Event Safety Inspection Checklist

• Site conducted

  Select

• Person Carrying Out Inspection:

• Inspection Date and Time:

  Date
• Location of Inspection:
  Address

• INSTRUCTIONS
  ---------------------------
  1. Please answer "Yes," "No," or "N/A" on the questions below.
  2. Add photos and notes by clicking on the paperclip icon
  3. To add a Corrective Action click on the paperclip icon then "Add Action," provide a description, assign to a member, set priority, and due date
  4. Complete audit by providing digital signature
  5. Share your report by exporting as PDF, Word, Excel or Web Link

• Walk through safety inspections should be carried out immediately prior to, during and after the event. More than one inspection may be needed during the event. Using this form, note all defects and also remove remedial action taken. This is not an exhaustive list and care should be taken to identify any other hazards associated with the activities at the event.

PRE-EVENT INSPECTION

• A Pre-event inspection should take place after site set-up is completed but before the site is opened to the public.

Site Access/Egress

• 1. Are the entrances/exits wide enough for the number of people?

  Yes

  No

  N/A

• 2. Are staff/stewards in place?

  Yes

  No

  N/A

• 3. Can emergency vehicles gain access?

  Yes

  No

  N/A

• 4. Are pedestrians segregated from vehicles?

  Yes

  No

  N/A

• 5. Are security precautions adequate?

  Yes

  No

  N/A

• 6. Have adequate signs been provided?

  Yes

  No

  N/A

Site Conditions

• 7. Is the site free from tripping hazards e.g. cables, potholes, footpath defects etc?

  Yes

  No

  N/A

• 8. Are permanent fixtures in good condition e.g. seats, fencing, signage, etc?

  Yes

  No

  N/A

• 9. Has vegetation been cut back, debris removed and the area been made safe?

  Yes

  No

  N/A

• 10. Is there an adverse Weather plan in place?

  Yes

  No

  N/A

Attractions/Activities/Structures

• 11. Have all structures been erected /completed?

  Yes

  No

  N/A

• 12. Have all structures been inspected and approved by a competent person where required?

  Yes

  No

  N/A

• 13. Are all activities/attractions sited correctly and checked?

  Yes

  No

  N/A

• 14. Have all activities/attractions supplied evidence of insurance and appropriate risk assessments including fire?

  Yes

  No

  N/A

• 15. Are all potentially hazardous activities segregated and/or fenced as required?

  Yes

  No

  N/A

• 16. Have temporary flags/decorations been installed correctly and checked?

  Yes

  No

  N/A

• 17. Have any unanticipated hazards been introduced?

  Yes

  No

  N/A

Event Provisions

• 18. Is fire fighting equipment in place?

  Yes

  No

  N/A

• 19. Is lighting in place where required?

  Yes

  No

  N/A

• 20. Have electrical supplies/equipment been checked /certified?

  Yes

  No

  N/A

• 21. Have toilets been provided where required?

  Yes

  No

  N/A

• 22. Is Event control in place and any PA system/Loud Halers working and in place?

  Yes

  No

  N/A

• 23 Are adequate waste bins in place?

  Yes

  No

  N/A

• 24. Are stewards in place?

  Yes

  No

  N/A

• 25. Are medical facilities in place?

  Yes

  No

  N/A

• 26. Does the site have adequate COVID Risk mitigation measures?

  Yes

  No

  N/A

Traffic & Transport Provisions

• 27. Are any required road closures in place?

  Yes

  No

  N/A

• 28. Are parking provisions in place and stewarded?

  Yes

  No

  N/A

• 29. Are all cones and signs in place?

  Yes

  No

  N/A

• 30. Are any areas of the Car park that are not useable marked?

  Yes

  No

  N/A

• 31. Are the ground conditions suitable (Wet Weather)?

  Yes

  No

  N/A

• This inspection should be completed half way through each event day to ensure that the event site is in good condition, all safety precautions are still in place and to assess if any changes need to be implemented

Site Access/Egress

• 1. Are the entrances/exits clear?

  Yes

  No

  N/A

• 2. Are staff/stewards in place?

  Yes

  No

  N/A

• 3. Can emergency vehicles gain access?

  Yes

  No

  N/A

• 4. Are pedestrians segregated from vehicles?

  Yes

  No

  N/A

• 5. Are security precautions in place?

  Yes

  No

  N/A

• 6. Have adequate signs been provided?

  Yes

  No

  N/A

Site Conditions

• 7. Is the site free from tripping hazards e.g. cables, potholes, footpath defects etc?

  Yes

  No

  N/A

• 8. Are permanent fixtures in good condition e.g. seats, fencing, signage, etc?

  Yes

  No

  N/A

• 9. Had debris removed and the area been made safe?

  Yes

  No

  N/A

• 10. Is the site clear from waste/litter?

  Yes

  No

  N/A

• 11. Have any full bins been emptied or replaced with empty bins?

  Yes

  No

  N/A

• 12. Have any waste collections been completed successfully?

  Yes

  No

  N/A

• 13. Are the current weather conditions presenting any additional hazards to be addressed?

  Safe

  At Risk

  N/A

Attractions/Activities/Structures

• 14. Are all structures secure and in good condition?

  Yes

  No

  N/A

• 15. Have all structures been inspected and approved by a competent person where required?

  Yes

  No

  N/A

• 16. Are all activities/attractions still in there correct locations?

  Yes

  No

  N/A

• 17. Do any activities/attraction need to be relocated for safety/crowd control reasons?

  Yes

  No

  N/A

• 18. Are all potentially hazardous activities segregated and/or fenced as required?

  Yes

  No

  N/A

• 19. Are temporary flags/decorations still secure and in good condition and checked?

  Yes

  No

  N/A

• 20. Are there any unanticipated hazards that have been introduced? And if so is it:

  Safe

  At Risk

  N/A

Traders/Exhibitors

• 21. Are all traders still in the correct location? (2m apart if they are selling food)

  Yes

  No

  N/A

• 22. Have all traders selling food items had their hand washing facilities and gas bottles checked?

  Yes

  No

  N/A

• 23. Are all generators and diesel fuel, appropriately located and protected from the public?

  Yes

  No

  N/A

• 24. Have any traders/exhibitors introduced any new hazards?

  Yes

  No

  N/A

Event Provision

• 25. Is fire fighting equipment still in place?

  Yes

  No

  N/A

• 26. Is lighting still in place or is additional lighting required?

  Yes

  No

  N/A

• 27. Is the electrical supply/equipment adequate? Has it been checked?

  Yes

  No

  N/A

• 28. Have toilets been cleaned/serviced where required?

  Yes

  No

  N/A

• 29. Is control centre working well and is the public address system still in working order?

  Yes

  No

  N/A

• 30. Are waste bins in place?

  Yes

  No

  N/A

• 31. Are stewards in place and do any locations require more/less stewards?

  Yes

  No

  N/A

• 32. Are medical facilities still in place?

  Yes

  No

  N/A

Traffic & Transport Provisions

• 33. Are any required road closures still in place and have not been compromised?

  Yes

  No

  N/A

• 34. Are parking provisions suitable and working well?

  Yes

  No

  N/A

• 35. Are all cones and signs still in place?

  Yes

  No

  N/A

• 36. Are park & ride buses running effectively?

  Yes

  No

  N/A

• 37. Are any visitors parking in inappropriate places and impacting on traffic management?

  Yes

  No

  N/A

Exhibitors/traders/Attractions

• 1. Have all attractions been dismantled and removed?

  Yes

  No

  N/A

• 2. Have all exhibitors/traders vacated the site?

  Yes

  No

  N/A

• 3. Have all vehicles left the venue?

  Yes

  No

  N/A

• 4. Have all exhibitors/traders left their pitches clear from waste?

  Yes

  No

  N/A

Temporary Facilities

• 5. Has all equipment been dismantled and removed?

  Yes

  No

  N/A

• 6. Have all structures been dismantled and removed?

  Yes

  No

  N/A

• 7. Have temporary markers such as stakes, ropes, flags etc been removed?

  Yes

  No

  N/A

• 8. Has all damage to ground conditions been made good e.g. holes, trenches, broken paving slabs?

  Yes

  No

  N/A

• 9. Have all temporary electrical installations been isolated and made safe?

  Yes

  No

  N/A

Waste Collection

• 10. Has all waste been collected satisfactorily?

  Yes

  No

  N/A

• 11. Has all waste been removed from site?

  Yes

  No

  N/A

• 12. Have all residue fire hazards been checked e.g. fireworks?

  Yes

  No

  N/A

Site Conditions

• 13. Has any damage to permanent facilities, buildings or the ground been reported?

  Yes

  No

  N/A

• 14. Has any other damage been found during inspection?

  Yes

  No

  N/A

Incidents/Accidents/Near Misses

• 15. Have all incidents/accidents/near misses been logged during the event?

  Yes

  No

  N/A

• 16. Have any incidents/accidents/near misses been reported to the appropriate people/place e.g. insurance, HSE, etc.

  Yes

  No

  N/A

Signatory

• Inspected by: (Full Name and Signature)

  Sign