PRH Chapter 5 Safety

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5.1 Safety

R12 Staff Training Staff are completing the required safety trainings as outlined in exhibit 5-4.
R12 Staff Training The Safety Officer has completed the required training as outlined in exhibit 5-4.
R14 The center has posted deficiencies manually on the DOL Form DL1-2029 and the center abatement activities must be documented in Asset Essentials.
R15. Occupational Safety and Health Plan a. The center has developed, implemented, and maintained a center-specific Occupational Safety and Health Plan, which was signed by the Center Director. The plans include all required plans for the center activities and equipment.
R15 b. The safety plans have been evaluated annually by the center and revised when one of the following occurs: 1. A new or revised PRH or regulatory standard necessitates revision of specific plan. 2. The center introduces a new trade resulting in new potential hazards. 3. New hazards exist due to changes in equipment or materials. 4. A revision tracking sheet is present that lists each component of the plan and documents changes made to the Plan (i.e., specific change and date of revision). 5. Plans have are available to remain on center when there is a change in center operator.
R15.e The Occupational Safety and Health Plan contains the following components at a minimum, where applicable: 1. Center Safety Orientation 2. Staff Training 3. Basic Equipment for Safety Officers
R15.f The Safety Officer possess the following equipment, at a minimum, to effectively perform their responsibilities: 1. A quality camera 2. Safety shoes 3. Safety helmet/hardhat 4. Safety goggles/glasses 5. Gloves 6. Use of computer with word processing, e-mail and Internet capability 7. Flashlight 8. Electrical circuit tester and Ground Fault Circuit Interrupter tester (GFCI) Additional equipment may be required depending on the center’s hazard analysis.
R15.g. The following items are available when appropriate and necessary to identify and control hazards: 1. Lockout/tagout kits 2. Air flow meter (Alnor Velometer® Jr.) 3. Hearing protection 4. Swimming pool test kits 5. Low-volume air sampling pumps 6. High-volume air sampling pumps 7. Sound level meter with octave band analyzer 8. Noise Dosimeters
R15h. Regulations and Policies Does the Safety Officer have access to the following regulatory information: 1. National Fire Protection Association (NFPA) 101, Life Safety Code® and Handbook 2. Current OSHA Standards (29 CFR 1904, 1910, 1926, and 1960) 3. Department of Labor Manual Series (DLMS) 4, Chapter 800, DOL Safety and Health Program 4. Job Corps Policy and Requirements Handbook (PRH) 5. NFPA 70, National Electrical Code® (NEC)
5.15 i Occupational Safety and Health Committee 1. The center has established an Occupational Safety and Health Committee in accordance with 29 CFR 1960.58 to: (a) Review reported accidents, injuries, and illnesses. (b) Consider the adequacy of action taken to prevent recurrence of such accidents, injuries, or illnesses. (c) Plan, promote, and implement DOL and Job Corps occupational safety and health programs.
5.15 2. Committee Membership The Center Director is actively participates on the Occupational Safety and Health Committee. In addition to the Center Director, committee membership must include: (a) The center Safety Officer (facilitator) (b) Manager of Residential Living (c) A Maintenance Unit Supervisor (d) A Health Services Supervisor (e) A Career Technical Training (CTT) Supervisor (f) A Recreation Supervisor (g) A Food Service Supervisor (h) A minimum of two students, selected by their peers (i) Representatives from other organizational units, as appropriate
5.15 3. Duties of Committee Members Committee member duties include, but not be limited to, the following: (a) Assist in safety inspections when requested by the Safety Officer. Student committee members must participate in safety inspections at least monthly. (b) Observe and report infractions of safety rules and regulations. (c) Review accident reports to determine if corrective action is necessary or if harmful trends exist. (d) Review inspection reports prepared by the center Safety Officer identifying unsafe/unhealthful conditions, and suggest techniques or strategies for correction/abatement. (e) Review all suggestions and concerns submitted by students and staff, and make recommendations for implementation to the Center Director. (f) Develop and implement a safety awards and recognition program.
R15 i. 4. Training for Committee Members In accordance with 29 CFR 1960.58, safety committee members are completing training commensurate with the scope of their assigned responsibilities within six months of appointment. Such training must include: (a) The center’s Occupational Safety and Health program (recommend training within 30 days of appointment) (b) Section 19 of the OSH Act of 1970 (c) Executive Order 12196 – Occupational Safety and Health programs for federal employees (d) General content contained in 29 CFR 1904, 1910, 1926, and 1960 (e) Center procedures for the reporting, evaluation, and abatement of hazards (f) Center procedures for reporting and investigating allegations of reprisal, and the recognition of hazardous conditions and environments (g) Identification and use of occupational safety and health standards, and other appropriate rules and regulations
R15. Safety committee meetings 5. Occupational Safety and Health Committee Meetings Meetings must be held monthly and/or when called by the Center Director or Safety Officer. Copies of minutes must be maintained at the center for three years and can be made available upon request.
R15 Safety Committee The Center has documented Safety Committee meeting minutes for the past 12 months.
R16. Personal Protective Equipment (PPE) Plan The center has developed a Personal Protective Plan in accordance with 29 CFR 1910.132. The center has developed, implemented, and maintained a written PPE plan in accordance with 29 CFR 1910.132. The plan that includes at least the following: a. Hazard assessments for all trades and/or work areas to assess the need for PPE. Maintain hazard assessment records that identify hazards and risks, and document the type of PPE required. Developed procedures to notify the center Safety Officer when new processes are introduced or when existing processes change. When a new career technical training (CTT) program is introduced, a hazard assessment is performed to determine PPE needs according to training activities. Hazard assessment based upon other trades and activities is not the bases of the PPE requirements for a new trade. b. The center PPE requirement are based on hazard assessments by the trade supervisor in conjunction with the center Safety Officer. Methods for selecting PPE are well-documented, appropriate, and properly implemented. c. The center has developed a PPE training program that will address student and staff needs. The written training program includes: 1. When PPE use is necessary 2. What PPE is necessary 3. How to properly don (put on), doff (remove), adjust, and wear PPE 4. The proper care, maintenance, useful life, and disposal of PPE
5.16 d The Center is maintaining PPE training records for students and staff for three years. Additional retention requirements are as follows: 1. Retaining student training records for one year following completion of training or termination of enrollment. 2. Retaining staff training records for one year following resignation or termination of employment. e. Established procedures to inspect, clean, and maintain PPE. Is Ensuring that supervisors, staff, and students are trained in these procedures and follow the established criteria. f. Has Established procedures to remove damaged equipment from service.
R17. Fire Safety and Prevention Plan The center has developed and implemented a Fire Safety and Prevention Plan that addresses the National Fire Protection Association (NFPA) Life Safety Code 101 requirements.
R17. Fire Safety and Prevention 1. The Center Safety Officer is performing and logging monthly inspections of: (a) Fire alarm systems (b) Sprinkler systems (c) Illuminated exit signs (d) Emergency lighting (e) Fire extinguishers
R17. Fire Safety and Prevention 2. The Center is conduct monthly fire drills during high student/staff activity levels and when students are in the dormitories. Center Safety Officer is documenting the accountability and timeliness of fire drills.
R17. Fire safety and Prevention 3. The Center has established and implemented a Fire Watch Plan, included as part of the Fire Prevention Plan, to be implemented when there is a nonfunctional alarm system. The Fire Watch Plan will includes the following: (a) Establishment of fire warden and security staff duties and responsibilities (b) Establishment of minimum required equipment for security staff (c) Establishment of a process for reporting fires and notifying building occupants
R17. Fire Safety and Prevention b. Fire Safety Plan Elements The fire safety and prevention plan contains at least the following elements : 1. List of major fire hazards and proper handling and storage procedures for hazardous materials 2. List of all potential ignition sources, control procedures, and the type of fire protection equipment or suppression system used to control a fire 3. List of staff responsible for maintaining fire protection equipment or systems to prevent or control ignition fires 4. List of staff responsible for control of fuel source hazards 5. List of staff responsible for sounding alarms and contacting local fire department or other appropriate officials 6. Evacuation and accountability procedures, including the posting of evacuation maps, assembly areas, and maintaining safe distance from affected buildings until areas are cleared for occupancy 7. Emergency notification telephone numbers 8. List of temporary shelters and contacts 9. List of staff responsible for assessing damage to center and coordinating re-entry to center or affected buildings 10. List of staff responsible for communications with local media, Regional Office, and National Office of Job Corps
R17. Fire Safety and Prevention c. Training The Center is providing ongoing fire prevention and fire extinguisher training for staff and students according to their roles and responsibilities within the Fire Prevention Plan. Training resources include state or local fire marshals, insurance companies, universities, or the Occupational Safety and Health Administration (OSHA). Training programs must be customized to center location, offerings, and programs, and must include the following elements, as appropriate: 1. Training for fire wardens and security staff include: (a) Fire classes and the appropriate extinguishing agent (b) Proper maintenance and use of fire extinguishers (c) Evacuation and accountability procedures, as defined by NFPA Life Safety Code (d) Proper use of warning equipment/alarm systems (e) Fire watch system and alternative warning systems (f) Fire warden responsibilities (g) Fire safety inspections, including housekeeping practices, flammable and combustible waste materials accumulation, and inspection and maintenance of fire equipment or systems
R17. Fire Safety and Prevention 2. Training for students includes: (a) Assigned evacuation routes and assembly areas (b) Procedures for reporting a fire or potential for fire (c) Procedures for disposal of combustible and flammable materials (d) Location of smoking areas and receptacles
R17. Fire Safety and Prevention 3. Training for staff includes: (a) Proper use of fire extinguishers (b) Assigned evacuation routes and assembly areas (c) Procedures for reporting a fire or potential for fire (d) Procedures for disposal of combustible and flammable materials (e) Location of smoking areas and receptacles
R17. Fire Safety and Prevention d. Required Documentation Documentation of fire safety training, drills, and inspections is maintained on center for three years and made available for review upon request.
R17 Fire Safety and Prevention e. Incipient Fire Suppression and Portable Fire Extinguishers 1. Staff have been training on the use of portable fire extinguishers for use to fight fires in the incipient stage? 2. Fire prevention plan complies with 1910.157, Portable Fire Extinguishers, according to the center’s established policy concerning incipient fires.
R18. Emergency Action Plan The Center has develop an Emergency Action Plan (EAP) in accordance with 29 CFR 1910.38 a. Emergency Action Plan (EAP) Elements 1. Procedures to handle hazards and threats including: (a) Natural disasters typical for the geographic area in which the center is located; e.g., earthquakes, hurricanes, tornadoes, severe/extreme weather, blackouts, utility failures, and weather-related conditions (b) Criminal activity including arson/fire, bomb threats, suspicious packages, vandalism, civil disturbance, and weapons on center (c) Terrorist threats including radioactive, biological, or cyber attacks (d) Medical emergencies, such as pandemic influenza or food poisoning (E. coli or Salmonella) outbreaks (e) Other hazards specific to the surrounding area, such as hazardous materials spills or explosion 2. A list of emergency personnel and contact information (The Center Director or his or her designee must act as the responsible official during the emergency.) 3. The Center Director or his or her designee must ensure that an Emergency Coordinator and Area/Floor Monitors are identified, and ensure that assistance is available for the physically challenged 4. Procedures for emergency situations that require centers to shelter-in-place, evacuate, and provide for mass care of students and staff 5. Identification of assembly areas on and off center for students and staff to relocate depending upon the nature of the emergency 6. Evacuation route maps indicating emergency exits, primary and secondary evacuation routes, location of fire extinguishers and fire alarm pull stations, and assembly points must be posted in all center buildings, including but not limited to: (a) Residential facilities (b) Child development centers, if applicable (c) Academic facilities (d) Food service facilities (e) CTT facilities and classrooms (f) Recreation areas (g) Warehouse(s) (h) Center maintenance (i) Administration facilities
R18 Emergency Action Plan 7. The plan contains procedures for staff required to remain on center after an evacuation to perform critical activities (e.g., shut down utilities) and secure the center 8. The plan contains procedures to account for students and staff after evacuation to assembly areas on and off center, including students training or working off center at the time of the emergency 9. The plan contains procedures for transporting students and staff to off-center assembly areas, including students training or working off center 10. The plan contains procedures for staff and students responsible for providing medical assistance (The plan should also provide for instances when individuals responsible for providing medical assistance are not available.) 11. The plan includes an alarm system must be implemented that provides a distinctive sound or tone for each purpose (type of emergency and procedure) in accordance with 29 CFR 1910.165 12. The plan includes procedures for returning the center to normal operations following an emergency (Procedures are emergency-specific.)
R18. Emergency Action Plan 1. The Center is performing fire drills on a monthly basis. The drills are performed during normal business hours and after hours. 2. The Center is participating in federal, state, and local emergency preparedness drills, including terrorist attack and pandemic outbreak response, when possible. 3. The Center has established and maintained contact with federal, state, and local emergency response coordinators to ensure that current information regarding emergency response procedures is maintained. 4. All drill and post-drill activities designed to improve student and staff performance during drills are documented and kept on file in the Safety Officer’s office and can be made available upon request. 5. Copies of drill performance and improvement reports are maintained on the center for three years and can be made available for review upon request. 6. The Center is coordinating with the local emergency management authority, local health department, and local fire department to participate in federal, state, or local emergency response drills.
R20. Recreational Safety Plan a. Water Safety (See Chapter 2, Section 2.2, R7.) 1. If the Center is operating swimming pools they have incorporated the Centers for Disease Control and Prevention (CDC) chlorine disinfection timetable for killing common germs. 2. Cleaning and disinfecting procedures includes the area surrounding the pool, including chairs, towels, floors, etc., to prevent the onset of recreational water related illnesses. 3. Provides staff and students with awareness training on the prevention of recreational water-related illnesses. 4. Ensures that swimming pool areas are secured after hours to prohibit unauthorized access. 5. Posted proper warning signs, safety rules, and emergency response procedures. 6. Ensures that necessary rescue equipment is maintained in good working order and easily accessible.
R20. Recreational Safety b. General Recreational Safety The Center Director has: 1. Ensured that students receive adequate training prior to engaging in recreational activities such as weight lifting, basketball, arts and crafts, etc. 2. Provided supervision during recreational activities to ensure that students follow proper techniques and are fit for the activity, thereby not placing the participant’s safety at above-normal risk and reducing the risk of injury at all times. 3. Advised students that “horseplay” is not tolerated during recreational activities. 4. Ensures that all recreational facilities and equipment are of safe design and free of known hazards. 5. Ensures that recreational and athletic equipment purchases meet safety guidelines established by agencies nationally recognized by the Consumer Product Safety Commission (CPSC).
R20 Recreational Safety c. Gymnasium and Recreational Equipment 1. Gym equipment is positioned to allow for an unrestricted route of egress from the area during an emergency. 2. Personal protective equipment (PPE) such as helmets, padding, wrap-around eye protection, and gloves is provided for students involved in recreational activities such as: (a) Bicycling (b) Skate boarding (c) Rollerblading (d) Racquet ball 3. Recreational facilities and equipment are inspected daily and documentation is available for the inspection. Damaged equipment is immediately removed from use and repaired or replaced as soon as fiscally possible.
R20. Recreational Safety d. Competitive Sports Does the recreational safety plan include elements to ensure student and staff safety and security during on-center and off-center events? These precautions include: 1. Consider limiting participants and spectators to current Job Corps students and staff. 2. Ensures that there is sufficient supervision for off-center games and events. The recommended ratio is one staff member for every five students. 3. Coordinates security arrangements between visiting and host centers in advance of each activity. Visiting centers must provide a list of team members, Job Corps spectators, and player family members at least one week prior to the event. Limit entry into events to pre-approved spectators with proper identification. 4. Host centers are encouraged to arrange for additional security through local law enforcement when there is a history of past serious incidents. 5. Communicating safety and security procedures to athletes, staff, and spectators prior to the event.
R22. Confined Space Entry Plan Does the Center have confines spaces that requires staff or students to enter, if so does the center has a confined space plan?
R22. Confined Space Entry Plan b. Confined Space Inventory 1. The Center has conducted a survey to identify and label all confined spaces located on center. Each space must be identified as “non-permit required” or “permit required.”
R22. Confined Spaces (e) All permit-required confined spaces are locked or blocked to deter access (if possible).
R22. Confined Space Entry 2. Centers that require students, staff, or contractors to perform work in confined spaces are required to develop, implement, and maintain a Confined Space Entry program in accordance with 29 CFR 1910.146. If applicable the Center plan must consist of the following elements: (a) Designated confined space entry coordinator (b) Entrant and supervisor responsibilities (c) Non-permit-required confined space entry procedures (d) Location-specific, permit-required confined space entry procedures (e) List of center departments and/or career technical training (CTT) programs that require confined space entry (f) Emergency procedures (g) Training and documentation of training
R22. Confined Spaces Entry Plan 3. If applicable the Center maintains confined-space-entry training records for students and staff for three years. Additional retention requirements are as follows: (a) Retain student training records for one year following completion of training or termination of enrollment. (b) Retain staff training records for one year following resignation or termination of employment. 4. Maintain cancelled entry permits for one year.
R23. Bloodborne Pathogens Plan a. The Center has developed, implemented, and maintained a Bloodborne Pathogens Control Plan that is in compliance with the OSHA Occupational Exposure to Bloodborne Pathogens; Needlestick and Other Sharp Injuries; Final Rule (29 CFR 1910.1030). The Plan, which is submitted to the Regional Office, must be reviewed and approved by the Regional Health Specialist. b. The Center's plan contains the following minimum requirements: 1. Identification of job classifications where there is high, medium, or low risk of exposure to blood or other potentially infectious materials 2. Explanation of the protective measures in effect to prevent occupational exposure to blood or other potentially infectious materials and a schedule and methods of compliance to be implemented 3. Schedule and method of implementation for administering Hepatitis B vaccination and conducting post-exposure evaluation and follow-up (a) Job classifications with high risk of exposure will be provided the Hepatitis B vaccine. (b) Job classifications with medium risk of exposure are offered the vaccine or administered the vaccine as needed (i.e., post-exposure vaccine). Staff trained in CPR and first aid and required to render aid in an emergency as part of their job duties are offered the Hepatitis B vaccine or administered the vaccine as stated above. (c) Job classifications with low risk of exposure will be offered the vaccine as needed (i.e., post-exposure vaccine). Regardless of job classification, staff who decline the Hepatitis B vaccine sign a declination form in accordance with 29 CFR 1910.1030 Appendix A.
R24. Respiratory Protection Plan a. The Center has developed and implement a Respiratory Protection program, including a written plan in accordance with 29 CFR 1910.134, if any of the following conditions exist: 1. Center offers trades that could potentially expose students or staff to airborne contaminants that meet or exceed the OSHA eight-hour Permissible Exposure Limits (PELs) or action levels for known respiratory hazards. 2. Asbestos-containing building materials (ACBMs) are present and may be disturbed during routine maintenance, housekeeping, renovation, or demolition activities. 3. Lead-based paint or other materials are present and may be disturbed during renovation and demolition activities. 4. Students and staff are exposed or may be potentially exposed to airborne contaminants and disease through contact with individual(s) engaged in providing student and staff health services or engaged in allied health training. b. Centers are not required to implement a written Respiratory Protection program if filtering face piece respirators (i.e., dust masks) are used on a voluntary basis and there is no potential for airborne particulate levels to meet or exceed the OSHA eight-hour PEL or action levels. Voluntary use of tight-fitting, negative pressure air-purifying or powered air-purifying respirators requires a written plan, in accordance with 29 CFR 1910.134, Appendix D.
R24. Respiratory Protection Plan c. The Centers has identified and evaluated respiratory hazards in the workplace through: 1. Air sampling and exposure monitoring; 2. National Institute for Occupational Safety and Health (NIOSH) trade-specific data regarding airborne contaminants; or 3. General or construction industry accepted best practices.
R24 Respiratory Protection Plan d. The Respiratory Protection program contains worksite-specific procedures and elements for required respirator use.
R24 Respiratory Protection Plan e. Center Director or his or her designee has selected a Respiratory Protection Program Coordinator to manage the center’s Respiratory Protection program
R24 Respiratory Protection Plan f. The written Respiratory Protection Plan contains the following elements: 1. Respirator selection procedures and criteria that ensure that exposure to hazardous substances occurs at or below maximum use concentrations 2. Medical surveillance for staff and students required to wear respirators 3. Fit-testing procedures for tight-fitting respirators 4. Procedures for the proper use of respirators in routine and emergency situations 5. Procedures and timelines for cleaning, disinfecting, storing, inspecting, repairing, discarding, and general maintenance of respirators 6. Procedures for ensuring air quality, quantity, and flow of breathing air for atmosphere-supplying respirators if applicable 7. Student and staff initial and annual refresher training that includes: (a) Potential respiratory hazards during routine or emergency situations (b) Proper use, donning, removal of respirators (c) Limitations of respirator use (d) Regular maintenance of respirators 8. Procedures for evaluating the effectiveness of the program 9. Medical evaluations conducted by a licensed health care professional in accordance with 29 CFR 1910.134(e)(1) through (e)(7)(iv) 10. Maintenance of respiratory protection training records for students and staff for three years. Additional retention requirements are as follows: (a) Retain student training records for one year following completion of training or termination of enrollment. (b) Retain staff training records for one year following resignation or termination of employment. g. An established cartridge change-out schedule in accordance with OSHA and manufacturers’ recommendations to ensure cartridge effectiveness. h. Qualitative and quantitative fit-testing of tight-fitting respirators must be done in accordance with 29 CFR 1910.134 Appendix A, Fit Testing Procedures (Mandatory). Fit-testing of respirators used to protect against asbestos or lead exposures are done in accordance with the appropriate OSHA standards
R25. Hearing Conservation Plan a. The Center must conducted noise monitoring at least every other year to identify potential sources of hazardous noise or whenever new noise sources are introduced into the working or training environment. b. The Center has identified hazardous noise areas with warning signs or markings to ensure that hearing protection is used in those areas. c. The Center has developed and implemented a Hearing Conservation program in accordance with 29 CFR 1910.95 if the following conditions exist: 1. Results of noise measurements have identified hazardous noise sources that may result in staff or student exposures that exceed 85dB (decibels). 2. Exposure monitoring indicates that student and staff noise exposures equal or exceed an eight-hour time weighted average (TWA) of 85dB measured on the A scale (slow response) or 50 percent dose.
R25. Hearing Conservation Plan d. The Hearing Conservation Program (HCP) consists of the following elements: 1. Monitoring program that identifies students and/or staff for inclusion in the HCP and to facilitate selection of appropriate hearing protectors. 2. Audiometric testing to monitor staff and students whose exposures equal or exceed an eight-hour TWA of 85dB, including: (a) Baseline audiogram to be administered within six months of the initial exposure equal to or in excess of 85dB to be compared against subsequent audiograms. (b) Audiograms administered at least annually following the baseline audiogram. (c) Audiogram evaluation. (d) Purchase of audiometric testing equipment is not required. However, if the center conducts audiometric testing, equipment and the testing environment must meet the requirements set forth in 29 CFR 1910.95, Appendices C and D. If the center does not conduct audiometric testing, the center must ensure that individuals included in the Hearing Conservation program are administered audiograms in accordance with the OSHA standard. (e) Audiometric testing must be performed by a licensed or certified audiologist, otolaryngologist, or other physician, or by a technician certified by the Council of Accreditation in Occupational Hearing Conservation, or who has demonstrated competence in administering audiometric examinations, obtaining valid audiograms, and properly using, maintaining, and checking calibration and proper function of the audiometers being used. A technician who performs audiometric tests using a microprocessor audiometer does not need to be certified but must be responsible to an audiologist, otolaryngologist, or physician. (f) Centers located in rural areas that are not equipped to conduct audiometric testing on center or find it difficult to locate audiometric testing centers must contact the Job Corps Regional Office Project Manager who will contact the National Office of Job Corps safety representative.
R25. Hearing Conservation Plan 3. Hearing protector evaluation for specific hazardous noise environments to ensure attenuation to below 85dB. Evaluation methods are done in accordance with 29 CFR 1910.95 Appendix B, “Methods for Estimating the Adequacy of Hearing Protection Attenuation.”
R25 Hearing Conservation Plan 4. (a) Hearing protectors are provided at no cost to staff or students. (b) The hearing protectors selected are appropriate for the task and provide the required noise attenuation. (c) Students and staff who have not yet had a baseline audiogram are issued hearing protection. (d) Students or staff who have experienced a standard threshold shift are issued hearing protectors.
R25. Hearing Conservation Plan 5. Training is administered annually that includes but is not limited to the following: (a) Effects of noise on hearing (b) Purpose of hearing protectors (c) Disadvantages, attenuation of various types of hearing protectors (d) Instructions on selection, fitting, use, and care of hearing protectors (e) Purpose of audiometric testing and an explanation of the test procedures
R25. Hearing Conservation Plan 6. Staff and students, or their representatives, must have access to monitoring results, audiometric test results, and training materials in accordance with 29 CFR 1910.95.
R25. Hearing Conservation Plan 7. The Center must maintains records as follows: (a) Exposure monitoring results are maintained for two years. (b) Audiometric testing results are maintained for the duration of the student’s enrollment and the duration of staff employment. (c) Student and staff hearing protection attenuation and selection, and training records are maintained for two years.
R25. Hearing Conservation Plan 8. The Center retains all records associated with the hearing conservation program, upon transfer of center operations to another operator
R28. Lockout/Tagout Plan a. The Center has developed written procedures for the control of hazardous energy in accordance with 29 CFR 1910.147 if students and staff are responsible for servicing or performing maintenance of machines or equipment. b. A Lockout/Tagout Plan is not required when one of the following scenarios exists: 1. Servicing equipment that is powered by plugging into an electrical outlet and is under complete control of the individual performing the work 2. Making normal adjustments, including minor tool changes and other minor servicing activities that take place during normal production operations which are routine, repetitive, and integral to the use of that production equipment, as long as workers are effectively protected by alternative measures that provide effective machine safeguarding protection.
R28 Lock Out/Tagout Plan c. The written Lockout/Tagout Plan must include the following minimum elements: 1. Name of the machines or equipment and its purpose 2. Compliance requirements (policy) 3. Type of compliance enforcement for violation of policy 4. Name of students or staff affected and method of communication 5. Name of students or staff authorized to perform lockout/tagout 6. Type and magnitude of energy, its hazards, and the methods to control the energy 7. Type and location of machine or equipment operating controls 8. Type and location of energy isolating devices; lockout/tagout devices are sufficient in number, uniform, legible, understandable, and durable 9. Types of stored energy—methods to dissipate or restrain 10. Methods of verifying the isolation of the equipment 11. Training for affected and authorized students and staff 12. Method for evaluating lockout/tagout procedures at least annually and documenting results 13. Procedures for removing locks/tags when the owner of the lock or tag is not available 14. Plan is updated when changes in process, equipment, procedures, or audit warrants revision
R29. Powered Industrial Vehicle Plan a. If the Center owns or provides access to gas-powered or electric-powered fork trucks, tractors, platform lift trucks, motorized hand trucks (pallet jacks) or other specialized vehicles has the Center has developed a Powered Industrial Vehicle Plan. b. The plan must addresses the requirements outlined in 29 CFR 1910.178. c. The plan also includes: 1. Complete list of covered vehicles 2. Fuel handling and storage procedures (if applicable) 3. Battery charging, changing, and storage procedures (if applicable) 4. Spill response procedures and fire prevention 5. Areas where trucks are used 6. Operator training 7. Daily inspection process 8. Process for removing vehicles from service
R29. Powered Industrial Vehicles d. Powered industrial truck operators are at least 18 years of age in accordance with the Fair Labor Standards Act (FLSA) 29 CFR 570.58.
R29. Powered Industrial Vehicles e. Operator training must be is conducted by a certified trainer and the training is in accordance with 29 CFR 1910.178(l).
R40. FECA/OWCP The center has designated AR and ORK personnel who have the ability and knowledge to file student injuries in the Ecomp system.
R40. The Center has the ability and knowledge to develop an OSHA 300 log utilizing the ECOMP system.

5.2

R10. Center Occupational Safety and Health Orientation and Training The Center is providing in training In accordance with 29 CFR 1960.58. Center safety and health orientation and training must be included in the following: a. Introduction to Center Life (New Students) – Career Preparation Period (CPP) b. New Staff Training (see Exhibit 5-4) c. Ongoing Staff Training The center is providing required occupational safety and health training included as part of the center’s annual training plan. (see Exhibit 5-4). d. Training Standards and Documentation Safety training must be conducted in accordance with current Occupational Safety and Health Administration (OSHA) standards 29 CFR 1904, 1910, 1926, and 1960 and DOL guidance provided by the National Office of Job Corps. Center Safety Officers must have and maintain these references and regulations on hand at all times.
R10. Center Occupational Safety and Health Orientation and Training All completed training Are properly documented and maintained on center in the individual’s personnel or continuing education file for up to three years, and one year beyond employment. Training records are available upon request.
e. Minimum Training Requirements for Center Safety Officers 1. Center Human Resources Manager has implemented a professional development program (signed by the Center Director) for the Safety Officer that includes but is not limited to the courses listed in Exhibit 5-4. 2. Center Safety Officer has completed the Occupational Safety and Health for Other Federal Agencies course with expanded segment on accident/incident investigation training (OSHA 600) within the first 180 days of initial assignment. 3. The Center Safety Officer has completed Asbestos Identification and Handling course, if applicable, within 90 days of initial assignment. 4. The Center Safety Officer has completed Lead Based Paint Identification and Handling course, if applicable, within 90 days of initial assignment. 5. The center operator and Center Director has ensured that the Safety Officer receives training in the remaining safety-related courses referenced in Exhibit 5-4 within 18–24 months of appointment. 6. In accordance with Chapter 5, Section 5.1, R12, annual advanced or refresher training has been provided to the center Safety Officer after basic required courses are completed. 7. In accordance with Department of Labor Manual Series (DLMS) 4, Chapter 800, Paragraph 822, the Center Director has ensured a written professional development plan is developed and implemented for the center Safety Officer. Further, all completed courses must be properly documented and maintained on center in the individual’s personnel or professional development file for the duration of employment, and one year beyond employment. Training records are available upon request.

5.9 ENVIRONMENT AND OCCUPATIONAL SAFETY AND HEALTH (OSH)

R1. Governing Regulations and Policy The Center is complying with federal, state, and local regulations and Job Corps policy regarding environmental safety and occupational health.
R2. Occupational Safety and Health Program The Center has established and operating an Occupational Safety and Health program in accordance with the requirements established in this section. The center’s program is fully complying with current Occupational Safety and Health Administration (OSHA) standards at 29 CFR 1904, 1910, 1926, and 1960, and with U.S. Department of Labor (DOL) regulations, policies, and procedures. The program includes, but not be limited by, the following features: a. Appointment of a center Safety Officer who is properly trained in OSHA courses listed in Exhibit 5-4 (Required Staff Training) b. Development of an Occupational Safety and Health Plan, which is updated as needed or as directed by OSHA or the Office of Job Corps (see Chapter 5, Section 5.1, R15). c. Investigation and reporting of accidents and injuries d. Enforcement of safety and health rules and regulations e. Conduct of safety inspections and initiation of corrective actions f. Development of a safety recognition program g. Establishment of Occupational Safety and Health Committees
R3. Center Occupational Safety and Health Responsibilities and Duties a. General responsibilities of the center in safeguarding the occupational safety and health of all students and staff and ensuring a safe and healthful environment in which to live, work, and train. b. The Center is ensuring : 1. The center is a safe and healthy training, living, and working environment that is free from recognized hazards. 2. The Center Director is an active participant on the Occupational Safety and Health Committee. 3. Has appointed a center Safety Officer and providing necessary training and equipment for the performance of those duties. The center Safety Officer reports directly to the Center Director on matters of safety. 4. The Center Director or designee (e.g., Safety Officer) has the authority to terminate any activity where a hazard exists. 5. Enforcement occupational health and safety rules, regulations, and standards. 6. Ensures that Personal Protective Equipment (PPE) is worn in the trade programs to comply with OSHA standards. 7. Reports fatalities, injuries, and occupational illnesses to DOL in a timely manner and use the Significant Incident Reporting (SIR) System appropriately. 8. Instructs students and staff in safe practices and methods of operation. 9. Conducts required occupational health and safety inspections and surveys and take prompt corrective action to deal with hazards identified. 10. Provides medical and dental services and supplies for injured and occupationally ill students. 11. Investigates accidents, complete and submit appropriate reports. 12. Encourages and evaluate student suggestions on safety and health improvements. 13. Developed and implements a safety awards and recognition program. 14. Ensures that safety and health evaluation reports provided by the Office of Job Corps are responded to within 30 days of receipt and that corrective action is taken to abate hazards noted. 15. Promote safety campaigns on center to reduce accidents and injuries. 16. Inspects all center areas for safety and health violations. 17. Facilitates required Occupational Safety and Health Committee meetings; retain meeting minutes for three years and make them available upon request. 18. Retains exposure monitoring results on center for 30 years in accordance with 29 CFR 1910.1020, Access to Employee Exposure and Medical Records
R4. Imminent Danger The Center addresses imminent danger that could reasonably be expected to cause death or serious physical harm. If such a situation exists and is observed, the student(s) and staff in danger is immediately removed from the area and not permitted to return until the problem is corrected. The center Safety Officer is immediately notifying the Center Director of the hazard and recommending corrective action. The Center Director is aware that he/she must take appropriate action(s) to correct hazardous conditions that cannot be corrected promptly by the center. The Center Director is aware he/she must consult the appropriate Regional Office and/or the Office of Job Corps for advice and assistance in correcting the hazard. The action recommended by the center Safety Officer and the resulting action taken must be documented in writing and maintained on center for a period of three years.
R5. Required Inspections and Observations a. All occupational safety and health inspections and observations are: 1. Conducted by appropriate center staff in accordance with 29 CFR 1960.25 and DLMS 4 Chapter 800, paragraph 825 2. Submitted according to Exhibit 5-2, Plan and Report Submission Requirements 3. The responsibility of the center Safety Officer, managers, supervisors, and instructors to conduct 4. Documented and maintained on center for a period of five years, then destroyed
R5. Required Inspections and Observations b. The Center is conducting appropriate observations on a daily basis, and weekly or monthly inspections are required for all center: 1. Buildings 2. Facilities 3. Career Technical Training (CTT) facilities including tool inventory, accountability, and security procedures 4. Career Technical Skills Training (CTST) projects including tool inventory, accountability, and security procedures 5. Academic classrooms and other learning/study areas 6. Cafeterias 7. Dormitories 8. Health services 9. Administrative offices 10. Recreation areas 11. Gymnasiums 12. Swimming pools 13. Child development center facilities, including playgrounds 14. Equipment 15. Vehicles used to transport students
R5. Required Inspections and Observations c. Daily Observations 1. Food service supervisor is checking food preparation and food serving areas of cafeterias. 2. Residential advisors/residential counselors are checking dormitories, snack bars, and canteens and document their findings in a logbook. 3. The center Safety Officer, and CTT and academic managers/instructors, are checking classrooms/shops (including CTST projects); tool inventory, accountability, and security procedures; motor vehicles; and all equipment to be used by students and staff. 4. Child development supervisors are checking the child development center, equipment, toys, and the playground. 5. Recreation supervisors/staff are checking the gymnasium, exercise equipment, and other frequently used recreation areas.
R5. Required Inspections and Observations d. Weekly Inspections The center Safety Officer must inspect: 1. All food service facilities, including cafeterias, culinary arts facilities, snack bars, and canteens 2. Gymnasiums, exercise equipment, and swimming pools during times of operation 3. CTT facilities and CTST projects including tool inventory, accountability, and security procedures
R5. Required Inspections and Observations e. Monthly Inspections The center Safety Officer is inspecting: 1. Dormitories 2. Child development centers 3. CTT facilities and CTST projects (see Chapter 3, Section 3.1, R4) including tool inventory, accountability, and security procedures 4. Academic classrooms 5. Health services 6. Administrative offices, warehouses, and other buildings occupied by students and staff
R5. Required Inspections and Observations f. Quarterly Inspections The Center has arranged for quarterly environmental health inspections by qualified non-center personnel in the following areas: 1. Food service facilities 2. Residential facilities 3. Training facilities 4. Educational facilities, including offices, classrooms, recreational facilities, and wellness center 5. Water supply and distribution facilities, when not a part of municipal systems 6. Wastewater treatment facilities, except for septic systems, which must be inspected annually, and municipal sewer systems, which are exempt from this requirement 7. Child development centers, where appropriate The Center is submitting quarterly environmental health reports and necessary corrective action, simultaneously, to the Regional Office and the National Office of Job Corps within seven days of receipt (see Exhibit 5-2, Plan and Report Submission Requirements).
R5. Required Inspections and Observations g. CTST and Other Projects The center Safety Officer and appropriate instructor are inspecting all CTST projects daily. The appropriate instructor is ensuring full tool inventory, accountability, and security, ensuring that all tools are accounted for before the end of each class, or the end of each day if off-site, and ensuring that all tools that are unaccounted for are found and all tools are secured. The center Safety Officer is inspecting and approving all final CTST projects, on and off center, before site occupancy and project completion. Inspection checklists, photographs, tool inventory lists, and associated corrective actions are maintained on center indefinitely and made available upon request.
R6. Occupational Safety and Health Facility Survey (Preoccupancy) a. An Occupational Safety and Health Environmental Facility Survey (Preoccupancy) is being conducted before moving students into 1. a new center, dormitory, or classroom; or 2. a facility that has been renovated so as to change any building structural system or major mechanical, electrical, plumbing, egress, or fire and safety system. b. Centers must contact the Regional Office (RO) Project Manager to schedule a preoccupancy survey 30 days prior to project completion. c. The preoccupancy survey is being coordinated through the RO and conducted by the center Safety Officer and/or the Office of Job Corps. The Office of Job Corps will determine who will conduct the preoccupancy inspection. d. Major deficiencies are corrected before occupancy. e. The survey report is being distributed prior to occupancy, and it will be maintained by the National Office, Regional Office, and the center.
R7. Abatement Plans for Violations Identified in Annual Occupational Safety and Health (OSH) Program Review a. Abatement Procedures and Time Frames 1. The center is immediately addressing concerns identified during the annual OSH inspection. A log of the corrected item(s) is maintained, indicating what action was taken, by whom, and the date of action. 2. Violations identified are documented manually on Form DL1-2029, Notice of Unsafe or Unhealthful Condition. 3. Most violations should be abated within 30 days. If abatement is not completed, an abatement plan is submitted .
R7. Abatement Plans for Violations Identified in Annual Occupational Safety and Health (OSH) Program Review b. Posting Requirements .A copy of the paper DL1-2029, has been created by the center, and posted by the center at or near each place where an unsafe or unhealthful condition is referred to in the notice. It remains posted until all violations cited are abated, or for three training days, whichever is longer.
R8. Hazardous Materials Management The Center is complying with federal, state, and local regulations and Job Corps policy regarding hazardous waste generation, storage, and disposal. a. If the Center is shipping hazardous materials off center are they comply with pre-transportation regulations. b. If the Center is storing or handling hazardous materials, such as flammable/combustible materials, acids, caustics, compressed gases, oxidizers, etc., are they complying with Occupational Safety and Health Administration (OSHA) 1910 Subpart Z and all applicable substance-specific standards. c. If the Center uses hazardous or toxic chemicals are they complying with the regulations of the Emergency Planning and Community Right-to-Know Act (EPCRA) of 1986 (https://www.govinfo.gov/content/pkg/USCODE-2011-title42/html/USCODE-2011title42-chap116.htm). d. If the center has experienced a release of hazardous substance did the center notify the Environmental Protection Agency (EPA), the Job Corps Regional Director, and the National Office of Job Corps Safety Team leader when a release of hazardous substance occurs. A release includes any discharge, spill, or leak into the air, water, or land, as required by 40 CFR 302. e. Does the center emergency response require a spill or leak of hazardous materials cleanup be performed by the local hazardous materials response team or licensed contractor. f. The Center has Chemical-specific information such as Safety Data Sheets (SDS) that are readily accessible to emergency response personnel.
R8. Hazardous Materials Management The Center's SDS information updated and available to all staff or students
R9. Polychlorinated Biphenyls (PCBs) Centers must comply with federal, state, and local regulations and Job Corps policy regarding polychlorinated biphenyls (PCB) in electrical transformers. a. If the Center is using electrical equipment known to contain PCBs have they registered with the EPA’s Transformer Registration and PCB Activity Database. A copy of the registration certificate can be obtained from EPA and must be maintained on center indefinitely, and must be available for review upon request. b. The Center has prepared an inventory of all center equipment, including transformers, capacitors, fluorescent lights and ballasts, and hydraulic oils that may contain PCBs. The inventory must include the following: 1. Type of equipment, installation date, and manufacturer 2. Overall condition 3. Contact information for nearest PCB waste hauler
R10. Underground Storage Tanks (USTs)/Aboveground Storage Tanks (ASTs) Is the Center complying with federal, state, and local regulations and Job Corps policy regarding underground storage tanks (UST) and aboveground storage tanks (AST). Is the Center Director, and Safety Officer coordinating to ensure that all USTs and ASTs comply with 40 CFR Parts 112 and 280, and all applicable state requirements.
R10. Underground Storage Tanks (USTs)/Aboveground Storage Tanks (ASTs) The Center is complying with federal, state, and local regulations and Job Corps policy regarding underground storage tanks (UST) and aboveground storage tanks (AST). The Center Director, and Safety Officer are coordinating to ensure that all USTs and ASTs comply with 40 CFR Parts 112 and 280, and all applicable state requirements.
R11. Lead The Center is complying with federal, state, and local regulations and Job Corps policy regarding lead-containing building materials. a. The Center has Designated and provided training for a competent person, capable of identifying existing and predictable lead hazards in the surroundings or working areas and having the authority to take prompt corrective action. b. There are procedures to ensure that all CTST projects involving construction work will be tested for lead prior to initiation. No student or staff may be exposed to lead at concentrations greater than 30 micrograms per cubic meter of air (30 ug/m3) averaged over an eight hour period. c. The center has developed procedures for notifying staff and students of the health hazards of lead-based paint. Inventory documentation is maintained on center and with the Office of Job Corps and Regional Office Project Manager. d. The Center has posted appropriate hazard warning will be posted in all regulated areas. e. Annual student and staff awareness training is being conducted in accordance with the minimum requirements of 29 CFR 1926.62 and 1910.1025.
R12. Asbestos Operations and Maintenance a. The Center is complying with federal, state, and local regulations and Job Corps policy regarding asbestos-containing building materials (ACBM). b. ACBM not immediately removed must be managed as part of an Asbestos Operations and Maintenance (O&M) program, in conformance with 29 CFR 1910.1001 and 40 CFR Part 763. Centers in which there are buildings containing ACBM must have an O&M program that includes the following: 1. Documentation, including copies of the initial asbestos survey report, subsequent ACBM surveys or inspection reports, and all asbestos abatement records, and laboratory analysis and exposure monitoring results, which must be maintained on center in a centralized asbestos record depository indefinitely, and made available upon request. 2. The Center has designated of an Asbestos Coordinator who is responsible for ensuring compliance with all asbestos regulations and policies. The designated Asbestos Coordinator has received initial training in asbestos O&M within one month of appointment. The training must consisted of a minimum of 16 hours of both classroom and practical asbestos O&M training provided by an EPA-accredited training provider. 3. The center is providing annual asbestos awareness training for all employees (including custodial and maintenance employees) and contract employees. Initial training must consist of a minimum of two hours of training within one week of hire. 4. The Center is providing annual refresher training for the Asbestos Coordinator and all custodial/maintenance employees. Documentation of training is maintained in the central asbestos record depository as well as the individual’s personnel file. 5. The Center has posted notification of the presence of asbestos within center buildings to all students and employees at least annually through a written notice or posting of a statement in the common areas of all buildings containing asbestos. The notice contains a brief description of the location and type of ACBM, and the name and contact information for the designated Asbestos Coordinator. 6. Asbestos warning signs are placed in all mechanical rooms, crawlspaces, custodial closets, or other work areas where maintenance or custodial employees may come into contact with ACBM. Warning signs must meet the requirements specified in 29 CFR 1910.1001, and must be posted so as to be visible immediately upon entering the room or workspace. 7. The Center has Included employees and contract employees working in areas where ACBM is present in the center’s respiratory protection program and medical surveillance program. 8. The Center is performing inspections of all ACBM in center buildings at least twice each year to verify the physical condition and identify any significant damage. Evidence of significant damage and/or other deterioration in physical condition that presents a potential health hazard must be reported to the Office of Job Corps and Regional Office via the Significant Incident Reporting (SIR) System. 9. Any repair or abatement of ACBM is performed by licensed asbestos abatement contractors. Clean-up of damaged ACBM by Job Corps personnel is strictly prohibited. 10. The Center is having the Asbestos Coordinator review all CTST or center-managed renovation projects to ensure that no ACBM will be affected by the proposed project. The inspection should be documented for review. The center’s Asbestos Coordinator will ensure that the proper warning signs are posted in the work area per 29 CFR 1910.1001.
R13. Hazard Communication The Center is complying with federal, state, and local regulations and Job Corps policy regarding chemical hazard communication. The Center Director, and center Safety Officer are coordinating and ensuring that hazards associated with the use of all chemicals produced or imported by chemical manufacturers or importers, and used by Job Corps students/staff, are evaluated. Such information concerning chemical hazards must be communicated to affected students and staff via a comprehensive written hazard communication program in accordance with 29 CFR 1910.1200. The Center Director is ensuring that the center Safety Officer or other designee structures the hazard communication program to include: a. A complete chemical inventory or master list of chemical products used on center and a process to keep the inventory current. The inventory must include the name of the product and the location(s) where it is used. Ensure that students and staff know the location of the chemical inventory. b. Organization and ongoing maintenance of Safety Data Sheets (SDSs) for all chemical products purchased by or used at the center. SDSs for chemical products used in a given area must be available to and easily accessible by all staff and students. SDSs can be stored in a three-ring binder or be accessible via computer. c. Clearly readable identifying labels securely placed on all incoming containers of hazardous chemical products, and such labels are not removed or defaced. Chemicals transferred to other approved containers must be labeled accordingly as well. Labels must contain at least: 1. Product identification 2. Hazard warning showing what parts of the body could be affected (Hazardous Materials Identification System (HMIS) or National Fire Protection Association (NFPA) system) 3. Name and address of the manufacturer or supplier d. Supervisor/instructor maintenance of up-to-date SDS file for each hazardous chemical product used within their respective areas. e. Proper training and instruction delivered to all users of hazardous chemical products, including: 1. Identification of such products 2. The specific hazards associated with such products 3. Measures that users can take to protect themselves (including PPE requirements) 4. Methods and observations that may be used to detect the presence or release of hazardous chemicals 5. Potential physical health effects of chemicals used in the workplace f. Proper communication of chemical hazards associated with non-routine tasks. g. An established and approved chemical products purchase list. SDSs must be reviewed by the center Safety Officer before the products are used in the workplace.
R14. Mercury The Center is comply with EPA standards, 40 CFR Part 261, Hazardous Waste Identification Regulations, 40 CFR Part 273, Universal Waste Regulations, as well as state and local regulations and Job Corps policy regarding mercury in fluorescent lamps and thermometers. a. The Center Director, and center Safety Officer are coordinating to ensure that all sources of mercury have been identified and are properly disposed of in accordance with the local/state health department or department of the environment regulations. b. All mercury-containing paints, batteries, thermometers, blood pressure meters, thermostats, light ballasts, etc., currently in use will be replaced when it is fiscally possible. The Center has prohibited students/staff from attempting to clean up spills or releases. Clean-up must be performed by the local fire department, hazmat team, or a licensed contractor.
R15. Freon 113 and Other Ozone-Depleting Chemicals a. The Center is comply with federal, state, and local regulations and Job Corps policy regarding Freon 113 and other ozone-depleting chemicals in the replacement and disposal of air conditioning and refrigeration units. b. Air conditioning and refrigeration units installed before 1995 that may contain ozone depleting chemicals must be disposed of in accordance with federal and state hazardous materials regulations.
R15. Freon 113 and Other Ozone-Depleting Chemicals Freon installation and removal is documented.
R16. Hexavalent Chromium (Cr(VI)) The Center Center is complying with with OSHA standard 29 CFR 1910.1026 and Job Corps policy regarding hexavalent chromium (Cr(VI)). a. Centers that offer trades that may potentially expose students/staff to hexavalent chromium (Cr(VI)) must develop, implement, and maintain an exposure control plan that contains the following minimum requirements: 1. Trade(s) or center functions that may result in exposure 2. Exposure-monitoring results for the affected trade(s) or center functions 3. Engineering controls used to maintain Cr(VI) concentrations below the permissible exposure limit (PEL) and action level 4. Personal protective equipment (PPE) required during performance of training or center function 5. Method(s) of communicating hazards associated with Cr(VI) b. If the Center is offering the welding trade the Center has performed one round of initial and confirmation exposure monitoring no matter how often welding of stainless steel occurs. No additional monitoring is necessary if both the initial and confirmation sample results are below the PEL of 5.0 µg/m3 and the action level of 2.5 µg/m3 calculated as eight-hour time-weighted averages (TWA). c. The Center can provide documentation of the exposure monitoring results and product SDS on center for 30 years in accordance with 29 CFR 1910.1200 and 29 CFR 1910.1020.
R17. Pest Control The Center is: a. Taking adequate measures to control insects and rodents in all areas. Only pesticides that are safe for use in food service areas shall be used in food service facilities. b. Ensuring that pesticides are applied only by a licensed professional pest control contractor in food service, residential, and education facilities. The following information has been obtained from the contractor and kept on file for at least three years: 1. Name/type of chemicals used 2. Amount of chemical applied 3. Areas where applied and amount specific to location 4. Date when applied 5. Safety Data Sheets (SDSs) for the chemicals used c. Ensuring that pesticides are not stored for usage on centers except those that are approved by EPA for use in landscaping and gardening projects. Proper training on storage, use, and application of these chemicals must be provided to staff and students.
R18. Unsanitary Conditions In accordance with Section 5(a) of the Occupational Safety and Health Act of 1970 (https://www.osha.gov/laws-regs/oshact/completeoshact), centers must ensure that staff and students are not required or permitted to reside, work, be trained, or receive services in buildings or surroundings that are unsanitary, hazardous, or lack proper ventilation.
R19. Water Treatment If applicable the Center ensuring that when non-municipal water and waste treatment facilities are used, the following requirements are met: a. Water supplies meet center needs and satisfy National Primary Drinking Water Regulations (40 CFR 142). b. Prior to construction or renovation, the standards or regulations of federal, state, and local health authorities are consulted. Renovation/building plans and specifications are sent to the National Office of Job Corps, with a copy to the Regional Office, for review. c. Records are maintained showing the amount of water treated, amount of chlorine used, daily free chlorine residual, and other data pertaining to water treatment. d. All required bacterial and chemical tests are performed by state or local health authorities, with the exception of the daily routine residual chlorine test that is to be conducted by center staff. e. The center complies with the water quality and related standards of the state and with the standards established by the Federal Water Pollution Control Act 33 U.S.C. 1251 et seq (https://www.whistleblowers.gov/statutes/fwpca). f. Records are maintained documenting the water/wastewater treatment pursuant to standards set by the Environmental Protection Agency (EPA) and local authorities and should be maintained on center indefinitely. Waste treatment problems are brought to the attention of the appropriate EPA coordinator and the Regional Office. g. Records of influent and effluent monitoring data are maintained as required by the plant’s effluent discharge permit and other data pertaining to wastewater treatment. h. The analysis of all influent and effluent, as required by the discharge permit, is performed by a certified laboratory.
R20. Student Injury, Occupational Illness/Disease, and Fatality Recordkeeping The student injuries and occupational illnesses/diseases are properly documented in the Department of Labor’s Employees’ Compensation Operations and Management Portal (ECOMP). The student injuries are recorded in the OSHA 300 Log is required to be retained for five years.
R22. Staff Injury, Occupational Illness/Disease, and Fatality Recordkeeping The Center is recording staff work related injuries and entering them into OSHA 300 log for recordkeeping. The Center is completing the OSHA 301 for staff injuries.
R23. OSHA Form 300A, Summary of Work-Related Injuries and Illnesses The Center is posting their OSHA Form 300A, also called the OSHA 300A Summary, from February 1 through April 30 in accordance with 29 CFR 1904.32. Following the required three-month posting period, the OSHA 300A is retained for five years.

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