Employee Details

  • Please confirm if all data in the 'Staff Details.xls' sent by Laura Shelton, is accurate.

  • Please provide the correct details below

  • Please confirm if the list of active Spectrum accounts, as sent by Laura Shelton in the 'Staff Details.xls', is accurate.

  • Please provide the correct details below

  • Please confirm that all new starters since 1st January 2016 have had relevant PES checks carried out by the Franchisee.

  • Please confirm that all staff have received induction training, as well as role specific training.

  • Please confirm that all field staff who are responsible for carrying out self sampling, have a valid accreditation.

  • Do all field-based staff have a valid ID Card with the most recent Rainbow logo?

  • Corporate uniform been issued?

  • PPE has been issued for all employees working either on site or in the unit and subsequent training has been given (field based staff only)

  • As the Business Owner, please confirm you have completed the Asbestos Awareness (if not bSure accredited), Customer Service, DPA, Fraud, Health and Safety, TCF, and UK Financial Sanctions eLearning modules.

  • Please confirm your Technicians have completed the Asbestos Awareness (if not bSure accredited) and Health and Safety eLearning modules.

  • Please confirm your Administration Team have completed the Customer Service, DPA, Fraud, TCF, and UK Financial Sanctions eLearning modules.


  • All operational equipment used within the business is in line with Franchisors best practice, and has been recorded on Spectrum Enterprise

  • All equipment used within the business is in good repair, and PAT tested.

  • Please supply a photo of your PAT register

Chemical products

  • All products used within the business are in accordance with the Rainbow system, and fully approved by our suppliers

  • MSDS/COSHH information on all products is held both in the business and on individual vehicles


  • Please supply details of all vehicles in the business, whether owned or leased

  • Vehicles
  • Registration Number

  • Manufacturer

  • Model

  • Date of first registration

  • Are all vehicles liveried to the new brand logo?

  • All vehicles are adequately insured

  • Please list below the name of broker, name of insurance company, policy number and policy expiry date for each vehicle.

Health and Safety

  • Date of Health and Safety audit carried out by H&S and Employment Law provider

  • Valid signed H&S policy, identifying the responsible person

  • Last report sent to Rainbow

  • Photo of accident book

  • Number of accidents (excluding RIDDOR incidents) during 2016

  • Number of RIDDOR incidents during 2016

  • HSE and Employment Law contract Cover

  • HSE / Employment Law
  • Name of Provider

  • Type of cover, I.e. H&S, Employment, both

  • Date of contract

  • Period

Accreditation / Licenses

  • Data Protection

  • Data Protection expiry date

  • Photo of Data Protection policy

  • CHAS

  • CHAS Expiry

  • Waste Disposal License

  • Waste Disposal License expiry

  • Photo of Waste Disposal license

  • Safe Contractor

  • Safe contractor expiry

  • Photo of Safe Contractor policy

  • BDMA

  • BDMA accredited staff. Please list the following for all BDMA accredited staff; Name Accredited level Job title Issue date Expiry date


  • Please confirm the registered address of the company.

  • Business premises are leased from...

  • Duration of lease (YRS)

  • Lease expiry date

  • Do you have any other business interests outside of Rainbow International

  • Business premises are maintained to a high standard of cleanliness, and are adequately protected in terms of security

  • Premises have an alarm fitted

  • Premises are covered by Red Care (or similar)

Insurance Cover

  • We have adequate insurance in place in line with the Rainbow system (including damage to property being worked upon, goods in trust and asbestos cover)

  • Please list below the name of broker, name of insurance company, employers liability cover (£) public/product liability cover (£) and expiry dates

IT Security

  • We have adequate cover in place to meet our IT security requirements (malware, anti-virus etc)

  • Please list below the name of the IT security package, and the version/year

Audit completion

  • I confirm that all information provided in this audit is correct at the time of submission

  • Date and time of completion

  • Directors
  • Add signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.