Refraline group of companies OHSAS 18001 Management System Audit checklist - duplicate - duplicate

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Opening meeting

• List attendees and their roles.

• Signatures:

  Sign

• Complete attendance register

• Objectives of the audit. -Not to reject the system -re-currence may point to system failure - cant cover all aspects. -where no non-conformance detected does not mean non exist sample of activities.

• Review of audit programme:

• Company representative

• Names:

• Function of company representative:

• Time of closing meeting:

• Confidentiality

• Reasons for aborting audit:

• Invite questions

CHIEF EXECUTIVE OFFICER

• Is it clear to all employees who the Chief Executive Officer, (CEO) is? Sec.1.(1)

  Yes

  No

  N/A

• Has the CEO committed himself to health and safety by means of a signed Policy Statement?

  Yes

  No

  N/A

• Is the Policy Statement, prominently displayed for everyone to see?

  Yes

  No

  N/A

• Does the general statement detail the aims the objectives that the company wishes to achieve?

  Yes

  No

  N/A

• Does the second part of the policy detail what the employer is actually doing to secure health and safety standards in the work place

  Yes

  No

  N/A

• Does the policy provide detail of the organization that exists to manage health and safety?

  Yes

  No

  N/A

• Is the policy reviewed every year?

  Yes

  No

  N/A

• Are all employees aware of its contents?

  Yes

  No

  N/A

• Comments:

DUTIES ASSIGNED

• Has the CEO assigned specified

  Yes

  No

  N/A

• Observation: no proof of training in HSC.

  Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Comments:

GENARAL DUTIES OF EMPLOYERS TO THEIR EMPLOYEES

• Have specific measures been taken to ensure that every person at the workplace observes requirements of the Act and Regulations? Sec. 8. (2)(g) Inspections , Audits, Investigation Reports, Meeting Minutes Toolbox Talks.

  Yes

  No

  N/A

• Has a job description detailing scope of authority , been prepared for all positions at the workplace? Sec.8.(2)(j) and 37.(1)(b)

  Yes

  No

  N/A

• Are all employees familiar with their scope of authority , I.e. What they are/not permitted to do? Sec.8.(2)(j) (In progress , finding on 9007/18001 Audit)

  Yes

  No

  N/A

• Have all employees received sufficient information, instructions and training to ensure that they are able to perform their duties in a safe and healthy manner? Sec.8.(2)(e) - SOP Training Toolbox Talks

  Yes

  No

  N/A

• Do all employees receive induction training , which includes the health and safety rules of the company , before they start work and thereafter a refresher every 2 years? Sec.8.(2)(e) - Must be done

  Yes

  No

  N/A

• Comments:

HAZARDS AND WORK PROCEDURES ESTABLISHED

• Are regular HEALTH AND SAFETY AUDITS conducted by management to establish whether any hazards or potential hazards exist with regard to articles , substances or machinery and to ensure that the Act and applicable Regulations are being complied with? Sec.8.(2)(d) -In Progress

  Yes

  No

  N/A

• Has a Risk Analysis been carried out for every task, to determine whether it is being carried out in the safest possible way and to ensure that adequate precautionary measures are being taken ? Sec.8.(2)(d) - Risk Assessment being updated

  Yes

  No

  N/A

• Are Safe Operating Procedures available for every task that has the potential to cause injury, damage or disease (Hazardous Tasks)? Sec.8.(2)(d) - busy with SOP <br>

  Yes

  No

  N/A

• Are these procedures used to train new employees and to follow up on existing employees? Sec.8.(2)(d)

  Yes

  No

  N/A

• Where it has not been possible to remove a hazard entirely , have appropriate precautionary measures been introduced? Sec.8.(2)(d)

  Yes

  No

  N/A

• Are employees prevented from performing any work unless the predetermined precautionary measures are applied ? Sec.8.(2)(f) Must be done in writing

  Yes

  No

  N/A

• Where appropriate , has adequate personal protective equipment been issued? Sec.8.(2)(b)

  Yes

  No

  N/A

• Is the wearing of this equipment and compliance with other precautionary measures enforced by means of a disciplinary code? Sec.8.(2)(h) - No example

  Yes

  No

  N/A

• Comments

GENERAL DUTIES OF EMPLOYEES

• have all employees been informed about their duties and responsibilities in terms of Sec. 14,15 and 38 of the OHS Act? - To document in Job Description

  Yes

  No

  N/A

• have all employees been trained to identify unsafe or unhealthy situations at the workplace ? Sec.14.(d) - Via Risk Assessment Training

  Yes

  No

  N/A

• Are employees reporting any unsafe or unhealthy situations that come to their attention ? Sec.14.(d)

  Yes

  No

  N/A

• Are employees reporting all accidents /incidents , which may affect their health or have caused them injury ? Sec.14.(e)

  Yes

  No

  N/A

• Comments

HEALTH AND SAFETY REPRESENTATIVES

• Where the CEO does not personally designate Health and Safety Representatives has the 16.(2) assignee been appointed to do so? Sec.17.(1) - Appoint does not include APPO63WR

  Yes

  No

  N/A

• Has the 16.(2) assist consulted with the workforce concerning arrangements and procedures regarding the appointment , period of office and functions of Health and Safety Representatives ? Sec. 17.(2)

  Yes

  No

  N/A

• Has an agreement been drawn up outlining details concerning the duties and functions of Health and Safety Representatives ? Sec.17.(2)

  Yes

  No

  N/A

• Are all employees satisfied with that the designated Health and Safety Representatives were nominated or elected by them and not management ? Sec. 17.(2)

  Yes

  No

  N/A

• have Health and Safety Representatives been designated in writing indicating the workplace or section of the workplace where they will perform their functions as well as their period of office ? Sec.17.(1) - must be specified on Appointment sheet

  Yes

  No

  N/A

• Is there at least one Health and Safety Representative designated for every 50 employees at the workplace and in the case of shops and offices at least one for every 100 employees? Sec. 17.(1)(5)

  Yes

  No

  N/A

• Comments

FUNCTIONS OF HEALTH AND SAFETY REPRESENTATIVES

• Are all Health and Safety Representatives performing regular inspections of their workplace or section of the workplace as per the agreement? Sec.18.(1)(g)

  Yes

  No

  N/A

• Do all Health and Safety Representatives make representations to managers or supervisors assigned in terms of Section 8.(2)(i) via written inspection reports? Sec. 18.(1)(e) - must be signed by 16.2

  Yes

  No

  N/A

• Where the CEO does not personally receive and endorse these inspection reports , has the 16.2 assignee been appointed to do so? Se.16.(2)

  Yes

  No

  N/A

• Are all inspection reports endorsed , stating the action that will be taken to eliminate or mitigate the identified hazards? Sec.18.(1)(e) - report does contain deviation shelf but no response person

  Yes

  No

  N/A

• Comments

HEALTH SAFETY COMMITTEES

• Where two or more Health and Safety Representatives have been designated, has a Health and Safety Committee been established? Sec. 19. (1)

  Yes

  No

  N/A

• Is every designated Health and Safety Representative a member of at least one of the established committees? Sec.19.(2)(a)(b)

  Yes

  No

  N/A

• have all committee members been designated in writing ? Sec.19.(3)

  Yes

  No

  N/A

• Do Health and Safety Representatives constitute at least 50% of the membership of any committee? Sec.19.(2)(c)

  Yes

  No

  N/A

• Where the CEO does not personally attend every committee meeting to consult with the committee , has a 16.(2) assignee been appointed to do so on his behalf? Sec. 19.(1)

  Yes

  No

  N/A

• Does the committee meet at least once every three months ? Sec.19.(4)

  Yes

  No

  N/A

• Is a suitable time and venue made available for committee meetings to be held ? Sec.19.(4)

  Yes

  No

  N/A

• Comments

FUNCTIONS OF HEALTH AND SAFETY COMMITTEES

• Are the Health and Safety Representatives inspection reports and Annexure 1 Type incidents discussed by the committee? Sec.20.(1)(a)(b)(c)

  Yes

  No

  N/A

• Are all completed Annexure 1 forms checked by the Health and Safety Committee and endorsed by the committee chairperson? GAR .9.(4)

  Yes

  No

  N/A

• Does the committee keep a record of all recommendations made to the Employer and any accidents /incidents reported to the inspector? Sec.20.(1)(a)(b) and (2)

  Yes

  No

  N/A

• Where the CEO does not personally consider the recommendations made by the committee, has a 16.(2) assignee been appointed to do so on his behalf? Sec.20.(2)(4)

  Yes

  No

  N/A

• Are these records kept for at least 3 years? GAR.5.(c)

  Yes

  No

  N/A

• Yes

  No

  N/A

• Comments

COPY OF THE ACT REGULATIONS

• Is an updated copy of the O.H.S. Act and applicable Regulations available for Managers, Supervisors, health & Safety Representatives and other concerned employees to study? GAR.4. - Wall Chart

  Yes

  No

  N/A

• Are all managers and Health & Safety Representatives familiar with its contents? GAR.4

  Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Comments

• Comments

ACCIDENTS/INCIDENTS IVESTIGATION

• Is the record in the form of Annexure 1, being kept of all incidents described in Section 24 and all other accidents/incidents requiring medical treatment other than first aid? GAR 9.(1)

  Yes

  No

  N/A

• Have specific persons been designated to investigate all Annexure 1 type accidents/incidents? GAR 9.(2)

  Yes

  No

  N/A

• Is prompt action taken by management to prevent the recurrence of a similar accident/incident? GAR 9.(4)

  Yes

  No

  N/A

• Are all Annexure 1. entries examined by the Health and Safety Committee when they meet? GAR 9.(4)

  Yes

  No

  N/A

• Comments

REPORTING OF INCIDENTS/ACCIDENTS

• Are all accidents /incidents as described in Section 24 reported immediately to the Provincial Director by telephone , fax or similar means? GAR 8.(1)(b)

  Yes

  No

  N/A

• Are the details of these accidents /incidents also posted to the Provincial Director, within 7 days using the form W.CL1 or W.CL2 ? GAR 8.(1)(a)

  Yes

  No

  N/A

• Have clear instructions been issued to ensure that the site of an accident/incident is not disturbed without the consent of an inspector ? Sec.24.(2)

  Yes

  No

  N/A

• Comments

ADMITTANCE OF PERSONS

Closing meeting

• Are contractors required to enter into an agreement , which requires them to abide by your rules and regulations while at your workplace? Sec.37.(2)

  Yes

  No

  N/A

• Does the agreement require them to appoint a competent person who will exercise supervision of their work? GAR 2C.(1)

  Yes

  No

  N/A

• Does your competent person perform regular spot checks of their work and equipment to ensure that they are keeping to the standards laid down in the agreement? Sec.37.(2)

  Yes

  No

  N/A

• Comments

PERSONAL HEALTH AND SAFETY EQUIPMENT

• Where hazard cannot be eliminated entirely , has a risk assessment been carried out to determine what type of protective equipment is required? GSR. 2.(2)

  Yes

  No

  N/A

• Is the required equipment provided and maintained free of charge? Sec.23.

  Yes

  No

  N/A

• Are employees provided with adequate instructions regarding the proper use , maintenance and limitations of the equipment? GSR. 2.(5)

  Yes

  No

  N/A

• Is sufficient discipline being exercised to prevent employees from working unless the equipment is used in the correct manner? GSR. 2.(6)

  Yes

  No

  N/A

• Comments

FIRST AID EQUIPMENT AND TRAINING

• Is a first aid box available and accessible for the treatment of injured persons at each work place? GSR .3.(2)(3)

  Yes

  No

  N/A

• Is there at least one qualified first aider for every 50 employees at the work place? GSR.3.(4)

  Yes

  No

  N/A

• Are all first aiders in possession of a valid certificate of training issued by an organization approved by the Chief Inspector? GSR .3.(4)

  Yes

  No

  N/A

• Where there are hazardous, corrosive or toxic substances present, have first aiders been trained to treat injuries which may result from such substances? GSR.3.(5)

  Yes

  No

  N/A

• Are notices posted up clearly indicating where first aid boxes are located together with the first aider on duty? GSR .3.(6) - name to be displayed

  Yes

  No

  N/A

• Where eye injury can occur due to sudden contact with biological or chemical hazards, is an eye wash fountain or similar facility available near the hazard and have employees been trained in the use thereof? GSR.3.(8)

  Yes

  No

  N/A

• Where employees may come into sudden contact with large amounts of hazardous, toxic or corrosive substances, is a fast-reacting deluge-shower provided and have employees been trained in the use thereof? GSR.3.(9)

  Yes

  No

  N/A

• Are first aid boxes equipped with at least these items listed in the GSR Annexure?

  Yes

  No

  N/A

• Comments

FIRE PRECAUTIONS AND MEANS OF AGRESS

• Has a competent person with the necessary training and experience been appointed to co-ordinate fire protection and prevention measures at the workplace? ER.9

  Yes

  No

  N/A

• Has he been appointed in writing with his duties clearly defined? ER.9

  Yes

  No

  N/A

• Have a number of other persons with the necessary training and experience been appointed and trained as fire team members? ER.9

  Yes

  No

  N/A

• Are regular fire drills conducted by the fire team? ER.9

  Yes

  No

  N/A

• Are all employees involved in at least one evacuation drill each year? ER.9

  Yes

  No

  N/A

• Where doors lead to passages or exit staircases, are they kept clear and can they be easily and rapidly opened from the inside to ensure quick and easy evacuation? ER.9.(1)(b)

  Yes

  No

  N/A

• Are all staircases and steps provided with substantial hand rails? ER.9.(1)(d)

  Yes

  No

  N/A

• Are fire escape staircases constructed of non combustible materials, kept clear of obstructions and positioned so as not to terminate in an enclosed area? ER.9.(1)(e)(I)(I)(iii)

  Yes

  No

  N/A

• Are all staircases, passageways and exits intended for escape purposes, wide enough and of a gradient to allow easy

  Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Comments

• Comments

• Attendance register

• Signatures:

  Sign

• Audit only sample, where no non conformance reported, does not mean on exist.

• Summarise good practices if any.

• Comments:

• Copy of feedback report.

• Invite questions

• Comments:

Summary of audit report:

• Summary of total score:

• Scoring: high / low :

• List non-conformances:

• List points / areas / clauses for improvement/s:

• List observations:

Corrective Actions

• Purposed corrective action dates:

Sign Off

• Auditor's signature

  Sign

• Auditee signature

  Sign

• Management representative signature:

  Sign

• Lead Auditor signatures:

  Sign

• Date:

  Date