Shutter Preventative Maintenance Visits - Beta

• Customer

• Site Address

• Post code

• Site Number

• Date of Inspection

  Date

• Inspected by

• Site reference (if applicable)

Preventative Maintenance and Safety Check

• Risk assessments and method statements must be carried on all sites to ensure that the risk of injury or fatality is eliminated to users or members of the general public as a result of system design
  
  The Provisions and Use of Work Equipment Regulation (PUWER) requires that Powered machinery is regularly maintained every six months.
  
  MAINTENANCE PROCEDURES - POWERED/AUTOMATIC GATES
  
  Regular preventative maintenance helps to prolong the system and will conserve reliability.
  
  During each Planned Preventative Maintenance service SCCIA shall perform the following work:
  
  · Check and record the equipment, its condition and oil levels
  · Take photographs of the equipment to highlight problems and to aid reporting of defects
  · Compliance assessment - Carry out a survey to highlight any areas of concern and offer appropriate recommendations for improvement
  
  Note: If the gate system is deemed to be unsafe, then SCCIA shall switch off power and issue a Condemned letter as per Health and Safety Executive, GATESAFE and Door and Hardware Federation advice and guidance as the liability of a unsafe gate rests with the last person to service the system

Barriers

• Number of Shutters on site

• Number of parking spaces being controlled

• Control type

  open entry, controlled exit

  controlled entry, open exit

  controlled entry & exit

  Other

• Provide details

Standard Preventative Maintenance

• Shutter location (1)

• Shutter direction

  Select entry exit

  • entry
  • exit

• Take a photo of Shutter from entrance side of this Shutter

  Media

• Manufacturer

• Model

• Loops fitted

  Yes

  No

• Loops fitted

• IR beams fitted

  Yes

  No

• IR Beams

• Warning lights fitted

  Yes

  No

• Warning lights

• Safety Edges fitted

  Yes

  No

• Safety edges

• Signs fitted

• Length of Shutter (mm)

• Operating Equipment

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

• Shutter location (2)

• Shutter direction

  Select entry exit

  • entry
  • exit

• Take a photo of Shutter from entrance side of this Shutter

  Media

• Manufacturer

• Model

• Loops fitted

  Yes

  No

• Loops fitted

• IR beams fitted

  Yes

  No

• IR Beams

• Warning lights fitted

  Yes

  No

• Warning lights

• Safety Edges fitted

  Yes

  No

• Safety edges

• Signs fitted

• Length of Shutter (mm)

• Operating Equipment

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

General

• Installation checked for squareness and levels ok?

  Yes

  No

• Provide details

• Motors and operation of each item of installed equipment tested. Any evident visible or audible contra-indications?

  Yes

  No

• Provide details

• Inspect and sweep out any debris from motor pits and rail gullies. Is there flooding or excessive build up of debris?

  Yes

  No

• Provide details

• Clean and lubricate hinge bearings, locks, drive systems and control gear (Tick to confirm)

• Check mechanical clearances and running tolerances. Are there any excessive or unusual wear patterns?

  Yes

  No

• Provide details

• Check physical stops at each end of travel of gates/barrier arms. Are there any signs of damage or over-run to report?

  Yes

  No

• Provide details

• Carry out visual checks of underground loop chases for erosion of sealer. Is seal damaged?

  Yes

  No

• Advise client

• Upgrade processor firmware to approved version of safety software to meet current safety standards, if applicable?

  Yes

  No

  N/A

• Inspect and test fixtures and fittings and electrical equipment. Any visible deterioration?

  Yes

  No

• Provide details

• Are supporting structures, hinges, bearings etc. sound and secure?

  Yes

  No

• Provide details

• Are electric cables in conduit, properly routed and undamaged?

  Yes

  No

• Provide details

• User manuals/instructions available and up to date?

  Yes

  No

• Provide details

• Check that infra-red photocell protection beams are clear and unobstructed and wipe lenses with a soft dry cloth

• Whilst gate(s) are closing, cover each photocell lens in turn (eg. Hold a post card over one lens). Ensure gate(s) immediately stop or stop and return to open.

• Location of the mains isolator

• Is UKCA conformity plate attached to the system?

  Yes

  No

• Does emergency manual release provide free running option?

  Yes

  No

• Provide details

• Are start up, stop and emergency stop devices functional?

  Yes

  No

• Provide details

• Check all connections, remake any loose or defective cable terminations - OK?

  Yes

  No

• Provide details

• Any loose bolts, nuts or screws have been tightened and all ok?

  Yes

  No

• Provide details

• Check the security of motor fixing bolts and base plate. Any signs of deterioration to concrete base?

  Yes

  No

• Provide details

• Check operation of limit switches are ok? Adjust as required.

  Yes

  No

• Provide details

Safety Edges

• Visually inspect each component for splitting or puncturing of the rubber or degeneration of the supply tubing, welding joints or other defect that could compromise safety by affecting the efficiency of the system?

  Yes

  No

• Provide details

• Test safety edges by depressing each. Ensure the equipment immediately stops or stops and return to the open position

• Check for change in conditions or use patterns and assess impact, noting any deficit in advisable safety systems relevant to current norms. All ok?

  Yes

  No

• Provide details

• Check batteries on photocells are ok? Change if required

  Yes

  No

  N/A

• Provide details

• Operation of fire switch OK?

  Yes

  No

• Provide details

• Operation lights are in good working order?

  Yes

  No

• Provide details

• Adequate clear signage in place?

  Yes

  No

• Provide details

Roller Shutter

• Scan Shutter by taking line of sight. Any damage or variation?

  Yes

  No

• Provide details

• Check security of Shutter fixing bolts and base plate. Any deterioration of or damage to concrete base or kerbstones to report?

  Yes

  No

• Provide details

• Check motor cowling and gear box for signs of over heating or over run past TDC. Any abnormal conditions to report?

  Yes

  No

• Provide details

• Ensure that all areas are clear of debris and brush out apertures. Any ingress of water to report?

  Yes

  No

• Provide details

• Check slow down efficiency at each end of travel - check Shutter does not slam

• Check motor fail safe run time by noting relay contact drop out delay timing

• Test and approve manual release mechanisms. Lubricate cabinet lock with WD40

• Check / adjust motor arm end stops and ensure tightness of fixing nuts

• Check transmission bolts. Any visible wear?

  Yes

  No

• Provide details

• Check all lights. Do any bulbs require replacement?

  Yes

  No

• Provide details

• Check free movement of limit switch actuator arm(s) and roller(s) and check for flat spots

• Check tightness of limit switch fixing screws

• Check limit actuators against opening / closing positions of the arm and adjust as necessary

Key Type

• Key Type

• Key Number

• Key box available

  Yes

  No

• Manual Key in box

  Yes

  No

• Manual instructions in box

  Yes

  No

Report on any required works

• Check safety systems are compliant, shared pedestrian use, internal key pad, Push to exit bars, Break glass, Gaps and External Beams.

• System complies with current Machinery Regulations, HSE Notifications and DHF Codes of Practice

  Yes

  No

• Supply details

Electrical Check

• Electrical certificate available for barrier and in date

  Select Yes No

  • Yes
  • No

• Does electrical installation appear sound, safe and in reasonable condition

  Select Yes No

  • Yes
  • No

• Supply details

• Source off power

• Breaker size

• Cable type

• Cable size

• Correct containment used

  Yes

  No

• Details

• Spur for shutter / gate in waterproof containment

  Yes

  No

• Details

• All wiring at shutter / gate checked for loose or badly made connections

  Yes

  No

• Details

• Additional Information

Installation diagram and assessment

• Identify (if relevant) potential Hazards at points labelled on the diagram and comment below.

  

• Include Diagram from library

  Media

• 9 - impact / crushing on main closing edge

• 10 - shearing, dragging and cutting between the bar and the drive unit

• 8 - danger of lifting

• 3 - risk of impact, crushing and dragging due to movement of Shutter roll.

• Comments

Overall condition / Performance of system / additional information

• Any additional comments

• Any additional photos

  Media

• Defects (list defects that need attention)

• Recommendations (list items you would recommend)

• Engineer

  Sign

• Client representative (if available)

  Sign

• As the person in control of the gate, you have a legal duty of care to users and visitors to the premises (including trespassers).
  If the gate is not safe, any party injured by the gate is likely to be able to sue for damages.
  
  If you have insurance covering such risks, your insurance contract is likely to oblige you to disclose any material facts to your insurer including, in such case that the gate is not considered safe.
  
  If the gate is part of an undertaking, the person in control of it will have additional duties under Section 3 of the Health and Safety at Work Act 1974.
  
  If the premises are also a workplace, there are specific duties under the Regulation 18 of the Workplace (Health, Safety and Welfare) Regulations 1992, as well the general duty imposed by Section 2 of the 1974 Act.
  
  Failure to meet the duties imposed by health and safety legislation can result in criminal proceedings in line with the possibility of unlimited fine at Crown Court.