Title Page

  • Site conducted

  • Conducted on

  • Prepared by

  • Location


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Audience Profile

  • What is the expected number of people attending the event?

  • What is the age range of the audience?

  • What is the expected behaviour of the audience (can previous information be sought)?

Suitability Of The Venue

  • Is the site large enough to cope with the production infrastructure and backstage requirements including hospitality and welfare?

  • What is the estimated maximum capacity of people who can attend the event, when all facilities and services have been provided at the site?

  • Will the noise generated pose a nuisance to residents or neighbouring venues?

  • Geographical Location

  • Proximity to hospitals and emergency facilities

  • Will the site offer adequate public transport links?

  • Are there major roads within the vicinity of the site?

  • Landscape

  • Are there slopes, divets or embankments?

  • Is there flammable foliage or woodland in the area?

  • Are there any overhead power lines/ cables?

  • Will adequate sightlines be provided, (no obstructions in view of the stage)?

  • Are there any water features at the site?

  • Will the landscape hinder audience control?

  • Where does the sun set in relation to where the stage will be sited?

  • Can suitable observation points be arranged if required?

Ground Conditions

  • Can the ground adequately support the loads of vehicles and stages (are there any concealed pits etc)?

Venue Access/Egress

  • Can suitable access be arranged to transport the stage and associated infrastructure to the site?

  • Can suitable access be arranged for the production?

  • Can suitable access be arranged for artists to gain entry to the stage when there is a public presence?

  • Is adequate parking available for the production requirements?

  • Is adequate parking available to the public?

  • Will access and egress to the site pose difficulties for disabled persons?

Emergency Evacuation

  • Are there suitable numbers of exits to the site for the expected number of people?

  • Does the site afford the safe means of moving the expected number of people to safe areas in the event of an emergency?

Emergency Services Requirements

  • Are there adequate parking arrangements for emergency services vehicles?

  • Can satisfactory transport routes be allocated in the site design for emergency vehicles?

  • Will fire appliances be able to access

  • all parts of the site and be able to reach within 50 metres of any structure?

  • Will the site be sufficient for the number of first aid/ rendezvous points/ information points required for the expected number of people?


  • Does the site provide a suitable power supply

  • (If so please request a copy of the inspection certificate for electrical installations?

  • Does the site provide suitable drainage for waste?

  • Does the site provide a suitable water supply?

  • Additional Notes

  • Is there a CAD plan available?

  • What are the existing facilities water/power/sanitary?

  • Is there Grey water disposal?

  • Security arrangements of the site

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.