Information
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Conducted on
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Site
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Site Code
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Region
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Area
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GrainCorp Attendee/s
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Objective (for internal use only): To identify faults that will cause serious injury, reconcile our fixed assets register and ensure all items we require to be removed have or are actioned to be removed. Note Victorian legislation states faults that will cause serious injury need to be rectified before commencement date. In QLD & NSW the faults can be rectified after commencement date.
Safety Inspection - Exception Report Asset Inspection - Identification and reconciliation report
Prior to commencing this inspection you should have asset listing, copies of site titles and aerial photos from I:\ drive.
When complete save a full copy onto I:\ drive at the following location: I:\.Michael Mazella Proj Regen\Sites to be licenced OR Sites to be Sold (as applicable)\State Folder\Region Folder\Site Folder. E.g. for an inspection of Arajoel the file should be saved in the folder: I:\Michael Mazzella Proj ReGen\Sites to be licenced\NSW\S NSW\Arajoel.
A: Premises & Structures
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Includes inspection of grounds, buildings and structures e.g.
- Weighbridges
- Amenities
- Road ways
- Buildings
- Sheds
- Electrical wiring
- Asbestos -
Prompts to Identify serious injury faults:
- Materials falling off structure or missing broken or damaged components.
- Parts of property and premises collapsing
- Exposed electrical wiring,
- Unprotected holes or ditches
- Penetration or gaps
- Missing septic tank cover -
Add New Observation
Observation
Inspection
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Observation
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Location
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Details
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Pictures
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Proposed Action to Rectify & by Whom
Assessment
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Action Required, by Whom
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If GrainCorp include Work Order #.
VIC: rectify before commencement date.
QLD & NSW: fixed within 3 months post commencement date. -
Action required by:
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Closed out, by Whom
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Closed out Date
B: Fixed Plant & Equipment
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Includes inspection of fixed plant & equipment e.g.
- Walkways and suspended platforms
- Electricals wiring
- Lanyards and e-stops
- Guarding hoppers
- Elevators, ladders
- Work platforms
- Conveyors
- Switch rooms -
Prompts to Identify serious injury faults
- Parts of plant & equipment collapsing
- Exposed electrical wiring
- Faulty ladders (missing rungs or loosely fastened)
- Damaged or broken guards
- Broken e-stop or lanyard -
Add New Observation
Observation
Inspection
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Observation
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Location
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Details
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Pictures
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Proposed Action to Rectify & by Whom
Assessment
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Action Required, by Whom
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If GrainCorp include Work Order #.
VIC: rectify before commencement date.
QLD & NSW: fixed within 3 months post commencement date. -
Action required by:
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Closed out, by Whom
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Closed out Date:
C: Other Plant & Equipment
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Equipment that should have been removed eg. Tagged out mobile sweep
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Prompts to Identify serious injury faults:
Any mobile items found during site inspection, with or without faults, should be removed and will not be part of the licence or sale -
Add New Observation
Observation
Inspection
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Observation
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Location
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Details
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Pictures
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Proposed Action to Rectify & by Whom
Assessment
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Action Required, by Whom
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If GrainCorp include Work Order #.
VIC: rectify before commencement date.
QLD & NSW: fixed within 3 months post commencement date. -
Action required by:
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Closed out, by Whom
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Closed out Date
D: Asset Inspection - Existence, Inclusions, Exclusions for Sale and Licence
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1: Confirm existence of assets, reconcile asset register to items on site. (Asset listing is available on I:\ drive: I:\.Michael Mazella Proj Regen\All Assets S&L. Select site & print).
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2: Is there anything on the site NOT included on the P&E schedule? If yes, provide details & photos
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Provide details and photos of objects
Object
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Details:
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Photos
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3: Is there any P&E that should be excluded from the sale? If yes, provide details.
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Provide details and photos of objects
Object
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Details:
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Photos
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4: Is any of the included P&E encumbered by a PPS (Personal Property Securities) charge, lien or mortgage? If yes, provide details
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Provide details
Details
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Details:
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5: Are there any service and maintenance contracts applying to the P&E? If yes, provide details.
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Details:
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6: Are there any fixtures or fittings at the site that you want to salvage before sale or licence? Has the acquirer or licensee been made aware of the exclusion of these items? <br>E.g. spouts, gearboxes, fumigation cages, sample stands, weighbridges, gates, signs, fire extinguishers, pumps, motors etc. If yes, please identify them.
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Provide details and photos of objects
Object
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Details:
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Photos
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7: IT assets removed?, if not what needs to be removed
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Provide details and photos of objects
Object
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Details:
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Photos
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8: Confirm utilities meter location and numbers, mark location on site plan (critical for cost recovery from licencees)
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9: Stock take of padlocks for confined spaces and lockable areas (#) (to be changed from GNC type)
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NOTE: That in respect of Asset removal and relocation – When assets are to be salvaged an “Asset Disposal” workflow should be completed by site noting assets to be taken from site and location they will be taken to. The capital accounting team will be reviewing the closed sites assets and any mobile equipment noted in the asset register having a site location at a closed site will be assumed to be have moved and will have the Regional office as the new location unless noted to a specific location. Note all mobile equipment should have been removed as part of the site closure process.
Final Checklist
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Upon completion, save copies of both:
-The asset register used during this inspection and,
-This completed Site Inspection
Files should be saved onto I:\ drive at the following location: I:\.Michael Mazella Proj Regen\Sites to be licenced OR Sites to be Sold (as applicable)\State Folder\Region Folder\Site Folder.
E.g. for an inspection of Arajoel the file should be saved in the folder: I:\Michael Mazzella Proj ReGen\Sites to be licenced\NSW\S NSW\Arajoel.
