Title Page
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Site conducted
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Conducted on
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Prepared by
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Location
Untitled Page
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Report Details
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Responsible Person
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Name
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Campus
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Faculty
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Department
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Contact Email
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Contact Phone number
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Lead Assessor
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Assistant Assessor
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Scope
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Machine
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Manufacturer
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Equipment and/or Assembly Assessed including serial numbers
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Assessment Location
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Assessment Date
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Assessment Reference No
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Photo Reference of the Machine
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Insert an overview photo of the machine/installation as a reference
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Is the equipment suitable for the task?
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Is the equipment used for the correct purpose?
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What power sources does the machine use? (Electricity, compressed air etc.)
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Has a risk assessment been carried out to assess ergonomic, substances and environment hazards? Refer to BS EN ISO 12100:2010
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Regulation 5 builds on the general duty in the HSW Act section 6 which requires work equipment to be maintained so that it is safe
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Is the Equipment properly maintained?
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During maintenance, is the equipment turned off and isolated?
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Is the maintenance logbook uptodate (if kept)?
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Is the equipment subject to statutory inspection (e.g Have maintenance staff received adequate information, instruction & training?
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Regulation 6 covers the extent and nature of the inspection. It deals with; the different situations where inspections of work equipment is required, the purpose of the inspection, who should carry out the inspection, keeping records of the inspections
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Is equipment inspected after installation and before being used for the first time?
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Is equipment inspected after it is assembled at a new site or location?
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Is work equipment inspected at suitable intervals when it is exposed to conditions causing deterioration, which is liable to result in dangerous situations (e.g. high vibrations)?
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Is the equipment inspected at regular intervals or frequency?
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Is the equipment inspected for safety, each time an exceptional circumstance arises e.g. a major fault occurs?
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If equipment leaves the undertaking, or if obtained from another person, it is accompanied by physical evidence that the last inspection has been carried out?
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Regulation 7 this regulation deals with restricting the use of some equipment to people who are trained in the use of that equipment and in the specific risks involved. The employer also has to decide who can repair, modify, maintain or service it and provide the appropriate training for those people
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Is the use of this equipment restricted to specific persons (e.g. abrasive wheels, circular saws, etc.)?
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Is the repair, maintenance, modifications and servicing restricted to specific persons? (For example, key or code access)
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Have those persons who use, repair, maintain, modify or service the equipment been adequately trained? If so, state training received
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Regulation 8/9 - Information, Instruction and Training
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Are users suitably trained?
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Only trained and authorised personnel to operate equipment?
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Are training records kept?
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Only trained maintenance technicians and service engineers carry out modifications or repairs?
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Have all users of work equipment received adequate?
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information, instruction and training, including: Methods; Risks; Precautions (Refer to BE EN ISO 141211:2007)
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At what stage is training given, induction, first use or later?
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Has special emphasis been given to young persons under 18 years of age?
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Is the use of the machine limited to trained personnel only? (For example, key or code access)
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Has an instruction manual been supplied with the equipment? Does it include written instructions for dealing with normal and abnormal operating conditions?
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Regulation 10 everyone involved in the chain of supply of work equipment has legal obligations which are designed to ensure that new work equipment is safe. For exampel, section 6 of the HSW Act places general duties on designers, manufacturers, importers and suppliers to ensure this is so far as reasonably practicable. Regulation 10 supplements the requirement of section 6 by placing a duty on the user of the work equipment
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Does the equipment comply with relevant community directives (e.g. does it display a CE mark, is there an EC Declaration of Conformity Certificate)?
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If so and where an essential requirement has applied to the- design and construction of an item, have the requirements of regulations 1119 and 2229 been applied?
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Regulation 11 require employers to take effective measures to prevent access to dangerous parts of machinery or stop their movement before any part of a person enters a danger zone. It specifies the measures which you should take to prevent access to the dangerous parts of the machinery to achieve compliance. It sets out various requirements for guards and protection devices and appliances. There is national, european and international standards that act as guidance on measures to prevent access to dangerous parts BS EN ISO 13854:2019, BS EN 14120:2015, BS EN ISO 13857:2008, BS EN 14119:2013
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Does guarding prevent access to all dangerous parts of the equipment during operation? Suitable for purpose? Situated at a sufficient distance from the danger zone? Refer to BS EN ISO 13857:2008 (Safety Distances)
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Does guarding allow an adequate view of the operation?
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Are guards maintained in an efficient state?
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Regulation 11 - Dangerous Parts of Machinery
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Can guards be easily bypassed or disabled?
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Are guards made of robust material or adequate strength? Refer to BS EN 14120:2015 (Guarding)
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Regulation 12 covers measures which employers have to take to prevent, control or minimise the effects of specified hazards during the use of work equipment
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Are materials prevented from being ejected from the machine?
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Does the machine minimise the risk of overheating, fire or explosion?
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Is the machine earthed?
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Machines are usually earthed through the main supply cable. During the inspection look for earth bonding (green & yellow cable) between metal parts that could become live with electricity?
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Are noise levels produced over 80 Decibels?
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Does the machine cause hand arm or wholebody vibration?
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Are all lasers guarded and signed?
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Regulation 12 - Protection for Specific Hazards
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Are any sources of ionising radiation safeguarded?
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Are hot or cold surfaces protected from contact?
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Does the design of the machine allow comfortable operation?
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Regulation 13 many items of equipment have exposed surfaces, or contain or use hot or very cold substances. This regulation deals with the risks from these and looks at the measures you can take to reduce the risk of injury to people coming into contact with hot or very cold work equipment, parts of work equipment or articles or substances in the work equipment
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Where appropriate, are all parts of work equipment, articles or substances in the equipment protected to prevent burns by contact (engineering measures should always be applied, although circumstances may arise where the only form of protection may be PPE, etc.)?
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Regulation 14 addresses the risks to health and safety created by the starting or uncontrolled operation of work equipment. It covers the need for one or more controls for starting work equipment. And why, apart from automatic equipment, equipment should never start or change its operating conditions unintentionally
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Is the equipment fitted with start, stop or operating condition controls which require a deliberate action to operate?
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Can starting take place by use of a protective device (e.g. an 44. interlock)?
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Are the controls protected against inadvertent operation (e.g. starter shrouded)?
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Regulation 15 deals with controls for ensuring that work equipment being operated under normal conditions can be stopped without risk to health and safety. Stopping work equipment may involve a number of coordinated operations that have to be brought under control to avoid risk to health and safety
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Does the stop control mechanism bring the work equipment to a safe condition in a safe manner (less than 10 seconds with woodworking machinery)?
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Are all sources of energy switched off after stopping the equipment (compressed air/ hydraulic pressure)?
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Does the stop control equipment operate in priority to controls, which start or change operating conditions?
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Regulation 16 deals with the number of emergency stop controls, the accessibility of those controls, interaction with other controls required, circumstances where emergency stop controls are not necessary, the priority given to emergency stop controls. The main purpose of an emergency stop control is that it is simple to locate and operate
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Is the equipment fitted with an emergency stop control, <br>which operates in priority to any other control mechanism? <br>Refer to EN13850:2015 and BS EN 60204-1:2018 <br>
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Regulation 17 this regulation deals with the controls for work equipment; ensuring that the purpose of the control is clearly identifiable, the location of the controls so that neither the operator nor any other person near the equipment is at risk, the use in particular circumstances of warnings to signal the use of equipment controls, giving advanced warning to people exposed to risk, giving people exposed to risk the means of avoiding it.
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Are controls clearly visible and identifiable?
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Do the controls function correctly?
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Do stop controls over-ride the operating controls of the machine? <br>
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Are the controls designed to require a deliberate restart after changes in operating conditions? <br>
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Are start controls shrouded?
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Are there audible, visible or warning devices which are activated before the equipment starts? <br>
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Regulation 18 deals with taking realistic and practical allowances into account when choosing or specifying control systems. Not to increase risk when the control system is operating, either directly or indirectly by impeding the operation of other safety measures. Not increasing risk if a control system fail or loses its power supply. There are national, european and international standards BS EN 60204-1, BS EN ISO 13849-1, BS EN 62061 which provide guidance on design of control systems so as to achieve high levels of performance related to safety. Though they are aimed at new machinery, they may be used as guidance for existing work equipment.
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Do control systems allow for failures, faults and constraints to be expected in the planned circumstance of use, with no increased risk to health and safety? <br>
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Does a failure of any part of the control system or its power supply lead to a ‘fail-safe’ condition, which will not impede the operation of the ‘stop’ or ‘emergency stop’ controls? <br>
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Regulation 19 the aim for this regulation is to allow equipment to be made safe under particular circumstances such as when maintenance is to be carried out, when an unsafe condition develops, or where a temporarily adverse environment would render the equipment unsafe, for example electrical equipment in wet conditions or in flammable or explosive atmosphere.
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Are there suitable means to isolate the equipment from all sources of energy (e.g. multiple lockable hasps, removal of plug, close and lock off valves, drain/ vent outlets, etc.)? <br>
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Are the means of isolation clearly identifiable?
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Are they accessible?
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Are there appropriate measures to ensure that reconnection does not expose any person to a risk of injury (e.g. reconnection initiating movement, adequate guards) <br>
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Regulation 20 many types of equipment could topple over, overturn or collapse unless they are securely fixed. This regulation explains how equipment should be stabilised, clamped, tied or fastened to make it safe.
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Is the equipment stabilised by clamping or otherwise where necessary to prevent risk of injury ?(e.g.machines bolted to floor, scaffolds tied to building, outriggers on mobile cranes, etc.) <br>
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Regulation 21 any place where a person uses work equipment should be suitably and sufficiently lit. If the ambient lighting provided in the workplace is suitable and sufficient for the tasks involved in the use of the equipment, special lighting won’t be needed. This regulation looks at areas where additional lighting may be required.
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Are the places where the work equipment is to be used suitably and sufficiently lit ?(local lighting may be required on certain machines e.g. lathes, sewing machines)? <br>
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Regulation 22 requires that equipment is constructed or adapted in a way that takes account of the risks associated with carrying out maintenance work, such as routine and planned preventative maintenance.
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Is maintenance carried out with the machine stopped and isolated? <br>
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If no, and it is reasonably practicable to do so, are maintenance operations carried out without exposing persons to risk? <br>
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If not, are there measures in place to reduce the risk of injury (e.g. temporary guards, limited movement controls, PPE, etc.)? <br>
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Regulation 23 where equipment is dangerous or has dangerous parts that project, the equipment should be marked so that employees are not put at risk.
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Is the equipment appropriately marked for health and safety purposes? e.g. emergency stop controls, safe working load, colour code of gas cylinders <br>
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Do all markings comply with BS EN ISO 7010 and ISO 3864 or Safety Signs and Signals Regulations 1998? <br>
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Regulation 24 - Warnings
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Are all warnings and warning devices unambiguous, easily understood, easily perceived (e.g. signs complying with the Safety Signs and Signals Regulations 1998, audible visible warnings on fork lift trucks, etc.)? <br>
