• Office Inspection Checklist

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel


  • Do you share the building with any other (non-group) Companies?

  • How many staff based in the office

  • How many floors are there in the building and what are they?

  • Which floors are included in demise?

  • Is the office in a flood risk area

Office Presentation

  • Signage in good order

  • External paint work in good order

  • Overhead structure safe and secure

  • Window display all current? With EPC and above an E rating, correct letting fees displayed

  • Public notices on show, H&S policy statement, employer insurance

  • Regulation certificates on display (HSE law poster)

  • Registered Office notice on display

  • What Version of Fee Poster in Display?

  • Lettings Displayed

  • Praise board

  • Arla sticker on Display?

  • New Homes Sticker on Display

  • TPO Sticker on Display, and brochures / booklets

  • No smoking sign up

  • Other Observations?

  • Actions required to rectify


  • Desktops checked, nothing important saved on it?

  • S drive checked, all data not required has been deleted

  • Outlook sizes checked, less than 2 gb? please list which staff has more than 2 gb, ensure deleted and sent items are to a minimum.

  • Other Observations?

  • Actions required to rectify

Office Keys

  • Key procedure in place?

  • Key racks, safe and locked at night

  • Key log book, up to date and lock away at night, not labelled

  • Empty key hooks?

  • key log checked against key book (key audit carried out?)

  • Other Observations?

  • Actions required to rectify

Electrical Safety

  • Are there any broken plugs or outlets?

  • Are there any frayed or damaged leads?

  • Are all fixed wiring installations inspected on a regular basis by a qualified and competent person?

  • Is there evidence of up to date PAT on electrical items?

  • Are there any extension leads across the floor?

  • Are there multiple double adaptors in a series?

  • Are there signs of overloading of power boards, power points?

  • Other Observations?

  • Actions required to rectify

Fire Control

  • Is there a fire alarm installed in the premises?

  • Are all Fire logs up to date? Smoke alarm tests weekly, safety lights monthly, evacuation 6 monthly

  • Are fire extinguishers in place & signed?

  • Are fire extinguishers within service dates?

  • Are all fire/emergency exit signs in place?

  • Has there been a full fire evacuation in the last 6 months?

  • Are exits clear of obstructions?

  • Are all fire doors shut but not locked?

  • Is emergency lighting operable?

  • Does fire equipment appear to be in good condition?

  • Has a fire risk assessment been carried out? ( copy in H&S folder)

  • Other Observations?

  • Actions required to rectify

Walkways, Stairs and Ladders

  • Are floor areas clean, dry and free from slip/trip hazards?

  • Are walkways kept clear?

  • Are stairs in good condition?

  • Are handrails in place, where required?

  • Other Observations?

  • Actions required to rectify

First Aid/Accident Reporting & Investigations / Hazards reporting

  • Is there a first aid kit/cabinet available and accessible?

  • Is there an accident report book ( forms)

  • Are employees aware of location of first aid kit?

  • Have there been any reportable accidents recently?

  • Are there accident/incident/near miss reports?

  • Is the first aid kit adequately stocked and in date?

  • All accidents and hazards reported to Operations director?

  • Other Observations?

  • Actions required to rectify

General Housekeeping

  • Office network cabling neat and tidy?

  • Data protection destruction of paper data, archiving of electronic data

  • Are work areas clear of rubbish?

  • Are items not in use stored appropriately?

  • Are bins full & overflowing?

  • Is there evidence of general clutter?

  • Other Observations?

  • Actions required to rectify

Office Safety

  • Are staff aware we offered a contribution towards eye tests?

  • Are work station layouts suitable?

  • Is lighting adequate for work tasks?

  • Are light fittings clean and in good condition?

  • Are diffuser covers in place and securely fixed where required?

  • Is furniture appropriate and sound?

  • Is air conditioning maintained?

  • Is the office clean and tidy?

  • Are floor coverings sound?

  • Are filing cabinets drawers kept closed when not in use?

  • Is there glare or reflections on computer screens?

  • H & S folder and Asbestos folder on premises

  • Other Observations?

  • Actions required to rectify

Asbestos Management Record

  • Is there Asbestos in the office

  • Any action required for the Asbestos Management

  • If actions required have they been carried out and labels checked?

  • Other Observations?


  • Are materials stored so they will not fall?

  • Are materials stored so that good manual handling practices can be applied, therefore safe retrieval?

  • Are storage racks/cupboards in sound condition, not overloaded?

  • Are racks free from projection, sharp edges?

  • Other Observations?

  • Actions required to rectify

Welfare Matters

  • Are toilets clean?

  • Are kitchen facilities/lunchrooms clean?

  • Is drinking water available?

  • Are there washing facilities?

  • Actions required to rectify

Annual compliance checks (done centrally) use for cross check works carried out

  • Gas safety's cert

  • Electrical safety check

  • PAT test

  • Air conditioning service annually?

Risk Assessments

  • Is the risk assessment regularly reviewed to take into account changes in working practice?

  • Step 1<br>List significant hazards

  • Observations?

  • Step 2<br>List group of people who are at risk from the significant hazards found

  • Observations?

  • Step 3<br>List existing controls or notes where the information may be found. List risks which are not adequately controlled and the action needed.

  • Observations?

  • Step 4<br><br>Significant Findings

  • Observations?

  • Has a suitable & sufficient general workplace risk assessment been undertaken for the premises?

Opportunity for Improvement

  • Other Observations?

  • Corrective Actions

  • Signed Office Manager

  • Signed by

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.