Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

GENERAL INFORMATION

  • HOTEL/ACCOMMODATION NAME:

  • Front picture

  • City:

  • Country:

BUILDING TYPE

  • Single Storey bungalow or Chalet

  • 3 floors and below with open plan corridors and stairs

  • 3 floors and below with enclosed corridors and stairs

  • 4 floors and below with open plan corridors and stairs

  • 4 floors and above with enclosed corridors and stairs

DOCUMENTATION

  • Does the property have liability insurance? (see the certificate)

  • Insurance Company

  • Level of Cover

  • Expiry Date:

  • Is there a valid operating license? (see the license)

  • Is there a written Health & Safety policy? (see the policy)

  • Is there a valid fire certificate from proper issuing authority (e.g. fire warden)? (see the cert.)

SECURITY

  • Is the reception staffed 24-hours?

  • Is the property well-lit at night?

  • Is there a security video monitor system staffed 24-hours?

  • Are there 24-hour patrols of the property?

FIRE SAFETY

  • Is there a fire alarm system and is it clear and easy to sound the alarm?

  • Is there automatic fire detection in rooms?

  • Is there automatic fire detection in corridors and public areas?

  • Is the fire alarm system tested regularly?

  • Is the property fitted with a sprinkler system?

  • Is there a sprinkler system in the rooms?

  • Are there documented “In case of fire” procedures for staff and guests?

  • Are staff trained in fire safety including what do do in case of fire?

  • Are fire drills carried out?

  • Are there fire safety instruction on the back of the bedroom door or elsewhere in the room?

  • Are there fire extinguisher in the corridors & public areas (approx every 25m) (are they up to date)

  • Are emergency exits clearly labeled with “EXIT” running man signs?

  • Are emergency stairways and exit doors unobstructed and accessible 24 hours?

  • Do emergency exits always open to fresh air?

  • Is there a fire assembly point away from the building?

  • Do all areas have at least 2 alternative exits with acceptable travel distances?

  • All dead end corridors less than 10m?

VISUAL SAFETY INSPECTIONS – ROOMS & PUBLIC AREAS

  • Do electrical fittings appear to be safe and in good working order?

  • Photos

  • Are windows & doors secure in rooms? Main doors are self closing? Secure locks?

  • Photos

  • Is there adequate emergency lighting in corridors & public areas?

  • Photos

  • Is there adequate emergency signage in the public areas?

  • Photos

  • Are there adequate sound alarms?

  • Photos

  • Is any balcony handrail height at least 1.0m?

  • Photos

  • Are any balcony handrail gaps less than 10cm?

  • Photos

  • Do all glass doors have visibility marks?

  • Photos

  • Does lift have adequate signage (no use in case of fire, no smoking, no unaccompanied children)?

  • Photos

  • Does lift have an alarm system?

  • Photos

  • Do stairways have hand-rails?

  • Photos

  • Are public areas free of tripping hazards?

  • Photos

  • Bathroom area appears clean and sanitary?

  • Photos

  • Non-slip mat in the bath/shower?

  • Photos

VISUAL SAFETY INSPECTIONS – POOL AREA

  • If there is no pool, change all values to 0 (zero)

  • Are depth markings adequately shown at the edge of the pool?

  • Photos

  • Are there adequate steps in/out in both deep and shallow ends?

  • Photos

  • The surface surrounding the pool is free from sharp edges?

  • Photos

  • Is there pool signage stating rules & regulations, opening hours, and what to do in emergency?

  • Photos

  • Is there easily accessible safety equipment?

  • Photos

  • Is the pool staffed during operating hours?

  • Photos

  • Is there a policy of no drinking GLASSES near the pool?

  • Photos

  • Is the pool cleaned and tested at least daily with records kept?

  • Photos

  • Is there an emergency pump shutoff switch for the pool?

  • Photos

  • Do staff know the location of the emergency shut off switch?

  • Photos

VISUAL SAFETY INSPECTIONS – RESTAURANT/KITCHEN AREA

  • Does the restaurant & kitchen area appear to be clean and hygienic?

  • Photos

  • There is NO evidence of rodents or pests (ants, roaches, mice, etc) in food service area?

  • Photos

  • Do kitchen & restaurant staff appear to be clean and hygienic?

  • Photos

  • Are kitchen & restaurant staff trained in health & safety?

  • Photos

  • Hot food is displayed on a buffet for max 2hrs at required temperature?

  • Photos

  • Are there separate serving utensils for each food on buffet?

  • Photos

  • Are all foods on buffet labeled properly?

  • Photos

EVALUATION

  • EVALUATION

NOTES

  • In your opinion, is this a reputable accommodation provider? Yes / No

  • Have you shared the results of this evaluation with the auditee? Yes / No

  • Any additional feedback or notes?

  • Your Name:

  • Position:

  • Date:

  • Hotel Staff Name:

  • Position:

  • PHENC Personnel Signature:

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