Outdoor - Pre-Event Safety Checklist for New Events/Sites/Venues

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• Conducted on

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• Prepared by

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• NOTES

Audience Profile

• What is the expected number of people attending the event?

• What is the age range of the audience?

• What is the expected behaviour of the audience (can previous information be sought)?

Suitability Of The Venue

• Is the site large enough to cope with the production infrastructure and backstage requirements including hospitality and welfare?

  Yes

  No

  N/A

• What is the estimated maximum capacity of people who can attend the event, when all facilities and services have been provided at the site?

• Will the noise generated pose a nuisance to residents or neighbouring venues?

  Yes

  No

  N/A

• Geographical Location

• Proximity to hospitals and emergency facilities

• Will the site offer adequate public transport links?

• Are there major roads within the vicinity of the site?

  Yes

  No

  N/A

• Landscape

  Yes

  No

  N/A

• Are there slopes, divets or embankments?

  Yes

  No

  N/A

• Is there flammable foliage or woodland in the area?

  Yes

  No

  N/A

• Are there any overhead power lines/ cables?

  Yes

  No

  N/A

• Will adequate sightlines be provided, (no obstructions in view of the stage)?

  Yes

  No

  N/A

• Are there any water features at the site?

  Yes

  No

  N/A

• Will the landscape hinder audience control?

  Yes

  No

  N/A

• Where does the sun set in relation to where the stage will be sited?

  Yes

  No

  N/A

• Can suitable observation points be arranged if required?

  Yes

  No

  N/A

Ground Conditions

• Can the ground adequately support the loads of vehicles and stages (are there any concealed pits etc)?

  Yes

  No

  N/A

Venue Access/Egress

• Can suitable access be arranged to transport the stage and associated infrastructure to the site?

  Yes

  No

  N/A

• Can suitable access be arranged for the production?

  Yes

  No

  N/A

• Can suitable access be arranged for artists to gain entry to the stage when there is a public presence?

  Yes

  No

  N/A

• Is adequate parking available for the production requirements?

  Yes

  No

  N/A

• Is adequate parking available to the public?

  Yes

  No

  N/A

• Will access and egress to the site pose difficulties for disabled persons?

  Yes

  No

  N/A

Emergency Evacuation

• Are there suitable numbers of exits to the site for the expected number of people?

  Yes

  No

  N/A

• Does the site afford the safe means of moving the expected number of people to safe areas in the event of an emergency?

  Yes

  No

  N/A

Emergency Services Requirements

• Are there adequate parking arrangements for emergency services vehicles?

  Yes

  No

  N/A

• Can satisfactory transport routes be allocated in the site design for emergency vehicles?

  Yes

  No

  N/A

• Will fire appliances be able to access

  Yes

  No

  N/A

• all parts of the site and be able to reach within 50 metres of any structure?

  Yes

  No

  N/A

• Will the site be sufficient for the number of first aid/ rendezvous points/ information points required for the expected number of people?

  Yes

  No

  N/A

Utilities

• Does the site provide a suitable power supply

  Yes

  No

  N/A

• (If so please request a copy of the inspection certificate for electrical installations?

  Yes

  No

  N/A

• Does the site provide suitable drainage for waste?

  Yes

  No

  N/A

• Does the site provide a suitable water supply?

  Yes

  No

  N/A

• Additional Notes

  Yes

  No

  N/A

• Is there a CAD plan available?

  Yes

  No

  N/A

• What are the existing facilities water/power/sanitary?

  Yes

  No

  N/A

• Is there Grey water disposal?

  Yes

  No

  N/A

• Security arrangements of the site