data, archiving of electronic data

  Yes

  No

  N/A

• Are work areas clear of rubbish?

  Yes

  No

  N/A

• Are items not in use stored appropriately?

  Yes

  No

  N/A

• Are bins full & overflowing?

  Yes

  No

  N/A

• Is there evidence of general clutter?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Office Safety

• Are staff aware we offered a contribution towards eye tests?

  Yes

  No

  N/A

• Are work station layouts suitable?

  Yes

  No

  N/A

• Is lighting adequate for work tasks?

  Yes

  No

  N/A

• Are light fittings clean and in good condition?

  Yes

  No

  N/A

• Are diffuser covers in place and securely fixed where required?

  Yes

  No

  N/A

• Is furniture appropriate and sound?

  Yes

  No

  N/A

• Is air conditioning maintained?

  Yes

  No

  N/A

• Is the office clean and tidy?

  Yes

  No

  N/A

• Are floor coverings sound?

  Yes

  No

  N/A

• Are filing cabinets drawers kept closed when not in use?

  Yes

  No

  N/A

• Is there glare or reflections on computer screens?

  Yes

  No

  N/A

• H & S folder and Asbestos folder on premises

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Asbestos Management Record

• Is there Asbestos in the office

  Yes

  No

  N/A

• Any action required for the Asbestos Management

  Yes

  No

  N/A

• If actions required have they been carried out and labels checked?

  Yes

  No

  N/A

• Other Observations?

Storage

• Are materials stored so they will not fall?

  Yes

  No

  N/A

• Are materials stored so that good manual handling practices can be applied, therefore safe retrieval?

  Yes

  No

  N/A

• Are storage racks/cupboards in sound condition, not overloaded?

  Yes

  No

  N/A

• Are racks free from projection, sharp edges?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Welfare Matters

• Are toilets clean?

  Yes

  No

  N/A

• Are kitchen facilities/lunchrooms clean?

  Yes

  No

  N/A

• Is drinking water available?

  Yes

  No

  N/A

• Are there washing facilities?

  Yes

  No

  N/A

• Actions required to rectify

Annual compliance checks (done centrally) use for cross check works carried out

• Gas safety's cert

  Compliant

  Non-Compliant

  N/A

• Electrical safety check

  Compliant

  Non-Compliant

  N/A

• PAT test

  Compliant

  Non-Compliant

  N/A

• Air conditioning service annually?

  Compliant

  Non-Compliant

  N/A

Risk Assessments

• Is the risk assessment regularly reviewed to take into account changes in working practice?

  Yes

  No

  N/A

• Step 1<br>List significant hazards

  Safe

  At Risk

  N/A

• Observations?

• Step 2<br>List group of people who are at risk from the significant hazards found

  Yes

  No

  N/A

• Observations?

• Step 3<br>List existing controls or notes where the information may be found. List risks which are not adequately controlled and the action needed.

  Safe

  At Risk

  N/A

• Observations?

• Step 4<br><br>Significant Findings

  Yes

  No

  N/A

• Observations?

• Has a suitable & sufficient general workplace risk assessment been undertaken for the premises?

  Yes

  No

  N/A

Opportunity for Improvement

• Other Observations?

• Corrective Actions

• Signed Office Manager

  Sign

• Signed by

  Sign