Legal Compliance Audit Information Page
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Conducted on
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Client Business Name
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Physical Address of Business
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Name and Surname of Company Representative
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Prepared by
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LabourNet Branch
Assessment of Workplace Compliance with OHS Act No. 85 of 1993
Occupational Health and Safety Act no. 85 of 1993 and Administrative Requirements
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Notice of inspection/outstanding improvement or contravention notices/exemption documents. Have you rectified or are free of contravention / safety violation issued by a DOL Inspector? (Section 29/30, GAR 2)
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Company registered with Compensation Fund (COID Act) - Latest Letter of Good Standing available?
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Is the Health and Safety policy signed by the CEO or the 16(1) and is there arrangements for reviewing the policy? (Section 7)
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Company Health and Safety Policy, statement of intent, prominently displayed? [Section 7(3)]
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OHS Inductions done. All employees informed of their duties, rights and responsibilities? (Attendance Register) (Section 8 & 13)
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CEO assignment of duties? [Section 16(2)]
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Health and Safety Representative elected and designated in writing? (if more than 20 employees) (Section 17 & GAR 7)
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Health and Safety Representative training as agreed upon? (Attendance Register / Certificate) [Section 19(7) and GAR 6(e)]
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Health and Safety Representative monthly inspection report available. [Section 18(1)(g)]
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Employer nominees designated in writing as members of the Health and Safety Committee (workplace – if more than 50, shops and offices if more than 100) (Section 19)
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Health and Safety Committee established and meeting once every 3 months. Proof of the meeting minutes and attendance available? [Section 20(2) & GAR 5(2)]
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Are all Mandatary control documents in place? [contractor agreements section 37(2)]
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Risk Assessment conducted and reviewed annually?(hazard/risk/remedial action/control)(Section 8)
General Administrative Regulations
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Are copies of the Occupational Health and Safety Act No. 85 of 1993 and the applicable Regulations available and displayed in the workplace? (GAR 4)
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Are all reportable incidents and occupational diseases submitted to the Department of Employment and Labour as required? [Section 24(1) & GAR 8(1)(a)] WCL 1 or WCL 2
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Are incidents properly recorded and maintained in an incident register and are Annexure 1 documents available? (GAR 9(1) & Section 24)
- Compliant
- Non-Compliant
- No IOD Reported for the last 12 Months
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Has an investigator appointed in writing and are all reportable incidents investigated? (GAR 9(2))
General Safety Regulation
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Has personal safety equipment been issued and record kept? (Registers) (GSR 2 & HBA 11 & NIHLR 12 & HCA 11 & EMR 3)
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Are designated first aiders appointed and certified? [GSR 3(4)]
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Are first aid kits fully stocked and accessible in all designated areas? (Registers available) [GSR 3(2)]
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Are emergency procedures for first aid clearly communicated and displayed? [GSR 3(6)]
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Has the first aiders name/s been displayed in the workplace? [GSR 3(6)]
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Has a prominent sign been displayed indicating where the first aid box/es are kept? [GSR 3(6)]
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Are ladders on the premises being inspected? If so, are precautionary measures in place? (Inspection Register)(GSR 13A)
Environmental Regulations
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Are light sources, both natural and artificial, positioned to minimize glare, reduce shadows, and avoid hazards? (ERW 3)
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Are lighting systems, both natural and artificial, regularly inspected and maintained to ensure compliance? (ERW 3)
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Is emergency lighting provided and maintained where required? (ERW 4)
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Is ventilation adequate either natural or artificial? (ERW 5)
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Is general housekeeping condition acceptable (ERW 6)
Facilities Regulations
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Have all sanitation requirements been met? (Toilet paper, toilet seats, hand towels, hand soaps, signage on the doors for each gender, and ventilation) (FR 2)
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Has Canteen/dining rooms been provided? (Tables, chairs and related equipment) (FR 5)
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Has smoking areas been designated and is signage available? (FR 6)
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Has drinking water been provided? (FR 7)
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Has the conditions of the facilities maintained? (Clean, hygienic, safe, whole and leak free) (FR 9)
Ergonomics Regulations
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Has a risk assessment for Ergonomics been established? (ER 6)
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Has the Employee been trained on the Ergonomics assessment on an annual basis? (ER 3)
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Has a Medical Surveillance plan been established? (Medical fitness certificate) (ER 8)
Asbestos Abatement Regulations
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Is an asbestos management plan in place and not exceeding 24 months? (Survey) (AAR 6)
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If asbestos has been removed, does the company have the Disposal certificate? (AAR 21)
- Compliant
- Non-Compliant
- N/A
Regulations for Hazardous Chemical Agents
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Is a list of all HCA available and do they have the accompanied safety data sheets? (HCA 14A)
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Has all HCA's been labelled, packaged, transported, stored and disposed of in the manner prescribed within HCA 14B & HCA 14C and HCA15
Lifts, Escalator and Passenger Conveyor Regulations
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Has the lifts and lift safety gear, over speed governor and buffers been inspected by a competent lift service provider not exceeding intervals of 12 months?
Electrical Installation Regulations
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Is there a valid Electrical Certificate of Compliance (COC) available? (Annexure 1) (EIR 7)
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Is there certification available for any additional installations and supply? (Annexure 1) [EIR 7(4)]
General Compliance Requirements
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Has the emergency evacuation floor plan been displayed within the workplace?
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Have fire drills been completed at the prescribed intervals? (ER 9]
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Risk Assessment conducted and reviewed annually (hazard/risk/remedial action/control)? (Section 8)
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Fire fighters trained and designated in writing in accordance with hazards and risks within the workplace?
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Has fire equipment been checked monthly?
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Is fire equipment free of obstruction?
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Emergency exits accessible and passageways clear?
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Fire detection/alarm system available and in order? (service certificates)
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Fire Equipment Serviced? (Service Certification)
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First aid box/es free of obstruction?
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Are distribution boards free of obstruction?
Onsite activities and conditions
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Is roofing, walls and general structure in good condition?
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Is there any broken or cracked windows?
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Is flooring and/or carpets in good condition?
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Are ramps within specification?
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Are stairs and stairs ways in specification?
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Are elevated platforms within specification?
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Is electrical fittings, switches and cabling in good working order?
External Conditions
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Is the parking and yard area free from superfluous materials?
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Is the roadway and walkways in good state of repair?
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Are redundancy materials stored in designated areas?
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Is there regular removal of waste, disposal certificate available?
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Lids provided and used of bins?
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No stacking on cupboard tops or in passage ways?
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Offices and store rooms including server rooms tidy?
Are Notices and signs prominently displayed
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Emergency signs
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Fire equipment signs
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Electrical warning signs
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PPE mandatory signs
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Unauthorised signs
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Smoking signs
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Assembly points
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Generator warning signs
Overview and Sign-Off
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Overview
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LabourNet OHS Consultant
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Name and Surname of Company Representative