Quarterly FM Inspection Q3

• Property name

• Completed by

• Conducted on

  Date

• Document No.

At the first stage of every inspection you must select the in built GSM tagging tool below. Click 'locate' and use the 'locate me' tab to assign the location, this will select the address you are located at. This is our electronic proof to satisfy insurers that the inspection took place at the time and date stated.

• Location
  Address

• User notes - All of the questions below should be answered within the 3 options provided. 'Yes' is a positive answer meaning no faults found or that all is satisfactory, 'no' means you need to add comments, and perhaps media to explain the observation, to do this press on the specific category heading to open up the comment and media box. 'N/A' is self explanatory, meaning this question does not apply to this particular site.
  
  
  

General Site Inspection Premises inspections should include: Housekeeping, welfare, condition of building fabrics, signage, heating / cooling, security, machinery guarding, door furniture

• Common areas

  Yes

  No

  N/A

• Escape routes

  Yes

  No

  N/A

• Unoccupied areas

  Yes

  No

  N/A

• Plant areas

  Yes

  No

  N/A

• Roof areas

  Yes

  No

  N/A

• Car parking facilities

  Yes

  No

  N/A

• Loading bay/goods areas

  Yes

  No

  N/A

• Exterior - All building elevations checked for signs of falling debris. Note a top to bottom check will need to be assessed

  Yes

  No

  N/A

Daily / Weekly Monthly Checks

• Daily security checks

  Yes

  No

  N/A

• Weekly inspections of window cleaning cradles

  Yes

  No

  N/A

• Vacant space inspected monthly

  Yes

  No

  N/A

• Automatic extinguishant / suppression systems checked daily

  Yes

  No

  N/A

• Weekly fire alarm tests

  Yes

  No

  N/A

• Weekly emergency lighting tests

  Yes

  No

  N/A

• Weekly sprinkler flow valve tests

  Yes

  No

  N/A

• Monthly final exit door checks

  Yes

  No

  N/A

• Weekly Lift operation checks

  Yes

  No

  N/A

• Weekly lift alarm / telephone checks

  Yes

  No

  N/A

• Daily / weekly water sampling

  Yes

  No

  N/A

• Monthly temperature check (domestic systems)

  Yes

  No

  N/A

Policy / Procedure

• H&S poster displayed and complete

  Yes

  No

  N/A

• Log books in place and in use

  Yes

  No

  N/A

• Risk assessments for all onsite employee's activities in place

  Yes

  No

  N/A

• Current insurance certificate displayed

  Yes

  No

  N/A

• All first aid kits fully stocked and items in date

  Yes

  No

  N/A

• All site accidents recorded and investigated

  Yes

  No

  N/A

• Are all emergency plans and emergency contacts up to date

  Yes

  No

  N/A

Contractor Audit Front of House

• AI's issued and in date/ on site ?

  Yes

  No

  N/A

• Guards SIA licensed and badge visible

  Yes

  No

  N/A

• Guards in appropriate uniform and clean

  Yes

  No

  N/A

• Guards checked for induction of site and signed off to confirm

  Yes

  No

  N/A

• Guards workplace clean and tidy

  Yes

  No

  N/A

• Signing in book up to date

  Yes

  No

  N/A

• Key register up to date

  Yes

  No

  N/A

• Guard aware of emergency numbers including FM helpdesk

  Yes

  No

  N/A

Topic Focus Water Hygiene

• Valid risk assessment in place

  Yes

  No

  N/A

• No significant changes since last assessment

  Yes

  No

  N/A

• All daily / weekly tests giving results within accepted parameters

  Yes

  No

  N/A

• If results are unsatisfactory has immediate action been taken to resolve

  Yes

  No

  N/A

• If results are unsatisfactory have trends been examined for underlying problems

  Yes

  No

  N/A

• Are cooling towers in good visible condition

  Yes

  No

  N/A

• Are water features in good visible condition

  Yes

  No

  N/A

• Have monthly / quarterly water samples been taken and results acted upon

  Yes

  No

  N/A

• Is the management responsibilities table up to date

  Yes

  No

  N/A

• Are all training records available on site and up to date

  Yes

  No

  N/A

Topic focus Asbestos

• Has at least a type 2 asbestos survey been completed for all of the areas

  Yes

  No

  N/A

• Are the responsibilities for managing known ACMs defined

  Yes

  No

  N/A

• Is the ACM register in place and up to date

  Yes

  No

  N/A

• Are there adequate on site arrangements for communicating the asbestos register to contractors

  Yes

  No

  N/A

• Are there annual condition surveys of known ACMs taking place

  Yes

  No

  N/A

• Is there any asbestos requiring repair

  Yes

  No

  N/A

Meter Readings

• Water

• Readings

• Add media

  Media

• Gas

• Readings

• Add media

  Media

• Electricity

• Add media

  Media

Track Record Notification. (Tick the relevant Section box)

• No actions reported, to be uploaded to Track Record

• Actions reported. To be uploaded to Track Record with associated actions.

• Track Record login
  https://knightfrank.trackrec.com/login.aspx

• Supplierweb login
  https://www.supplierweb.co.uk/login.aspx

Report sign off. ( Please ensure that you have completed all questions this will be highlighted by the report score in the top right area of the report )

• Inspection Completed By

  Sign