Audit

Commitment

Audit findings; A robust Health and Safety Policy, Organisation and Management Arrangements is in place, encompassing the Dental Surgeries activities, which overall is perceived as a medium to low risk environment.

Conformance displayed? General conformance with the Safety Management System, although due to a change in Personnel documentation needs to be brought up to date following a review and implementing any amendments that may be required due to either legislative change or changes in personnel or working practises

Planning, Review and Evaluation

Audit findings; Assessments of all activities presenting minor or significant levels of risk to staff or clients. Hazardous substances have been assessed in an adequate manner in respect of levels of use and exposure. Safe Systems of Work need to be established for 'non-routine' activities that may be required to be undertaken, i.e., changing defective light bulbs.

Conformance displayed?

Information, Training and Supervision

Audit findings; Changes in Personnel and 'new' employees means that training records need to be updated and in some circumstances some training may be required to ensure that any Safe System of Work is fully briefed to relevant Personnel

Conformance displayed?

Working Remotely or in Isolation

Audit findings

Conformance displayed?

Workplace Inspections

Audit findings ; The Surgery is well organised and the environment is controlled. Concerns were raised about the seating for Clients at first floor levels, between two surgeries. The main concern is in relation to children in this waiting area and the increase in risk to both surgery personnel and children. It was established that ideally this waiting area be removed/relocated or if this is not possible, notices should be displayed to raise the awareness of the hazard to parents and their responsibility for ensuring children are adequately supervised and controlled whilst in this area

Conformance displayed?

Site Facilities and Perimeter

Audit findings; Perimeter areas are clean and accessible in a safe manner. Risk Assessments are in place for all areas

Conformance displayed?

Traffic Management/Site Layout

Audit findings

Conformance displayed?

Signage; Adequate signage displayed throughout

Audit findings

Conformance displayed?

Plant and Equipment

Audit findings; Equipment is maintained in a safe and fully operational manner. Servicing of equipment is carried out by approved external organisations

Conformance displayed?

Personal Protective Equipment (PPE): P.P.E is available and the wearing enforced for both Surgery Personnel and Clients

Audit findings

Conformance displayed?

Ergonomics/Office Equipment; Office equipment is ergonomically compliant with surgery equipment being fully adjustable

Audit findings

Conformance displayed?

Manual Handling

Audit findings; Manual handling activities are risk assessed and a schedule of manual handling training is being planned. Manual handling activities are minimal within the surgery environment

Conformance displayed?

Electrical; All electrical equipment is fully PAT Tested and Risk Assessed. Personnel need to be briefed and sign for acceptance of established control measures

Audit findings

Conformance displayed?

Noise/Audiometric Testing

Audit findings

Conformance displayed?

Environment; The work environment is commensurate with this type of workplace. Temperatures and ventilation a are adequate (the air conditioning system being routinely maintained by one of the Partners). Advice given that the aircon unit should be maintained as part of the electrical maintenance / inspection schedule

Audit findings

Conformance displayed?

Temperature; Temperature is satisfactory for this type of undertaking

Audit findings

Conformance displayed?

Chemicals and Hazardous Substances;All hazardous substances in use have been identified and a COSHH Assessment undertaken. The Assessments are brief but deemed adequate for the level of use and exposure. All hazardous substances are accompanied by a MSDS, although these would benefit from a review.

Audit findings

Conformance displayed?

Working at Heights; This activity is not a frequent activity within this environment. It should be noted however, that some working at heights may be required for retrieval of files and documents as well as the changing of defective light bulbs. Appropriate access equipment must be used for these activities and incorporated into a Safe System of Work, this being briefed to all relevant Personnel

Audit findings

Conformance displayed?

First Aid; Levels of first aid cover are adequate for this workplace and are commensurate with the levels of hazard and risk

Audit findings

Conformance displayed?

Emergency Planning and Preparedness; A comprehensive Fire Risk Assessment is in place

Audit findings

Conformance displayed?

Contractor Management; Minimal levels of Contractors on site. Discussions regarding the control of contractors and the levels of control that is required

Audit findings

Conformance displayed?

Incident and Near-Hit Reporting, Recording and Investigation

Audit findings; Accidents and near misses are recorded and investigated, with actions established to eliminate recurrence

Conformance displayed?

Employee Wellness and Participation

Audit findings

Conformance displayed?

Workers Compensation and Return to Work

Audit findings

Conformance displayed?

Consultation (Workers or PCBUs as applicable)

Audit findings; Staff Meetings are held frequently and the business operates an open door policy in respect of employee consultation. This is deemed adequate for the type of business and levels of Personnel

Conformance displayed?

General Site Observations (items not covered above)

Audit findings

Conformance displayed?

References

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Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.