Quarterly Planned General Inspection

• Appendix C Quarterly Planned General Inspection

• Inspection carried out on

  Date

• Prepared by

• Location
  Address

• Additional information

A. Structure and Hazards

• A1. Are buildings safe, with no obvious defects?

  Yes

  No

  N/A

• A2. Are steps, stairs and ramps in good condition?

  Yes

  No

  N/A

• A3. Are bridges and subways in good condition?

  Yes

  No

  N/A

• A4. Are surfaces free from slips, trips and falls hazards?

  Yes

  No

  N/A

• A5. Are there risks from falling objects?

  Yes

  No

  N/A

• A6. Are there areas of overgrown vegetation requiring attention

  Yes

  No

  N/A

B. Security

• B1. Are fences, railings and gates secure?

  Yes

  No

  N/A

• B2. Is the ticket office secure?

  Yes

  No

  N/A

• B3. Are store rooms etc, kept locked?

  Yes

  No

  N/A

• B4. Are external bins/skips kept locked?

  Yes

  No

  N/A

• B5. Have station security searches and checks been carried out and recorded? (Please evidence)

  Yes

  No

  N/A

• B6. Are vehicles in controlled areas displaying passes?

  Yes

  No

  N/A

• B7. Are door entry systems working and effective?

  Yes

  No

  N/A

• B8. Are staff aware of current Secruity Threat Level?

  Yes

  No

  N/A

• B9. Has a Station Security Committee been held in the last six months and are minutes available?

  Yes

  No

  N/A

• B10. Is the Customer Security Annoucement being played?

  Yes

  No

  N/A

• B11. Has the Station Security Plan been updated and / or re signed by the SM within the last twelve months?

  Yes

  No

  N/A

• B12. Is there an effective system of passes for vehicles in controlled areas?

  Yes

  No

  N/A

C. Cleaning and Waste Removals

• C1. Are public and staff areas clean and tidy?

  Yes

  No

  N/A

• C2. Are all areas free from graffiti

  Yes

  No

  N/A

• C3. Are cleaning frequencies satisfactory?

  Yes

  No

  N/A

• C4. Are there sufficient bins/skips?

  Yes

  No

  N/A

• C5. Are store room, plant rooms etc clean and tidy?

  Yes

  No

  N/A

• C6. Is storage space adequate?

  Yes

  No

  N/A

• C7. Are working areas clean and tidy with no build-up of materials?

  Yes

  No

  N/A

• C8. Are waste disposal arrangements and frequencies satisfactory?

  Yes

  No

  N/A

D. Ticket Machines

• Are all Ticket Vending Machines & Pertis in working order?

  Yes

  No

  N/A

• D2. Are Oyster/Key readers (Where Relevant) working and clean?

  Yes

  No

  N/A

• D3. Are car parking machines clean and working order?

  Yes

  No

  N/A

E. Electrical Fittings and Equipment

• E1. Do all sockets, plugs, switches and wiring appear to be good condition?

  Yes

  No

  N/A

• E2. Are there sufficient sockets for your needs?

  Yes

  No

  N/A

• E3. Are portable appliances tested annually?

  Yes

  No

  N/A

• E4. Is the main switch board clear of stored materials?

  Yes

  No

  N/A

F. Fire Precautions

• F1. Is fire fighting equipment available?

  Yes

  No

  N/A

• F2. Is the fire alarm tested weekly? (Please state last Date)

  Yes

  No

  N/A

• F3. Are the smoke alarms tested weekly? (Please state date)

  Yes

  No

  N/A

• F4. Are fire escape routes including external routes clear and unobstructed?

  Yes

  No

  N/A

• F5. Are Fire Action notices displayed and accurate?

  Yes

  No

  N/A

• F6. Is the fire log book up to date?

  Yes

  No

  N/A

• F7. Are fire exit doors signed and easily opened?

  Yes

  No

  N/A

• F8. Are fire alarms maintained quarterly by a competent contractor?

  Yes

  No

  N/A

• F9. Have all staff received initial e-learning/refresher fire training?

  Yes

  No

  N/A

• F10. Is the company smoking policy adhered to?

  Yes

  No

  N/A

• F11. Has a fire risk assessment been completed, in date and issued?

  Yes

  No

  N/A

• F12. Is the fire risk assessment available?

  Yes

  No

  N/A

• F13. Are fire signs clear and unobstructed?

  Yes

  No

  N/A

• F14. Are door closures fitted and working?

  Yes

  No

  N/A

• F15. Are fire exit doors easily opened without a key?

  Yes

  No

  N/A

• F16. Does the fire alarm indicator panel (if installed) have a healthy supply and no faults?

  Yes

  No

  N/A

• F17. Are spare keys provided for the alarm indicator panel?

  Yes

  No

  N/A

• F18. Are break glass call points clearly marked and unobstructed?

  Yes

  No

  N/A

• F19. Do break glass call points have spare glass and test key?

  Yes

  No

  N/A

• F20. Do sounders, visual indicators and automatic detectors appear satisfactory?

  Yes

  No

  N/A

• F21. Are the call points tested and a record kept?

  Yes

  No

  N/A

• F22. Are fire extinguishers correctly located and accessible?

  Yes

  No

  N/A

• F23. Is the location of extinguishers shown by signage?

  Yes

  No

  N/A

• F24. Are safety pins and pull-tight seals fitted?

  Yes

  No

  N/A

• F25. Are extinguishers charged?

  Yes

  No

  N/A

• F26. Have extinguishers been tested in the last twelve months?

  Yes

  No

  N/A

• F27. Are fire blankets (if provided) in good order?

  Yes

  No

  N/A

• F28. Are hose reels (if provided) in good order?

  Yes

  No

  N/A

• F29. Is the local emergency plan available and up to date?

  Yes

  No

  N/A

• F30. Has an emergency plan drill taken place within the last twelve months? (Please give date)

  Yes

  No

  N/A

G. Information

• G1. As CIS screens in working?

  Yes

  No

  N/A

• G2. Are help points in working order?

  Yes

  No

  N/A

• G3. Is the PA system working and audible?

  Yes

  No

  N/A

• G4. Are the station clocks working accurate?<br>

  Yes

  No

  N/A

• G5. Is the current Security Poster displayed on the staff notice board?

  Yes

  No

  N/A

• G6. Are emergency phones working, and the relevant information?

  Yes

  No

  N/A

• G7. Is the a Health, Safety & Enviroment notice board displayed with the correct information (See S&PM 17.1)

  Yes

  No

  N/A

H. Staff Facilities

• H1. Are staff toilets working, clean and with sufficient supplies?

  Yes

  No

  N/A

• H2. Are kitchen and rest areas clean and in good condition?

  Yes

  No

  N/A

• H3. Is all heating and ventilation adequate and working

  Yes

  No

  N/A

• H4. Are cooking etc appliances in good order and maintained?

  Yes

  No

  N/A

J. Public Toilets

• J1. Are public toilets clean and working order?

  Yes

  No

  N/A

• J2. Are there adequate supplies of hot and cold water, soap, paper etc?

  Yes

  No

  N/A

• J3. Are Hot water and no drinking water signs in place?

  Yes

  No

  N/A

K. Contractors

• K1. Have all contractors signed in/out and ID being worn?

  Yes

  No

  N/A

• K2. Are contractors briefed and their work monitored?

  Yes

  No

  N/A

• K3. Is local asbestos management plan available and up to date?

  Yes

  No

  N/A

• K4. Is the asbestos containing material as identified in the plan in sound condition?

  Yes

  No

  N/A

• K5. Are staff aware of the location of the local asbestos management plan?

  Yes

  No

  N/A

L. Lighting

• L1. Is all lighting in working order?

  Yes

  No

  N/A

• L2. Has the emergency/escape lighting (if installed) been tested, and in working order?

  Yes

  No

  N/A

• L3. Are portable lights tested and available for emergencies?

  Yes

  No

  N/A

M. First Aid

• M1. Are first aid box(es) readily available?

  Yes

  No

  N/A

• M2. Are first aid box(es) suitably stocked (see S&PM 7.5)?

  Yes

  No

  N/A

• M3. Where defibrillators are provided is the battery in date and the unit undamaged?

  Yes

  No

  N/A

N. Automatic Ticket Gates

• N1. Are emergency systems tested and in order? (State date of last check)

  Yes

  No

  N/A

• N2. Are agreed staffing arrangements being adhered too?

  Yes

  No

  N/A

• N3. Has an annual risk assessment been carried out? (See S&PM 4.11)

  Yes

  No

  N/A

P. Staff

• P1. Are staff wearing appropriate uniform, badges and photo ID?

  Yes

  No

  N/A

• P2. Are uniforms clean and smart?

  Yes

  No

  N/A

• P3. Where Personal Protective Equipment has been issued is it in date and in good condition?

  Yes

  No

  N/A

• P4. Are staff behaviours in line with the Purple Book guidelines?

  Yes

  No

  N/A

Q. Chemicals

• Q1. Are all chemicals stored, labelled, assessed and used correctly?

  Yes

  No

  N/A

• Q2. Are COSHH assessments available for all substances in use?

  Yes

  No

  N/A

• Q3. Are highly flammable liquids stored in Flame Store Locker?

  Yes

  No

  N/A

• Q4. Are detonators (if held) stored in accordance with GE/GN8532?

  Yes

  No

  N/A

• Q5. If applicable, are LPG, acetylene, Oxygen or other gases securely stored outside premises?

  Yes

  No

  N/A

• Q6. If applicable, are other flammable/explosive materials stored in accordance with manufacturers instructions?

  Yes

  No

  N/A

R. Reporting

• R1. Does the location have access to QPulse for accidents and incidents?

  Yes

  No

  N/A

• R2. Have details of all accidents and incidents been recorded in the station log, and reported through QPulse?

  Yes

  No

  N/A

S. Operating Equipment

• S1. Are the ticket office machines working?

  Yes

  No

  N/A

• S2. Are telephones, mobile devices and fax machines avalible and working?

  Yes

  No

  N/A

• S3. Are the wheelchair ramps in good condition and properly stowed?

  Yes

  No

  N/A

• S4. Are all emergency lamps, tail/head lamps, flags, tape, windscreen bucket etc, available and in good condition?

  Yes

  No

  N/A

• S5. Is computer based information available and working?

  Yes

  No

  N/A

T. Tenancies

• T1. Are there any slips, trip or fall hazards associated with tenancies on the station?

  Yes

  No

  N/A

• T2. Have all tenancies within the lease area been visited?

  Yes

  No

  N/A

• T3. Have mobile tenancies (e.g coffee vendors) been included?

  Yes

  No

  N/A

• T4. Are mobile units suitable positioned?

  Yes

  No

  N/A

• T5. Do tenants have copies of the security and emergency plans?

  Yes

  No

  N/A

• T5. Do tenants have copies of the Security and Emergency Plans?

  Yes

  No

  N/A

• T6. Are fire precautions & Equipment satisfactory?

  Yes

  No

  N/A

• T7. Are electrical fittings tested (PAT) and being used safely?

  Yes

  No

  N/A

• T8. Have any modifications been approved by the FS&EPM?

  Yes

  No

  N/A

• T9. Are tenants wearing Photo ID and viewed HOT Dvd?

  Yes

  No

  N/A

U. Utilities

• U1. Are lights turned off when not required?

  Yes

  No

  N/A

• U2. Is all other equipment turned off when possible?

  Yes

  No

  N/A

• U3. Are lighting and heating controls set for efficient use?

  Yes

  No

  N/A

• U4. Does gas pipe work appear in good order and free from abrasions or corrosion?

  Yes

  No

  N/A

• U5. Are gas control valves properly indicated?

  Yes

  No

  N/A

• U6. Record meter readings for all Gas & Electric supplies and pass these to the Head of Environment?

  Yes

  No

  N/A

V. CCTV

• V1. Are CCTV systems in working order?

  Yes

  No

  N/A

• V2. Are the monitor images clear?

  Yes

  No

  N/A

• V3. Is the date/time stamp accurate?

  Yes

  No

  N/A

W. Weather

• W1. Are adequate precautions In place for adverse weather conditions?

  Yes

  No

  N/A

• W2. Are there sufficient supplies of de-icer etc? (Oct-April)

  Yes

  No

  N/A

• W3. Are there sufficient supplies of water etc? (April-Sept)

  Yes

  No

  N/A

• W4. Are Hot weather posters on display? (April-Sept)

  Yes

  No

  N/A

X. General

• X1. Have monthly PGIs been carried out and recorded?

  Yes

  No

  N/A

• X2. Are outstanding faults still logged with facilities?

  Yes

  No

  N/A

• X3. Is there any evidence of unsafe working practices?

  Yes

  No

  N/A

• X4. Are required warning signs and notices in good condition? (End of platform signs)

  Yes

  No

  N/A

• X5. Is an inventory of Risk Assessments held and up to date?

  Yes

  No

  N/A

• X6. Do staff receives regular briefs?

  Yes

  No

  N/A

• X7. Is heating and ventilation equipment cleaned and serviced?

  Yes

  No

  N/A

• X8. Are glass doors, partitions etc marked to make them apparent?

  Yes

  No

  N/A

Detail of faults that need reporting to facilities

• Fault 1

  Safe

  At Risk

  N/A

• Fault 2

  Safe

  At Risk

  N/A

• Fault 3

  Safe

  At Risk

  N/A

• Fault 4

  Safe

  At Risk

  N/A

• Fault 5

  Safe

  At Risk

  N/A

• Fault 6

  Safe

  At Risk

  N/A

• Fault 7

  Safe

  At Risk

  N/A

• Fault 8

  Safe

  At Risk

  N/A

• Fault 9

  Safe

  At Risk

  N/A

• Fault 10

  Safe

  At Risk

  N/A

• Fault 11

  Safe

  At Risk

  N/A

• Fault 12

  Safe

  At Risk

  N/A

• Fault 13

  Safe

  At Risk

  N/A

• Fault 14

  Safe

  At Risk

  N/A

• Fault 15

  Safe

  At Risk

  N/A

Details of local issues that need addressing

• Local Issue 1

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 2

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 3

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 4

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 5

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 6

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 7

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 8

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 9

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 10

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 11

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 12

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 13

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 14

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

• Local Issue 15

  Station Manager

  Customer Experience Mgr

  Team Organiser

  Maintenance Team

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