Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Project Planning

  • Select date

Project planning

  • Does the project have a formal Project Plan?

  • Action required

  • Action Reference

  • Are the key elements of a Project Plan present?

  • Project Definition & Scope?

  • Project Objectives?

  • Schedule?

  • Cost / Benefit Analysis?

  • Staffing Requirements?

  • Risk analysis?

  • Critical Success Criteria (if we meet these, we've met our goals)?

  • Action required

  • Action Reference

  • Is a Stakeholder Management plan in place?

  • Have all stakeholders been identified?

  • Have the scope, objectives, costs, benefits and impacts been communicated to all involved and/or impacted stakeholders and work groups?

  • Have project accountabilities & responsibilities been clearly defined?

  • Have all involved stakeholders and work groups committed to the project?

  • Have all necessary approvals been obtained?

  • Action required

  • Action Reference

  • Has a project Communications Plan been developed?

  • Action required

  • Action Reference

  • Are funding and staffing resource estimates sufficiently detailed and documented for use in planning and tracking the project?

  • If no, provide commentary.

  • Action required

  • Action Reference

  • Does a documented project organisational policy & plan (i.e. governance model) exist?

  • Action required

  • Action Reference

  • Have adequate resources been provided by management to ensure project success?

  • If no, provide commentary.

  • Action required

  • Action Reference

  • Is current scope of the project substantially different than that originally defined in the approved project plan?

  • Action required

  • Action Reference

  • Has the approach and development strategy of the project been defined, documented and accepted by the appropriate stakeholders?

  • Action required

  • Action Reference

  • Have project management standards and procedures been established and documented?

  • Action required

  • Action Reference

  • Is there a Steering Committee in place?

  • Action required

  • Action Reference

  • Is the Steering Committee active in project oversight?

  • Action required

  • Action Reference

  • Are there procedures in place to effectively manage interdependencies with other projects / systems?

  • Action required

  • Action Reference

  • Additional comments

Project Management

Project Management

  • Have the key elements of a coherent project management strategy been established?

  • Project tracking plan & methodology

  • If partial, provide commentary.

  • Action required

  • Action Reference

  • Project status reporting structure & process

  • Action required

  • Action Reference

  • Change Management plan & tracking

  • Action required

  • Action Reference

  • Issues Management process & tracking plan

  • Action required

  • Action Reference

  • Risk Management Plan

  • Action required

  • Action Reference

  • Quality Assurance

  • Action required

  • Action Reference

  • Configuration Management

  • Action required

  • Action Reference

Project Scheduling & Tracking

  • Has a structured approach been used to break work effort into manageable components?

  • Action required

  • Action Reference

  • Are team members involved in the development of activity & task decomposition?

  • Action required

  • Action Reference

  • Are individual tasks of reasonable duration (8–40 hrs)?

  • Action required

  • Action Reference

  • Are milestone deliverables effectively tracked and compared to project plan?

  • Action required

  • Action Reference

  • Does the detailed project plan identify individual responsibilities for the next 4–6 weeks?

  • Action required

  • Action Reference

  • Have activity relationships and interdependencies within tasks been adequately identified?

  • Action required

  • Action Reference

  • Are target dates established for each milestone deliverable?

  • Action required

  • Action Reference

  • Are corrective actions taken when actual results are substantially different from detailed project plan? Describe.

  • Describe

  • Action required

  • Action Reference

  • Are changes in deliverable commitments agreed to by all affected groups & individuals?

  • Action required

  • Action Reference

  • Is the organisation structure for both tracking & controlling project activities work products & costs (effort, schedule & budget) well defined and assigned to a specific individual?

  • If partial, provide commentary.

  • Action required

  • Action Reference

  • Are measurements and feedback mechanisms incorporated in tracking work effort & refining work estimating techniques?

  • Action required

  • Action Reference

  • Have procedures for identifying variances from estimates & adjusting the detailed work program been established?

  • Describe

  • Action required

  • Action Reference

  • Is project work proceeding in accordance with the original project schedule?

  • If not, have all project delays been adequately accounted for, communicated to all stakeholders and adjustments made in overall project schedule?

  • Describe

  • Action required

  • Action Reference

  • Is there general agreement & acceptance of the current status and progress of the project?

  • Action required

  • Action Reference

  • Is PERT / Critical Path or equivalent methodology being used? Can you see the critical path on the plan?

  • Action required

  • Action Reference

  • Is an industry recognised mechanised support tool(s) being used for project scheduling & tracking? E.g. MS Project, Primavera

  • Action required

  • Action Reference

  • Is it possible to track all classes of project work (e.g. scheduled, un-scheduled, defect repair, etc.)? Can you compare work done to the baseline?

  • Action required

  • Action Reference

Project Status Reporting

  • Is project status reviewed with senior management at appropriate intervals?

  • Describe

  • Action required

  • Action Reference

  • Is sufficient detail covered in progress reviews?

  • Overall status

  • Project performance (achievements & milestones)

  • Open issues

  • Risks

  • Action items

  • Cost & time performance against plan

  • Quality metrics

  • Action required

  • Action Reference

  • Are internal project status meetings held at reasonable intervals?

  • Action required

  • Action Reference

  • Are sub-project reviews held at reasonable intervals?

  • Action required

  • Action Reference

  • Have adequate procedures been put in place for project coordination and status reporting across project boundaries (ie. interdependent development among interfacing systems)?

  • Action required

  • Action Reference

  • Do project teams & team members report on status / activities / progress?

  • Action required

  • Action Reference

Project Estimating

  • Are multiple estimation methods being employed?

  • Action required

  • Action Reference

  • Are current project time & resource estimates reasonable based on the current project stage?

  • Action required

  • Action Reference

  • Are actuals compared against estimates to analyse and correct variances?

  • Action required

  • Action Reference

  • Are metrics formally captured, analysed and used as a basis for other project estimates?

  • Action required

  • Action Reference

  • Is the SQAD estimating methodology being used and followed?

  • Action required

  • Action Reference

  • Are project team members involved in detailed estimating and scheduling?

  • Action required

  • Action Reference

  • Are stakeholders aware and supportive of the principles and practices of modern estimation?

  • Action required

  • Action Reference

Risk Management

  • Was an original risk assessment completed?

  • Action required

  • Action Reference

  • Is there a process in place to monitor project risks?

  • Action required

  • Action Reference

  • Has provision been made to reassess project risks at various project stages?

  • Action required

  • Action Reference

  • Have all unresolved risks been documented?

  • Action required

  • Action Reference

  • Have all unimplemented risk strategies been escalated to an issues log?

  • Action required

  • Action Reference

Quality Management

Quality Management

  • Has an overall Quality Assurance Plan been developed for the project?

  • Does the plan address key project elements?

  • Project Planning?

  • Project Management?

  • Quality Assurance (QA)?

  • Action Required

  • Action Reference

  • Does the QA process provide objective verification of adherence to applicable standards, procedures & requirements?

  • Action Required

  • Action Reference

  • Are all key components of an QA plan present?

  • QA plan

  • Action Required

  • Action Reference

  • Configuration Management (CM)

  • Action Required

  • Action Reference

  • Development standards & methods

  • Action Required

  • Action Reference

  • Methodology

  • Action Required

  • Action Reference

  • Testing Standards & Methodology

  • Action Required

  • Action Reference

  • Naming Conventions

  • Action Required

  • Action Reference

  • Technology Architecture

  • Action Required

  • Action Reference

  • Metrics

  • Action Required

  • Action Reference

  • Are the results of QA reviews provided to affected groups & individuals?

  • Action Required

  • Action Reference

  • Are adequate resources provided for the QA function?

  • Action Required

  • Action Reference

  • Are QA resources experienced?

  • Action Required

  • Action Reference

  • Are the QA processes in place and being effectively used?

  • Action Required

  • Action Reference

  • Is there a set of procedures defining the scope, procedures and deliverables defining Quality Control?

  • Action Required

  • Action Reference

  • Are quality metrics defined?

  • Action Required

  • Action Reference

  • Is there a set of procedures to capture, analyse and act on quality metrics?

  • Action Required

  • Action Reference

Configuration Management (CM)

  • Has CM been implemented for this project?

  • Action Required

  • Action Reference

  • Has an industry recognised CM version management & control tool been implemented?

  • Action Required

  • Action Reference

  • Is CM version management and control effectively linked with the testing function to ensure integration and regression testing have been performed?

  • Action Required

  • Action Reference

  • Has an automated Change Management tool been implemented?

  • Action Required

  • Action Reference

  • Is the CM function adequately staffed?

  • Action Required

  • Action Reference

  • Is the Testing Coordination function separate from the development staff?

  • Action Required

  • Action Reference

Management Procedures

Management Procedures

Vendor Management

  • Is there a formal set of procedures (for status reporting, contract negotiation & review, time/invoice reconciliation, etc.) supporting Vendor Management?

  • Action Required

  • Action Reference

Issues Management

  • Is there a formal set of procedures supporting Issues Management?

  • Action Required

  • Action Reference

  • Is there any form of automated support for Issues Management?

  • Action Required

  • Action Reference

  • Are issues raised, assessed, actioned, and resolved in a timely and efficient manner?

  • Action Required

  • Action Reference

Stakeholder Management

  • Is there a formal set of procedures supporting Stakeholder Management?

  • Action Required

  • Action Reference

  • Is it standard practice to formally commit stakeholders to the project via agreements?

  • Action Required

  • Action Reference

  • Does a comprehensive set of Stakeholder Agreements exist?

  • Action Required

  • Action Reference

  • Do we have statements delineating what each stakeholder has agreed to do?

  • Action Required

  • Action Reference

Resourcing

  • Are adequate resources provided for project execution?

  • Action Required

  • Action Reference

  • Are Project Staff adequately experienced?

  • Action Required

  • Action Reference

  • Are all resource assumptions documented?

  • Action Required

  • Action Reference

Close out

  • Time / Date that audit completed

  • Debrief provided

  • Actions acknowledged

  • Actions loaded to AIM

  • Auditee

  • Auditor

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