Quarterly Facilities Inspection Checklist

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date
• Location
  Address

• Tenants

1.0 Building Exterior

• Glass panels and windows external to the facility are free from any damage?

  OK

  Action Required

  N/A

• Walls external to the facility are free from any damage?<br><br>

  OK

  Action Required

  N/A

• External stairs to facility are in good order with handrails secure?

  OK

  Action Required

  N/A

• Adequate rubbish and smokers bins provided and emptied regularly?

  OK

  Action Required

  N/A

• No evidence of pests?

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

2.0 - Entry and Exits

• Entry & Exit to building is free of any damage or obstructions?

  OK

  Action Required

  N/A

• No smoking with 7 metre of building entries

  OK

  Action Required

  N/A

• Surrounding area to the facility is clean and free from any damage?

  OK

  Action Required

  N/A

• Roller doors access to facility is working and in good condition?

  OK

  Action Required

  N/A

• Boom gates and access control system in good working order?

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

3.0 - Foyer/Lift lobby Areas

• Floor temperature & air flow satisfactory

  OK

  Action Required

  N/A

• Walls to foyer and lift lobby areas are free of any damage?

  OK

  Action Required

  N/A

• All lights are in good working order, no blown globes?

  OK

  Action Required

  N/A

• Glass panels & windows within the foyer and lift lobby areas are clean and free of any damage?

  OK

  Action Required

  N/A

• Areas free of stored items or anything out of place?

  OK

  Action Required

  N/A

• Fire Evacuation Diagrams are on display and are current?

  OK

  Action Required

  N/A

• Lift bay is clear and free of any obstructions?

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

4.0 - Internal House Keeping

• Work areas free from rubbish, obstructions?

  OK

  Action Required

  N/A

• Bathrooms and kitchenettes, cleaned and maintained?

  OK

  Action Required

  N/A

• Free from slip/trip hazards, floor openings protected?

  OK

  Action Required

  N/A

• Stock/Material stored safely, no unapproved storage?

  OK

  Action Required

  N/A

• Lobby wet weather mats & associated equipment available & in good condition?

  OK

  Action Required

  N/A

• No evidence of pests

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

5.0 - Stairs, Steps and Landings

• Handrails are secure with no damage present?

  OK

  Action Required

  N/A

• All stairs are in good order with no damage present

  OK

  Action Required

  N/A

• Stair landing are clear at all times?

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

6.0 - Internal Fittings

• Surfaces safe & suitable, incl. mats, carpet, trims, vinyl, tiles?

  Yes

  No

  N/A

• Condition of paint, doors & door hardware etc?

  Yes

  No

  N/A

• Condition of furniture and fittings?

  Yes

  No

  N/A

7.0 - Lifts

• Lighting is adequate with no globes blown?

  OK

  Action Required

  N/A

• Lifts are clean and no damage present?

  OK

  Action Required

  N/A

• Lighting is adequate with no globes blown?

  OK

  Action Required

  N/A

• All button operate with illumination?

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

8.0 - Amenities

• Washrooms clean?

  OK

  Action Required

  N/A

• All toilets have adequate toilet paper?

  OK

  Action Required

  N/A

• Bathroom waste bins are not overflowing?

  OK

  Action Required

  N/A

• Toilets are clean?

  OK

  Action Required

  N/A

• Additional comments

  Yes

  No

9.0 - Plant rooms

• Cooling towers within the facility are free of any damage?

  OK

  Action Required

  N/A

• Cooling tower chemicals are appropriately stored?

  OK

  Action Required

  N/A

• MSDS available for all hazardous goods

  OK

  Action Required

  N/A

• All chemical stations are free of any damage or spillages?

  OK

  Action Required

  N/A

• Areas are clear free of rubbish, storage, trip hazards or obstructions

  OK

  Action Required

  N/A

• Areas free from spilt liquid, water, oil and grease?

  OK

  Action Required

  N/A

• Warning signage or instruction signage is displayed?

  OK

  Action Required

  N/A

• Lighting is adequate within the plant room?

  OK

  Action Required

  N/A

• Access to spill kit is available within the facility?

  OK

  Action Required

  N/A

• Lift motors are free of damage and appropriately guarded?

  OK

  Action Required

  N/A

• Mechanical areas are safety guarded?

  OK

  Action Required

  N/A

• Access ladders utilised within the plant rooms are free of any damage

  OK

  Action Required

  N/A

• Additional comments

  Yes

  No

10.0 - Roof

• Roof access is restricted with appropriate signage?

  OK

  Action Required

  N/A

• Roof is clear, free of rubbish, trip hazards or obstructions?

  OK

  Action Required

  N/A

• All Anchor points, lines, systems withing the facility are certified and current?

  OK

  Action Required

  N/A

• All drainage points are free of obstructions

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

11.0 - Fire Systems

• Fire stairs within the facility are free of obstruction and damage?

  OK

  Action Required

  N/A

• Fire stairs are well lit without any blown globes?

  OK

  Action Required

  N/A

• Fire panel isolation book is available and completed

  OK

  Action Required

  N/A

• All fire doors within the facility are free of damage and currently operate freely

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

12.0 - Water

• Water storage tanks within the facility are free of damage?

  OK

  Action Required

  N/A

• Gutter, down pipes are connected and free of damage?

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

13.0 - Waste

• No hard rubbish present i.e pallets, computer hardware

  OK

  Action Required

  N/A

• Waste dumpster not over flowing?

  OK

  Action Required

  N/A

• All rubbish is contained within waste bins?

  OK

  Action Required

  N/A

• General garbage collection/recycling areas are clean?

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

14.0 - Car Park

• Car Park entry / exits in good condition including boom gate, ground spikes, height bars?

  OK

  Action Required

  N/A

• Is free of any trip hazards blockages and is clear of obstructions?

  OK

  Action Required

  N/A

• Car park is well lit with no blown globes?

  OK

  Action Required

  N/A

• Pedestrian areas are line marked and signposted?

  OK

  Action Required

  N/A

• Additional Comments

  OK

  Action Required

  N/A

15.0 - First Aid

• First Aid provision is available for site?

  Yes

  No

  N/A

• First Aid cabinet is fully stocked?

  OK

  Action Required

  N/A

• Additional Comments

  OK

  Action Required

  N/A

16.0 - Electrical Cabinets

• Are clean and free of rubbish?

  OK

  Action Required

  N/A

• Are the electrical distribution boards schedules current i.e available with no hand written amendments

  OK

  Action Required

  N/A

• Are cabinets locked/access control engaged?

  OK

  Action Required

  N/A

• Are cabinet doors his good condition including locks, hinges, etc

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

17.0 - Induction Maintenance Records

• Contents
  
  1. How to complete site specific induction
  2. Contractors used on Site
  3. Health & Safety Declaration
  4. Contractor Induction Register
  5. House Rules
  6. Hazards Register
  7. Restricted Access Register
  8. Asbestos/Hazmat Register
  9. High Risk Work & Hot Works Permits
  10. Fire Isolation & Impairment Forms
  11. Insurers Notification Form
  12. Induction Report Form
  13. Completed Forms
  14. Contractor site information pack audit form

• Contractors Site Information folder is on site?

  OK

  Action Required

  N/A

• Contractor sign in/out register is present and being completed by contractors?

  OK

  Action Required

  N/A

• Contractors on site documentation is current?

  OK

  Action Required

  N/A

• Additional Comments

  Yes

  No

18.0 - Overall Comments of Facility

17 - Sign Off

• JLL Facilities Manager

• Add drawing

  Drawing