Office Health & Safety Audit

• Office Inspection Checklist

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Office Presentation

• Signage in good order

  Yes

  No

  N/A

• External paint work in good order

  Yes

  No

  N/A

• Overhead structure safe and secure

  Safe

  At Risk

  N/A

• Window display

  Safe

  At Risk

  N/A

• Public notice on show

  Yes

  No

  N/A

• Register Office notice on display

  Yes

  No

  N/A

• New Homes displayed

  Yes

  No

  N/A

• Lettings Displayed

  Yes

  No

  N/A

• Awards on display

  Yes

  No

  N/A

• Praise board

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Computers

• Desktops checked

  Yes

  No

  N/A

• S drive checked

  Yes

  No

  N/A

• Outlook sizes checked

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Office Keys

• Key procedure

  Yes

  No

  N/A

• Key racks

  Safe

  At Risk

  N/A

• Key log book

  Safe

  At Risk

  N/A

• Aspasia key log against book audit

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Electrical Safety

• Are there any broken plugs or outlets?

  Safe

  At Risk

  N/A

• Are there any frayed or damaged leads?

  Safe

  At Risk

  N/A

• Are all fixed wiring installations inspected on a regular basis by a qualified and competent person?

  Yes

  No

  N/A

• Is there evidence of up to date PAT on electrical items?

  Yes

  No

  N/A

• Are there any extension leads across the floor?

  Safe

  At Risk

  N/A

• Are there multiple double adaptors in a series?

  Safe

  At Risk

  N/A

• Are there signs of overloading of power boards, power points?

  Safe

  At Risk

  N/A

• Other Observations?

• Actions required to rectify

Fire Control

• Are fire extinguishers in place & signed?

  Yes

  No

  N/A

• Are fire extinguishers within service dates?

  Yes

  No

  N/A

• Are all fire/emergency exit signs in place?

  Yes

  No

  N/A

• Has there been a full fire evacuation in the last 12 months?

  Yes

  No

  N/A

• Has a fire risk assessment been carried out?

  Yes

  No

  N/A

• Is the fire risk assessment up to date all actions carried out?

  Yes

  No

  N/A

• Are exits clear of obstructions?

  Yes

  No

  N/A

• Are all fire doors shut but not locked?

  Yes

  No

  N/A

• Is emergency lighting operable?

  Yes

  No

  N/A

• Are staff fire training records up to date?

  Yes

  No

  N/A

• Does fire equipment appear to be in good condition?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Walkways, Stairs and Ladders

• Are floor areas clean, dry and free from slip/trip hazards?

  Yes

  No

  N/A

• Are walkways kept clear?

  Safe

  At Risk

  N/A

• Are stairs in good condition?

  Safe

  At Risk

  N/A

• Are handrails in place, where required?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

First Aid/Accident Reporting & Investigations

• Has an assessment been made to establish the first aid requirements for the company?

  Yes

  No

  N/A

• Is there a first aid kit/cabinet available and accessible?

  Yes

  No

  N/A

• Are employees aware of location of first aid kit?

  Yes

  No

  N/A

• Have there been any reportable accidents recently?

  Yes

  No

  N/A

• Are there accident/incident/near miss reports?

  Yes

  No

  N/A

• Are first aid records kept?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Is the first aid kit adequately stocked?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

General Housekeeping

• Are work areas clear of rubbish?

  Yes

  No

  N/A

• Are items not in use stored appropriately?

  Safe

  At Risk

  N/A

• Are bins full & overflowing?

  Yes

  No

  N/A

• Is there evidence of general clutter?

  Safe

  At Risk

  N/A

• Other Observations?

• Actions required to rectify

Office Safety

• Are recorded risk assessments completed for workstations of display screen users?

  Yes

  No

  N/A

• Are users offered free eye tests?

  Yes

  No

  N/A

• Is there glare or reflections on computer screens?

  Yes

  No

  N/A

• Are work station layouts suitable?

  Yes

  No

  N/A

• Is lighting adequate for work tasks?

  Yes

  No

  N/A

• Are light fittings clean and in good condition?

  Yes

  No

  N/A

• Are diffuser covers in place and securely fixed where required?

  Yes

  No

  N/A

• Is furniture appropriate and sound?

  Yes

  No

  N/A

• Is air conditioning maintained?

  Yes

  No

  N/A

• Is the office clean and tidy?

  Yes

  No

  N/A

• Are floor coverings sound?

  Yes

  No

  N/A

• Are filing cabinets drawers kept closed when not in use?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Storage

• Are materials stored so they will not fall?

  Safe

  At Risk

  N/A

• Are materials stored so that good manual handling practices can be applied, therefore safe retrieval?

  Yes

  No

  N/A

• Are storage racks/cupboards in sound condition, not overloaded?

  Yes

  No

  N/A

• Are racks free from projection, sharp edges?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Welfare Matters

• Are toilets clean?

  Yes

  No

  N/A

• Are kitchen facilities/lunchrooms clean?

  Yes

  No

  N/A

• Is drinking water available?

  Yes

  No

  N/A

• Are there washing facilities?

  Yes

  No

  N/A

• Actions required to rectify

Risk Assessments

• Is the risk assessment regularly reviewed to take into account changes in working practice?

  Yes

  No

  N/A

• Step 1<br>List significant hazards

  Safe

  At Risk

  N/A

• Observations?

• Step 2<br>List group of people who are at risk from the significant hazards found

  Yes

  No

  N/A

• Observations?

• Step 3<br>List existing controls or notes where the information may be found. List risks which are not adequately controlled and the action needed.

  Safe

  At Risk

  N/A

• Observations?

• Step 4<br><br>Significant Findings

  Yes

  No

  N/A

• Observations?

• Has a suitable & sufficient general workplace risk assessment been undertaken for the premises?

  Yes

  No

  N/A

Opportunity for Improvement

• Other Observations?

• Corrective Actions

• Signature of client

  Sign

• Signature of auditor

  Sign