OHS Legal Compliance Audit

• Conducted on

  Date

• Client Business Name

• Physical Address of Business
  Address

• Name and Surname of Company Representative

• Prepared by

• LabourNet Branch

Occupational Health and Safety Act no. 85 of 1993 and Administrative Requirements

• Notice of inspection/outstanding improvement or contravention notices/exemption documents. Have you rectified or are free of contravention / safety violation issued by a DOL Inspector? (Section 29/30, GAR 2)

  Yes

  No

  N/A

• Company registered with Compensation Fund (COID Act) - Latest Letter of Good Standing available?

  Compliant

  Non- Compliant

• Is the Health and Safety policy signed by the CEO or the 16(1) and is there arrangements for reviewing the policy? (Section 7)

  Yes

  No

  N/A

• Company Health and Safety Policy, statement of intent, prominently displayed? [Section 7(3)]

  Yes

  No

  N/A

• OHS Inductions done. All employees informed of their duties, rights and responsibilities? (Attendance Register) (Section 8 & 13)

  Compliant

  Non- Compliant

• CEO assignment of duties? [Section 16(2)]

  Compliant

  Non- Compliant

• Is a line supervisor trained and appointed in writing? [Section 8(2)(i)]

  Compliant

  Non- Compliant

• Health and Safety Representative elected and designated in writing? (if more than 20 employees) (Section 17 & GAR 7)

  Compliant

  Non-Compliant

  N/A

• Health and Safety Representative training as agreed upon? (Attendance Register / Certificate) [Section 19(7) and GAR 6(e)]

  Compliant

  Non-Compliant

  N/A

• Health and Safety Representative monthly inspection report available. [Section 18(1)(g)]

  Compliant

  Non-Compliant

  N/A

• Employer nominees designated in writing as members of the Health and Safety Committee (workplace – if more than 50, shops and offices if more than 100) (Section 19)

  Compliant

  Non-Compliant

  N/A

• Health and Safety Committee established and meeting once every 3 months. Proof of the meeting minutes and attendance available? [Section 20(2) & GAR 5(2)]

  Compliant

  Non-Compliant

  N/A

• Are all Mandatary control documents in place? [contractor agreements section 37(2)]

  Compliant

  Non-Compliant

  N/A

• Has the facility applied for and obtained a valid exemption permit and are the conditions of the exemption being complied with? (Section 40 and GAR 3)

  Compliant

  Non-Compliant

  N/A

• Risk Assessment conducted and reviewed annually?(hazard/risk/remedial action/control)(Section 8)

  Compliant

  Non- Compliant

General Administrative Regulations

• Are copies of the Occupational Health and Safety Act No. 85 of 1993 and the applicable Regulations available and displayed in the workplace? (GAR 4)

  Compliant

  Non- Compliant

• Are all reportable incidents and occupational diseases submitted to the Department of Employment and Labour as required? [Section 24(1) & GAR 8(1)(a)] WCL 1 or WCL 2

  Compliant

  Non-Compliant

  N/A

• Are incidents properly recorded and maintained in an incident register and are Annexure 1 documents available? (GAR 9(1) & Section 24)

  Select Compliant Non-Compliant No IOD Reported for the last 12 Months

  • Compliant
  • Non-Compliant
  • No IOD Reported for the last 12 Months

• Has an investigator appointed in writing and are all reportable incidents investigated? (GAR 9(2))

  Compliant

  Non- Compliant

General Safety Regulation

• Has personal safety equipment been issued and record kept? (Registers) (GSR 2 & HBA 11 & NIHLR 12 & HCA 11 & EMR 3)

  Yes

  No

  N/A

• Are designated first aiders appointed and certified? [GSR 3(4)]

  Compliant

  Non-Compliant

  N/A

• Are first aid kits fully stocked and accessible in all designated areas? (Registers available) [GSR 3(2)]

  Compliant

  Non- Compliant

• Are emergency procedures for first aid clearly communicated and displayed? [GSR 3(6)]

  Compliant

  Non- Compliant

• Has the first aiders name/s been displayed in the workplace? [GSR 3(6)]

  Compliant

  Non-Compliant

  N/A

• Has a prominent sign been displayed indicating where the first aid box/es are kept? [GSR 3(6)]

  Compliant

  Non-Compliant

  N/A

• Has a designated, competent person been appointed to inspect and supervise confined space entries and adequately trained in confined space safety procedures and hazards? [GSR 5(1)]

  Compliant

  Non-Compliant

  N/A

• Are confined space entry inspections documented and maintained for reference? (GSR 5)

  Compliant

  Non-Compliant

  N/A

• Are articles stacked in a manner that ensures stability and safety? (GSR 8)

  Compliant

  Non-Compliant

  N/A

• Stacking neat, stable and controlled in warehousing. Stacks correctly erected? (NB : remember maximum height – 3 x shortest base distance) [GSR 8(4)(b)]

  Compliant

  Non-Compliant

  N/A

• Has a stacking and storage supervisor been appointed in writing when racking systems are used? (GSR 8)

  Yes

  No

  N/A

• Has active monitoring/inspection been completed when racking systems are used? (Inspection Register) (GSR 8)

  Yes

  No

  N/A

• Is welding, flame cutting, soldering and similar operations taking place? If so, are precautionary measures in place? (GSR 9)

  Compliant

  Non-Compliant

  N/A

• Are ladders on the premises being inspected? If so, are precautionary measures in place? (Inspection Register)(GSR 13A)

  Compliant

  Non-Compliant

  N/A

• Is there a fall protection plan in place for employees working at heights?

  Compliant

  Non-Compliant

  N/A

• Is the appropriate fall protection equipment available, and is its selection based on the identified risks?

  Compliant

  Non-Compliant

  N/A

• Have employees working at heights received adequate training on the proper use of fall protection equipment and associated safety procedures?

  Compliant

  Non-Compliant

  N/A

Regulations for Hazardous Biological Agents

• Has a risk assessment for HBA been established? (HBA 6)

  Compliant

  Non-Compliant

  N/A

• Has the Employee been trained on the HBA on an annual basis? [HBA 4(3) & HBA 4(4)]

  Compliant

  Non-Compliant

  N/A

• Is an Exposure monitoring plan in place and not exceeding 24 months? (Survey) (HBA 7)

  Compliant

  Non-Compliant

  N/A

• Has a Medical Surveillance plan been established? (Medical fitness certificate) (HBA 8)

  Compliant

  Non-Compliant

  N/A

• Has all HBA's been labelled, packaged, transported, stored and disposed of in the manner prescribed within HBA 14 & 15.

  Compliant

  Non-Compliant

  N/A

Environmental Regulations

• Are light sources, both natural and artificial, positioned to minimize glare, reduce shadows, and avoid hazards? (ERW 3)

  Compliant

  Non- Compliant

• Are lighting systems, both natural and artificial, regularly inspected and maintained to ensure compliance? (ERW 3)

  Compliant

  Non- Compliant

• Is emergency lighting provided and maintained where required? (ERW 4)

  Compliant

  Non- Compliant

• Is ventilation adequate either natural or artificial? (ERW 5)

  Compliant

  Non- Compliant

• Is general housekeeping condition acceptable (ERW 6)

  Compliant

  Non- Compliant

Facilities Regulations

• Have all sanitation requirements been met? (Toilet paper, toilet seats, hand towels, hand soaps, signage on the doors for each gender, and ventilation) (FR 2)

  Compliant

  Non- Compliant

• Has lockers been provided for safekeeping of personal belongings? (Excluding Offices) (FR 3)

  Compliant

  Non-Compliant

  N/A

• Has Canteen/dining rooms been provided? (Tables, chairs and related equipment) (FR 5)

  Compliant

  Non- Compliant

• Has smoking areas been designated and is signage available? (FR 6)

  Compliant

  Non- Compliant

• Has drinking water been provided? (FR 7)

  Compliant

  Non- Compliant

• Has the conditions of the facilities maintained? (Clean, hygienic, safe, whole and leak free) (FR 9)

  Compliant

  Non- Compliant

Noise-Induced Hearing Loss Regulations

• Has the Employee been trained on the NIHL on an annual basis? (NIHL 4)

  Compliant

  Non-Compliant

  N/A

• Is an NIHL monitoring plan in place and not exceeding 24 months? (Survey) (NIHL 7)

  Compliant

  Non-Compliant

  N/A

• Has a Medical Surveillance plan been established? (Medical fitness certificate) (NIHL 8)

  Compliant

  Non-Compliant

  N/A

Ergonomics Regulations

• Has a risk assessment for Ergonomics been established? (ER 6)

  Compliant

  Non-Compliant

  N/A

• Has the Employee been trained on the Ergonomics assessment on an annual basis? (ER 3)

  Compliant

  Non-Compliant

  N/A

• Has a Medical Surveillance plan been established? (Medical fitness certificate) (ER 8)

  Compliant

  Non-Compliant

  N/A

Asbestos Abatement Regulations

• Is an asbestos management plan in place and not exceeding 24 months? (Survey) (AAR 6)

  Compliant

  Non-Compliant

  N/A

• If asbestos has been removed, does the company have the Disposal certificate? (AAR 21)

  Compliant

  Non-Compliant

  N/A

Regulations for Hazardous Chemical Agents

• Has a risk assessment for HCA been established? (HCA 6)

  Compliant

  Non-Compliant

  N/A

• Has the Employee been trained on the HCA on an annual basis? (HCA 3)

  Compliant

  Non-Compliant

  N/A

• Is an assessment of exposure been completed not exceeding 24 months? (Survey) (HCA 5)

  Compliant

  Non-Compliant

  N/A

• Has a Medical Surveillance plan been established? (Medical fitness certificate) (HCA 7)

  Compliant

  Non-Compliant

  N/A

• Is a list of all HCA available and do they have the accompanied safety data sheets? (HCA 14A)

  Compliant

  Non-Compliant

  N/A

• Has all HCA's been labelled, packaged, transported, stored and disposed of in the manner prescribed within HCA 14B & HCA 14C and HCA15

  Compliant

  Non-Compliant

  N/A

Driven Machinery Regulations

• Is there a maintenance plan in place to address all revolving machinery? (Operations, repair, modifications, maintenance, inspection and testing) (DMR 2 & 3)

  Compliant

  Non-Compliant

  N/A

• Were all lifting attaching equipment Ropes, chains, hooks or other attaching devices, sheave, and brakes inspected by a competent person not exceeding 6 months? [DMR 18(6)]

  Compliant

  Non-Compliant

  N/A

• Were all lifting machinery maintained and inspected by a competent inspector not exceeding 12 months? (DMR 18(5)(a)(b)

  Compliant

  Non-Compliant

  N/A

• Has the Employee been trained on the specific driven machinery on an annual basis? (National Code of Practice 6 & 7)

  Compliant

  Non-Compliant

  N/A

• Has a Medical Surveillance plan been established? (Medical fitness certificate) [National Code of Practice 9(2)(a)]

  Compliant

  Non-Compliant

  N/A

General Machinery Regulations

• Has a general machinery supervisor been appointed in writing and certified as a competent person? [GMR 2(1)]

  Compliant

  Non-Compliant

  N/A

• Safeguarding of machinery in place? (GMR 3)

  Compliant

  Non-Compliant

  N/A

• Has the Employee been trained on the specific operation of the machinery on an annual basis? (GMR 4)

  Compliant

  Non-Compliant

  N/A

• Were all machinery maintained and serviced by a competent person? (GMR 5)

  Compliant

  Non-Compliant

  N/A

• Have all machinery been fitted with a start or stop device? (GMR 6)

  Compliant

  Non-Compliant

  N/A

Lifts, Escalator and Passenger Conveyor Regulations

• Has the lifts and lift safety gear, over speed governor and buffers been inspected by a competent lift service provider not exceeding intervals of 12 months?

  Compliant

  Non-Compliant

  N/A

Pressure Equipment Regulations

• Is the installation and pressure test inspection report available and completed annually? (PER 11)

  Compliant

  Non-Compliant

  N/A

Electrical Installation Regulations

• Is there a valid Electrical Certificate of Compliance (COC) available? (Annexure 1) (EIR 7)

  Compliant

  Non- Compliant

• Is there certification available for any additional installations and supply? (Annexure 1) [EIR 7(4)]

  Compliant

  Non-Compliant

  N/A

General Compliance Requirements

• Has the emergency evacuation floor plan been displayed within the workplace?

  Yes

  No

  N/A

• Have fire drills been completed at the prescribed intervals? (ER 9]

  Compliant

  Non- Compliant

• Risk Assessment conducted and reviewed annually (hazard/risk/remedial action/control)? (Section 8)

  Compliant

  Non- Compliant

• Local authority by laws – complied with (flammable liquids / health certificate of acceptability / building occupancy / evacuation / pollution). Have you rectified or are free of contravention issued?

  Compliant

  Non-Compliant

  N/A

• Fire fighters trained and designated in writing in accordance with hazards and risks within the workplace?

  Yes

  No

  N/A

• Has fire equipment been checked monthly?

  Yes

  No

  N/A

• Is fire equipment free of obstruction?

  Yes

  No

  N/A

• Emergency exits accessible and passageways clear?

  Yes

  No

  N/A

• Fire detection/alarm system available and in order? (service certificates)

  Yes

  No

  N/A

• Fire Equipment Serviced? (Service Certification)

  Yes

  No

  N/A

• First aid box/es free of obstruction?

  Yes

  No

  N/A

• Are distribution boards free of obstruction?

  Yes

  No

  N/A

Onsite activities and conditions

• Is roofing, walls and general structure in good condition?

  Yes

  No

  N/A

• Is there any broken or cracked windows?

  Yes

  No

  N/A

• Is flooring and/or carpets in good condition?

  Yes

  No

  N/A

• Are ramps within specification?

  Yes

  No

  N/A

• Are stairs and stairs ways in specification?

  Yes

  No

  N/A

• Are elevated platforms within specification?

  Yes

  No

  N/A

• Is electrical fittings, switches and cabling in good working order?

  Yes

  No

  N/A

External Conditions

• Is the parking and yard area free from superfluous materials?

  Yes

  No

  N/A

• Is the roadway and walkways in good state of repair?

  Yes

  No

  N/A

• Are redundancy materials stored in designated areas?

  Yes

  No

  N/A

• Is there regular removal of waste, disposal certificate available?

  Yes

  No

  N/A

• Lids provided and used of bins?

  Yes

  No

  N/A

• No stacking on cupboard tops or in passage ways?

  Yes

  No

  N/A

• Offices and store rooms including server rooms tidy?

  Yes

  No

  N/A

Are Notices and signs prominently displayed

• Emergency signs

  Yes

  No

  N/A

• Fire equipment signs

  Yes

  No

  N/A

• Forklift signs

  Yes

  No

  N/A

• Electrical warning signs

  Yes

  No

  N/A

• PPE mandatory signs

  Yes

  No

  N/A

• Unauthorised signs

  Yes

  No

  N/A

• Smoking signs

  Yes

  No

  N/A

• Noise Zone signs

  Yes

  No

  N/A

• Assembly points

  Yes

  No

  N/A

• Generator warning signs

  Yes

  No

  N/A

• Compressor warning signs

  Yes

  No

  N/A

• HCA warning signs

  Yes

  No

  N/A

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