Title Page

  • The WHS Workstation Ergonomics Self-Assessment is best undertaken by two people e.g. with your supervisor or team member. This enables the person to sit at their workstation while a second person observes and assists them achieve the recommended posture.

  • Location
  • Conducted on

  • Prepared by

  • Staff Member Assessed

  • Document NoRecord No: C1834009, Version 1.1, Issue Date: 12/03/18 This is a controlled document. Unless otherwise shown, printed or downloaded versions of this document are uncontrolled..

The Office Chair

  • Can the height, seat and back of the chair be adjusted to achieve the posture outlined below?

  • Suggested Actions:
    • Obtain a fully adjustable chair

  • Are your feet fully supported by the floor when you are seated?<br>

  • Suggested Actions:
    • Lower the chair
    • Use a footrest

  • Does your chair provide support for your lower back?<br>

  • Suggested Actions:
    • Adjust chair back
    • Obtain proper chair
    • Obtain lumbar roll

  • When your back is supported, you able to sit without feeling pressure from the chair seat on the back of your knees?

  • Suggested Actions:
    • Adjust seat pan
    • Add a back support

  • Do your armrests allow you to get close to your workstation?

  • Suggested Actions:
    • Adjust armrests
    • Remove armrests

  • Correct seating position at office desk

    Proper Seating Position at Office Chair.jpg

Keyboard & Mouse

  • Are your keyboard, mouse and work surface at your elbow height?

  • Suggested Actions:
    • Raise / lower workstation
    • Raise or lower keyboard
    • Raise or lower chair

  • Are frequently used items within easy reach?

  • Suggested Actions:
    • Rearrange workstation

  • Is the keyboard close to the front edge of the desk allowing space for the wrist to rest on the desk surface?

  • Suggested Actions:
    • Move keyboard to correct position

  • When using your keyboard and mouse, are your wrists straight and your upper arms relaxed? <br>NB:- The keyboard should be flat and not propped up on keyboard legs as an angled keyboard may place the wrist in an awkward posture when keying.

  • Suggested Actions:
    • Re-check chair, raise or lower as needed
    • Check posture
    • Check keyboard and mouse height

  • Is your mouse at the same level and as close as possible to your keyboard?

  • Suggested Actions:
    • Move mouse closer to keyboard
    • Obtain larger keyboard tray if necessary

  • Is the mouse comfortable to use?

  • Suggested Actions:
    • Rest your dominant hand by using the mouse with your other hand.
    • Investigate alternate mouse options

  • Hand Position for use with keyboard

    Neutral Wrist Posture.jpg

Work Surface

  • Is your monitor positioned directly in front of you?

  • Suggested Actions:
    • Reposition monitor

  • Is your monitor positioned at least an arm’s length away?<br><br>Note: the monitor’s location is dependent on the size of the monitor, the font, screen resolution and the individual user e.g. vision/use of bifocal spectacles etc.

  • Suggested Actions:
    • Reposition monitor
    • Seek an alternative monitor if necessary e.g. flat screen that uses less space

  • Is your monitor height slightly below eye level?

  • Suggested Actions:
    • Add or remove monitor stand
    • Adjust monitor height

  • Is your monitor and work surface free from glare?

  • Suggested Actions:
    • Windows at side of monitor
    • Adjust overhead lighting
    • Cover windows
    • Obtain antiglare screen

  • Do you have appropriate light for reading or writing documents?

  • Suggested Actions:
    • Obtain desk lamp
    • Place on left if right-handed – place on right if left handed

  • Are frequently used items located within the usual work area and items which are only used occasionally in the occasional work area?

  • Suggested Actions:
    • Rearrange workstation

  • Correct seating position

    Monitor angle.jpg
  • Working zones



  • Do you take postural breaks every 30 minutes? E.g. standing, walking to printer / fax etc.?

  • Suggested Actions
    • Set reminders to take breaks

  • Do you take regular eye breaks from looking at your monitor?

  • Suggested Actions
    • Refocus on picture on wall every 30 minutes


  • <br>Is there a sloped desk surface or angle board for reading and writing tasks if required?

  • Suggested Action:
    • Obtain an angle board

  • <br>Is there a document holder either beside the screen or between the screen and keyboard if required?

  • Suggested Action:
    • Obtain document holder

  • <br>Are you using a headset or speakerphone if you are writing or keying while talking on the phone?

  • Suggested Action:
    • Obtain a headset if using the phone and keyboard
    • Use Shoretel in conjunction with headset (Domain is shoretel.qprc.nsw.gov.au) or contact IT for assistance


  • In the event of using a laptop computer for prolonged periods of time use of;<br>• A full sized external keyboard and mouse; <br>• Docking station with full sized monitor or a laptop stand

  • Suggested Action:
    • Obtain appropriate laptop accessories

"Hot Desking" (when applicable)

  • Provided time, support and supervision to make above adjustments.

Sign Off

  • Enter any comments or recommendations in this field prior to sign off.

  • Following completion of this checklist, please discuss any concerns or requirements with your supervisor or the WHS team.

    All completed assessments should be submitted to your supervisor.

  • Assessed Staff Member

  • Assessor

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