Information

  • Club Site

  • Club Front

  • Previous Audit Result/Date

  • Conducted on

  • Conducted By

  • Location

People

Actual Rota For Visit

  • General Manager? (Name & Shift)

  • Front Desk? (Name & Shift)

  • Future Cleaning Staff? (Name & Shift)

  • PT ? (Name & Shift)

  • Membership Consultants (Name & Shift)

  • Confirm the hours of work recorded on the rota match the hours of contracted work. list the names of four colleagues chosen at random.

  • Notes:

  • Have separation forms for leavers been sent?

  • Notes:

  • Are absences correctly recorded?

  • Notes:

  • Have the right to work checks been sent to HR?

  • Notes:

First Impressions

First Impressions

External Approach

  • Is the club signage clean and visible?

  • Is the car park free from litter and anything potentially hazardous to vehicles?

  • Are any vehicles parked in disabled spots clearly displaying a valid disability badge?

  • Are windows clean/clear/damage free and displaying branded images?

  • Are there bins present and are they tidy?

  • Are all garden areas and shrubbery well maintained and litter free?

Internal Approach

  • Are all front doors unlocked and inviting to members?

  • Is there a receptionist present and are they actively welcoming members on their arrival?

  • Is the receptionist stood up, and no chair present? (Unless for medical purposes)

  • Is the receptionist wearing uniform as per brand guidelines?

  • Are the turnstiles functional and clean?

  • Turnstile 1

  • Turnstile 2

  • Turnstile 3

  • Turnstile 4

  • Turnstile 5

  • Is the disabled gate closed and reserved only for the use of disabled members, pushchairs and deliveries?

  • Disabled Gate

Set up 4 Success

Set up 4 Success

  • Is the Set up 4 Success file evident on site?

Reception & Sales Areas

Reception & Sales Areas

Reception Back

  • Is stock made available on the reception desk neat, tidy and within brand guidelines?

  • Is the reception area clean, organised and well managed? (Free from personal items)

  • Is there a sufficiently replenished first aid box present?

  • Are head microphones available and is there a signing in and out process?

  • Is the lost property box well managed and is the log sheet being used?

  • Are valuable lost property items being stored securely in the office?

  • Are the turnstile keys locked away in the safe with your sign out sheet in situ?

  • Are the walkie talkies been used as per the Wilkie talkie SOP guidelines?

Sales Area

  • Is the sales area clean, clear and professional?

  • Are desks being well managed and within company guidelines?

  • Are members personal details being protected inline with data protection?

  • Are all sales staff wearing uniform as per brand guidelines?

  • Are all sales staff engaged and acting in a professional manner?

Club Store

Club Stores

Stores

  • Is the club store clean?

  • Is the club store fully replenished and well presented?

  • Are all supplements in date?

  • Are all products individually priced and correct?

  • Was last Friday's stock take completed?

Vending Machines

  • Are all club vending machines operational?

  • Are the vending machines clean, including the tops?

Experience

Experience

Ambience

  • Is there sufficient lighting through the club? (If not please detail which area of the club.)

  • Is the TSG music box in use?

  • Is the club operating at the correct temperature?

  • Are all TV's throughout the club working?

House Keeping

  • Is the club floor free from dust and debris?

  • Are all bins being cleaned & emptied on a regular basis?

  • Has all gym equipment been cleaned to a high standard and is this being maintained throughout the day as per the Future specification?

  • Is the cleaning room store door locked at all times?

  • Are all chemicals stored according to COSHH regulations?

Gym Floor

Gym Floor

Gym Rules

  • Are there signs of excessive weight slamming? If so is this being well managed?

  • Are there excessive weights/equipment left on the floor? If so is this being well managed?

  • Are the free weight check sheets being signed off every hour?

  • Are there any member bags or belongings left out on the floor? If so is this being managed?

  • Are all members using the combat zone using correct equipment?

  • Has the banning notice been updated since the last audit?

  • Are all areas of the gym tidy and presentable to a high standard?

  • Is the water fountain clean, functional and well maintained?

Maintenance

  • Is all faulty equipment clearly marked with branded signage?

  • Is all cardio equipment fit for purpose and logged if not? (treadmills, bikes, steppers, cross trainers?)

  • Is all combat equipment fit for purpose and logged if not? (ring, cage, bags, if no please state equipment piece and fault.)

  • Are all fixed resistance and plate loaded machines fit for purpose and logged if not? (If no please state equipment piece and fault.)

  • Is all free weight equipment fit for purposeand logged if not? (Dumbbells, barbells, olympic bars, plates, if no please state equipment piece and fault.)

  • Is all 4Fiit equipment fit for purpose and logged if not?

  • Are all TRX rigs and attachments fit for purpose and logged if not? (TRX frame, rig, attachments, if no please state equipment piece and fault.)

  • Is all functional equipment fit for purpose and logged if not? (Slam balls/bags, fit balls, battle ropes, kettle bells, if no please state equipment piece and fault.)

  • Is all equipment fit for purpose and logged if not?

  • Are all spin bikes fit for purpose and logged if not?

  • Is the free weight flooring in acceptable and safe condition?

4Fiit Zone

  • Is the code of conduct being displayed?

  • Is the 4Fiit zone being used by PTs only?

Spin Zone

  • Is the stereo tidy and in working order?

  • Is My Ride in working order?

Studio

  • Is the studio TV on and displaying the an up to date copy of the timetable?

  • Is all equipment stowed away tidily & safely?

  • Is the stereo tidy and in working order?

  • Is Wexer tidy and working order?

Xercise4Kids

  • Are all plug covers in place?

  • Is all equipment stowed away tidily & safely?

  • Are all risk assessments in date and filed?

Changing Rooms

Changing Rooms

Male Changing Area

  • Are all aspects of the changing area cleaned to a high standard? (Floors, lockers, mirrors, bins, benches)

  • Are all the lockers, benches, mirrors fit for purpose?

  • Are the electrical goods fit for purpose? (Hair dryer, BMI measurement machines)

Male Shower Area

  • Are all showers functional and fit for purpose?

  • Are all aspects of the shower cleaned to a high standard? (Walls, drains, shower heads, floors)

  • Is there evidence of the shower heads and taps being descaled monthly?

  • Is the ventilation system well maintained and fit for purpose?

  • Are the shower check sheets being used effectively?

Male Toilet Area

  • Are all cubicles functional and fit for purpose?

  • Are there toilet roll holders present and are they replenished?

  • Are all aspects of the cubicles cleaned to a high standard? (Seat, walls, cistern, bowl, toilet brush, floors)

  • Are the sink basins functional and fit for purpose?

  • Are all aspects of the sinks cleaned to a high standard? (Taps, mirrors, splash panels, bowls, plugs, floor)

  • Are the hand dryers functional and fit for purpose?

  • Are the urinals functional and fit for purpose?

Men's Disabled Changing Room

  • Is the disabled changing room locked from general access?

  • Are all disabled assistance tools functional and fit for purpose? (Hand rails, alarm toggles)

  • Are all sanitation features functional and fit for purpose? (Toilet, sink, shower)

  • Are all aspects of the disabled changing room cleaned to a high standards?

Female Changing Area

  • Are all aspects of the changing area cleaned to a high standard? (Floors, lockers, mirrors, bins, benches)

  • Are all the lockers, benches, mirrors fit for purpose?

  • Are the electrical goods fit for purpose? (Hair dryer, BMI measurement machines, sanitary vendor.)

Female Shower Area

  • Are all showers functional and fit for purpose?

  • Are all aspects of the shower cleaned to a high standard? (Walls, drains, shower heads, floors)

  • Is there evidence of the shower heads and taps being descaled monthly?

  • Is the ventilation system well maintained and fit for purpose?

  • Are the shower check sheets being used effectively?

Female Toilet Area

  • Are all cubicles functional and fit for purpose?

  • Are there toilet roll holders present and are they replenished?

  • Are there sanitary bins present?

  • Are all aspects of the cubicles cleaned to a high standard? (Seat, walls, cistern, bowl, toilet brush, floors)

  • Are the sink basins functional and fit for purpose?

  • Is the tap water pressure correct?

  • Are all aspects of the sinks cleaned to a high standard? (Taps, mirrors, splash panels, bowls, plugs, floor)

  • Are the hand dryers functional and fit for purpose?

Females Disabled Changing Room

  • Is the disabled changing room locked from general access?

  • Are all disabled assistance tools functional and fit for purpose? (Hand rails, alarm toggles)

  • Is there a sanitary bin present?

  • Are all sanitation features functional and fit for purpose? (Toilet, sink, shower)

  • Are all aspects of the disabled changing room cleaned to a high standards?

Concession Rooms

Concession Rooms

Concession Rooms General

  • Number of concession rooms?

  • Number of vacant concession rooms?

  • Are vacant rooms advertised? (Evidence of this.)

Concession Room 1

  • Concession name and function?

  • Is the room leased?

  • If the room is not leased, is it fit for leasing?

  • Are rental payments up to date?

  • Can the business owner provide risk assessments?

  • Is there an up to date signed copy of the agreement?

Concession Room 2

  • Concession name and function?

  • Is the room leased?

  • If the room is not leased, is it fit for leasing?

  • Are rental payments up to date?

  • Can the business owner provide risk assessments?

  • Is there an up to date signed copy of the agreement?

Concession Room 3

  • Concession name and function?

  • Is the room leased?

  • If the room is not leased, is it fit for leasing?

  • Are rental payments up to date?

  • Can the business owner provide risk assessments?

  • Is there an up to date signed copy of the agreement?

Concession Room 4

  • Is there an up to date signed copy of the agreement?

  • Concession name and function?

  • Is the room leased?

  • If the room is not leased, is it fit for leasing?

  • Are rental payments up to date?

  • Can the business owner provide risk assessments?

  • Is there an up to date signed copy of the agreement?

Concession Room 5

  • Concession name and function?

  • Is the room leased?

  • If the room is not leased, is it fit for leasing?

  • Are rental payments up to date?

  • Can the business owner provide risk assessments?

  • Is there an up to date signed copy of the agreement?

Concession Room 6

  • Concession name and function?

  • Is the room leased?

  • If the room is not leased, is it fit for leasing?

  • Are rental payments up to date?

  • Can the business owner provide risk assessments?

  • Is there an up to date signed copy of the agreement?

Back Of House

Back Of House

General Managers Office

  • Is the general managers office kept locked?

  • Is the office clear, tidy and professional?

  • Is the safe bolted down,in use and locked?

  • Is the turnstile key locked away in the safe along with sign in/out sheet?

  • Is the vending key locked away in the safe along with sign in/out sheet?

  • Is the key box catalogued, and kept locked?

  • Is the desk kept tidy and all paperwork systematically in order?

  • Is the data cabinet locked and free from clutter?

  • Is there any evidence of personal or sensitive data left around in the office?

Plant Room

  • Is the plant room kept locked?

  • Is it free from clutter?

Staff Room

  • Is the staff room clean and tidy?

  • Are all white goods clean and in good repair?

  • Are all staff facilities compliant within company expectation?

Battle Box

  • Is the battle box present? (Clubs older than 3 months)

  • Is it sufficiently replenished?

  • Is the maintenance file available?

  • Are the following lubricants available?

  • Gt85 or PTFE based lubricants?

  • WD40 or releasing agent?

  • White grease?

  • Silicone spray?

X4Kids

  • Is the X4kids file available?

  • Is the xercise4kids file available and kept locked away inline with PCI compliance?

  • Are all ParQs and consent forms being completed fully?

  • Are the X4Kids signing in/out sheets being used properly?

  • Are X4Kids instructors all suitably qualified with valid DBS?

Group Exercise

  • Do all instructors have agreements?

  • Do all instructors have qualification certificates?

  • Is there a group exercise Invoice file available?

  • Are the previous month group exercise invoices present and filed?

  • Do all instructors have insurance cover for a minimum of £5million?

  • Does the group exercise forecast correspond to google drive?

Personal Training - Virtua Gym

  • Do all Personal Trainers have their qualification certificates? (Level 3 or working towards Level 3 within the next 12 months)?

  • Do all Personal Trainers have insurance cover for a minimum £5million?

  • Do all Personal Trainers have first aid certificates?

  • Is there a profile picture for each Personal Trainer on Virtua gym in uniform?

  • Does each Personal Trainer's profile name end in 'PT'?

  • Are emergency contact details recorded in notes?

  • How many gym floor hours are available?

  • Are induction slots available?

  • Are the gym floor hours used according to company standards?

  • Do all scheduled events have the relevant credit?

  • Have previous month scheduled events been closed down?

Banking

  • Is the banking being complete twice a week on a Monday and Thursday?

  • Are PDQ receipts being shred daily inline with PCI compliance?

Corporates and Students

  • Is the corporate/student id procedure in place?

Payroll

  • Was payroll submitted on time?

  • Are all overtime payments matching the rota?

Health & Safety

Health & Safety

Fire Safety

  • Are all fire exits, stairs wells and corridors clear from obstruction and not used as storage?

  • Are all fire exits alarmed and armed?

  • Are all dedicated fire doors intact and kept closed,excluding those with an automatic door release mechanism?

  • Is the location of the assembly point displayed on all Fire Action Notices around the club and on the health and safety noticeboard?

  • Is the assembly point sign visible and in a good state of repair?

  • Is the external fire route in a good state of repair and is there adequate lighting (from lighting on the building or borrowed lighting)?

  • Are all fire extinguishers within their service date, in good visible condition with the tamper tag in place?

  • Are all fire extinguishers in their marked locations?

  • Is there adequate directional arrows on fire routes internally and externally?

  • Speak to one team member. Can they explain the evacuation procedure? Please state the name and position of the team member you speak to.

  • Is the receptionist able to explain the process of using the fire alarm in the event of an emergency and reset it?

  • Has the GM completed the generic fire risk assessment/fire safety checklist in the last 12 months?

  • If the formal fire risk assessment is older than 12 months, can the GM demonstrate that they have logged this with the Health and Safety Manager?

COSHH

  • If the cleaner is not stood inside the cleaners store room, is the door locked?

  • Is the cleaners store room tidy and all chemicals stored appropriately in closed, labelled bottles?

  • Is the Future health and safety folder accessible and are training records for cleaners in the club today available?

  • Are the COSHH data sheets and risk assessments available for any cleaning products staff have brought in (eg washing up liquid etc)?

  • Are there any unattended cleaning products/solutions on the gym floor/changing room? (If YES, ensure you move them to the cleaning store and log with cleaners)

General Health & Safety

  • Is the health and safety folder available at reception?

  • Is the health and safety noticeboard well populated with the Health and safety Law Poster as per template with current names written on them?

  • Are the current Public Liability Insurance and Employers Liability Insurance certificates on display in club?

  • Is the health and safety file accessible and professional should third parties require?

  • Is the training matrix well populated ensuring all staff and Personal Trainers have completed a thorough health and safety induction which is signed and dated by personnel and the GM?

  • Has the General Manager completed a general risk assessment and addressed arising actions over the last 12 months?

  • Is there person specific risk assessments for young persons/new and expectant mothers current and stored in the personnel file?

First Aid and Accident Reporting

  • Are current EFAW certificates available for all Personal Trainers, Front of House staff, General Manager and Sales Manager?

  • Is the accident file kept in the General Manager's office, and copies of the investigation pack, accident book and checklist available at reception?

  • Check one day per month over each month of the last quarter, was the club opened and closed with at least one team member/PT with an EFAW qualification? Please list names and date of qualification.

  • Have all reported accidents been investigated and sent to accidents@ email address? (If NO address and forward promptly)

Daily Health & Safety

  • Check one week for each month of the last quarter, have pre flight checks/end of day checks been completed and all arising actions closed by General Manager?

  • Is the daily signing in and out sheet signed correctly, well managed and archived by the club?

Weekly Health & Safety

  • Are fire alarm checks being completed weekly and logged?

  • Are emergency light checks being completed weekly and logged?

  • Are the infrequent flush checks being carried out?

  • Are gym equipment check sheets complete and signed off by the General Manager? Review one week for every month in the last quarter and list below dates checked.

Monthly Health & Safety

  • Are fire extinguisher checks being completed monthly and logged?

  • Are water temperature checks being completed monthly and logged?

Bi-annual Health & Safety

  • Is there a signed record that all employees, Personal Trainers and cleaners have been involved in an evacuation or a walk through evacuation in the last 6 months?

  • Has a visual electrical inspection of all portable appliances been completed and logged in the last 6 months and have any failed items been removed/labelled out of order?

Annual Health & Safety

  • Has the fire equipment location log (for extinguishers, call points and emergency lighting) been completed within the last 12 months?

Annual Servicing

  • Has PAT testing been completed within the last 12 months and the service records available in the folder?

  • Has a fire fighting equipment service taken place within the last 12 months and the service records available in the folder?

  • Has a fire detection equipment service taken place within the last 12 months and the service records available in the folder?

  • Has an emergency lighting service taken place within the last 12 months and the service records available in the folder?

  • Has a lift service taken place within the last 12 months and the service records available in the folder?

Marketing

Marketing

Advertising, Promotions & Signage

  • Are all promotions and advertisements current and displayed in snap frames or plastic frames?

  • Are recent campaigns in prominent positions?

  • Are all posters and club signage being used on brand and signed authorised by the marketing team?

  • Are enough posters and advertisements displayed to be impactful, without over saturating?

  • Are concessions adhering to company advertising and branding strategies?

  • Are all snap frames full?

Notice Boards

  • Are all club notice boards situated in the correct locations?

  • Is the club free from any adhoc notice boards/white boards?

  • Are notice boards impactful and clearly well managed and maintained by management?

  • Are notice boards full and impactful without being over saturated?

Profit Protection

Profit Protection

  • Is CCTV functional and fit for purpose?

  • Please record CCTV password

  • Are all cameras free from obstruction?

  • Does the front desk till balance at the time of audit?

  • Are there any discrepancies that cannot be accounted for?

Maintenance

Maintenance Procedures

  • Can the general manager confidently explain the MSL FME call out process?

  • Is the MSL file accessible and kept neat and tidy?

  • Can the general manager confidently explain the gym equipment reporting process?

Comments

Comments

  • Completing Regional Business Manager Comments

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