Health & Safety Documentation

  • Principal Legislation The Health & Safety at Work etc Act 1974

  • Does the company have a written health & safety policy statement?

  • Has the health & safety policy statement been reviewed and updated?

  • Is the health & safety policy statement signed and dated?

  • Is the health & safety policy statement prominently displayed in the workplace?

  • Are the individual responsibilities clearly defined in the health & safety policy?

  • Are the health & safety policy arrangements clearly defined?

  • Are the employees aware of the contents of the health & safety policy statement?

  • Are the employees aware of their responsibilities towards health & safety?

  • Is there a health & safety law poster in the workplace?

  • Are the correct details filled in on the health & safety law poster?

  • Is there a copy of the current employers liability certificate available for inspection?

  • Do arrangements exist to ensure that contractors/sub contractors are competent to undertake the work required?

  • Do arrangements exist to ensure that contractors are aware of the company's health & safety policy and safe systems of work relevant to the performance of their work?

  • Do arrangements exist to ensure that contractors possess adequate liability insurance prior to work commencing?

  • How are visitors to the building controlled?

  • Are visitors inducted into the building?

  • Other Observations?

  • Actions required to rectify

Asbestos Management

  • Principal Legislation The Control of Asbestos Regulations 2012

  • Has the building got an asbestos register?

  • Is the register up to date?

  • Is the management plan up to date?

  • Have all operatives who need asbestos awareness training had the training?

  • Other observations?

  • Actions required to rectify

Risk Assessments/Training

  • Principal Legislation The Management of Health & Safety at Work Regulations 1999 (MHSWR) The Manual Handling Operations Regulations 1992 (amended 2002) The Work at Height Regulations 2005

  • Has a suitable & sufficient general workplace risk assessment been undertaken for the premises?

  • Is the risk assessment regularly reviewed to take into account changes in working practice?

  • Does the risk assessment take special account of vulnerable workers such as young persons, pregnant women and any lone workers?

  • Are employees consulted in the risk assessment process?

  • Are the results of the risk assessments recorded and jointly discussed?

  • Are all operations which involve significant health & safety implications the subject of a defined safe system of work?

  • Have all employees received induction training and is this documented?

  • Has a training needs analysis been carried out for all employees?

  • Is all health & safety training provided by fully competent personnel?

  • Are training records up to date?

  • Are recorded risk assessments completed for manual handling tasks?

  • Where practicable have efforts been made to eliminate the need for manual handling?

  • Has appropriate employee training in manual handling techniques been provided?

  • Other Observations?

  • Actions required to rectify

Electrical Safety

  • Principal Legislation The Electricity at Work Regulations 1989

  • Are there any broken plugs or outlets?

  • Are there any frayed or damaged leads?

  • Are all fixed wiring installations inspected on a regular basis by a qualified and competent person?

  • Is there evidence of up to date PAT on electrical items?

  • Are there any extension leads across the floor?

  • Are there multiple double adaptors in a series?

  • Are there signs of overloading of power boards, power points?

  • Other Observations?

  • Actions required to rectify

Fire Control

  • Principal Legislation Regulatory Reform (Fire Safety) Order 2005

  • Are fire extinguishers in place & signed?

  • Are fire extinguishers within service dates?

  • Are all fire/emergency exit signs in place?

  • Has there been a full fire evacuation in the last 12 months?

  • Has a fire risk assessment been carried out?

  • Is the fire risk assessment up to date all actions carried out?

  • Are exits clear of obstructions?

  • Are all fire doors shut but not locked?

  • Is emergency lighting operable?

  • Are staff fire training records up to date?

  • Does fire equipment appear to be in good condition?

  • Other Observations?

  • Actions required to rectify

Walkways, Stairs and Ladders

  • Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992

  • Are floor areas clean, dry and free from slip/trip hazards?

  • Are walkways kept clear?

  • Are stairs in good condition?

  • Are handrails in place, where required?

  • Are portable ladders in good condition?

  • Are there work areas where fall protection is required?

  • Other Observations?

  • Actions required to rectify

Chemicals (Hazardous/Dangerous Substances)

  • Principal Legislation The Control of Substances Hazardous to Health Regulations 2002 (COSHH)

  • Is there a Hazardous Substance register?

  • Is there access to MSDS for all chemical products used?

  • Have risk assessments been completed for hazardous substances?

  • Do arrangements exist to review COSHH implications of new products prior to purchase?

  • Are flammable substances stored in small quantities in a fire proof cabinet?

  • Have all employees that are using COSHH products had adequate training to use them?

  • Are arrangements in operation for the provision of health surveillance in appropriate cases?

  • Are there any cooling towers in the building requiring Legionella checks?

  • Does the building have any showers?

  • Are there records of checks on Sentinel Taps?

  • Other Observations?

  • Actions required to rectify

First Aid/Accident Reporting & Investigations

  • Principal Legislation Health & Safety (First Aid) Regulations 1981, Reporting of Diseases & Dangerous Occurrences Regulations 1995

  • Has an assessment been made to establish the first aid requirements for the company?

  • Is there a list of first aider's and emergency contact numbers displayed?

  • Is there a first aid kit/cabinet available and accessible?

  • Are employees aware of location of first aid kit?

  • Is the first aid kit adequately stocked?

  • Are first aid records kept?

  • Are detailed accident investigation records kept?

  • Have there been any reportable accidents recently?

  • Are there accident/incident/near miss reports?

  • Other Observations?

  • Actions required to rectify

Plant/Work Equipment

  • Principal Legislation Provision & Use of Work Equipment Regulations 1998 (PUWER) Lifting Operations & Lifting Equipment Regulations 1998 (LOLER)

  • Is all lifting equipment (e.g. Lift trucks, hoists lifts etc) subject to regular testing by a competent person?

  • Are current inspection certificates available for all lifting devices?

  • Is all work equipment identified and in good condition and suitable for use?

  • Have employees had suitable & sufficient training in the use of their work equipment?

  • Other Observations?

  • Actions required to rectify

General Housekeeping

  • Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992

  • Are work areas clear of rubbish?

  • Are items not in use stored appropriately?

  • Are bins full & overflowing?

  • Is there evidence of general clutter?

  • Other Observations?

  • Actions required to rectify

Office Safety

  • Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992 The Health & Safety (Display Screen Equipment) Regulations 1992

  • Are recorded risk assessments completed for workstations of display screen users?

  • Are users offered free eye tests?

  • Is there glare or reflections on computer screens?

  • Are work station layouts suitable?

  • Is lighting adequate for work tasks?

  • Are light fittings clean and in good condition?

  • Are diffuser covers in place and securely fixed where required?

  • Is furniture appropriate and sound?

  • Is air conditioning maintained?

  • Is the office clean and tidy?

  • Are floor coverings sound?

  • Is there adequate ventilation around photocopiers?

  • Are fling cabinets drawers kept closed when not in use?

  • Other Obsevations?

  • Actions required to rectify

Storage

  • Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992

  • Are materials stored so they will not fall?

  • Are materials stored so that good manual handling practices can be applied, therefore safe retrieval?

  • Are storage racks/cupboards in sound condition, not overloaded?

  • Are racks free from projection, sharp edges?

  • Are incompatible hazard substances segregated?

  • Other Observations?

  • Actions required to rectify

Welfare Matters

  • Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992

  • Are toilets clean?

  • Are kitchen facilities/lunchrooms clean?

  • Is drinking water available?

  • Are there washing facilities?

  • Other Observations?

  • Actions required to rectify

Opportunity for Improvement

  • Corrective Actions

  • Signature of client

  • Signature of auditor

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