Schneider Electric: Offices HS&S Inspection Copy

Did you sign In when arriving at the office?

Did you receive a Visitor Pass to wear?

Were you given clear emergency arrangements instructions (verbal or hardcopy)

Were you instructed of any specific arrangements for the office (welfare, food, PPE, etc)

Is the office covered by any ISO standards?

Are the Certificates on display and in date?

Are Policy Statements on display and current?

Is the Health & Safety Law poster current and clearly displayed with responsible names?

Are Public Liability insurance documents on display and current?

Are Employee Liability insurance documents on display and current?

Is there an up to date Office Risk Assessment?

Is there an up to date Car Park/Pedestrian Risk Assessment?

Are Risk Assessments freely available to all staff?

Has the office got an up to date Fire Risk Assessment in place that’s been carried out by a competent person?

Are Fire Marshals appointed and identified on posters?

Is firefighting equipment suitable and in good order, located in its correct position and maintained in date

Has an emergency evacuation taken place in the last 6 months and being recorded?

Are evacuation routes clearly identified and clear of any obstructions?

Has the Fire Alarm System being regularly serviced?

Have First Aid Personnel been appointed

Is there a poster on display clearly identifying First Aid Staff

Is there an adequate number of First Aid staff on site (refer to First Aid at Work Policy)

Are First Aid kits/equipment available and checked on a regular basis, check must be recorded.

Does the office have a Defibrillator?

Are staff trained to use the Defibrillator?

Is there adequate signage identifying the location of First Aid facilities?

Is a First Aid Treatment Log in place and being used?

Is the office easily located and accessible?

Are floors and coverings even, level and in good condition?

Are walkways and passages free from hazards and marked appropriately?

Do heating/cooling systems work?

Is ventilation adequate but draft free?

Is lighting adequate in all areas? Natural and artificial.

Are windows clean and unobstructed and do window blinds work?

Is emergency lighting tested periodically?

Have DSE Self Assessments been carried out by staff?

Is good practice being adhered to? (posture, layout, seating, tidiness)

Has Portable Appliance Testing (PAT) been carried out and up to date? (sample)

Office is clear of trailing leads and trip hazards?

Are electrical distribution boards locked or closed?

Is electrical equipment been used in a safe manner? (no overloading etc)

Are cupboard/cabinet tops clear of material/clutter and are they closed when not in use?

Is all furniture fit for purpose and used as intended?

Are heavy items stored at an appropriate height

Are storage areas clear of clutter and maintained?

Does the office have lifting or moving equipment? (sack trolley or pump trucks)?

Is the lifting equipment checked and maintained with evidence of records

Has training been provided for the safe use of sack trolley or pump trucks?

Working at Height is not in place at this office?

Can Working at Height be removed?

Has the Working at Height been Risk Assessed?

Is waste been segregated in at least a 2 bin system?

Is waste been collected by our current FM provider? If No to the above then review waste transfer notes from alternative waste management provider

Windows are closed when heating or cooling is switched on?

Are the lights in empty store rooms and offices switched off?

Is Energy conservation evident in the office?

Is signage in place when entering the office to guide to a reception area?

Is emergency signage adequate?

Is an escape route clearly identified?

Are staff observed to behave in a safe manner and complying the office HS&S processes?

Is smoking policy being complied with?

Are contractors observed to behave in a safe manner and complying with Schneider processes and procedures?

Is reverse parking policy being complied with?

Is the SHE Coordinator Checklist being filled in on a monthly basis.?