1. Office set up - ergonomics

An adjustable height and back rest, ergonomic chair with a five base used

Feet’s and lower limbs are supported by floor or footrest

Keyboard height allows shoulders to be relaxed

There is adequate working space on desk

Monitor approximately arm’s length from operator and eyes approximately level with top third of screen

Monitor screen is free from glare

Frequently used items are within close reach

Postural change occurs every 25 - 30 minutes

Repetitive twisting / bending of neck or back is avoided

2.Environment

The temperature is adequate / comfortable

Lighting and ventilation is adequate for the tasks required

Good vision can be obtained at entry and exit points

Walkways / traffic areas are clear of clutter

Furniture and trolleys are arranged to minimise disruption to walkways

Work surfaces are at an appropriate height

Traffic flow in area does not cause risk of collision or injury

Noise levels are not excessive within the department

There is appropriate drainage to ensure water doesn’t pool on the floor

Floors are even and have an appropriate slip resistance

Floors are free from gaps / holes / cracks

Stairways have adequate handrails, are clear of clutter and in good repair

The workplace amenities used by the staff are adequate and in a clean condition

3. Electrical

Electrical appliances, cords, and equipment have been tested and tagged. Please check all items and advise when NEXT EXPIRY date is out of all of the items

Detail next expiry date

Electrical cords, extensions, plugs and switches are safely arranged and in good repair I.e. plastic covering intact

Electrical cords are secured to prevent trip injuries

Piggy back plugs (double adaptors) are NOT used in the department

Electrical equipment is not exposed to water

4. Personal Protective Equipment

PPE and disposable gloves, glasses, aprons and ear protection are available for use and in good condition

Staff are wearing the required PPE

Detail ONE item of PPE worn :

Staff are wearing appropriate footwear I.e. non - slip rubber soled shoes

5. Equipment / Machinery

Safety steps or step ladders are available to enable access to all storage areas

Out of service or danger tags are available to place on faulty / damaged equipment

6. Housekeeping

Equipment not in use is removed to storage or disposed of

The environment is free of trip / slip hazards

The floor is free from rubbish, debris and or spills

7. Emergency

Fire extinguishers and a hose reel are in close proximity, clearly marked and have been tested within the last 6 months

All staff have received basic fire extinguisher training

Emergency exit signs are lit and are clearly marked and visible

Fire and smoke doors are clearly signed

Exit doors open and close and are free from obstructions

Emergency procedures (code red - fire, code orange - evacuation, code brown - ext emergency) are contained in the fire box at the emergency assembly points and are in date

Emergency wall plans are in place clearly showing, exits and firefighting equipment

Emergency procedure flip books are located next tto o every staff telephone

Staff are aware of emergency procedures and how to raise the alarm - DIAL 55

Ask FIVE staff members 1. 2. 3. 4. 5.

Smoke / detectors are free from damage / obstruction

All emergency alarms have been tested I.e. duress alarm

First Aid kit is available and fully stocked

8. Storage

Items stored on shelves are not stored too high. I.e. items on top shelves should be one box high

Are items stored appropriately I.e. Frequently used items and heavy items stored between knee and shoulder height

Materials are stored securely to prevent falling

Items that never get used and are currently being held in the department to be disposed of I.e. old hoists

Safety steps are available in all storage areas

Storage rooms are neat and tidy to allow a clear walking path and are free from rubbish

9. Manual Handling

Staff follow correct patient manual handling and materials manual tasks procedures

Staff have received patient and materials manual handling training within the last year

Staff are not required to undertake tasks lifting excessive weight

10. Workplace Health and Safety Information

The below policies are displayed in the work area and signed by the hospital executive. * Work Health and Safety * Manual Handling. * Zero Tolerance - Aggression & Violence * Return to Work & Rehabilitation

Current Workplace Health and Safety Subcommittee Minutes are displayed in work area

Current monthly Safety reports are displayed in area

Injury Hotline poster displayed in work area

11. Policy and Procedure

Policy and Procedures are followed at all times and are up to date

Safe Operating Procedures (SOPs) are in place for all tasks and are up to date

12. Security

Identity badges are visible and worn at all times, including agency, doctors, students and contractors

13. Waste Management

All waste is contained and disposed of in appropriate waste stream I.e. general, clinical, confidential, recycle

Total Number of Corrective Actions

Completed by
Department Manager Name
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.