• Office Inspection Checklist

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Office Presentation

  • Signage in good order

  • External paint work in good order

  • Overhead structure safe and secure

  • Window display

  • Public notice on show

  • Register Office notice on display

  • New Homes displayed

  • Lettings Displayed

  • Awards on display

  • Praise board

  • Other Observations?

  • Actions required to rectify


  • Desktops checked

  • S drive checked

  • Outlook sizes checked

  • Other Observations?

  • Actions required to rectify

Office Keys

  • Key procedure

  • Key racks

  • Key log book

  • Aspasia key log against book audit

  • Other Observations?

  • Actions required to rectify

Electrical Safety

  • Are there any broken plugs or outlets?

  • Are there any frayed or damaged leads?

  • Are all fixed wiring installations inspected on a regular basis by a qualified and competent person?

  • Is there evidence of up to date PAT on electrical items?

  • Are there any extension leads across the floor?

  • Are there multiple double adaptors in a series?

  • Are there signs of overloading of power boards, power points?

  • Other Observations?

  • Actions required to rectify

Fire Control

  • Are fire extinguishers in place & signed?

  • Are fire extinguishers within service dates?

  • Are all fire/emergency exit signs in place?

  • Has there been a full fire evacuation in the last 12 months?

  • Has a fire risk assessment been carried out?

  • Is the fire risk assessment up to date all actions carried out?

  • Are exits clear of obstructions?

  • Are all fire doors shut but not locked?

  • Is emergency lighting operable?

  • Are staff fire training records up to date?

  • Does fire equipment appear to be in good condition?

  • Other Observations?

  • Actions required to rectify

Walkways, Stairs and Ladders

  • Are floor areas clean, dry and free from slip/trip hazards?

  • Are walkways kept clear?

  • Are stairs in good condition?

  • Are handrails in place, where required?

  • Other Observations?

  • Actions required to rectify

First Aid/Accident Reporting & Investigations

  • Has an assessment been made to establish the first aid requirements for the company?

  • Is there a first aid kit/cabinet available and accessible?

  • Are employees aware of location of first aid kit?

  • Have there been any reportable accidents recently?

  • Are there accident/incident/near miss reports?

  • Are first aid records kept?

  • Is the first aid kit adequately stocked?

  • Other Observations?

  • Actions required to rectify

General Housekeeping

  • Are work areas clear of rubbish?

  • Are items not in use stored appropriately?

  • Are bins full & overflowing?

  • Is there evidence of general clutter?

  • Other Observations?

  • Actions required to rectify

Office Safety

  • Are recorded risk assessments completed for workstations of display screen users?

  • Are users offered free eye tests?

  • Is there glare or reflections on computer screens?

  • Are work station layouts suitable?

  • Is lighting adequate for work tasks?

  • Are light fittings clean and in good condition?

  • Are diffuser covers in place and securely fixed where required?

  • Is furniture appropriate and sound?

  • Is air conditioning maintained?

  • Is the office clean and tidy?

  • Are floor coverings sound?

  • Are filing cabinets drawers kept closed when not in use?

  • Other Observations?

  • Actions required to rectify


  • Are materials stored so they will not fall?

  • Are materials stored so that good manual handling practices can be applied, therefore safe retrieval?

  • Are storage racks/cupboards in sound condition, not overloaded?

  • Are racks free from projection, sharp edges?

  • Other Observations?

  • Actions required to rectify

Welfare Matters

  • Are toilets clean?

  • Are kitchen facilities/lunchrooms clean?

  • Is drinking water available?

  • Are there washing facilities?

  • Actions required to rectify

Risk Assessments

  • Is the risk assessment regularly reviewed to take into account changes in working practice?

  • Step 1<br>List significant hazards

  • Observations?

  • Step 2<br>List group of people who are at risk from the significant hazards found

  • Observations?

  • Step 3<br>List existing controls or notes where the information may be found. List risks which are not adequately controlled and the action needed.

  • Observations?

  • Step 4<br><br>Significant Findings

  • Observations?

  • Has a suitable & sufficient general workplace risk assessment been undertaken for the premises?

Opportunity for Improvement

  • Other Observations?

  • Corrective Actions

  • Signature of client

  • Signature of auditor

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.