Property Services Maintenance Log Book Audit

• Station Name - Edited, not weighted

• Prepared by

• Conducted on

  Date

1.0 Site Attendance Register

• 1.1 Has the Site Attendance Register been completed for each attendance in the past 12 months?

  Yes

  No

2.0 52 Week Planner

• 2.1 Does Section 2 hold a current 52 week planner?

  Yes

  No

• 2.2 Are the PPM tasks crossed off the planner as they are completed?

  Yes

  No

• 2.3 Are the completed PPM Report Sheets filed behind the PPM Planner or under the appropriate section number where available?

  Yes

  No

3.0 M&E Reactive Worksheets

• 3.1 Does Section 3.0 hold Report Sheets relating only to M&E reactive repairs?

  Yes

  No

4.0 Fabric Reactive Worksheets

• 4.1 Does Section 4 hold Report Sheets relating only to Fabric reactive repairs?

  Yes

  No

5.0 Sub-contractor Worksheets

• 5.1 Does Section 5 hold only Sub-contractor Report Sheets?

  Yes

  No

  N/A

6.0 Fire Alarm

• 6.1 Has the Fire Alarm Test Certificate been completed for each quarter covering a period of 12 months to date?

  Yes

  No

  N/A

• 6.2 Are the Fire Alarm Test Certificate results duplicated in the Fire Officers Log Book?

  Yes

  No

  N/A

7.0 Emergency Lighting

• 7.1 Has the Emergency Lighting Test Certificate been completed each month covering a period of 12 months to date?

  Yes

  No

  N/A

8.0 Utilities Meter Log

• 8.1 Has the Utilities Meter Log sheet been updated within the past 12 months?

  Yes

  No

  N/A

9.0 L8

• 9.1 Does Section 9 hold a Water Risk Assessment and Hygiene Survey Report dated within the past 24 months?

  Yes

  No

  N/A

• 9.2 Does Section 9 hold a Cold Water Storage Tank Inspection Report dated within the past 12 months?

  Yes

  No

  N/A

• 9.3 Does Section 9 hold Tap Temperature Readings covering a period of 12 months to date?

  Yes

  No

  N/A

• 9.4 Does Section 9 hold quarterly Shower Head Clean And Descale Certificates covering a period of 12 months to date?

  Yes

  No

  N/A

10.0 Pat, Microwave & RCD Testing

• 10.1 Has the Portable Appliance Test been undertaken within the past 12 months and the results recorded in Section 10?

  Yes

  No

  N/A

• 10.2 Has the Microwave Emissions Test been undertaken within the past 12 months and the results recorded in Section 10?

  Yes

  No

  N/A

• 10.3 Has the RCD Test been undertaken within the past 12 months and the results recorded in Section 10?

  Yes

  No

  N/A

11.0 Fixed Electrical Test

• FET Certificate held by the Property Services Department, Milford House, Swindon

12.0 Access Ramp & Wheelchair Inspections

• 12.1 Has a 6 monthly Access Ramp Inspection been undertaken and recorded in Section 12?

  Yes

  No

  N/A

• 12.2 Has an Annual Wheelchair Inspection been undertaken and recorded in Section 12?

  Yes

  No

  N/A

13.0 Generators

• No generators maintained under the contract.

14.0 Auto doors

• 14.1 Has a monthly Inspection Certificate been completed for each set of auto doors?

  Yes

  No

  N/A

15.0 Air Conditioning

• 15.1 Has a 6 monthly A/C Service Test Certificate been completed for each system?

  Yes

  No

  N/A

• 15.2 Has a 6 monthly AHU Service Certificate been completed for each unit?

  Yes

  No

  N/A

16.0 ODS Site Logs

• 16.1 Does Section 16 hold an ODS & F Gas Refrigerant Plant Log Sheet for each system holding over 3kg of refrigerant?

  Yes

  No

  N/A

• 16.2 Has Section 4 (Leak Tests) of the Refrigerant Plant Log Sheet been updated within the past 12 months?

  Yes

  No

  N/A

17.0 Energy Monitoring

• 17.1 Has the Energy Monitoring Sheet been updated, or PPM Report Sheets submitted for time clock alterations (Spring and Autumn)?

  Yes

  No

  N/A

18.0 Gas Landlords Certificate and Boiler Servicing

• 18.1 Has a Gas Landlords Certificate been issued for each boiler within the past 12 months

  Yes

  No

  N/A

• 18.2 Does Section 18 hold PPM Report Sheets for boiler services at 6 month intervals?

  Yes

  No

  N/A

19.0 Risk Assessments and Method Statements

• Maintenance contractors Risk Assessments and Method Statements held by the Property Services Department, Milford House, Swindon

20.0 COSHH

• Maintenance contractors COSHH Certificates held by the Property Services Department, Milford House, Swindon