Office Health & Safety Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Health & Safety Documentation

• Is the emergency procedure prominently displayed in the workplace?

  Yes

  No

  N/A

• How are visitors to the building controlled?

  Yes

  No

  N/A

• Are visitors inducted into the building?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Asbestos Management

• Has the building got an asbestos register?

  Yes

  No

  N/A

• Is the register up to date?

  Yes

  No

  N/A

• Is the management plan up to date?

  Yes

  No

  N/A

• Have all operatives who need asbestos awareness training had the training?

  Yes

  No

  N/A

• Other observations?

• Actions required to rectify

Risk Assessments/Training

• Has a suitable & sufficient general workplace risk assessment been undertaken for the premises?

  Yes

  No

  N/A

• Is the risk assessment regularly reviewed to take into account changes in working practice?

  Yes

  No

  N/A

• Have all employees received induction training and is this documented?

  Yes

  No

  N/A

• Is all health & safety training provided by fully competent personnel?

  Yes

  No

  N/A

• Are training records up to date?

  Yes

  No

  N/A

• Are recorded risk assessments completed for manual handling tasks?

  Yes

  No

  N/A

• Where practicable have efforts been made to eliminate the need for manual handling?

  Yes

  No

  N/A

• Has appropriate employee training in manual handling techniques been provided?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Electrical Safety

• Are there any broken plugs or outlets?

  Safe

  At Risk

  N/A

• Are there any frayed or damaged leads?

  Safe

  At Risk

  N/A

• Are there any extension leads across the floor?

  Safe

  At Risk

  N/A

• Are there multiple double adaptors in a series?

  Safe

  At Risk

  N/A

• Are there signs of overloading of power boards, power points?

  Safe

  At Risk

  N/A

• Other Observations?

• Actions required to rectify

Fire Control

• Are fire extinguishers in place & signed?

  Yes

  No

  N/A

• Are fire extinguishers within service dates?

  Yes

  No

  N/A

• Are all fire/emergency exit signs in place?

  Yes

  No

  N/A

• Has there been a full fire evacuation in the last 12 months?

  Yes

  No

  N/A

• Are there evacuation plans in place?

  Yes

  No

  N/A

• Are exits clear of obstructions?

  Yes

  No

  N/A

• Are all fire doors shut but not locked?

  Yes

  No

  N/A

• Is emergency lighting operable?

  Yes

  No

  N/A

• Are staff fire training records up to date?

  Yes

  No

  N/A

• Does fire equipment appear to be in good condition?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Walkways, Stairs and Ladders

• Are floor areas clean, dry and free from slip/trip hazards?

  Yes

  No

  N/A

• Are walkways kept clear?

  Safe

  At Risk

  N/A

• Are stairs in good condition?

  Safe

  At Risk

  N/A

• Are handrails in place, where required?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Chemicals (Hazardous/Dangerous Substances)

• Is there a Hazardous Substance register?

  Yes

  No

  N/A

• Is there access to MSDS for all chemical products used?

  Yes

  No

  N/A

• Have risk assessments been completed for hazardous substances?

  Yes

  No

  N/A

• Are flammable substances stored in small quantities in a fire proof cabinet?

  Yes

  No

  N/A

• Are there any cooling towers in the building requiring Legionella checks?

  Yes

  No

  N/A

• Does the building have any showers?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

First Aid/Accident Reporting & Investigations

• Has an assessment been made to establish the first aid requirements?

  Yes

  No

  N/A

• Is there a list of first aider's and emergency contact numbers displayed?

  Yes

  No

  N/A

• Is there a first aid kit/cabinet available and accessible?

  Yes

  No

  N/A

• Are employees aware of location of first aid kit?

  Yes

  No

  N/A

• Is the first aid kit adequately stocked?

  Yes

  No

  N/A

• Are first aid records kept?

  Yes

  No

  N/A

• Are detailed accident investigation records kept?

  Yes

  No

  N/A

• Have there been any reportable accidents recently?

  Yes

  No

  N/A

• Are there accident/incident/near miss reports?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Plant/Work Equipment

• Is all work equipment identified and in good condition and suitable for use?

  Yes

  No

  N/A

• Have employees had suitable & sufficient training in the use of their work equipment?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

General Housekeeping

• Are work areas clear of rubbish?

  Yes

  No

  N/A

• Are items not in use stored appropriately?

  Safe

  At Risk

  N/A

• Are bins full & overflowing?

  Yes

  No

  N/A

• Is there evidence of general clutter?

  Safe

  At Risk

  N/A

• Other Observations?

• Actions required to rectify

Office Safety

• Is there glare or reflections on computer screens?

  Yes

  No

  N/A

• Are work station layouts suitable?

  Yes

  No

  N/A

• Is lighting adequate for work tasks?

  Yes

  No

  N/A

• Are light fittings clean and in good condition?

  Yes

  No

  N/A

• Is furniture appropriate and sound?

  Yes

  No

  N/A

• Is air conditioning maintained?

  Yes

  No

  N/A

• Is the office clean and tidy?

  Yes

  No

  N/A

• Are floor coverings sound?

  Yes

  No

  N/A

• Is there adequate ventilation around photocopiers?

  Yes

  No

  N/A

• Are fling cabinets drawers kept closed when not in use?

  Yes

  No

  N/A

• Other Obsevations?

• Actions required to rectify

Storage

• Are materials stored so they will not fall?

  Yes

  No

  N/A

• Are materials stored so that good manual handling practices can be applied, therefore safe retrieval?

  Yes

  No

  N/A

• Are storage racks/cupboards in sound condition, not overloaded?

  Yes

  No

  N/A

• Are racks free from projection, sharp edges?

  Yes

  No

  N/A

• Are incompatible hazard substances segregated?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Welfare Matters

• Are toilets clean?

  Yes

  No

  N/A

• Are kitchen facilities/lunchrooms clean?

  Yes

  No

  N/A

• Is drinking water available?

  Yes

  No

  N/A

• Are there washing facilities?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Opportunity for Improvement

• Corrective Actions

• Signature of client

  Sign

• Signature of auditor

  Sign