Remote Working Risk Assessment

• Address of remote work location

• Risk Assessment Conducted on

  Date

• Prepared by

Designated Work Area

• I have identified a designated work area identified which provides sufficient clear space to enable the me to have full range of movement required to work without risk of strain or injury. (Please upload a photo or diagram of your working area which includes desk layout, power outlets, telephone and lighting)

  Yes

  No

Environmental Conditions

• Lighting is adequate for the tasks being performed (i.e. easy to see and comfortable on the eyes)

  Yes

  No

• Glare and reflection can be controlled

  Yes

  No

• The area is free from trip hazards (e.g. cabling, mats, clutter)

  Yes

  No

• Ventilation and room temperature can be controlled, regardless of season (i.e. I feel comfortable with the room temperature and air flow)

  Yes

  No

• There is no excessive noise affecting the work area

  Yes

  No

• My work area is a non-smoking environment

  Yes

  No

• There are appropriate amenities (e.g. kitchen, bathroom)

  Yes

  No

• Stairs contain a continuous hand rail from top to bottom

  Yes

  No

  N/A

• Path to the exit is reasonably direct

  Yes

  No

• Path to the exit is sufficiently wide and free of obstructions or trip hazards to allow unimpeded passage

  Yes

  No

Security

• Security is sufficient to prevent unauthorised entry by intruders

  Yes

  No

• Important files and laptops kept locked away securely when not in use

  Yes

  No

• Materials and equipment are stored in a secure place that can be protected from damage and misuse

  Yes

  No

Electrical Safety

• Electrical equipment is free from any obvious external damage

  Yes

  No

• Connectors, plugs and outlet sockets are in a safe condition

  Yes

  No

• Electrical cords are safely stowed

  Yes

  No

• Power outlets are not overloaded with double adapters and power boards

  Yes

  No

• Earth leakage circuit protection is in place for work related equipment

  Yes

  No

Set up and ergonomics

• Work Surface

• The area of the work surface is adequate for the tasks to be performed (i.e. similar work space to that used if you were in an office)

  Yes

  No

• The most frequently used items are within easy reach from the seated position

  Yes

  No

• There are no sharp contact points on the workstation or other equipment

  Yes

  No

• A document holder is used if transcribing information from hard copy to computer or if referring to reference material for prolonged periods

  Yes

  No

  N/A

• Chair

• The seat height, seat tilt, angle and back rest are all adjustable

  Yes

  No

• The chair has a 5-point base to ensure stability (does not slip or roll) on the floor

  Yes

  No

• There is adequate lumbar support and padding

  Yes

  No

• The chair height is adjusted so that feet are flat on the floor and knees are bent at right angles with thighs parallel to the floor

  Yes

  No

• The seat pan tilt is adjusted so that hips and tops of thighs are at right angles or slightly greater

  Yes

  No

• The seat back is adjusted to support the lumbar curve of the lower back

  Yes

  No

• Chair arms are not present or are low enough to easily clear the desk

  Yes

  No

• Desk

• The desk is at a suitable height

  Yes

  No

• There is adequate leg room under the desk, and no clutter

  Yes

  No

• A footrest is available if needed

  Yes

  No

  N/A

• Keyboard and Mouse

• Keyboard to user distance allows user to relax shoulders with elbows close to the body

  Yes

  No

• Keyboard position is flat and in front of the screen

  Yes

  No

• Mouse is placed directly next to the keyboard, fits hand comfortably and works freely

  Yes

  No

• Mouse is at same level as the keyboard

  Yes

  No

• Monitor

• Monitor height is adjusted so top of the screen is level with or at slightly lower height than eye level (approx. 400mm above the work surface)

  Yes

  No

• Monitor is approx. arm’s length from user

  Yes

  No

• Monitor is positioned to avoid glare, i.e. perpendicular to window or other strong light source

  Yes

  No

• Laptop

• A laptop stand is used to raise the laptop screen such that it is the same height as the user’s eyes

  Yes

  No

• An external keyboard and mouse is used with the laptop

  Yes

  No

Nature of Tasks

• Physical Demands of Tasks

• Safe posture is adopted

  Yes

  No

• Any lifting, pushing or carrying type task is well within physical capacity (i.e. my work does not involve physically heavy, overly repetitious or demanding tasks)

  Yes

  No

• Work Practices

• Wrists are kept straight and not supported on surface while typing

  Yes

  No

• Sitting posture is upright or slightly reclined, with lower back supported

  Yes

  No

• The telephone is within easy reach from the seated position

  Yes

  No

  N/A

• Long periods of continuous activity are broken by performing other tasks, changing position, standing up and stretching

  Yes

  No

• A procedure has been established to periodically confirm with the office workplace that the remote worker is safe and well

  Yes

  No

• Telephone or other communication devices are readily available to allow effective communication in an emergency situation

  Yes

  No

Emergency procedures, incidents and check-in

• Emergency contact numbers and details are known, i.e. 000 for fire, ambulance or police

  Yes

  No

• Access to first aid supplies is available

  Yes

  No

• A smoke detector is installed in/near the designated work area and is properly maintained

  Yes

  No

• I know how to report safety incidents that occur in a remote working environment.

  Yes

  No

• Thank you for completing the Remote Working Risk Assessment. Your responses will be forwarded to our WHS team for review. They will be in contact with you should any follow-up actions be required. If you have any questions or queries, please contact them at safety@montu.com.au