PFS Compliance Audit v1

• PFS COMPLIANCE AUDIT

• Site Name/Number

• Visit Date

  Date

• PFS Operations Coordinator

• Store Manager:

• Area Manager

1. E-Site Register/Staff training.

• 1# 1.1. E-Site Register staff training - check training cards are complete and E-Site Register training documented.

  Yes

  No

  N/A

• 1.2. Test E-Site Register Log On.

  Yes

  No

  N/A

• 1.3. E-Site Register training documents available - issued with brief sent by retail operations dated 6th November 2013.

  Yes

  No

  N/A

• 2# 1.4. PFS Forecourt Daily Checklist completed as per company procedure. (reference notes available).

  Yes

  No

  N/A

• 3# 1.5. PFS Weekly/Monthly Checklist completed as per company procedure (reference notes available).

  Yes

  No

  N/A

• 4# 1.6. LPG Daily Checklist completed as per company procedure (reference notes available).

  Yes

  No

  N/A

• 1.7. Record of Visitors to Petrol Filling Station Implemented as per company procedure.

  Yes

  No

  N/A

• 5# 1.8. Evidence of Petrol Competency "annual refresher" training for all staff.

  Yes

  No

  N/A

• 1.9. Petrol Competent Person Register completed and up to date as per company procedure (refer to competent person training references).

  Yes

  No

  N/A

2. Health and Safety.

• 2.1. Petrol COSHH Risk Assessments and data sheets available (Issued by health and safety department).

  Yes

  No

  N/A

• 2.2. Holchem COSHH Risk Assessment and Data sheets available (issued by health and safety department).

  Yes

  No

  N/A

• 2.3. PPE Equipment available (order via oracle) refer to PPE Checklist. 3 x traffic cones, 2 x high visibility vests, 1 x safety goggles, face masks dust respirator, rubber gloves, 2 x paper overall suits, 2 piece wet stock, 2 x Wellington boots, Apron.

  Yes

  No

  N/A

• 2.4. Approved V-Kleen cleaning chemical and pump available.

  Yes

  No

  N/A

• 2.5. Sand buckets in good condition 3/4 full of kiln dried sand, spreading tool available, 25 kg of spare sand available.

  Yes

  No

  N/A

• 2.6. Contaminated sand bunker in good condition and securely locked.

  Yes

  No

  N/A

• 2.7. Diesel gloves and towels available for customers.

  Yes

  No

  N/A

• 6# 2.8. LPG Autogas First Aid instructions displayed- order via expenses (purchasing).

  Yes

  No

  N/A

3. Forecourt Equipment and Signage.

• 3.1. LPG Autogas Compound lighting operational.

  Yes

  No

  N/A

• 3.2. LPG Autogas Compound tanks/pipework in good condition.

  Yes

  No

  N/A

• 3.3 LPG Autogas Compound secure with padlocks, 2 x 9kg fire extinguishers available.

  Yes

  No

  N/A

• 3.4. DCD/DEC and Emergency box - test telephone/test alarm/light operational/check fire extinguisher 6kg powder/check sand bucket and sand available 3/4 full, WD40, pump 2 tank mapping.

  Yes

  No

  N/A

• 3.5. LED Pole Sign working, grade identification. Power off switch clearly marked inside kiosk if available.

  Yes

  No

  N/A

• 3.6. Cylinder Calor Gas - cage in good condition, cage and POS in situ, securely locked, cage location as per approved layout drawing and Calor housekeeping procedures implemented.

  Yes

  No

  N/A

• 3.7. Test Tannoy/PA system operational.

  Yes

  No

  N/A

• 3.8. Forecourt Fireman's (switch/switches) signage in good condition.

  Yes

  No

  N/A

• 3.9. Canopy Height Restrictions - MML.

  Yes

  No

  N/A

• 3.10. Stanchion Hazard Warning notices and card acceptance,pump numbers - MML.

  Yes

  No

  N/A

• 3.11. Spill advise to customer displayed - expenses pad.

  Yes

  No

  N/A

• 7# 3.12. Sentry A frame signage - order via rcposreq (marketing) - Sorry we are now closed, Sorry services are unavailable, Sorry all pumps in this lane are closed, Caution slippery surface, No Smoking or Naked Lights.

  Yes

  No

  N/A

• 3.13. Pole sign posters - order via rcposreq (marketing).

  Yes

  No

  N/A

• 8# 3.14. All Forecourt Equipment Reliability Feedback - Pumps, Car Wash, Jet Wash, Vac, Air, Pole Sign LED, Tank Gauge.

  Yes

  No

  N/A

• 9# 3.15. Overall Forecourt Contractor Feedback - Excellent, Good, Average, Poor, Unacceptable.

  Yes

  No

  N/A

4. Offset Fill Point / Tank Manhole Chambers and Interceptor Channels.

• 4.1. Offset fill grade label/ tank safe working capacity details as per current pump 2 tank mapping.

  Yes

  No

  N/A

• 4.2. Tank fill caps tight and correctly padlocked.

  Yes

  No

  N/A

• 4.3. Offset fill point signage in good condition, caution high level alarm, no overfill prevention warning sign (if applicable). Vapour Recovery hose connection signage, Maximum hoses signage, Vent stacks signage in good condition numbered correctly and vent stack hazard sign displayed.

  Yes

  No

  N/A

• 4.4. VR cap tight securely padlocked.

  Yes

  No

  N/A

• 4.5. Blanked Tanks (if applicable) secure and blanked of correctly.

  Yes

  No

  N/A

• 10# 4.6. Vent stacks in good condition and free from corrosion.

  Yes

  No

  N/A

• 11# 4.7. Tank Manhole Chambers free from water, warning signs in situ - VR warning sign (if applicable), pipework signage fitted (if applicable), tank grade number safe working capacity and number, all ducting sealed correctly.

  Yes

  No

  N/A

• 12# 4.8. All Interceptor channels clear of debris and in good condition.

  Yes

  No

  N/A

5. Pump Security.

• 13# 5.1. Pump Locking Bars available for all pumps, include LPG pumps if applicable.

  Yes

  No

  N/A

• 14# 5.2. Individual nozzle locking bars and Out of Order signs available.

  Yes

  No

  N/A

6. Pump Emergency Manual Changeover/LED Polesign Failure.

• 15# 6.1. Emergency Box set-up - As per company procedure.

  Yes

  No

  N/A

• 16# 6.2. Emergency Procedure available (for all types of pumps).

  Yes

  No

  N/A

• 17# 6.3. In the event of LED Pole Sign Failure not being able to display prices correctly back up display equipment available - 1 x A frame and Today's Petrol Price Poster.

  Yes

  No

  N/A

7. General Housekeeping/Standards of the Forecourt/Cleaning Procedure.

• 18# 7.1. Cleaning Record Document completed as per company procedure.

  Yes

  No

  N/A

• 7.2. All Pumps in good condition, Alvern holder, perplex cover, inserts and splash guard fitted and in good condition,decals, M logos, Magencap holders and Point of sale, Pump Numbers and Operating Instructions and OPT headers.

  Yes

  No

  N/A

• 19# 7.3. Car wash fully operational, wash bay clean and clear of debris, bay lights working, minimum chemical level clearly marked on chemical containers, quick reference guides available.

  Yes

  No

  N/A

• 20# 7.4. Vacuum in good condition- spare crevice tool available, Daily care procedure implemented.

  Yes

  No

  N/A

• 7.5. Airline in good condition and working order.

  Yes

  No

  N/A

• 21# 7.6. Jet wash in good condition -bay clean and tidy, spare lance,brush, hose, wd40 and adjustable spanners available. Daily care procedure available.

  Yes

  No

  N/A

• 7.7. Watering can and screen buckets (with sponge) available.

  Yes

  No

  N/A

• 7.8. Plant room - clean and tidy, easily accessible and plant room heater fitted and test for operation.

  Yes

  No

  N/A

• 22# 7.9. Reclaim Salt container correctly topped up with salt, spare salt available (if applicable).

  Yes

  No

  N/A

8. Administration standards.

• 23# 8.1. All notice board documents are correct and in date - emergency procedures, operating procedures, pump 2 tank map, hazard zone plan, group company health and safety policy statement, certificate of employees liability Insurance, Morrison's miles loss prevention notice, first aid list, competent person list, current contacts list, emergency manual procedures and bulletin.

  Yes

  No

  N/A

• 24# 8.2. Filing cabinet set up correctly as per my sis headers. (13 months delivery certificates).

  Yes

  No

  N/A

• 25# 8.3. Fairbanks tank gauge wet stock sign in situ.

  Yes

  No

  N/A

9. Leaflets and Posters.

• 26# 9.1. Car wash price poster displayed - order via rcposreq (marketing).

  Yes

  No

  N/A

• 9.2. "LPG Autogas available at this pump" applicable sites only - order via posreq (marketing).

  Yes

  No

  N/A

• 9.3. Pay@pump leaflet available - order via rcposreq (marketing).

  Yes

  No

  N/A

• 9.4. Fuelgenie leaflet available - order via rcposreq (marketing).

  Yes

  No

  N/A

• 9.5. Calor Cylinder Gas legal safety agreement leaflet available - order via rcposreq (marketing).::

  Yes

  No

  N/A

• 9.6. Licensee address plate - MML.

  Yes

  No

  N/A

• 27# 9.7. AA Misfuel leaflet available - order via rcposreq (marketing).

  Yes

  No

  N/A

10. E-site Register Sign Off (PFS Operational Coordinator).

• 10.1. Check all information on the Home page is relevant and accurate.

  Yes

  No

  N/A

• 28# 10.2. Check all the Documents under the Documents tab are current and relevant.

  Yes

  No

  N/A

• 29# 10.3. Check all the Information on the Information tab - site asset details.

  Yes

  No

  N/A

• 30# 10.4. Check pump serial numbers enter any amends below.

  Yes

  No

  N/A

Additional Comments/Feedback

• All action points where improvements have been identified on this report should be resolved and confirmation sent via e-mail to your PFS Operations coordinator, please copy your area manager and regional director by:-

  Date

Sign Off

• PFS Operations Coordinator:

  Sign

• PFS Manager/Delegate:

  Sign

• Report discussed with - Duty Manager:

  Sign