RM Inspection Template

• September RM Inspection

• Bennett Creek Apartments

• Summer Paolucci

• Conducted on

  Date

• Stephanie Treto

• 6680 Bennett Creek Drive, Jacksonville, FL 32216
  Address

• Personnel

Clubhouse

• Path to Clubhouse

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Entry

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Clubhouse Common Area

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Front area clean and free of bugs and webs

  Yes

  No

  N/A

• Windows clean

  Yes

  No

  N/A

• Doors clean and in good repair

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Dropbox in good repair

  Yes

  No

  N/A

• Information box in good repair and stocked

  Yes

  No

  N/A

• Floormat clean and in good repair

  Yes

  No

  N/A

• Interior clean

  Yes

  No

  N/A

• Lights working

  Yes

  No

  N/A

• Carpets and rugs free of stains and Trip hazards

  Yes

  No

  N/A

• Energy efficiency measures in place

  Yes

  No

  N/A

• Restrooms clean and stocked

  Yes

  No

  N/A

• Furniture, desks free and clean of damage/clutter and in good repair

  Yes

  No

  N/A

• Comments

• Playground

  Excellent

  Very Good

  Good

  Fair

  N/A

• Playground free of damage

  Yes

  No

  N/A

• Mulch at proper level

  Yes

  No

  N/A

• Equipment in working order

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Comments

• Play areas

  Excellent

  Very Good

  Good

  Fair

  N/A

• Pool

  Excellent

  Very Good

  Good

  Fair

  N/A

• Gate closes in latches properly

  Yes

  No

  N/A

• Fence free of damage and in place

  Yes

  No

  N/A

• Deck free of trip hazards and weeds

  Yes

  No

  N/A

• All chairs, furniture, trash cans are free of damage and clean

  Yes

  No

  N/A

• Safety equipment intact and easily assessable

  Yes

  No

  N/A

• Pool clean and attractive

  Yes

  No

  N/A

• Readings in acceptable range

  Yes

  No

  N/A

• Ladders and handrails are tight

  Yes

  No

  N/A

• Equipment in vac pack in good repair

  Yes

  No

  N/A

• Vac pack locked

  Yes

  No

  N/A

• Pool lights off

  Yes

  No

  N/A

• Comments

• Fitness room

  Excellent

  Very Good

  Good

  Fair

  N/A

• Room clean

  Yes

  No

  N/A

• Free of damage

  Yes

  No

  N/A

• Equipment in working order

  Yes

  No

  N/A

• Energy efficiency measures in place

  Yes

  No

  N/A

• Comments

• Clubhouse secondary rooms

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Laundry room

  Excellent

  Very Good

  Good

  Fair

  N/A

• Energy efficiency measures in place

  Yes

  No

  N/A

• Equipment in working order

  Yes

  No

  N/A

• Free of damage

  Yes

  No

  N/A

• Comments

• Is office organized

  Yes

  No

• Key box properly controlled

  Yes

  No

• Timesheets/cards correctly managed

  Yes

  No

  N/A

• Office condition? Clean?

  Excellent

  Very Good

  Good

  Fair

  N/A

#1 Last move in file

• If TC - are MMI docs printed and in file?

  Yes

  No

  N/A

• If market, are income verification is in file and sufficient?

  Yes

  No

  N/A

• Is file organized

  Yes

  No

  N/A

• Correct lease used

  Yes

  No

  N/A

• All addenda signed

  Yes

  No

  N/A

• Rent amount correct in Onesite?

  Yes

  No

  N/A

• Concession amount

  Yes

  No

  N/A

• Unit # / Resident Name

#2 Last Move in File

• If TC - are MMI docs printed and in file?

  Yes

  No

  N/A

• If market, are income verification is in file and sufficient?

  Yes

  No

  N/A

• Is file organized

  Yes

  No

  N/A

• Correct lease used

  Yes

  No

  N/A

• All addenda signed

  Yes

  No

  N/A

• Rent amount correct in Onesite?

  Yes

  No

  N/A

• Concession amount

  Yes

  No

  N/A

• Unit # / Resident Name

#3 Last Move in File

• If TC - are MMI docs printed and in file?

  Yes

  No

  N/A

• If market, are income verification is in file and sufficient?

  Yes

  No

  N/A

• Is file organized

  Yes

  No

  N/A

• Correct lease used

  Yes

  No

  N/A

• All addenda signed

  Yes

  No

  N/A

• Rent amount correct in Onesite?

  Yes

  No

  N/A

• Concession amount

  Yes

  No

  N/A

• Unit # / Resident Name

#4 Last Move in File

• If TC - are MMI docs printed and in file?

  Yes

  No

  N/A

• If market, are income verification is in file and sufficient?

  Yes

  No

  N/A

• Is file organized

  Yes

  No

  N/A

• Correct lease used

  Yes

  No

  N/A

• All addenda signed

  Yes

  No

  N/A

• Rent amount correct in Onesite?

  Yes

  No

  N/A

• Concession amount

  Yes

  No

  N/A

• Unit # / Resident Name

#5 Last Move in File

• If TC - are MMI docs printed and in file?

  Yes

  No

  N/A

• If market, are income verification is in file and sufficient?

  Yes

  No

  N/A

• Is file organized

  Yes

  No

  N/A

• Correct lease used

  Yes

  No

  N/A

• All addenda signed

  Yes

  No

  N/A

• Rent amount correct in Onesite?

  Yes

  No

  N/A

• Concession amount

  Yes

  No

  N/A

• Unit # / Resident Name

• Review marketing. Check market survey – is it correct

  Yes

  No

  N/A

• Verify Level One numbers are on all marketing, if site has Level One.

  Yes

  No

  N/A

• List number of leases in the past 90 days from each marketing source.

  Yes

  No

  N/A

• Comments

• Vendors: review with Manager and maintenance supervisor. Are all performing as required?

  Yes

  No

  N/A

• Comments

• Review budget/year to date MOR versus budget

  Yes

  No

  N/A

• Comments

• Staffing: open positions/any performance issues

  Yes

  No

  N/A

• Comments

Maintenance logs

• Preventative maintenance

  Yes

  No

  N/A

• EPA

  Yes

  No

  N/A

• Pool

  Yes

  No

  N/A

• MSDS

  Yes

  No

  N/A

• Pest control

  Yes

  No

  N/A

• Leak Log

  Yes

  No

  N/A

• Comments

1 of 3 inspection of move out file

• Was the FAS done on time?

  Yes

  No

  N/A

• Is there a record of the certified mail?

  Yes

  No

  N/A

• Are there pictures to support all charges?

  Yes

  No

  N/A

• Are pictures loaded in Onesite?

  Yes

  No

  N/A

2 of 3 inspection of move out file

• Was the FAS done on time?

  Yes

  No

  N/A

• Is there a record of the certified mail?

  Yes

  No

  N/A

• Are there pictures to support all charges?

  Yes

  No

  N/A

• Are pictures loaded in Onesite?

  Yes

  No

  N/A

3 of 3 inspection of move out file

• Was the FAS done on time?

  Yes

  No

  N/A

• Is there a record of the certified mail?

  Yes

  No

  N/A

• Are there pictures to support all charges?

  Yes

  No

  N/A

• Are pictures loaded in Onesite?

  Yes

  No

  N/A

• Comments

• Are there any past due recerts?

  Yes

  No

  N/A

• Comments

• Are there any past due renewals?

  Yes

  No

  N/A

• Comments

• Are resident activities being completed?

  Yes

  No

  N/A

• Comments

• Audit petty cash

  Yes

  No

  N/A

• Comments

• Make ready: Path to unit clean?

  Yes

  No

  N/A

• Comments

• Make ready: unit clean?

  Yes

  No

  N/A

• Comments

• Make ready: pest control issues?

  Yes

  No

  N/A

• Comments

• Make ready: room by room check

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Maintenance shop

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Security

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Computer room

  Yes

  No

  N/A

• Comments

• Basketball/tennis court

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Leasing office

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Lobby

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Restrooms

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Mailboxes and mailbox center

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Interior hallways

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Fire protection

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Emergency lighting

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• HVAC

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Electrical

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Picnic areas

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Other areas

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Rental office

  Excellent

  Very Good

  Good

  Fair

  N/A

• Rental criteria posted on leasing office wall?

  Yes

  No

  N/A

• Fair housing posters?

  Yes

  No

  N/A

• No cash excepted signs?

  Yes

  No

  N/A

• Photo ID required tour sign?

  Yes

  No

  N/A

• Labor laws poster – current?

  Yes

  No

  N/A

• OSHA binder/safety meetings up-to-date?

  Yes

  No

  N/A

• Office hours posted and correct?

  Yes

  No

  N/A

• Comments

• Exterior/paint/siding

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Roof, flashing, vents

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Gutters and downspouts

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Windows and screens

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Parking area and driveways

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Traffic signage, speed bumps

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Walkway, curbs, steps

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Fencing, railings

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Porches, balconies

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Lawns, landscaping

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Site drainage

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Irrigation system

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Exterior lighting

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Main property signage

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Building/unit signage

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments

• Overall condition

  Excellent

  Very Good

  Good

  Fair

  N/A

• Comments