Title Page
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Site conducted
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Conducted on
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Prepared by
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Location
Untitled Page
(1.0) Working Environment
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(1.1) Is the temperature comfortable?
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(Guidance 1.1) The minimum working temperature must be 16°C there is no upper limit however temperatures should be comfortable
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(1.2) Is there adequate ventilation? (Check Air Monitoring Unit and signage)
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(Guidance 1.2) Is there a ventilation system and is it working? Refer to the air monitoring equipment signage on wall for guidance
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(1.3) Are lighting levels adequate?
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(Guidance 1.3) Lighting should be sufficient to enable people to work and move about safely. Lighting and light fittings should not create any hazard
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(1.4) Is the area generally clean and tidy?
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(Guidance 1.4) Work areas are tidy, clean and organised so far as is necessary to ensure health and safety
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(1.5) Is the work environment noisy?
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(Guidance 1.5) You should be able to hold a normal conversation with another person who is standing about a 1m away from you without shouting
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(1.6) Access / egress routes are clear and unobstructed?
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(Guidance 1.6) All access/egress routes are clear and unobstructed without any slip; trip or fall hazards present
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(1.7) Is the area free from trip / fall hazards?
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(Guidance 1.7) Trip / fall hazards such as inappropriate storage i.e. personal belongings, trailing cables trailing over traffic routes or uneven floors are adequately controlled. Ensure floor boxes are properly closed and no damage. All damages should be reported immediately
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(1.8) All work equipment stored under correct conditions?
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(Guidance 1.8) All work equipment / materials are stored properly and not under conditions where it could harm others
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(1.9) There is Suitable access to storage?
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(Guidance 1.9) For example, Storage at height is avoided wherever possible in favour of storage not at height and where such storage is required there is safe access provided. And storage under desks is avoided and there is adequate space for leg room. See also DSE Training
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(1.10) Is workstation and furniture adequate?
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(Guidance 1.10) Workstation should be set up with appropriate furniture i.e. DSE compliant user chair. There should be adequate leg room under the desk and not overburdened with storage
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SCORE (Total Yes. Total No)
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Comments and deficiencies noted (concerns, hazards etc. please provide as much detail as possible to assist with follow up)
(2.0) Electrical Safety
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(2.1) Does all portable electrical equipment comply with PAT testing rules? (label of test attached and in date)
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(Guidance 2.1) All portable electrical equipment must have a current in date test sticker on the appliance, unless the equipment is less than 1 year old
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(2.2) Are equipment leads / cables undamaged?
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(Guidance 2.2) Equipment leads / cables must be in good order and free form any cuts or damage with no taped joints
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(2.3) Are trailing leads / cables used?
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(Guidance 2.3) The use of trailing leads must be minimised wherever possible and protected from damage. If trailing leads are placed across pedestrian traffic routes they must be covered with a cable guard
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(2.4) Daisy chaining of extension leads?
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(Guidance 2.4) Extension leads / cables must not be connected to other extension leads / cables, aka daisy chaining
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(2.5) Are electrical sockets over- loaded?
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(Guidance 2.5) Ensure that sockets are not overloaded by the use of an adaptor- 1 plug per socket only
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(2.6) Where extension cable reels are used are these fully unwound when in use?
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(Guidance 2.6) Extension cable reels must be fully unwound when in use to prevent overheating
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SCORE (Total Yes. Total No)
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Comments and deficiencies noted (concerns, hazards etc. please provide as much detail as possible to assist with follow up)
(3.0) Staff Kitchen/Pantry Areas
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(3.1) Generally clean and tidy?
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(3.1 Guidance) Area are clean and tidy. All cutlery/ crockery removed from sink area and placed in cupboards provided and bins are provided. Spillages are cleaned up immediately.
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(3.2) There is a supply of drinking water available?
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(3.2 Guidance) An adequate supply of wholesome drinking water shall be provided for all persons at work in the workplace. (Workplace (Health, Safety and welfare) Regulations 1992)
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(3.3) No toasters/ non permitted cooking appliances
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(3.3 Guidance) Toasters and other type of cooking equipment other than microwave ovens are not permitted and must be removed.
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(3.4) Is there a fire blanket present?
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(3.4 Guidance) A fire blanket should be in place and identified by a fire safety sign
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(3.5) Cleaning materials are available?
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(3.5 Guidance) Cleaning materials such as soap/ washing up liquid and paper towels should be available.
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SCORE (Total Yes. Total No)
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Comments and deficiencies noted (concerns, hazards etc. please provide as much detail as possible to assist with follow up)
(4.0) General Fire Safety Measures
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(4.1) Escape routes and routes leading to escapes clear of obstructions
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(4.1 Guidance) Escape routes and routes leading to escape in the work area should not be obstructed and the contents of any room should be arranged so that persons can access the escape routes in the event of a fire
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(4.2) Fire doors easily openable?
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(4.2 Guidance) All fire exit doors should be able to be opened without the use of excessive force.
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(4.3) Fire doors not wedged / propped open?
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(Guidance 4.3) Fire doors are in positions where they are not likely to be wedged or propped open. (BS9999 - Fire safety in the design, management and use of buildings)
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(4.4) Directional fire signage is immediately obvious?
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(4.4 Guidance) You should be able to clearly see fire directional signage that identifies the fire escape routes.
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SCORE (Total Yes. Total No)
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Comments and deficiencies noted (concerns, hazards etc. please provide as much detail as possible to assist with follow up)
(5.0) First Aid
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(5.1) Instructions on how to call for first aid assistance is displayed?
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(5.1 Guidance) An employer shall inform his employees of the arrangements that have been made in connection with the provision of first-aid. A simple method of keeping employees informed is to display first-aid notices. “How to Obtain a First Aider” notices are displayed in staff pantry areas
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SCORE (Total Yes. Total No)
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Comments and deficiencies noted (concerns, hazards etc. please provide as much detail as possible to assist with follow up)
(6.0) Toilet / Welfare Facilities
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(6.1) Toilet areas clean and tidy
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(6.1 Guidance) Toilet and welfare facilities are clean, tidy and free of accumulations of refuse
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(6.2) Hot / warm running water and soap are provided?
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(6.2 Guidance) Toilets include a supply of clean hot, or warm, water (which shall be running water so far as is practicable) and they include soap or other suitable means of cleaning. ((Workplace (Health, Safety and Welfare) Regulations 1992)
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(6.3) Hand towels / drying facilities in place and working
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(6.3 Guidance) Adequate hand towels and/ or hand- dryers are provided and in working order
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(6.4) There is an Adequate supply of toilet paper?
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(6.4 Guidance) Although not a requirement of the Workplace (Health, Safety and Welfare) Regulations 1992, the Approved Code of Practice (ACOP) states that Toilet paper should be provided in a holder or dispenser.
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(6.5) Sanitary disposal facilities in place?
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SCORE (Total Yes. Total No)
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Comments and deficiencies noted (concerns, hazards etc. please provide as much detail as possible to assist with follow up)
(7.0) Storage Rooms
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(7.1) Is the area free from trip / fall hazards?
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(7.1 Guidance) Trip / fall hazards such as inappropriate storage e.g. storage is kept to using storage shelving as far as practicable. Ensuring adequate space on floor to gain access to shelving.
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(7.2) Materials correctly stored?
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(7.2 Guidance) All work equipment and materials are stored safely so as to control risks to health and safety
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(7.3) Shelving stacked correctly and not overloaded?
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(7.3 Guidance) Shelving/ racking is not overloaded and is stacked correctly and safe loading weight limits are not exceeded
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(7.4) Shelving in good condition?
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(7.4 Guidance) Shelving/ racking is in good condition and without any defects that could affect its integrity so far as is necessary to protect safety and health
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(7.5) Suitable and safe access to high level storage?
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(7.5 Guidance) Storage at height is avoided where possible and suitable and safe access is available for all high level storage
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SCORE (Total Yes. Total No)
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Comments and deficiencies noted (concerns, hazards etc. please provide as much detail as possible to assist with follow up)
(8.0) Risk Management
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(8.1) Is there is a designated person who has responsibility for managing H&S for the work area and they are aware of their responsibilities in Health and Safety?
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(8.1 Guidance) Individual Heads of Service / Curriculum Heads are the duly nominated and appointed Health and Safety Lead Officer for their Service / Curriculum area in line with the College Occupational Health and Safety Policy.
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(8.2) Are there persons who have been appointed to carry out risk assessments for the area?
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(8.2 Guidance) Assessors have been identified to carry out risk assessments for this area.
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(8.3) Identified assessors have been trained to carry out risk assessments?
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(8.3 Guidance) Assessors have received suitable information, instruction and training to carry out risk assessments
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(8.4) Is the risk assessment accessible to staff and is it within its review date?
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(8.4 Guidance) The risk assessment should be available to staff and it should be within the date scheduled for its review and there is no reason to suspect that it is no longer valid
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(8.5) All significant risks have been identified and recorded in the risk assessment and all relevant risk control measures been implemented?
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(8.5 Guidance) All risk control measures identified in the risk assessment have been implemented and the effectiveness of their implementation is monitored.
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(8.6) Information, instruction and training have been provided to staff on the significant risks and the precautions to take to ensure health and safety?
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(8.6 Guidance) Managers have provided adequate information, instruction and training to staff on the significant risks to health and safety and the precautions necessary to protect themselves and others.
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(8.7) Are staff aware of the reporting procedures for accidents / incidents, including a near miss?
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(8.7 Guidance) The Corporate Health and Safety Incident Reporting Procedures must be followed by all Directorates / Faculties and they shall develop and give effect to local arrangements to secure compliance with this Corporate Health and Safety Procedure.
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(8.8) Are Accidents / Incidents and near misses are recorded, reported and investigated?
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(8.8 Guidance) Where an accident or incident occurs in the work area to staff or students it is reported to H&S within 3 days and the Lecturer or appropriate line manager carries out an accident investigation to identify the measures necessary to prevent a recurrence and that it is reported to H&S within 3 days.
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SCORE (Total Yes. Total No)
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Comments and deficiencies noted (concerns, hazards etc. please provide as much detail as possible to assist with follow up)
Action Plan- Identify any issues that require action to manage risks to health and safety
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Reference No
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Issue
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Action Required
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Person Responsible
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Progress/ comments
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Date Complete
