Title Page
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Summary
ENVIRONMENTAL
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1. Site/Port/Region Aspects and Impacts identified and entered into Risk & Aspects Register’s
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EVIDENCE
* Maintain S&L RA's for all aspects
VALIDATION
No Action:
* Aspects not identified across region
* Impact controls not implemented
In Progress:
* Aspects identified
* Plan to implement controls in place
* Measure % compliance with verified controls
Complete:
* All aspects identified and controls verified -
2. SHE Legal Register and Aspects Register reviewed against site operations. Relevant items communicated to site leaders
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EVIDENCE
* Check procedures/documents/licences are up to date.
VALIDATION
No Action:
* No review of Legal and Aspects register
In Progress:
* Legal and Aspects register reviewed
* Relevant Legal and Aspects communicated to Site Leaders
* Schedule of review set to monitor controls
Complete:
* Legal and Aspects communicated to site employees (TBT)
* Legal and Aspect controls in place
* Control monitoring maintained to schedule -
3. Waste Data is reported by end of each month to Group SHE
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EVIDENCE
* Check if data has been submitted to Group HSE by end of each month
VALIDATION
No Action:
* No Data reported
In Progress:
* Data reported
* Not all sites provide returns
Complete:
* All sites provide waste data on time -
4. Energy/Water/Waste data communicated to site leaders and tracked against targets
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EVIDENCE
* Usage data communicated to team and tracked against environmental targets set out in SHE Plan (Item 8 below)
VALIDATION
No Action:
* Targets below expectations
In Progress:
* Performance measured against dashboard reporting (item 5 above)
* Measured as % of compliance to target
Complete:
* Final measure provided at end of reporting period -
5. Emergency response plans scoped to include both on site and off site environmental incidents (e.g.: spillages)
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EVIDENCE
* Check Site Emergency Plans and EPA licences requiring Pollution Response Planning
VALIDATION
No Action:
* EMP's do not include environmental emergencies
In Progress:
* EMP's include contingencies for environmental emergencies
Complete:
* Environmental emergency response plans practiced at least annually -
6. All Complaints & Incidents (regarding noise, odour, particulates etc.) reported, investigated and followed up
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EVIDENCE
* Check against Safeguard records
VALIDATION
No Action:
* Environment incidents not recorded.
* Environment incident corrective actions not closed off.
In Progress:
* Environment incidents recorded
* Environment corrective actions agreed
* Responsible person nominated
* Review of controls planned
* % of corrective actions closed out
Complete:
* 100% Corrective actions closed out by due date
* Review of controls complete -
7. Site/Port/Region to complete - Waste/energy/Water/etc. Minimisation Plans (Eco reduction Plans)Environment needs to be included in Regional/Ports Safety plans Targets need to be developed based on last year’s results as the baseline for improvement.
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EVIDENCE
* Check Eco reduction reports and WMP (NB Not every site has to reduce everything but must reduce one factor)
VALIDATION
No Action:
* No targets developed
In Progress:
* Targets developed and communicated to workers
Complete:
* Environment improvement plan on track, measure as % of compliance to target -
8. Site/Port/Region to review environmental performance monthly
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EVIDENCE
* Check monthly records
VALIDATION
No Action:
* No reporting of performance against targets
In Progress:
* Reporting of performance against targets
* Not all data available
Complete:
* All data included in environmental performance reporting
CHEMICAL MANAGEMENT - HAZARDOUS SUBSTANCES AND DANGEROUS GOODS
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9. The site maintains a register of all hazardous substances and dangerous goods (HS&DG) that are used and/or stored on site.
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EVIDENCE
* Check site register contains all relevant items.
VALIDATION
No Action:
* No Register
* No SDS
In Progress:
* Register developed, not complete
* Not all SDS current
Complete:
* Register up to date and includes SDS that are current (dated within 5 years) -
10. The site maintains and meets the requirements of any relevant licences (or regulator notification) required for the storage and/or use of HS & DG.
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EVIDENCE
* Confirm evidence of completion of activities applicable to all licence requirements. Recorded in site Legal register.
VALIDATION
No Action:
* Licence conditions not met (where applicable)
In Progress:
* Licence conditions and controls in place
* Monitoring not confirmed
Complete:
* Licence conditions and controls in place
* Monitoring maintained and records available
* External reporting up to date -
11. A centralized site register is maintained for Safety Data Sheets (SDS) for all HS&DG and current SDS are available near the point of use of substances.
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EVIDENCE
* Check register to ensure all items are on the list and that no MSDS is more than 5 years old.
VALIDATION
No Action:
* Site register not developed
In Progress:
* Site registers developed, reported a % of whole of region/port compliance
* Not up to date
Complete:
* All site registers developed
* All records up to date -
12. Control Measures and risk assessments have been conducted for all HS&DG in relation to use, storage, transportation, signage, bunding, segregation and ventilation as a minimum.
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EVIDENCE
* Review risk assessments conducted for all items listed in site register (above). Visual inspection/paper audit to confirm measures are in place.
VALIDATION
No Action:
* Register does not include copy of risk assessments
In Progress:
* Risk assessments commenced
* Risk review program developed
Complete:
* All chemical risk assessments completed and copies lodged in register.
* Risk review program up to date -
13. All control measures identified in risk assessments have been implemented and regular workplace inspections verify correct use and storage of chemicals
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EVIDENCE
* Visual inspection/paper audit to confirm measures are in place. Including use of Pest Control Chemical Compound Standard.
VALIDATION
No Action:
* Controls not implemented
In Progress:
* Chemical controls identified in risk assessments are entered into SafeGuard
* Nominated responsible person for controls clearly defined
Complete:
* All Chemical hazard controls implemented
* Monitoring is conducted to ensure controls are effective -
14. Appropriate PPE is available at or near the point of use of HS&DG, is well maintained and the issue of PPE items has been considered.
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EVIDENCE
* Visual inspection, PPE clean, safe for use and clean storage provided. Discussion with workers
VALIDATION
No Action:
* PPE not available
In Progress:
* PPE available
* PPE not maintained in clean and operational condition
Complete:
* PPE Available
* PPE stored in clean condition
* PPE maintained in clean condition -
15. Employees are trained in the handling, storage, disposal of all hazardous substances, as well as correct use of PPE and emergency response.
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EVIDENCE
* Records of relevant review training having been conducted and refresher training has not exceeded 2 years.
VALIDATION
No Action:
* No training needs assessment completed
* No training matrix developed
In Progress:
* Training needs assessment complete
* Training Matrix complete with role descriptions and workers training plan developed
* Some gaps in training identified (not all completed to schedule, can show action plan to rectify)
Complete:
* Training Matrix implemented and training schedule maintained -
16. The site has appropriate signage in relation to storage and use of HS&DG, including use of correct PPE
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EVIDENCE
* A signage audit has been completed in the past 5 years
VALIDATION
No Action:
* Site inspections not conducted
In Progress:
* Site inspections completed.
* Not all hazards entered in RIVO.
* Responsible person Nominated
Complete:
* Inspections and Corrective actions entered into RIVO.
* Actions closed out.
* Performance to expectations monitored and reported. -
17. The site emergency response plan shows consideration of relevant HS&DG.
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EVIDENCE
* Review of site emergency plan.
VALIDATION
No Action:
* No Fire and Emergency Controllers appointed
* No spill control emergency equipment or response plans
In Progress:
* Emergency Planning Committee (EPC) have developed their emergency response plans, including the level of training to be provided to respond to hazardous substances and dangerous goods emergencies
* Fire and Emergency Controllers appointed
* Emergency response equipment is available that meets potential emergencies
* Annual emergency response training planned
Complete:
* Fire and Emergency Controllers Appointed
* Emergency equipment is adequate to meet potential emergencies
* Annual evacuation exercise completed
* Annual additional emergency response training completed for:
* Spill control Exercise and training conducted annually -
18. Bunding is appropriate in size and nature, regularly inspected and well maintained.
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EVIDENCE
* Bunding checklists scoped workplace inspection checklists.
VALIDATION
No Action:
* Site inspections not conducted
In Progress:
* Site inspections completed
* Not all hazards entered in RIVO
* Responsible person Nominated
Complete:
* Inspections and Corrective actions entered into RIVO
* Actions closed out
* Performance to expectations monitored and reported -
19. Employees undertaking hazardous chemical mixing, applying or handling have undertaken the appropriate health monitoring prior to and during potential exposure.
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EVIDENCE
* Completed health monitoring records.
VALIDATION
No Action:
* No health monitoring program in place at Regional/Ports level
* No health monitoring records
In Progress:
* Health monitoring plan developed
* Records available
Complete:
* All employee’s exposure risk recorded
* All health monitoring requirements and records up to date
* Baseline assessment complete where relevant
CONTRACTOR MANAGEMENT
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20. Before work commences, Contractors are to provide up to date:<br>* Trade licences (e.g. electrical, plumbing, forklift)<br>* Insurances (e.g. public liability, prof indemnity if required, worker’s compensation)<br>* Contractors shall provide copies of SHE plans / Risk assessments / JSA's
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EVIDENCE
* Review of records
VALIDATION
No Action:
* No pre-qualification
* No Site work permit records
In Progress:
* Not all Pre-qualification records available
* Not all site work permits records available
Complete:
* All contractors have completed pre-qualification; responsibility remains with contract sponsor (this may rest with C&I)
* Site Leaders confirmed pre-qualification with contract sponsor
* Site work permits complete -
21. All workers engaged for the contractor (including sub-contractors) are inducted prior to starting work and they sign safety induction checklist.
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EVIDENCE
* Review of records
VALIDATION
No Action:
* Contractors not inducted
In Progress:
* Contractors inducted
Complete:
* All contractors inducted by contract sponsor including:* pre-qualification* site work permits* records of monitoring and compliance -
22. Contractors should be:<br>* Regularly monitored commensurate with the level of risk<br>* Issued with non-conformance reports where evidence of non-compliance is established<br>
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EVIDENCE
* Check monitoring of contractors is in place commensurate with the level of risk
VALIDATION
No Action:
* No records of contractor monitoring
In Progress:
* not all records available
Complete:
* Records of monitoring of contractors by contract sponsor -
23. Consultative arrangements are in place for contractors to communicate and share relevant SHE information
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EVIDENCE
* Attendance of toolbox talks
* Does not apply where a contractor is the Principle Contractor for large construction projects and site access to construction zone if secured from site access.
* General site access and egress still needs to be covered for 'Principle Contractor' where applicable
VALIDATION
No Action:
* No contractors included in site tool box talks
In Progress:
* Not all contractors recorded in toolbox talks
Complete:
* All contractors signed on to toolbox talks -
24. Contractors and/or labour hire employees are, where relevant, included in risk assessments, workplace inspections and/or incident investigations
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EVIDENCE
* Attendance of toolbox talks
VALIDATION
No Action:
* No training records
* Toolbox talks not recorded
In Progress:
* Toolbox talks indicate contractors
Complete:
* Toolbox talks indicate contractors
MANUAL HANDLING
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25. Manual Handling tasks identified, risk assessed and risk reduction plans relating to manual handling are in place and agreed to by the SHE Committee
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EVIDENCE
* At least the top 10 highest risk tasks have been identified and risk assessed.
* Check completed risk assessments, check application using the hierarchy of control
VALIDATION
No Action:
* No manual Handling Risk Assessments
* No risk reduction strategies in SHE Plan
In Progress:
* Manual Handling risk assessment available
* Not all tasks assessed
* Risk control plans developed
Complete:
* All manual handling risk assessments complete
* Controls implemented -
26. Risk reduction plans relating to manual handling are in place and agreed to by the SHE Committee
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EVIDENCE
* Check application using the hierarchy of control
VALIDATION
No Action:
* No Manual Handling Assessment Guides completed
In Progress:
* Manual Handling Assessment Guides commenced
* Evidence of communicating completed assessments to Regional Management/SHEM
Complete:
* All manual handling tasks reviewed against Guides -
27. Manual handling training has been conducted at least every 2 years for all employees
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EVIDENCE
* Completion of Learning@GrainCorp module (including online theory and practical assessment) as a minimum
VALIDATION
No Action:
* No training records
In Progress:
* Included in training matrix
* Not all records available
Complete:
* Schedule on track
* All records with Learning@GrainCorp -
28. Pre shift/Pre-task and/or post shift stretches undertaken with leadership participation
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EVIDENCE
* Team members have had training in pre shift/pre task stretches.
* Check application visually and discussion with team members
VALIDATION
No Action:
* No Stretching conducted daily
In Progress:
* Stretching conducted, not all days/employees
Complete:
* Stretching conducted daily by all employees (may be confirmed by photos emailed to direct reports at regular intervals)
STATIONARY & PORTABLE PLANT
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29. Plant risk controls have been implemented
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EVIDENCE
* All high risk and/or at least the top 10 highest risk plant have been identified and risk assessed.
* Check completed risk assessments, check application using the hierarchy of controls
* Sites measured on implementation of controls
VALIDATION
No Action:
* Top 10 Plant risk controls not implemented
* No pre-start checks completed
In Progress:
* Plant risk controls implemented
* No records of monitoring/inspections
* Not all pre-start checks completed
Complete:
* All plant risk controls implemented and records of monitoring
* All pre-start checks completed -
30. All plant is checked for safety including adequate guarding
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EVIDENCE
* All plant tested and tagged, tags in date.
* Visual inspections of plant included in worksite inspections.
* Plant is checked during pre-start check process.
* Pre-start or regular inspection program required, may be controlled through SAP PMP's
VALIDATION
No Action:
*
In Progress:
*
Complete:
* -
31. All relevant workers are competent in LOTO procedures<br>
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EVIDENCE
* LOTO training records. PTW records. Evidence that LOTO includes test for dead prior to work starting.
VALIDATION
No Action:
* No training records
* Toolbox talks not recorded
In Progress:
* Individual competency assessments initiated and underway.
* Plan developed to complete assessments over time (training
Complete:
* Individual Competency assessments completed to schedule.
* Records of toolbox talks and attendance available -
32. Plant is maintained effectively
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EVIDENCE
* Preventative maintenance schedule showing plant is maintained as per manufacturer’s instructions and/or legal requirements.
VALIDATION
No Action:
* No maintenance records
In Progress:
* Schedule developed in SAP
Complete:
* Weekly dashboard provided to Regional management showing % of work completed -
33. Current SWI's are in place for all relevant plant.
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EVIDENCE
* SWI's reviewed at least every 3 years in consultation with workers.
VALIDATION
No Action:
* No training records
* Toolbox talks not recorded
In Progress:
* Individual competency assessments initiated and underway.
* Plan developed to complete assessments over time (training assessment matrix)
Complete:
* Individual Competency assessments completed to schedule.
* Records of toolbox talks and attendance available -
34. All plant operators have been adequately trained in use of relevant plant
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EVIDENCE
* SWI's reviewed at least every 3 years in consultation with workers.
VALIDATION
No Action:
* No training records
* Toolbox talks not recorded
In Progress:
* Individual competency assessments initiated and underway.
* Plan developed to complete assessments over time (training assessment matrix)
Complete:
* Individual Competency assessments completed to schedule.
* Records of toolbox talks and attendance available
FIRE & EXPLOSION
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37. Hazardous Zones Controls Implemented
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EVIDENCE
* Cleaning and hygiene controls implemented
VALIDATION
No Action:
* Hazardous zones controls not implemented
In Progress:
* Cleaning and inspection program developed
Complete:
* Cleaning and inspection schedule maintained -
35. Hazardous Zones Identified
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EVIDENCE
* All hazardous zones have been identified
* Employees are aware of hazards risk controls
VALIDATION
No Action:
* Hazardous zones not communicated to employees
* Explosion risks not communicated
In Progress:
* Hazardous Zones Site Map Displayed
Complete:
* Toolbox talk sign off for site hazardous zones -
36. Hazardous Dossiers developed and/or reviewed
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EVIDENCE
* Hazardous zones are reviewed each two years
VALIDATION
No Action:
* No reviews conducted >2 years
In Progress:
* Hazardous zones review schedule developed
Complete:
* All Hazardous zones reviewed <2 years
