• Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

General Information

  • Name of the Vessel

  • Vessel IMO Number

  • Company IMO Number

  • Date when the Inspection was completed

  • Port Of Inspection

  • Flag

  • Deadweight

  • Date the Vessel was delivered

  • Name of OCIMF inspecting Company

  • Time the Inspector Boarded the Vessel

  • Time the inspector departed the Vessel

  • Name of the Inspector

  • Vessel's Operation at the time of the inspection

  • Products being handled

  • Is an up to date OCIMF HVPQ maintained and is it readily available?

  • Vessel Type

  • Hull Type

  • Name of the Vessel's Operator

  • Address of the Vessel's Operator

  • Telephone Number of the Operator

  • E-mail address of the Operator

  • Date the current operator assumed responsibility

  • Date of the last Port State Control Inspection?

  • Name of the Classification society

  • Date of the expiry of the Class Certificate

  • Date the last special survey was completed

  • Date of departure from the last class-credited drydock / repair period

  • Date of the last class Survey Status Report

  • What was the Operators defined maximum level of blood alcohol content?

  • What is the recorded frequency of unannounced alcohol testing?

  • What is the recorded frequency of unannounced alcohol testing?

  • What is the last date of the unannounced on board alcohol test

  • What is the date of the last unannounced drug alcohol test undertaken by an external agency?

Certification and documentation

  • Certification : Are all the statutory certificates listed below,where applicable,valid and have the annual and intermediate surveys carried out?

  • Certificate of Registry

  • Continuous Synopsis Record

  • Document of Compliance

  • Document of Compliance

  • Safety Management Certificate, Supplemented by Form E

  • Safety Radio Certificate, Supplemented by Form R

  • Safety Construction Cerificate

  • IOPP Certificate, Supplemented by Form A or B

  • What is the designation as recorded in the IOPP Certificate,Form B,Question 1.11

  • Minimum Safe manning Document

  • NLS Certificate

  • Civil Liability Convention (1992 ) Certificate

  • Name of the P and I Club

Safety Management and Operators Procedures Manual

  • Does the operators procedures manuals comply with ISM Code requirements?

  • Does the operator's representative visit the vessel at least bi-annually? Record the date of the last visit

  • Is a recent audit report available and is a close out system in place for dealing with non-conformities?

  • Does the master review the safety management system and report to the operator on any deficiencies?

  • Are the class survey reports adequately filed?

  • Is the vessel free of conditions of class or significant recommendations, memoranda, or notations?

  • Are procedures in place to carry out regular inspections of cargo and ballast tanks,void spaces,trunks and cofferdams by the vessel's personnel and are records maintained?

  • If the vessel is subject to Enhanced survey program, is the report file adequately maintained?

  • Is a thickness measurement report available<br> <br>

  • Is the following documentation available on board?<br>Main structural plans,Previous repair history,Cargo and ballast history,Extent of use of inert gas plant and tank cleaning procedures

  • If the vessel is subject to the Condition Assessment Scheme(CAS), are copies of the Assessment Scheme Final Report and Review Available?

  • Has a survey plan for CAS been completed and submitted by the operator?

  • Has the vessel been enrolled in a classification Society Condition Assessment Programme(CAP)?

Publications - Are the publications listed below , as applicable to the vessel, available?

  • SOLAS Consolidated edition 5th Edition

  • International Life Saving Appliance Code(LSA Code) - 2nd Edition

  • International Code for Fire Safety Systems(FSS) - 2nd Edition

  • International Ship and Port Facility Security Code(ISPA Code) - 1st Edition

  • International Safety Management Code (ISM Code) - 3rd Edition

  • Guidance Manual for Tanker Structures - 1st Edition

  • Guidelines for the control of drugs and alcohol on board ships

  • Guidelines on Fatique

  • Bridge Procedures Guide 4th Edition

  • Collision regulation - 4th Edition

  • Bridge Team Management - 2nd Edition

  • Ship's Routing - 10th Edition

  • International Code of Signals - 4th Ediition

  • IMSAR Manual Volume III 8th Edition

  • Guide to Helicopter / Ship operations - 4th Edition

  • Mooring Equipment Guidelines - 3rd Edition

  • Effective mooring

  • Recommendations for Equipment employed in the Bow Mooring of Ships at Single Point Moorings?

  • Anchoring Systems and procedures 1st Edition

  • MARPOL Consolidated Edition

  • Guidelines for Implementation of MARPOL Annex V

  • ISGOTT 5th Edition

  • Ship to Ship Transfer Guide - 4th Edition

  • USCG CFR33 Parts 1-124,125 -199, 1-40

  • Recommendations for oil tanker manifolds and associated equipment -- 4th Edition

  • Inert Gas Systems 3rd Edition

  • Crude Oil Washing Systems 4th Edition

  • IBC Code - 3rd Edition

  • Code for the construction of & Equipment of Ships Carrying Dangerous Chemicals in Bulk

  • Tanker Safety Guide - 4th Edition

  • IGC Code

  • GC Code

  • EGC Code

  • Tanker Safety Guide (Liquefied Gas)

  • Ship to Ship Transfer Guide(Liquefied Gas)

  • Liquified Gas handling principles on ships and terminals

  • An introduction to the Design and Maintenance of cargo system pressure Relief Valves on board Gas tankers

  • Manifold Recommendations for Liquified Gas Carriers

Crew Mangement

  • Does the manning levels meet or exceed that required by the Minimum Safe Manning Document?

  • Do the personnel maintain hours of rest records and are the hours of rest in compliance with ILO or STCW requirements?

  • Are all personnel able to communicate effectively in a common language?

  • Does the operator provide a training policy exceeding statutory requirements?

  • Have the senior deck officers attended bridge team management courses?

  • Has the master attended a ship handling course where applicable?

  • Where the vessel carries chemicals, has a formal programme of regular and appropriate medical examinations been implemented?

  • Does the officer's matrix posted for the vessel on the SIRE website accurately reflect the information relating to the officers on board at the time of the inspection?

  • Are those officers who have immediate responsibility for cargo transfer, in possession of the Certificates of Specialised Training as applicable to the type of cargo being carried?

Drug and alcohol policy

  • Does the operators Drug and alcohol policy meet OCIMF guidelines?

Navigation - Policies,Procedures and Documentation

  • Is the vessel provided with adequate operator's navigation instructions and procedures?

  • The Guidance should cover - allocation of bridge watchkeeping duties and responsibilities for navigational procedures, procedures for voyage planning and execution,chart and nautical publication procedures,procedures to ensure that all essential navigation equipment and main auxiliary machinery are available and fully operational,advise regarding emergency responses, ship position reporting procedures, accident and near miss procedures, recording of voyage events, procedures for familiarisation traing and handover at crew changes, a recognised system for identifying special needs,company contacts, including the DPA under the ISM Code

  • Has the master written his own standing orders and are Bridge Orders being Completed?

  • Have the deck officers contersigned the masters Standing orders and bridge orders as being read and understood?

  • Are deck log books and engine movement books correctly maintained and is an adequate record being kept of all navigational activities,both at sea and under pilotage?

  • Are the vessel's manoeuvring characteristics displayed on the bridge?

  • Are procedures in place for testing of bridge equipment before arrival and departure?

  • Are records maintained of fire and safety rounds being completed after each watch?

  • Are checklists for pre-arrival,pre-departure,watch handover, and pilot-master exchange and pilot card effectively completed?

  • Does the operator provide guidance on minimum under keel clearance and squat?

  • Has the bridge been adequately manned at all stages of the voyage?

  • Are the bridge lookout arrangements adequate?

  • Remarks

Navigational Equipment

  • If a bridge navigational watch alarm system(BNWAS) is fitted is it operational at all times when the vessel is at sea?

  • Is the standard magnetic compass operational, properly maintained and adjusted?

  • Is the gyro compass operating satisfactorly?

  • Are auto to manual steering changeover procedures clearly identified?

  • Is manual steering used during periods of river transits and when navigating through restricted waters?

  • Are regular gyro and magnetic compass errors being taken and are they being recorded?

  • Do the magnetic compass errors recorded in he compass error book broadly agree with the deviation card?

Charts and Publications

  • Has a system being established to ensure that nautical publications and charts are on board and current?<br>

  • If the vessel is provided solely with paper charts are all charts required for the trading areas of the vessel on board and are these fully corrected?

  • Were the charts used for the previous voyage appropriate?

  • If the vessel is provided solely with paper charts, does the operator have procedures in place to prepare for mandatory introduction of ECDIS?

  • Is the vessel equipped with ECDIS are the Master and deck officers able to produce documentation that generic and type-specific familiarisation has been undertaken?

  • If the vessel is provided solely with an ECDIS does it meet the requirements of SOLAS?

  • If the vessel is provided with an Electronic Chart Display and Information System that uses a paper chart backup system, are the paper charts provided, adequate for the areas in which the ship trades are they fully corrected?

  • Are List of Lights,Tide Tables,Sailing Directions, the Nautical Almanac, the Annual summary of Notices to Mariners and the Chart Catalogue the current Edition and have they been maintained up to date where required?

  • Remarks


  • Has the ship been safely navigated and in compliance with international regulations?

  • Is the echo sounder marked with a reference date and time on each occasion it is switched on?

  • Was a comprehensive passage plan available for the previous voyage and did it cover the full voyage from berth to berth?

  • The following shall be marked in the chart, where it enhances safe navigation --- Parallel Indexing ,Chart changes, Methods and frequency of position fixing, prominent navigation and radar marks, no go areas, landfall targets and lights, clearing lines and bearings, transits, heading marks and leading lights,Significant tides and currents, Safe speed and necessary speed alterations,Changes in machinery status,Minimum under keel clearance, positions where echo sounder should be activated, crossing and high density traffic areas,safe distance off,anchor clearance,abort positions, VTS and reporting points.

  • Was teh position fixing satisfactory through out the previous voyage and the frequency of plotted fixes in accordance with the passage paln?

  • Was radar parallel indexing used to monitor the position of the vessel?

  • During pilotage, was the position of the vessel adequately monitored?

  • Has GPS been adjusted to the correct datum?

  • Is there an adequate system for dealing with navigation warnings and are they being charted?

Navigational Equipment

  • Is navigational equipment appropriate for the size of the vessel and in good order?

Safety Management

  • Has a safety officer been designated and trained to undertake this role?

  • Are the ships's officers familiar with the operation of fire fighting,life saving and other emergency equipment?

  • Is personal protective equipment such as boiler suits, safety footwear, eye and ear protection, safety harnesses and chemical protective equipment etc. provided and as required, being worn?

  • Are all hand torches approved for use in gas hazardous areas?

  • Are regular safety meetings held, are the minutes recorded and does the operator provide shore management responses?

  • Is there a procedures for reporting,investigation, and close-out of accidents,incidents,non-conformities and near misses?

  • Is a completed ISGOTT Ship/Shore Safety CHeck List available and are its provisions being complied with?

  • Are smoking regulations posted and being adhered to and are smoke rooms adequately identified?

  • Are external doors,ports, and windows closed in port?

  • Is the accommodation space atmosphere being maintained at a higher pressure than that of the ambient air?

  • Is loose gear on deck,in stores and in internal spaces properly secured?

Drills, Training and Familiarisation

  • is there a procedure for familiarisation for new personnal?

  • Are drills for emergency procedures being carried out?

  • Are lifeboat and fire drills regularly held?

  • is regular training in the use of life-saving equipment being undertaken?

  • Are pollution clean-up drills regularly held to determine that the shipboard pollution plan is up-to-date and efficient and are there records?

  • Remarks

Ships Security

  • Are ship security records related to the ship security plan being maintained?

  • Has the operator furnished the master with the information required by the ISPS Code?

  • Has the ship security officer been designated?

  • Has the ship security officer received adequate training?

  • Is an adequate deck watch being maintained to prevent unauthorised access?

  • Has the gangway notice been posted, at the shore end where possible?

  • Remarks

Enclosed Space and Pump Room Entry Procedures

  • Are enclosed space entry procedures in accordance with recommendations of ISGOTT and OCIMF guidelines?

  • Are pump room entry procedures being complied with?

  • Are pump room fire and flooding dampers clearly marked as to their operation and in good order?

  • Are pump room fire and flooding dampers clearly marked as to their operation and in good order?

  • Are permanent arrangements provided for lifting an incapacitated person from the cargo and,if applicable , the ballast pump room, including provision of a suitable stretcher or harness and is the equipment in good order?

Monitoring Non-Cargo Spaces

  • Are spaces adjacent to cargo tanks,including pipe ducts, regularly monitored for accumulation of gas?

  • Where a fixed system to monitor flammable atmospheres in non-cargo spaces is fitted, are recorders and alarms in order?

Gas Analysing Equipment

  • Are portable gas and oxygen analysers appropriate to the cargoes being carried and are they in good order?

  • Are officers familiar with the use and calibration of portable oxygen and hydrocarbon analysers?

  • Is there a record of regular testing and calibration of analysers?

  • Is sufficient span calibration gas available for the types of fixed and portable analysers on board?

  • On vessels fitted with an inert gas system, are instruments capable of measuring hydrocarbon content in an oxygen deficient atmosphere available, if required and in good order?

  • Where toxic gases may be encountered , are appropriate toxic gas detection analysers available and in good order?

Hot Work Procedures

  • Are hot work procedures in accordance with the recommendations of ISGOTT section 9.4 and OCIMF guidelines?

  • Is electric welding equipment in good order and are written safety guidelines available at site?

  • Is gas welding and burning equipment in good order?

  • is fixed piping installed from the gas cylinders to the operating position?

  • Are flashback arresters fitted at the cylinders and at the work station and are they in good order?

  • Are spare oxygen and acetylene cylinders stored apart in a dedicated storage and is the storage in a clearly marked, well-ventilated position outside the accommodation and engine room?

Life Saving Equipment

  • Are ship-specific life-saving equipment training manuals available?

  • Are ship-specific life-saving equipment maintenance instructions available and are weekly and monthly inspections being carried out?

  • Are muser lists and lifejacket donning instructions displayed?

  • Is there a maintenance and test schedule for lifeboat on-load release gear?

  • Are lifeboats, including their equipment and launching mechanisms, in good order?

  • Are lifeboat and liferaft operating instructions displayed?

  • Is the rescue boat,including its launching arrangement, in good order?

  • Are liferafts in good order?

  • Are hydrostatic releases, where fitted, correctly attached and in good order?

  • Are survival craft portable VHF radios and Search Locating Devices in good order and charged?

  • Are lifebuoys,lights,buoyant lines,quick release mechanisms and self-activating smoke floats in good order?

  • Are lifejackets in good order?

  • Are immersion suits in a good order?

  • Are pyrotechnics, including line throwing apparatus, in date and in good order?

  • Are the locations of life saving appliances marked with IMO symbols?

  • Remarks

Fire Fighting Equipment

  • Are ship specific fire training manuals available?

  • Are ship-specific fire safety operational booklets available?

  • Are ship-specific fire fighting equipment maintenance instructions available and are weekly and monthly inspections being carried out?

  • Are records available to show that samples of foam compound have been tested at regular intervals?

  • Is a fire control plan exhibited within the accommodation,is a copy also available externally and is equipment correctly marked on it?

  • Are fire mains, pumps, hoses and nozzles in good order and available for immediate use?

  • Are isolating valves in fire and foam system lines clearly marked and in good order?

  • Is the international shore fire connection readily available externally and is the location clearly marked?

  • Are fixed fire detection and alarm system in good order and tested regularly?

  • Are the main deck, pump room, engine room and other fixed fire extinguishing systems, where fitted, in good order and are clear operating instructions posted?

  • Is the emergency fire pump in full operational condition and are starting instructions clearly displayed?

  • Are portable fire extinguishers in good order with operating instructions clearly marked?

  • Are fireman's outfits and breathing apparatus in good order and ready for immediate use?

  • Are breathing apparatus sets fitted with fully pressurised air cylinders?

  • Are emergency escape breathing devices(EEBD's) in the accommodation, pump room and engine room in good order and ready for immediate use?

  • Are accommodation and ventilation fan emergency stops in good order and clearly marked to indicate the spaces they serve?

  • Remarks

Material Safety Data Sheets (MSDS)

  • Are Material Safety Data sheets on board for all cargo products being handled and all officers familiar with their use?

  • Have Material Data Safety Sheets been provided for the bunkers currently on board?

  • Are chemicals properly stowed and are Material Safety Data Sheets avaialble?

  • Are Material Safety Data sheets provided for paints, protective coatings and all other corrosive or toxic materials that are carried on board?

  • Remarks


  • Is a gangway provided?

  • Are accommodation ladders, gangways, pilot ladders and pilot hoist, where fitted, in good order?

  • Are all means of access satisfactory, including the provision of a safety net, lifebuoy and line?

  • Are pilot boarding and access arrangements satisfactory?

  • Are safe access to the bow arrangements satisfactory?

  • If a helicopter landing or winching area is provided, does it meet ICS guiidelines?

  • If the bridge wing is used as a winching area, is a thorough risk assessment conducted?

  • Remarks

Pollution Prevention

  • Are the Engine Room (Part 1) and Cargo (Part (II) Oil Record Books (ORB) correctly completed?

  • Do the sludge and bilge tanks designated in Form A or Form B of the IOPP Certificate and those listed in the Oil Record Book Part I, agree?

  • Are the Oil Record Books free of any pollution incidents or violations?

  • Have disposal of slops and dirty ballast been adequately recorded and were they in accordance with Marpol?

  • If the disposal of engine room oily water or sludge to a cargo or slop tank has take place, has the event been recorded in both oil Record Books , was the receiving tank free of cargo and have the transfer arrangements been approved by Class?

  • Remarks

Shipboard Oil and Marine Pollution Emergency Plans

  • Is an approved MARPOL Shipboard Oil Pollution Emergency Plan(SOPEP) or Shipboard Marine Pollution Emergency Plan(SMPEP) provided?

  • Does the plan include a description of the equipment, its location, a plan for the deployment and specific duties for handling small spill?

  • Is the IMO contact list up to date , is the master aware of port contact procedures and has a contact list been made for this port?

  • Is there a USCG approved Vessel Response Plan (VRP)?

  • Name of the OPA-90 Qualified Individual?

  • Remarks

Cargo Operations and Deck Area Pollution Prevention

  • Are officers aware of the requirements of MARPOL with respect to the disposal of bilge water and cargo slops?

  • Is the condition of the scupper plugs satisfactory and are scuppers effectively plugged?

  • Is the ship fitted with a maindeck boundary coaming?

  • Are means readily available for dealing with small oil spills?

  • Is the vessel free from any visible bulkhead, valve or pipeline leakage liable to cause pollution?

  • Are cargo system sea and overboard valves suitably,locked or blanked and are they thoroughly checked to ensure thatt they are fully closed prior to commencement of cargo transfer?

  • If cargo sea suction valves are fitted , are adequate pollution prevention measures in place?

  • If cargo sea suction valves are fitted, are valve-testing arrangements provided, are they in good condition and regularly monitored for laeking?

  • If ballast lines pass through cargo tanks are they tested regularly and the results recorded?

  • Are adequate manifold spill containers and gratings in place under the cargo manifolds, fitted with suitable drainage arrangements and are they empty?

  • Are bunker pipelines tested annualy?

  • Are unused cargo and bunker pipelines manifolds fully bolted and all drains and vents and unused gauge stems, suitably blanked or capped?

  • Are suitable spill containers fitted around all fuel, diesel and lubricating oil tank vents?

  • Is a suitable containment fitted around hydraulic and other deck machinery?

  • Are the arrangements for the disposal of oily water in the foc's'le and other internal spaces adequate?

  • Remarks

Pump Rooms and other Oil Discharge Monitors

  • Are pump room bilge high level alarms fitted, regularly tested and the results recorded?

  • Are adequate arrangements provided for pipeline daring and the disposal of pump room bilge accumulations?

  • If an ODME is fitted, is it in good order and is there evidence of recent testing?

  • If the ODME has not been operational, was the fact recorded in the OIL Record Book?

  • Remarks

Ballast Water Management

  • Does the operator have a Class approved ballast water sediments management plan and are records maintained of all ballast water exchanges?

  • Can the vessel check or sample segregated ballast water prior deballasting?

  • Are segregated ballast water tanks free from evidence of oil?

  • Remarks

Engine and Steering Compartments

  • Are emergency bilge pumping arrangements ready for immediate use; is the emergency bilge suction clearly identified and, where fitted, is the emergency overboard discharge valve provided with a notice warning against accidental opening?

  • Are dedicated sludge pumps free from any connection to a direct overboard discharge?

  • is the oily water separator in good order?

  • Are specific warning notices posted to safeguard against the accidental opening of the discharge valve the oily water separator?

  • If the oily water separator is not fitted with an automatic stopping devise, do entries in the Oil Record Boob Part I indicate that it has not been used in a special area?

  • Are the arrangements for the disposal of steering compartment oily water adequate?

  • Remarks

Garbage Mangement

  • Does the vessel have garbage mangement plan and has garbage been handled and disposed off in accordance with MARPOL?

  • Has the Garbage Record Book been correctly completed?

  • Remarks

Structural Condition

  • Is the Enhanced Survey Programme file free from any information that raises concerns relating to the vessel structure?

  • Is the hull free from visible structural defects that warrant further investigation?

  • Are weather decks free from visible structural defects that warrant further investigation?

  • Is the superstructure free from visible structural defects that warrant further investigation?

  • Are internal spaces free from visible structural defects that warrant further investigation?

  • If any cargo and/or ballast tanks were sighted from deck, were they in good order?

  • If any cargo and/or ballast tanks were inspected internally, were they in good order?

  • Remarks

Cargo and Ballast Systems - Petroleum

  • Is the vessel provided with operator's policy statement, guidelines and procedures with regard to safe cargo operations?

  • Is information readily available on maximum loading and vent capacities?

  • Are legible and up to date pipeline and/or miimic diagrams of cargo, inert gas venting systems as applicable, available in the pump rooms and cargo control area?

  • Are cargo pump performance curves avaialble, where applicable, for various speeds?

  • Is a written procedure provided for safe handling of heavy weather ballast in cargo tanks on segregated ballast tanks?

  • Remarks

Stability and Cargo Loading Limitations

  • If a loading computer or programme is in use, is it class approved?

  • Are there records indicating that the operational accuracy of the load computer is tested regularly?

  • Is the stress and stability information included with the cargo plan are any limitations understood by the cargo watch officers?

  • Is the vessel free of inherent intact stability problems?

  • Are Damage Stability Verification guidelines available?

  • Do the operator's operating manuals include procedures for restoring stability in case of unstable conditions developing during cargo operations, where applicable?

  • Where applicable, are officers aware of dangers of free surface effects and of the possibility of structural damage caused by sloshing in cargo tanks?

  • Are cargo and/or ballast tanks free of sloshing or other restrictions?

  • Remarks

Cargo Operations and Related Safety Management

  • Are all officers familiar withe the cargo system?

  • Are all officers familiar with the carriage requirements for the cargoes on board?

  • Has a cargo plan been prepared and does it contain a detailed sequence of cargo and ballast transfer?

  • Has the cargo plan been signed by the watch officers to indicate their understanding of it?

  • Are cargo operations being carried out and logged in accordance with the plan?

  • Are all officers aware of the emergency procedures for dealing with leakage,spillage or fire involving the cargo?

  • Is the verbal communication between the ship and the shore adequate?

  • Remarks

Cargo and Ballast Handling and Monitoring Equipment?

  • Are the cargo, ballast and stripping pumps, eductors and their associated instrumentation and controls, in good order and is there recorded evidence of regular testing?

  • Are the cargo ballast pump bearing,casing and shaft gland temperature monitoring sensors in good order and is there evidence of regular testing?

  • Are the cargo lines, crude oil washing lines, vapour lines and inert gas lines in good order and is there recorded evidence of regular testing?

  • Is the cargo pump emergency shutdown system in good order and is there recorded evidence of regular testing?

  • Are tthe cargo system ullage gauges, vapour locks and UTI tapes in good order and is there recorded evidence of regular testing?

  • Are the cargo and ballast system valves in good order and is there recorded evidence of regular testing?

  • Are the cargo tank level high level and overflow alarms in good order and is there recorded evidence of regular testing?

  • Are cargo pipelines tested annualy?

  • Where fitted and in use, is the condition of the cargo tank heating satisfactory, is it regualrly tested and is any observation tank free of oil?

  • Remarks

Ullaging, Sampling and Closed Operations

  • Are vapour locks, where fitted, calibrated and certified by a recognised cargo inspection organisation?

  • If fixed tank gauges are not fitted, are sufficient portable tapes provided to simultaneously gauge each tank being worked?

  • If the vessel is handling volatile or toxic cargoes, is it operating in a closed condition?

  • Is the vessel provided with a approved vapour control systemN

  • Is the vessel in possession of an approved Volatile Organic Compound Management Plan?

  • Do tank hatches, tank cleaning apertures and sighting ports appear to be liquid and gas tight?

  • Remarks

Venting Arrangements

  • Is the cargo venting system in good order?

  • Is the cargo venting system being operated coorrcetly?

  • Are SOLAS secondary venting requirements being complied with?

  • If stop valves are fitted which permit isolation of individual tanks from common venting system, are they provided with positive locking arrangements an are the keys under the control of the person in overall charge of the cargo transfer?

  • Are P/V valves in good order, inspected, and cleaned as part of a regular planned maintenance routine are there records to support this?

  • Are flame screens easily accessible and removable, in good order and inspected and cleaned as prat of a regular maintenance routine and are there records available?

  • Remarks

Inert Gas System

  • Is the vessel fitted with an inert gas system?

  • Was the inert gas system in use and operating satisfactory at the time of inspection?

  • Is a log kept of inert gas operations?

  • Are records maintained of equipment maintenance,including the overhaul of non-return valve?

  • Is an operators policy provided that complies with IMO guidelines in case of failure of the inert gas system and do the master, chief officer and officers standing cargo watches understood this?

  • Is the inert gas system including instrumentation, alarms, trips and pressure and oxygen recorders in good order?

  • Is the oxygen content of the inert gas delivery at or below thee permitted maximum?

  • Are the vapour spaces in the cargo in the cargo tanks being maintained at positive pressure?

  • Does the oxygen content in the cargo tanks meet IMO requirement?

  • Was the fixed oxygen analyser calibrated immediately prior to use of the inert gas system?

  • Do the readings on the local, bridge and cargo control room oxygen and pressure recorders agree?

  • Is the liquid level in the deck seal correct and clearly visible?

  • Does the P/V breaker appear to be in good order?

  • Can double hull spaces be inerted?

  • Remarks

Crude OIL Washing

  • Is the vessel fitted with a crude oil washing system?

  • if crude oil washing is being carried out are the tanks being Crude oil washed in accordance with IMO requirements?

  • Is an approved Crude OIl Washing Operations and Equipment Manual Provided?

  • If the vessel is crude oil washing, has a checklist been completed?

  • Is the person on charge of COW operations suitably qualified?

  • Do records indicate that the crude oil washing system was pressure tested prior to use?

  • Do records indicate that oxygen readings of the tanks to be crude oil washed have been checked by portable meter and found to be maximum permissible limits?

  • Has a crude oil washing plan been prepared and is it being followed?

  • Are crude oil washing line pressure gauges warking?

  • Is the tank cleaning heater, where fitted, effectively isolated from the crude oil washing line?

  • Are any hydrant-type connections on the crude oil washing lines securely sealed?

  • Are records maintained of the previous COW operations?

  • Remarks

Static Electricity Precaustions

  • Are precautions relating to maximum flow rates during initial loading being observed?

  • Are required settling periods being observed?

  • Where vapour locks are fitted to cargo tanks that are not fitted with full depth sounding pipes are static electricity precautions taken to ensure that the appropriate relaxation period elapse prior to ullaging or sampling?

  • Are metal tapes and other gauging or sampling devises effectively bonded before introduced into tanks?

  • Are natural fibre ropes as opposed to synthetic used for dipping?

  • If portable tank cleaning hoses are used, are continuity tests carried out and are the results recorded?

  • Are personnel aware of hazards associated with tank cleaning after carriage of volatile products?

  • Are personnel aware of the need to avoid the free fall of liquid into tanks?

  • Remarks

Manifold Arrangements

  • Are manifolds in good order?

  • Are manifold pressure gauges fitted outboards of the manifold valves on both sides of the vessel and are they in good order?

  • Are pressure gauges also fitted to the offshore manifolds are regularly checked during cargo transfer for manifold valve leakage?

  • Are manifold pressure gauges fitted with valves or cocks?

  • Are manifold blank flanges of and equivalent rating to that of manifold pipelines?

  • If the vessel fitted with vapour return manifolds, are they in good order?

  • If the vapour return manifolds are designated for use at single buoy moorings, do they comply with requirements?

  • Does teh vessels piping system appear to be free of unauthorised inter connection between cargo bunker and ballast system?

  • Remarks

Pump Rooms

  • On vessels with pump rooms, are they free of evidence of significant leaks from machinery pipework, valve glands, and instrumentation?

  • Are bulkhead seals gas tight and if required lubricated?

  • Is the cargo pump rooms gas monitoring system in good order and regularly checked?

  • Are pump rooms cleans, tidy and free of combustible materials?

  • Are pump room bilges free of cargo product?

  • Is the level of lighting in the pump room adequate?

  • Remarks

Cargo Hoses

  • If the vessel uses its own hoses, are they in good order, pressure tested annually to their design working pressure and is a record of all hoses tests and inspections maintained on board?

Cargo lifting Equipment

  • Are all cargo derricks, cranes and other lifting equipment properly marked and has periodical testing and inspection been carried out?

  • Are winches associated with lifting equipment in good order?

  • Remarks

Ship to Ship Operation

  • Are operators procedures provided for ship to ship operations?

  • Are sufficient closed fairleads and mooring bits provided?

  • Are ship-to-ship transfer checklist completed?

  • If a ship-to-ship transfer was in progress during the inspection, was it conducted in accordance withe recommendations of the OCIMF/ICS STS transfer guide?

  • Remarks


  • Are certificates available for all mooring ropes and wires?

  • Do all mooring ropes where fitted, mooring tails, meet OCIMF guidelines?

  • Is one or more bow stoppers fitted is a certificate attesting to the safe working load provided?

  • Are there records of the inspection and maintenance of mooring ropes, wires and equipment?

  • is there policy in place for the testing of winch brakes and are the results recorded?

  • Remarks

Mooring Procedures

  • Are moorings satisfactorily deployed and tended?

  • Are mooring lines secured to bitts and turned up correctly?

  • Are all powdered mooring lines correctly reeled on drums?

  • Are all powered mooring lines secured on brakes and are the winches out of gear?

  • On split drum winches are all lines made fast with no more than one layer on each tension side of the drum?

  • If mooring tails are fitted to wires, do they have proper connecting links and are they correctly fitted?

  • Are all mooring lines stowed neatly to minimise tripping hazards and are mooring areas clear and unobstructed?

  • Remarks

Mooring Equipement

  • Are mooring winches in good order?

  • Do mooring winch foundations appear to be good order?

  • Do brake linings, drums and pins appear to be good order?

  • If mooring winches in gas hazardous area are electrically powered, are motors EX 'd' rated?

  • if mooring winches are electrically powered, are insulation tests carried out and the results recorded?

  • Are mooring wires,ropes and synthetic tails in good order?

  • Are pedestal fairleads, roller fairleads, and other rollers well greased and free to turn and are bitts and chocks free of grooving?

  • Is mooring equipment marked with its SWL?

  • Remarks

Anchoring Equipment

  • Are windlasses, anchors, locking bars and cables in good working order and operating effectively?

  • Except while alongside, when locking bars are in place, were the anchors cleared and ready for immediate use during port entry?

  • Are bitter ends securing arrangements unobstructed and outside the chain locker?

  • Are chain locker doors securely battened down?

  • Remarks

Single Point Moorings

  • Is single point moorings(SPM) and associated equipment fitted to OCIMF recommendations?

  • If the vessel id equipped for mooring at single point moorings, does it meet the recommendations, as applicable contained in Mooring Equipment Guideline?,

  • If the vessel is fitted with hydraulically operated bow stopper, are safe guards provided to prevent accidental release?

  • Are emergency towing arrangements readily available for deployment at both ends of the vessel?

  • Remarks

Communications - Procdures

  • Are instructions for operating the Digital selective (DSC) and satellite communications equipment in an emergency clearly displayed?

  • Are vessels call sign and immarsat ship Station identity clearly marked on the radio station?

  • Can officers demonstrate a staisfactory undersatnading of how to operate the equipment in an emergency?

  • Are officers aware of the requirements for position updating on two way communications?

  • Are officers aware of the function of the ship security alert system and how it operates?

  • Has a qualified person been designated to handle distress communication?

  • Are periodical tests of communications equipment being carried out as required?

  • Is the radio log being maintained correctly?

  • If applicable , is the emergency radio battery log up to date?

  • is there an maintenance programme in place to ensure availability of the radio equipemnt?

  • Remarks

Communication equipment

  • Is the communication equipment in good order?

  • Is the satellite EPIRB fitted, armed and labelled correctly and inspected in accordance with the manufactures requirements?

  • Are radio emergency batteries in good order and fully charged?

  • Are List of Radio Signals the latest edition and corrected up to date?

  • Is the vessel equipped with suffiently intrinsically safe portable radios for use on deck?

  • Are compact Fluorescent Light bulbs used in lighting located for enough away from the navigational and navigational equipment to avoid causing interference?

  • Remarks

Engine and steering compartments - Policies, procedures and documentation

  • Is the vessel provided with adequate operators' instructions and procedures?

  • Are the duties of the watch-standing officers and ratings clearly defined?

  • If the machinery space is certified for unmanned operation is it being operated in that mode?

  • If the machinery space is being operated manned, are there sufficient engineers on board?

  • Has the chief engineer written his own standing orders and are night orders being completed?

  • Have the watch engineers countersigned the chief engineers's standing and night and read and understood?

  • Are adequate procedures to prevent uncontrolled entry into the engine room?

  • Is the dead man alarm system, fitted in good order and used as required?

  • Is the engine room log book adequately maintained?

  • Is ther procedure to restart critical equipment?

  • Does the operator subscribe to a fuel, lubricating and hydraulic oil testing programme , and is there a procedure in place to take into account the results?

  • Are detailed bunker transfer instructions available?

  • Is the vessel able to to safely comply with SECA legislation regarding use of low sulphur fuels in boilers?

  • Are written instructions provided to control the change from residual to low sulphur fuels?

  • Remarks

Planned Maintenance

  • is a planned maintenance system being followed and is up to date?

  • Is a comprehensive and up to date inventory of spare parts maintained?

  • Remarks

Safety Mangement

  • Is an engineer's call alarm fitted and is it in good order and tested regularly and the results recordeed?

  • Are emergency escape routes effectively marked, unobstructed and adequately lit?

  • Is the level of lighting in all areas of the engine room satisfactory?

  • Do records indicate regular testing of emergency equipment?

  • is the fuel system fitted with valves that are capable of being closed from outside the machinery space and are they regularly tested an din good order?

  • Are engine room emergency stops for ventilation fans clearly marked and to the records indicate that they have being regularly tested?

  • Are Diesel engine high and low pressure fuel delivery pipes adequately jacketed and screened?

  • Are Diesel engine exhausts and other hot surfaces in the vicinity of fuel,diesel and lubricating and hydraulic oil pipes protected against spray?

  • Are hot surfaces, particulaarly Diesel engines, free of any evidence of fuel,diesel and lubricating oil?

  • Are purifier rooms and fuel and lubricating oil handling areas ventilated and clean?

  • If the vessel class notation allows UMS operation, are main engine bearing temperature monitors, or the crankcase oil mist detector, in good order?

  • Where hydraulic aggregate pumps are located within the main engine compartment, is an oil mist detector fitted?

  • Are the main switchboard,alternators and other electrical equipment satisfactorily protected fro water spray?

  • is deck insulation provided to the front and rear of medium power (i,e 220V and above) electrical switchboards and is it in good order?

  • Are gauge glass closing devices on oil tanks of a self closing, fail type and not inhibited?

  • are self-closing sounding devices to double bottom tanks in good order and closed?

  • Is all moving machinery provided with effective guards where it presents a hazard?

  • Do engine room machine tools have adequate eye protection available?

  • Are records maintained for regular inspection of and testing of lifting equipment?

  • Is an inspection and maintenance programme in place for other lifting equipment such as wire slings?

  • Is all loose gear in the machinery spaces, stores and steering compartment properly secured?

  • Are machinery spaces and steering compartments clean and free from obvious leaks and is the overall standard of housekeeping and fabric maintenance satisfactory?

  • Are bilges free of oil, rubbish and sediment?

  • Is the bilge high level alarm system regularly tested and are records maintained?

  • Are seawater pumps, sea chests and associated pipework in good order and free of hard rust and temporary repairs, particularly outboard of the ship-side valves?

  • Remarks

Machinery Status

  • Are the following, where applicable, all in good order and do they appear to be well maintained?

  • Auxiliary engines and generators, including shaft and emergency generators where fitted

  • Boilers, including waste heat and domestic boilers

  • Compressors including main, instrument and emergency air compressors

  • Purifiers and fuel oil handling equipemnt

  • Inert gas plant, including the fans, scrubber, analyser and valves

  • Sewage plant

  • Bilge pumping arrangements and oily water separator

  • Pipework, including steam, fuel, lubricating oil, seawater, sewage, drain and air pipes, etc

  • Refrigeration and air conditioning machenery?

  • Hydraulic aggregate pumps

  • Ventilation fans and trunking

  • Stern tube sealing arrangements

  • Any other items of machinery, including stand-by machinery

  • Burners, tubes, uptakes,exhaust manifolds and spark arrestors

  • Remarks

  • Is the engine side manoeuvring station in god order and are engineers familiar with the procedure for taking control from the bridge in an emergency

  • Are concise staring instructions for the emergency generator clearly displayed?

  • Is the emergency generator reserve fuel tank provided with sufficient fuel?

  • Where an emergency generator is not fitted, are engine room emergency batteries in good order and fully charged?

  • Is all electrical equipment including junction boxes and cable runs in good order?

  • Are switchboards free of significant earth faults?

  • Remarks

Steering compartments

  • Has an emergency steering gear been tested within the past three months and are the results recorded?

  • Are emergency steering gear changeover procedures clearly displayed and in the steering compartment and the wheelhouse?

  • Are officers familiar with operation of the steering gear in the emergency mode?

  • Is the steering gear emergency reserve tank fully charged?

  • Are the arrangements for the provision of heading information adequate?

  • Are communication with the bridge satisfactory?

  • Is the rudder angle indicator clearly visible at the emergency steering position?

  • I access to the steering gear unobstructed?

  • Is the steering compartment fitted with suitable handrails, gratings and other non-slip surfaces?

  • Remarks

General Appearance and condition

Hull superstructure and external weather decks

  • Is the general condition , visual appearance and cleanliness of the hull satisfactory?

  • Is the hull free of oil staining, extensive coating breakdown or excessive marine growth?

  • Are hull markings clearly indicated and correctly placed?

  • Is the general condition, visual appearance and cleanliness of the weather decks satisfactory?

  • Do decks in working areas have clearly identified non-slip surfaces?

  • Is the general condition of the service pipework satisfactory and is it free from significant corrosion and pitting and soft patches or other temporary repairs?

  • Are pipe stands, clamps,supports and expansion arrangements satsifactory?

  • Are all deck openings, including water tight doors and portholes, in good order and capable of being properly secured?

  • Are fuel, ballast and other space vents and air pipes in good order and does visual evidence indicate regular maintenance?

  • Are all vents and air pipes clearly marked to indicate the spaces they serve?

  • Is the general condition, visual appearance and cleanliness of the superstructure satisfactory?

  • Remarks

Electrical Equipment

  • Is the deck lighting adequate?

  • Is the general condition of electrical equipment, including conduits and wiring, satisfactory?

  • Are light fittings in gas-hazardous areas Ex 'd' rated and in good order?

  • Remarks

Internal Spaces

  • Are internal spaces and storerooms clean, free from debris and tidy?

  • Is the forecastle space free of water?

  • Remarks

Accommodation Areas

  • Is the Accomodation clean and tidy?

  • Are alleyways free of obstructions and exits clearly marked?

  • Are public spaces, including smoke rooms, mess rooms, sanitary areas, food stores, food handling spaces, refrigerated spaces and galleys and pantries clean, tidy and in a hygienic condition?

  • Are laundries free of accumulations of clothing and would constitute a fire hazard?

  • Is the level of accommodation lighting satisfactory?

  • Is the condition of electrical equipment in the accommodation satisfactory?

  • Are personnel alarms in refrigerated spaces in good order and operational?

  • Remarks

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.