Schneider Electric: Safe Place Inspection document rev 2

• Office/Site name or location

• Address of facility
  Address

• Conducted on

  Date

• Inspection carried out by: Name and job title-

• Supported by: Name and Job title-

• Document No.

• Office Manager: Name-

• Is the facility a 2020 EHS site.

  Yes

  No

• The purpose of this document is to provide a consistent inspection approach in relation to the "Safe Place" Project. It is designed to capture all types of avtivities that may or may not be active at the site.

• Our Zone safety ambition is provide a safe workplace for everyone. This workplace is one that is free from significant harm and risk. In line with the 2020 global strategy, we will initially focus on WAH, First Aid and AED, Ergonomics, Machine Guarding and Chemical Safety. The SPS concept of ‘visual workplace’ should be evident and visitors and contractors are to go through an orientation to ensure they remain safe whilst in attendance at any of our sites.
  

EHS2020

• Does the site fall under the scope of the EHS2020

  Yes

  No

  N/A

• Overall current score

• Is the site aiming to achieve a higher score

  Yes

  No

  N/A

• Are plans in place to achieve this higher score

  Yes

  No

  N/A

Accident Performance

• What is the most recent accident recorded

• What actions have been planned or agreed to prevent reoccurrence

• What is the most significant near miss category

• What is the plan to address this

• Yes

  No

• Did you sign In when arriving at the office?

  Yes

  No

  N/A

• Did you receive a Visitor Pass to wear?

  Yes

  No

  N/A

• Were you given clear emergency arrangements instructions (verbal or hardcopy)

  Yes

  No

  N/A

• Are the COVID 19 controls inplace, sufficient and compliant?

  Yes

  No

  N/A

• Were you instructed of any specific arrangements for the office (welfare, food, PPE, etc)

  Yes

  No

  N/A

• Is the office covered by any ISO standards?

  Yes

  No

  N/A

• Are the Certificates on display and in date?

  Yes

  No

  N/A

• Are Policy Statements on display and current?

  Yes

  No

  N/A

• Is the Health & Safety Law poster current and clearly displayed with responsible names?

  Yes

  No

  N/A

• Are Employee Liability insurance documents on display and current?

  Yes

  No

  N/A

• Is reverse parking being adhered to 100%

  Yes

  No

  N/A

Contractors

• Are contractors working on site

  Yes

  No

• Have RAMS been submitted and approved

  Yes

  No

• Has a permit been issued

  Yes

  No

• Have they undergone a site induction

  Yes

  No

• Observed acting in a safe manner

  Yes

  No

• Regulation: The Workplace (Health, Safety and Welfare) Regulations 1992, Regulation 17(1)<br>Breach: You have failed to organise your workplace in such a way that pedestrians and vehicles can circulate in a safe manner.<br>Actions: Removed the offending items and implemented a new process to prevent further incidences.<br>Sustained?

  Yes

  No

  N/A

• Regulation: The Workplace (Health, safety and Welfare) Regulations 1992, Regulation 12(3) <br>Breach: You have failed to ensure, so far as is reasonably practicable, that every floor in your workplace and the surface of every traffic route has been kept free from obstructions.<br>Actions: The aisles have been cleared and processes implemented to avoid reoccurrence. Sustained?

  Yes

  No

  N/A

• Regulation: Avoidance of risks from work at height, Regulation 6 (3) <br>Breach: Failure to control sub contractors working at height at your facility<br>Actions: A Safe system of work deployed for all delivery vehicles with regard to WAH. All vehicles to have safety barriers installed before WAH can be applied.<br>Sustained?

  Yes

  No

  N/A

• Regulation: Regulation 5 of the Management of Health and Safety at Work Regulations <br>Breach: FLT Drivers did not always observe and consider the actions of other pedestrians or forklifts operating in the same area.<br>Actions: Stand down all Fork lift truck drivers and went through a training session on operator and pedestrian safety. <br>Sustained?

  Yes

  No

  N/A

• Regulation: Regulation 6 of the Provision and Use of Work Equipment Regulations 1998.<br>Breach: FLT Drivers not wearing seat belts & not filling in the pre use inspection cards.<br>Actions: Stand down for all Fork Lift Drivers and re emphasised the importance of seat belts and pre use inspections.<br>Sustained?

  Yes

  No

  N/A

Quarterly Campaigns

• Did the site participate in the Q1 2020 Safety campaign

  Yes

  No

• Did the site participate in the Q2 2020 Safety campaign

  Yes

  No

• Did the site participate in the Q3 2020 Safety campaign

  Yes

  No

• Did the site participate in the Q4 2020 Safety campaign

  Yes

  No

• Has the office got an up to date Fire Risk Assessment in place that’s been carried out by a competent person?

  Yes

  No

  N/A

• Comments

• Are Fire Marshals appointed and identified on posters?

  Yes

  No

  N/A

• Comments

• Is firefighting equipment suitable and in good order, located in its correct position and maintained in date

  Yes

  No

  N/A

• Comments

• Has an emergency evacuation taken place in the last 6 months and being recorded?

  Yes

  No

  N/A

• Comments

• Are evacuation routes clearly identified and clear of any obstructions?

  Yes

  No

  N/A

• Comments

• Has the Fire Alarm System being regularly serviced?

  Yes

  No

  N/A

• Comments

• Have First Aid Personnel been appointed

  Yes

  No

  N/A

• Comments

• Is there a poster on display clearly identifying First Aid Staff

  Yes

  No

  N/A

• Is there an adequate number of First Aid staff on site (refer to First Aid at Work Policy)

  Yes

  No

  N/A

• Are First Aid kits/equipment available and checked on a regular basis, check must be recorded.

  Yes

  No

  N/A

• Does the office have a Defibrillator and trained staff poster on display?

  Yes

  No

  N/A

• Is there adequate signage identifying the location of First Aid facilities?

  Yes

  No

  N/A

• Comments

• Is the office easily located and accessible?

  Yes

  No

  N/A

• Are floors and coverings even, level and in good condition?

  Yes

  No

  N/A

• Are walkways and passages free from hazards and marked appropriately?

  Yes

  No

  N/A

• Do heating/cooling systems work?

  Yes

  No

  N/A

• Is ventilation adequate but draft free?

  Yes

  No

  N/A

• Is lighting adequate in all areas? Natural and artificial.

  Yes

  No

  N/A

• Are windows clean and unobstructed and do window blinds work?

  Yes

  No

  N/A

• Is emergency lighting tested periodically?

  Yes

  No

  N/A

Office Risk Assessment

• Is there an up to date Office Risk Assessment?

  Yes

  No

• Is there an up to date Car Park/Pedestrian Risk Assessment?

  Yes

  No

• Are Risk Assessments freely available to all staff?

  Yes

  No

• Have DSE Self Assessments been carried out by staff?

  Yes

  No

  N/A

• Is good practice being adhered to? (posture, layout, seating, tidiness)

  Yes

  No

  N/A

• Has Portable Appliance Testing (PAT) been carried out and up to date? (sample)

  Yes

  No

  N/A

• Office is clear of trailing leads and trip hazards?

  Yes

  No

  N/A

• Are electrical distribution boards locked or closed?

  Yes

  No

  N/A

• Is electrical equipment been used in a safe manner? (no overloading etc)

  Yes

  No

  N/A

• Are cupboard/cabinet tops clear of material/clutter and are they closed when not in use?

  Yes

  No

  N/A

• Is all furniture fit for purpose and used as intended?

  Yes

  No

  N/A

• Are heavy items stored at an appropriate height

  Yes

  No

  N/A

• Are storage areas clear of clutter and maintained?

  Yes

  No

  N/A

Expectant or New Mothers

• Does the site have any New or Expectant Mothers

  Yes

  No

• Has the New or Expectant Mothers Assessment been completed

  Yes

  No

Disabled Staff

• Does the site have any disabled staff

  Yes

  No

• Has a PEEPs been carried out

  Yes

  No

  N/A

• Does the office have lifting or moving equipment? (sack trolley or pump trucks)?

  Yes

  No

• Is the lifting equipment checked and maintained with evidence of records

  Yes

  No

  N/A

• Has training been provided for the safe use of sack trolley or pump trucks?

  Yes

  No

  N/A

• Does Working at Height take place at this office?

  Yes

  No

• Can Working at Height be removed?

  Yes

  No

  N/A

• Has the Working at Height been Risk Assessed?

  Yes

  No

  N/A

• Is waste been segregated in at least a 2 bin system?

  Yes

  No

  N/A

• Is waste been collected by our current FM provider? If No to the above then review waste transfer notes from alternative waste management provider

  Yes

  No

  N/A

• Windows are closed when heating or cooling is switched on?

  Yes

  No

  N/A

• Are the lights in empty store rooms and offices switched off?

  Yes

  No

  N/A

• Is Energy conservation evident in the office?

  Yes

  No

  N/A

• Is signage in place when entering the office to guide to a reception area?

  Yes

  No

  N/A

• Is emergency signage adequate?

  Yes

  No

  N/A

• Is an escape route clearly identified?

  Yes

  No

  N/A

• Are staff observed to behave in a safe manner and complying the office HS&S processes?

  Yes

  No

  N/A

• Is smoking policy being complied with?

  Yes

  No

  N/A

• Are contractors observed to behave in a safe manner and complying with Schneider processes and procedures?

  Yes

  No

  N/A

• Is reverse parking policy being complied with?

  Yes

  No

  N/A

• Is the SHE Coordinator Checklist being filled in on a monthly basis.?

  Yes

  No

  N/A

• Comments and Observations

• • This inspection should be completed at least twice per year. • Any shortfalls or Actions must be added to the office Action Plan. • This document should be stored in both editable and PDF formats in the 011 Site Inspections folder. • A copy should be sent to the HS&S Coordinator with the office Manager in copy.

• Yes

  No

• Do PITS operate at this location? if "no" then move to next section.

  Yes

  No

• Do PIT operators maintain the One meter (3’) space between their PIT and personnel when the PIT is in motion?

  Yes

  No

  N/A

• Do PIT operators maintain 3 meter (10’) space between their PIT's and any personnel when the loaded forks are above the 1.5 meter (5’) level from the floor?

  Yes

  No

  N/A

• Do PIT operators maintain distance equal to three vehicle lengths between their moving PIT and any PIT?

  Yes

  No

  N/A

• Are battery charging areas equipped with appropriate PPE and eye wash stations?

  Yes

  No

  N/A

• Loading docks and loading areas shall have documented general inspections performed periodically

  Yes

  No

  N/A

• Do PIT drivers lower the forks before driving?

  Yes

  No

  N/A

• The PIT driver only Repositioning the forks when the PIT is not travelling?

  Yes

  No

  N/A

• The PIT driver does not extend any part of the body outside of the equipment safety zone?

  Yes

  No

  N/A

• The PIT drivers remove the key from the PIT when not in use?

  Yes

  No

  N/A

• Are closed cab order pickers equipped with guards that are interlocked to prevent unit from vertical travel when guards are not engaged?

  Yes

  No

  N/A

• Do all personnel working in the warehouse wear High-visibility vests or clothing?

  Yes

  No

  N/A

• Pedestrians shall maintain a minimum distance of 1m (3’) from any PIT in motion and 3 m (10’) from any PIT/FLT with loaded forks at or above the 1.5 m (5’) from the floor

  Safe

  At Risk

  N/A

• Do Visitor instructions include the one and three meter rules?

  Yes

  No

  N/A

• Are signs that communicate the 1m & 3m rules placed throughout the facility and on all PIT's?

  Yes

  No

  N/A

• Contractors are not permitted to operate PIT’s that are owned by Schneider Electric

  Yes

  No

  N/A

• Are trailer doors opened carefully to avoid the potential fall of an unstable package?

  Yes

  No

  N/A

• PIT drivers have an unobstructed view of the route of travel?

  Yes

  No

  N/A

• Safety belts, when available, shall be worn at all times when the PIT is in motion?

  Yes

  No

  N/A

• PIT drivers bring the PIT to a complete stop, apply the parking brake, lower the forks and switch off the PIT before dismounting?

  Yes

  No

  N/A

• The PIT drivers shall slow and sound their horn prior to crossing aisles and/or when their line of sight is restricted?

  Yes

  No

  N/A

• Are all PIT's equipped with blue lights, mounted in the direction of travel?

  Yes

  No

  N/A

• Is guarding in place on PIT equipment to prevent hands from getting inside moving parts such as forklift mast?

  Yes

  No

  N/A

• Access to the battery charging areas shall be restricted authorized personnel only

  Yes

  No

  N/A

• Do operators perform checklist inspections prior to loading each vehicle?

  Yes

  No

  N/A

• There is a protection of grid or plexiglass on the mast of the PIT to prevent pinching when the forks are raising/lowering?

  Yes

  No

  N/A

• Open cab order pickers are forbidden regardless of the lifting height of the platform unless the employees is tied off to a manufacturer certified anchor point located on the PIT with a full body harness fall restraint system in use?

  Yes

  No

  N/A

• Prior to operation of a PIT, it shall be inspected using a documented (or electronically recorded) checklist of items for review

  Yes

  No

  N/A

• Are safe walk areas shall be established (Pedestrian aisles shall be clearly marked on the floor and barriers) for areas that have frequent traffic for both pedestrians and vehicles?

  Yes

  No

  N/A

• Do Pedestrians make eye contact with vehicle drivers prior to crossing into vehicle operating areas?

  Yes

  No

  N/A

• Are chemicals used in process or production

  Yes

  No

  N/A

• Are Material safety data sheets available and up to date

  Yes

  No

  N/A

• Has a COSHH Assessment being completed inthe last 12 months and freely available

  Yes

  No

  N/A

• Have staff being trained to use the chemicals and are training documents avaialable

  Yes

  No

  N/A

• Are emergency facilities available in the event of incident with persons

  Yes

  No

  N/A

• Are suitable emergency procedures, equipment and training in place in the event of a spillage

  Yes

  No

  N/A

• Is PPE needed when using the dangerous substances and is it suitable based on the MSDS and COSHH Assessment requirements

  Yes

  No

  N/A

• Have staff being trained to use PPE and are records available

  Yes

  No

  N/A

• If RPE is required has it been chosen based on the MSDS and COSHH asessment. Has "Face Fit" being sought.

  Yes

  No

  N/A

• ARe chemicals being disposed of effectivley and safely with consideration to staff. memebers of the public and the environment. Hazardous waste transfer notes? Bunding?

  Yes

  No

  N/A