Title Page
-
Conducted on
-
Prepared by
-
Location
1. Office set up - ergonomics
-
An adjustable height and back rest, ergonomic chair with a five base used
-
Feet’s and lower limbs are supported by floor or footrest
-
Keyboard height allows shoulders to be relaxed
-
There is adequate working space on desk
-
Monitor approximately arm’s length from operator and eyes approximately level with top third of screen
-
Monitor screen is free from glare
-
Frequently used items are within close reach
-
Postural change occurs every 25 - 30 minutes
-
Repetitive twisting / bending of neck or back is avoided
2.Environment
-
The temperature is adequate / comfortable
-
Lighting and ventilation is adequate for the tasks required
-
Walkways / traffic areas are clear of clutter
-
Work surfaces are at an appropriate height
-
Noise levels are not excessive within the department
-
Floors are free from gaps / holes / cracks
-
The workplace amenities used by the staff are adequate and in a clean condition
3. Electrical
-
Electrical appliances, cords, and equipment have been tested and tagged. Please check all items and advise when NEXT EXPIRY date is out of all of the items
-
Detail next expiry date
-
Electrical cords, extensions, plugs and switches are safely arranged and in good repair I.e. plastic covering intact
-
Electrical cords are secured to prevent trip injuries
-
Piggy back plugs (double adaptors) are NOT used in the department
-
Electrical equipment is not exposed to water
4. Personal Protective Equipment
-
PPE and disposable gloves, glasses, aprons and ear protection are available for use and in good condition
-
Hand gels, moisturisers, detergent wipes readily available
-
Staff are wearing appropriate footwear I.e. non - slip rubber soled shoes
5. Equipment / Machinery
-
Safety steps or step ladders are available to enable access to all storage areas
-
All equipment, including office chairs and machinery is in good working order
-
Any damaged equipment has been removed from service until repair / replacement
-
Out of service or danger tags are available to place on faulty / damaged equipment
-
Trolleys and other wheeled equipment are neatly arranged and wheels are in good repair
6. Housekeeping
-
Keyboards, computer screens, printers and telephones are cleaned on a regular basis
-
Equipment not in use is removed to storage or disposed of
-
The environment is free of trip / slip hazards
-
The floor is free from rubbish, debris and or spills
-
Adequate bins are provided to dispose of rubbish
7. Emergency
-
Fire extinguishers and a hose reel are in close proximity, clearly marked and have been tested within the last 6 months
-
Detail when the fire extinguisher was last tested (will be displayed on the metal tag on the neck of the extinguisher)
-
Emergency exit signs are lit and are clearly marked and visible
-
Fire and smoke doors are clearly marked and visible
-
Emergency wall plans are in place clearly showing, exits and firefighting equipment
-
Emergency procedure flip books are located next to every staff telephone
-
Staff are aware of emergency procedures and how to raise the alarm - DIAL 55
-
Ask FIVE staff members 1. 2. 3. 4. 5.
-
First Aid kit is available and fully stocked
-
Staff have received basic fire extinguisher training
8. Storage
-
Items stored on shelves are not stored too high. I.e. items on top shelves should be one box high
-
Are items stored appropriately I.e. Frequently used items and heavy items stored between knee and shoulder height
-
Shelves are secured to the walls / floors to prevent falling
-
Steps are available in all storage areas
-
Storage rooms are neat and tidy to allow a clear walking path and are free from rubbish
9. Chemicals
-
Safety data sheet (SDS) book is stored with the chemicals in the chemical storage / cleaners room
-
Chemical containers are labeled with the manufacture / suppliers label
-
Appropriate PPE is worn by staff working with chemicals
10. Manual handling
-
Staff follow correct patient manual handling and materials manual tasks procedures
-
Staff have received patient and materials manual handling training within the last year
-
Staff are not required to undertake tasks lifting excessive weight
-
Equipment is available (e.g. trolleys) to reduce the need for manual handling
11. Workplace Health and Safety Information
-
The below policies are displayed in the work area and signed by the hospital executive. * Work Health and Safety * Manual Handling. * Zero Tolerance - Aggression & Violence * Return to Work & Rehabilitation
-
Current Workplace Health and Safety Subcommittee Minutes are displayed in work area
-
Current monthly Safety reports are displayed in area
-
Injury Hotline poster displayed in work area
12. Policy and Procedure
-
Safe Operating Procedures (SOPs) are in place for all tasks and are up to date
13. Agency / Casual / Contractor Staff
-
All agency / casual / contractor staff have received the contractor orientation induction checklist and ward specific orientation handout
-
All agency / casual staff have signed the ward attendance register
-
All agency / casual staff are wearing appropriate ID badges
14. Security
-
Identity badges are visible and worn at all times, including agency, doctors, students and contractors
-
Designated areas are limited to authorised personnel at all times I.e. finance, executive, HIS etc
15. Waste management
-
All waste is contained and disposed of in appropriate waste stream I.e. general, clinical confidential, recycle etc
-
Total Number of Corrective Actions
-
Completed by
-
Department Manager Name
