SIMPLY GYM - FULL CLUB AUDIT (QUARTERLY)

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

GENERAL HEALTH AND SAFETY CHECKS

• Is the HSE poster on display with a current signature

  Yes

  No

  N/A

• Is the current version of the H+S policy kept in Folder 1?

  Yes

  No

  N/A

• Is the liability insurance displayed within the club along with the health and safety policy statement?

  Yes

  No

  N/A

• Is the H+S folder up to date and in good order?

  Yes

  No

  N/A

• Are archive files set up Jan-Dec with all previous documents archived and easily accessible?

  Yes

  No

  N/A

• Are the health and safety folders (1-5) accessible and professional should a third party require a visit?

  Yes

  No

  N/A

• Is there H+S notice board containing all relevant information?

  Yes

  No

  N/A

• Does the club have an AED? If so, is it charged and functional?

  Yes

  No

  N/A

• Are there first aid kits in the gym/ staff room and are they being checked on a weekly basis?

  Yes

  No

  N/A

• Are all staff first aid qualified, including PTS?

  Yes

  No

  N/A

EAP'S

• Does the club have a suitable EAP in place and is up to date? (FOLDER 1)

  Yes

  No

  N/A

• Does the club have a suitable gas leak EAP in place? (If applicable)

  Yes

  No

  N/A

• Does the club have a suitable water leak EAP in place? (FOLDER 1)

  Yes

  No

  N/A

• Does the club have a suitable power outage EAP in place? (FOLDER 1)

  Yes

  No

  N/A

• Does the club have a suitable bomb threat EAP in place? (FOLDER 1)

  Yes

  No

  N/A

FIRE SAFETY MANAGEMENT

• Is waste being regularly collected and placed in a safe area ready for collection?

  Yes

  No

  N/A

• Are team members fully checking premises for potential fires and is all unnecessary equipment turned off?

  Yes

  No

  N/A

• Is storage of combustables being controlled, particularly in plant and electrical cupboards?

  Yes

  No

  N/A

FIRE SAFETY - ELECTRICAL

• Is the use of flexible electrical cable and extension leads, kept to a minimum?

  Yes

  No

  N/A

• Are the electrical circuits free of any evidence of overloading?

  Yes

  No

  N/A

FIRE PREVENTION - MEANS OF ESCAPE

• Are all fire exits, stair wells and corridors clear of obstruction?

  Yes

  No

  N/A

• Are all fire exits and intermediate doors easily operable from inside without the use of a key?

  Yes

  No

  N/A

• Are all fire exits alarmed and armed?

  Yes

  No

  N/A

• Are all exits clearly signed?

  Yes

  No

  N/A

• Is egress from the fire exits clear and free from hazards, especially on stairs and paths?

  Yes

  No

  N/A

• Are all fire resisting smoke stop doors in good condition and kept closed?

  Yes

  No

  N/A

• Are there any breaches in the walls surrounding fire doors or doors themselves?

  Yes

  No

  N/A

FIRE PREVENTION - ACTIONS IN THE EVENT OF A FIRE

• Are all employess fully aware of the fire evacuation procedures?

  Yes

  No

  N/A

• Are suitable fire action notices prominently displayed around the building?

  Yes

  No

  N/A

• Have appropriate members of staff been appointed to take control in the event of an emergency?

  Yes

  No

  N/A

• Is the fire evacuation assembly area in a safe location, clear from fire brigade access?

  Yes

  No

  N/A

• Are there alternative fire evacuation assembly areas in the event that the nominated assembly point is not available?

  Yes

  No

  N/A

• Are all fire door closers in working condition and close upon loud noise?

  Yes

  No

  N/A

FIRE PREVENTION - FIRE DETECTION AND ALARM SYSTEMS

• Can a fire alarm be raised without placing anyone in danger?

  Yes

  No

  N/A

• Is the fire system in full working order?

  Yes

  No

  N/A

• Are all alarm call points unobstructed and clearly visible?

  Yes

  No

  N/A

FIRE PREVENTION - PORTABLE FIREFIGHTING EQUIPMENT

• Are all portable fire extinguishers and fire blankets suitably located around the building and fixed to brackets/ wall?

  Yes

  No

  N/A

• Are all locations of all portable fire extinguishers and fire blankets clearly identifiable?

  Yes

  No

  N/A

LEGIONELLA (FOLDER 2)

• Is there a legionalla risk assessment in place with all recommendations actioned?

  Yes

  No

  N/A

• Are infrequently used outlets being flushed weekly and records kept? (FOLDER 2)

  Yes

  No

  N/A

• Are air conditioning units and air handling units being cleaned weekly and records kept? (FOLDER 2)

  Yes

  No

  N/A

• Are all other outlets being tested over the course of a year and records kept? (FOLDER 2)

  Yes

  No

  N/A

• Are cold water storage tanks having the temperature taken at the inlet monthly?

  Yes

  No

  N/A

• Are shower heads and other sentinal points being descaled quarterly and is logged?

  Yes

  No

  N/A

GYM FLOOR SAFETY - EQUIPMENT

• Is all equipment functional and fit for purpose?

  Yes

  No

  N/A

• Does all faulty equipment have an out of order sign?

  Yes

  No

  N/A

• Has all faulty equipment been logged?

  Yes

  No

  N/A

• Are the stretch mats in good condition?

  Yes

  No

  N/A

GENERAL GYM FLOOR SAFETY

• Are all weight bearing pieces of equipment that risk crushing injuries bolted to the floor?

  Yes

  No

  N/A

• Are all steps being stacked appropriately? (5 feet high, feet set to bottom level)

  Yes

  No

  N/A

RISK ASSESSMENTS

• Has the fire risk assessment been reviewed within the last 12 months?

  Yes

  No

  N/A

• Has the general risk assessment been reviewed within the last 12 months and all hazards reduced where possible?

  Yes

  No

  N/A

• Are all risk assessments filed systematically within FOLDER 1?

  Yes

  No

  N/A

• Have all risk assessments been signed by current members of staff?

  Yes

  No

  N/A

COSHH

• Are all COSHH documents in place in FOLDER 1?

  Yes

  No

  N/A

• Are staff aware of the COSHH documents? (ASK MEMBER OF STAFF WHAT COSHH MEANS)

  Yes

  No

  N/A

• Do all chemicals in the buidling have relevent COSHH sheets?

  Yes

  No

  N/A

COMPLIANCE AND STATUTORY CHECKS

• Are all day pass guests and visitors giving personal information for data capture?

  Yes

  No

  N/A

• Is the openig and closing checklist being used effectively?

  Yes

  No

  N/A

• Is the daily/ weekly cleaning check sheet being used effectively?

  Yes

  No

  N/A

• Are the daily walkround sign off sheets being filled out?

  Yes

  No

  N/A

• Are all cables being checked daily and signed off on the daily check sheet?

  Yes

  No

  N/A

• Are the daily/ weekly equipment check sheets being filled out?

  Yes

  No

  N/A

WEEKLY HEALTH AND SAFETY CHECKS

• Are all fire alarms being tested weekly?

  Yes

  No

  N/A

• Are all first aid boxes being checked and replenished weekly and logged?

  Yes

  No

  N/A

• Is the sunbed being tested weekly and logged? Test should include lights, emergenct alarms and fan (where applicable)

  Yes

  No

  N/A

• Are Steam room checks being completed weekly? (If applicable)

  Yes

  No

  N/A

• Are Sauna room checks being completed weekly? (If applicable)

  Yes

  No

  N/A

MONTHLY HEALTH AND SAFETY CHECKS

• Are emergency lights being tested monthly and logged in the fire folder in FOLDER 2?

  Yes

  No

  N/A

• Are fire extinguisher checks being completed in the fire folder and logged? (FOLDER 2)

  Yes

  No

  N/A

• Are emergency call points being tested and logged? (ONLINE)

  Yes

  No

  N/A

• Are fire exit and door checks being completed monthly? (FOLDER 2)

  Yes

  No

  N/A

BI-ANNUAL HEALTH AND SAFETY CHECKS

• Has the fire evacuation taken place within the last 6 months and all logged in the fire folder (FOLDER 2)

  Yes

  No

  N/A

• Has the air con been serviced within the last 6 months?

  Yes

  No

  N/A

ANNUAL HEALTH AND SAFETY CHECKS

• Has the fire fighting equipment service taken place within the past 12 months and work sheet in (FOLDER 2)

  Yes

  No

  N/A

• Has PAT testing equipment service taken place within the last 12 months/ 3 years and log sheet available? (FOLDER 4)

  Yes

  No

  N/A

• Has fire detection service taken place within the last 12 months? (FOLDER 2)

  Yes

  No

  N/A

• Has the emergency lighting service taken place within the last 12 months? (FOLDER 4)

  Yes

  No

  N/A

• Has a lift service taken place within the last 12 months? (If applicable) (FOLDER 4)

  Yes

  No

  N/A

• Has a gas safety service taken place within the last 12 months? (FOLDER 4)

  Yes

  No

  N/A

• Has the intruder alarm service taken place within the last 12 months? (FOLDER 4) (EXCLUDE 24 HOUR GYMS)

  Yes

  No

  N/A

AIR CONDITIONING AND VENTILATION

• Is the air conditioning functional throughout the club?

  Yes

  No

  N/A

• Is the A/C turned off in rooms that are not in use?

  Yes

  No

  N/A

• Is the A/C operating at the optimum temperature for the time of year?

  Yes

  No

  N/A

LIGHTING

• Is there sufficient lighting throughout the buiding?

  Yes

  No

  N/A

• Are lights turned off in areas not in use?

  Yes

  No

  N/A

ACCIDENT AND INCIDENT REPORTING

• Is the accident book accessible to any member of staff? (SHOULD BE IN STAFF ROOM)

  Yes

  No

  N/A

• Are all team members trained in the accident/ incident reporting process? (ASK MEMBER OF STAFF)

  Yes

  No

  N/A

• Are completed accident forms locked away as per GDPR?

  Yes

  No

  N/A

• Are all accident reporting documents being completed fully to include a high level of detail?

  Yes

  No

  N/A

• Have all accident/ incident reports been reported to head office?

  Yes

  No

  N/A

CONTRACTORS

• Is there a hot work permit form available should a contractor be required to fill one in?

  Yes

  No

  N/A

• Is there evidence to suggest that contractors visiting the site are signing in and out of the building?

  Yes

  No

  N/A

BUILDING MAINTENANCE

• How many issues have been logged? (CHECK ISSUES SECTION OF IAUDITOR)

• Have all maintenance issues that have been logged for over 4 weeks been escelated?

  Yes

  No

  N/A

STAFF TRAINING

• Have all members of staff completed health and safety training and records shown?

  Yes

  No

  N/A

• Does the club have recent and signed contracts for all staff?

  Yes

  No

  N/A

• Are all certificates and insurance copies in FOLDER 3?

  Yes

  No

  N/A

• Have all staffed signed and understood the H+S policy and EAP Policy?

  Yes

  No

  N/A

CCTV

• Is CCTV functional and fit for purpose?

  Yes

  No

  N/A

• Are all cameras free from obstruction?

  Yes

  No

  N/A

• Is there any evidence of internal dishonesty or cash being taken in club?

  Yes

  No

  N/A

• Is the CCTV policy displayed in club with suitable signage?

  Yes

  No

  N/A

ACCESS CONTROL / LOST PROPERTY

• Do areas that require access control have functional systems in place?

  Yes

  No

  N/A

• Are intruder alarms set out of hours and does the intruder log show evidence of this?

  Yes

  No

  N/A

• Are locker checks taking place and logged? (NON 24 HOUR CLUBS, MUST NOT HAVE PADLOCKS LEFT OVERNIGHT)

  Yes

  No

  N/A

• Is there a lost property process in place and is it being followed?

  Yes

  No

  N/A

HOUSEKEEPING / CLEANLINESS

• Is the external car park free from rubbish?

  Yes

  No

  N/A

• Are all external bins emptied daily and not overflowing?

  Yes

  No

  N/A

• Are rubbish bins tidy and atleast 3 metres away from the building?

  Yes

  No

  N/A

• Is the club floor clean and clear of rubbish? (CHECK ALL FLOORING TYPES AROUND CLUB)

  Yes

  No

  N/A

• Is the equipment clean, including areas of details? (Weight stacks, racks, trees)

  Yes

  No

  N/A

• Is the gym equipment being cleaned using appropriate cleaning equipment?

  Yes

  No

  N/A

• Is the daily cleaning rota being used and in order?

  Yes

  No

  N/A

• Are there suitable levels of equipment cleaner and blue roll for members?

  Yes

  No

  N/A

CHANGING ROOMS

• Are the changing rooms clean and free from rubbish and debris?

  Yes

  No

  N/A

• Are the toilet areas clean and free from rubbish and debris?

  Yes

  No

  N/A

• Are there suitable levels of hand soap and toilet paper?

  Yes

  No

  N/A

• Are urinal pads being used appropriately?

  Yes

  No

  N/A

• Are the showers clean and free from rubbish and debris?

  Yes

  No

  N/A

• Are the Sauna/ Steam room areas clean and free from rubbish and debris?

  Yes

  No

  N/A

• Are all water fountains clean?

  Yes

  No

  N/A

BACK OF HOUSE

• Are all back of house areas clean and free of rubbish?

  Yes

  No

  N/A

• Are all disabled washrooms clean and free of rubbish?

  Yes

  No

  N/A

• Rate overall club cleanliness on a scale of 1-10

DISABLED ACCESS

• Are there written PEEPS in place for any person with special requirements?

  Yes

  No

  N/A

• Do all disability alarms/ refuge point function and do they suitably alert members / staff?

  Yes

  No

  N/A

• Does the club have a suitable lift? (If applicable) TEST LIFT

  Yes

  No

  N/A

• Has the lift been serviced within the last 12 months and record kept?

  Yes

  No

  N/A

• Are all areas of access and egress disabled user friendly?

  Yes

  No

  N/A

OPERATIONS QUESTIONS

• Ask three members for their feedback on the gym

• Ask two staff for feedback on their role and thoughts on the gym

• Is the club generally tidy in appearance?

  Yes

  No

  N/A

• Have old marketing signs been removed and those on show up to date and tidy inside clip boards

  Yes

  No

  N/A

• Are new members clearly directed on how to get staffs attention and assign fingerprint

  Yes

  No

  N/A

• Are all vending machines well stocked and in use?

  Yes

  No

  N/A

• Evidence of member involvement in some form of competition or interaction with staff

  Yes

  No

  N/A

• Is the PT board up to date with posters and cards visible for personal trainers?

  Yes

  No

  N/A

• Is the staff room tidy and well stocked with complimentary tea, coffee and milk?

  Yes

  No

  N/A

• Is the managers office tidy?

  Yes

  No

  N/A

• Is reception (if applicable) tidy and well presented?

  Yes

  No

  N/A

• Has the general appearance of the club been kept in good condition? Ceiling tiles not stained, painting kept on top of, doors looking smart?

  Yes

  No

  N/A