Quarterly Planned General Inspection

• Quarterly Planned General Inspection

• Inspection carried out on

  Date

• Prepared by

• Location
  Address

• Additional information

A. Structure and Hazards

• A1. Are buildings safe, with no obvious defects?

  Yes

  No

  N/A

• A2. Are steps, stairs and ramps in good condition?

  Yes

  No

  N/A

• A3. Are bridges and subways in good condition?

  Yes

  No

  N/A

• A4. Are surfaces free from slips, trips and falls hazards?

  Yes

  No

  N/A

• A5. Are there risks from falling objects?

  Yes

  No

  N/A

B. Security

• B1. Are fences, railings and gates secure?

  Yes

  No

  N/A

• B2. Is the ticket office secure?

  Yes

  No

  N/A

• B3. Are store rooms etc, kept locked?

  Yes

  No

  N/A

• B4. Are external bins/skips kept locked?

  Yes

  No

  N/A

• B5. Have station security searches and checks been carried out and recorded?

  Yes

  No

  N/A

• B6. Are vehicles in controlled areas displaying passes?

  Yes

  No

  N/A

• B7. Are door entry systems working effective?

  Yes

  No

  N/A

• B8. Are staff aware of the current security threat level?

  Yes

  No

  N/A

• B9. Has a station security committee been held in the last six months and are minutes avaalible?

  Yes

  No

  N/A

• B10. Has the Station Security Plan (SSP) been updated and / or re signed by the SM/SGM within the last twelve months?

  Yes

  No

  N/A

• B11. Is there an effective system of passes for vehicles in controlled areas?

  Yes

  No

  N/A

C. Cleaning and Waste Removals

• C1. Are public and staff areas clean and tidy?

  Yes

  No

  N/A

• C2. Are all areas free from graffiti

  Yes

  No

  N/A

• C3. Are cleaning frequencies satisfactory?

  Yes

  No

  N/A

• C4. Are there sufficient bins/skips?

  Yes

  No

  N/A

• C5. Are store rooms, plant rooms etc clean and tidy?

  Yes

  No

  N/A

• C6. Is storage space adequate?

  Yes

  No

  N/A

• C7. Are working areas clean and tidy with no build-up of materials?

  Yes

  No

  N/A

• C8. Are waste disposal arrangements and frequencies satisfactory?

  Yes

  No

  N/A

D. Ticket Machines

• Are all Ticket Vending Machines & Pertis in working order?

  Yes

  No

  N/A

• D2. Are Oyster/Key readers (Where Relevant) working and clean?

  Yes

  No

  N/A

• D3. Are car parking machines clean and working order?

  Yes

  No

  N/A

E. Electrical Fittings and Equipment

• E1. Do all sockets, plugs, switches and wiring appear to be good condition?

  Yes

  No

  N/A

• E2. Are there sufficient sockets for your needs?

  Yes

  No

  N/A

• E3. Are portable appliances tested annually? (Please give date)

  Yes

  No

  N/A

• E4. Is the main switch board clear of stored materials?

  Yes

  No

  N/A

F. Fire Precautions

• F1. Is fire fighting equipment available?

  Yes

  No

  N/A

• F2. Is the fire alarm tested weekly? (Please state last Date)

  Yes

  No

  N/A

• F3. Are the smoke alarms tested weekly?

  Yes

  No

  N/A

• F4. Are fire escape routes clear and unobstructed?

  Yes

  No

  N/A

• F5. Are fire action notice displayed accurate?

  Yes

  No

  N/A

• F6. Is the fire log book up to date?

  Yes

  No

  N/A

• F7. Are fire exit doors signed and easily opened?

  Yes

  No

  N/A

• F8. Are fire alarms maintained quarterly by a competent contractor?

  Yes

  No

  N/A

• F9. Have all staff received initial/refresher fire training?

  Yes

  No

  N/A

• F10. Is the company smoking policy adhered to?

  Yes

  No

  N/A

• F11. Has a fire risk assessment been completed and issued?

  Yes

  No

  N/A

• F12. Is the fire risk assessment available?

  Yes

  No

  N/A

• F13. Are fire sign clear and unobstructed?

  Yes

  No

  N/A

• F14. Are door closures fitted and working?

  Yes

  No

  N/A

• F15. Are exit doors easily opened without a key?

  Yes

  No

  N/A

• F16. Does the fire alarm indicator panel (if installed) have a healthy supply and no faults?

  Yes

  No

  N/A

• F17. Are spare keys provided for alarm indicator panel?

  Yes

  No

  N/A

• F18. Are break glass call points satisfactory?

  Yes

  No

  N/A

• F20. Do sounders, visual indicators and automatic detectors appear satisfactory?

  Yes

  No

  N/A

• F21. Are the call points tested and a record kept?

  Yes

  No

  N/A

• F22. Are fire extinguisher correctly located and accessible?

  Yes

  No

  N/A

• F23. Is the location of extinguishers shown by signage?

  Yes

  No

  N/A

• F24. Are safety pins and pull-tight seals fitted?

  Yes

  No

  N/A

• F25. Are the extinguisher charged?

  Yes

  No

  N/A

• F26. Have extinguisher been tested in last twelve months? (Please provide date)

  Yes

  No

  N/A

• F27. Are fire blankets (if provided) in good order?

  Yes

  No

  N/A

• F28. Are hose reels (if provided) in good order?

  Yes

  No

  N/A

• F29. Is local Emergency Plan available and up to date?

  Yes

  No

  N/A

• F30. Has an emergency drill plan taken place within last twelve months?

  Yes

  No

  N/A

G. Information

• G1. As CIS screens in working?

  Yes

  No

  N/A

• G2. Are help points in working order?

  Yes

  No

  N/A

• G3. Is the PA system working and audible?

  Yes

  No

  N/A

• G4. Are the station clocks working accurate?<br>

  Yes

  No

  N/A

• G5. Is the current Security Poster displayed on the staff notice board?

  Yes

  No

  N/A

• G6. Are emergency phones working,and the relevant information?

  Yes

  No

  N/A

• G7. Is the a Health, Safety & Enviroment notice board displayed with the correct information? (See S&PM 17.1)

  Yes

  No

  N/A

H. Staff Facilities

• H1. Are staff toilets working, clean and with sufficient supplies?

  Yes

  No

  N/A

• H2. Are kitchen and rest areas clean and in good condition?

  Yes

  No

  N/A

• H3. Is all heating and ventilation adequate and working

  Yes

  No

  N/A

• H4. Are cooking & appliances in good working order and maintained?

  Yes

  No

  N/A

J. Public Toilets

• J1. Are public toilets clean and working order?

  Yes

  No

  N/A

• J2. Are there adequate supplies of hot and cold water, soap, paper etc?

  Yes

  No

  N/A

K. Contractors

• K1. Have all contractors signed in and out?

  Yes

  No

  N/A

• K2. Are contractors briefed and their work monitored?

  Yes

  No

  N/A

• K3. Are tenants wearing photo ID?

  Yes

  No

  N/A

L. Lighting

• L1. Is all lighting in working order?

  Yes

  No

  N/A

• L2. Has the emergency/escape lighting (if installed) been tested, and in working order?

  Yes

  No

  N/A

• L3. Are portable lights tested and available for emergencies?

  Yes

  No

  N/A

M. First Aid

• M1. Are first aid box(es) readily available?

  Yes

  No

  N/A

• M2. Are first aid box(es) suitably stocked (see S&PM 7.5)?

  Yes

  No

  N/A

N. Automatic Ticket Gates

• N1. Are emergency systems tested and in order? (List last check)

  Yes

  No

  N/A

• N2. Are agreed staffing arrangements being adhered to?

  Yes

  No

  N/A

• N3. Has an annual risk assessment been carried out? (See S&PM 4.11)

  Yes

  No

  N/A

P. Staff

• P1. Are staff wearing appropriate uniform, badges and photo ID?

  Yes

  No

  N/A

• P2. Are uniforms clean and smart?

  Yes

  No

  N/A

Q. Chemicals

• Q1. Are all chemicals stored, labeled, assessed and used correctly?

  Yes

  No

  N/A

• Q2. Are COSHH assessments displayed for all substances in use?

  Yes

  No

  N/A

• Q3. Are highly flammable liquids stored in flame store lockers?

  Yes

  No

  N/A

• Q4. Are detonators (if held) stored in accordance with GE/GN8532?

  Yes

  No

  N/A

• Q5. If applicable, are LPG, acetylene, oxygen or other gases securely stored outside the premises?

  Yes

  No

  N/A

• Q6. If applicable, are other flammable/explosive materials stored in accordance with the manufactures instruction?

  Yes

  No

  N/A

R. Reporting

• R1. Are report forms available for accidents and incidents?

  Yes

  No

  N/A

• R2. Have details of all accidents and incidents been recorded in the station log, and report forms completed and forwarded to Control/Safety & Operational Standards and your own office?

  Yes

  No

  N/A

S. Operating Equipment

• S1. Are the ticket office machines working?

  Yes

  No

  N/A

• S2. Are telephones and fax machines avalible and working?

  Yes

  No

  N/A

• S3. Are the wheelchair ramps in good condition and properly stowed?

  Yes

  No

  N/A

• S4. Are all lamps, flags, tape, windscreen bucket etc, available and in good condition?

  Yes

  No

  N/A

• S5. Is computer based information available and working?

  Yes

  No

  N/A

T. Tenancies

• T1. Are there any slips, trip or fall hazards associated with tenancies on the station?

  Yes

  No

  N/A

• T2. Have all tenancies within the lease area been visited?

  Yes

  No

  N/A

• T3. Have mobile tenancies (eg. Coffee vendors) been included?

  Yes

  No

  N/A

• T4. Are mobile units suitable positioned?

  Yes

  No

  N/A

• T5. Do tenants have copies of the Security and Emergency Plan?

  Yes

  No

  N/A

• T6. Are fire precautions and Equipment satisfactory?

  Yes

  No

  N/A

• T7. Are electrical fittings tested (PAT) and being used safey?

  Yes

  No

  N/A

• T8. Have any modifications been approved by the FS&EPM?

  Yes

  No

  N/A

U. Utilities

• U1. Are lights turned off when not required?

  Yes

  No

  N/A

• U2. Is all other equipment turned off when possible?

  Yes

  No

  N/A

• U3. Are Lighting & Heating controls set for efficient use?

  Yes

  No

  N/A

• U4. Does gas pipework appear in good order and free from abrasions or corrosion?

  Yes

  No

  N/A

• U5. Are Gas controls valves properly indicated?

  Yes

  No

  N/A

• U6. Record meter readings for all gas & electric supplies and pass these toEnviroment Manager?

  Yes

  No

  N/A

V. CCTV

• V1. Are CCTV systems in working order?

  Yes

  No

  N/A

• V2. Are the monitor images clear?

  Yes

  No

  N/A

• V3. Is the date/time stamp accurate?

  Yes

  No

  N/A

• V4. Do the camera angles and views appear adequate?

  Yes

  No

  N/A

• V5. Is the apprioate daily routine being followed?

  Yes

  No

  N/A

• V6. Are details correctly recorded in the log?

  Yes

  No

  N/A

• V7. Is there a CCTVV Manual, procedure and aid memoire?

  Yes

  No

  N/A

• V8. Are staff trained and competent in CCTV use?

  Yes

  No

  N/A

W. Asbestos

• W1. Is the local asbestos management plan available and u to date?

  Yes

  No

  N/A

• W2. Is the asbestos containing material as identified in the plan in sound condition?

  Yes

  No

  N/A

• W3. Is the asbestos containing material where accessible and not located in public labelled?

  Yes

  No

  N/A

• W4. Are staff aware of the location of the local asbestos management plan?

  Yes

  No

  N/A

X. General

• X1. Are adequate precautions in place for adverse weather conditions?

  Yes

  No

  N/A

• X2. Are there sufficent supplies of de-icer etc? (Oct - April)

  Yes

  No

  N/A

• X3. Have weekly PGIs been carried out and recorded?

  Yes

  No

  N/A

• X4. Are outstanding faults still logged with facilities?

  Yes

  No

  N/A

• X5. Is there any evidence of unsafe working practises?

  Yes

  No

  N/A

• X6. Are required warning signs and notices in good condition?

  Yes

  No

  N/A

• X7. Is an inventory of Risk Assessments held and up-to-date?

  Yes

  No

  N/A

• X8. Do staff receive regular briefings?

  Yes

  No

  N/A

• X9. Is heating and ventilation equipment cleaned and serviced?

  Yes

  No

  N/A

• X10. Are glass doors, partitions etc marked to make them apparent?

  Yes

  No

  N/A

Detail of faults that need reporting to facilities

• Fault 1

  Safe

  At Risk

  N/A

• Fault 2

  Safe

  At Risk

  N/A

• Fault 3

  Yes

  No

  N/A

• Fault 4

  Yes

  No

  N/A

• Fault 5

  Yes

  No

  N/A

• Fault 6

  Yes

  No

  N/A

• Fault 7

  Yes

  No

  N/A

• Fault 8

  Yes

  No

  N/A

• Fault 9

  Yes

  No

  N/A

• Fault 10

  Yes

  No

  N/A

Details of local issues that need addressing

• Issue 1

  Yes

  No

  N/A

• Issue 2

  Yes

  No

  N/A

• Issue 3

  Yes

  No

  N/A

• Issue 4

  Yes

  No

  N/A

• Issue 5

  Yes

  No

  N/A

• Issue 6

  Yes

  No

  N/A

• Issue 7

  Yes

  No

  N/A

• Issue 8

  Yes

  No

  N/A

• Issue 9

  Yes

  No

  N/A

• Issue 10

  Yes

  No

  N/A

• Add signature

  Sign