Southbris Enterprises Pty Ltd Internal Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Audit Details

• Date and Time of Audit

  Date

• Auditors Name

• Auditors signature

  Sign

• Qualification

• Scope of Audit:

  Planning & Operations of vegetation Control Activities

  other

• Details of other

• Criteria:
  ISO 9001:2008
  ISO 14001:2004
  AS/nzs 4801:2002

• Audit performed for:

  Southbris Enterprises Pty Ltd entire company

  Southbris Enterprises Pty Ltd particular dept

• Name of Department to be audited

• Location
  Address

Previous Audit Findings:

• Previous Audit Findings:

  No previous non-conformances to followup

  non-conformances detailed below

• Which criteria does the non-conformance apply to

  ISO 9001:2008

  ISO 14001:2004

  AS/NZ 4801:2002

  other

• Details of other criteria that the previous non-conformance relates to

• Details (including clause of criteria) of previous non-conformance

• Date of above previous audit where non-conformance was noted

  Date

• Has the above previously noted non-conformance been corrected?

  Yes

  No

• Explanation of why the non-conformance is not yet corrected

Current Audit Findings

• Brush cutting Crew Audits

• Was a brush cutting crew audited? (Maximum of 3 brush cutting audits per internal audit)

  Yes

  No

• Brush cutting Crew

• Vehicle Registration

• Gang Administrators Name

• Names of all gang members

• Check if all gang members have on person their Rail Industry Worker Cards (compulsory for Rail Work)

• Are time sheets completed correctly & current?

  Yes

  No

• Details

• Are the Pre-Delivery Checklists correctly completed and current?

  Yes

  No

• Details

• Is the gang diary completed and current?

  Yes

  No

• Details

• Are all employees in the gang, wearing correct PPE of long sleeve orange Hi-Vis shirts, long pants, steel capped boots.

  Yes

  No

• Details

• Do all employees have their PPE bag, confusing other PPE eg: gloves, chaps, helmet, safety glasses, harness?

  Yes

  No

• Details

• Were the brush cutting crew briefed daily & recorded on Prestart Delivery Checklist, on job allocation, evacuation meeting points and hazards associated with tasks notably slips, trips mad falls, needles & snakes etc?

  Yes

  No

• Details

• Who performed the Prestart briefing as above mentioned

  Select Non-Southbris Protection Officer Southbris Protection Officer Non-Rail job Gang Administrator Supervisor Manager Director WH&S Officer other

  • Non-Southbris Protection Officer
  • Southbris Protection Officer
  • Non-Rail job Gang Administrator
  • Supervisor
  • Manager
  • Director
  • WH&S Officer
  • other

• Detail

• Are the brush cutting crew all aware of emergency evacuation points located at the Depot?

  Yes

  No

• Detail

• Are the brush cutting crew all aware of allocated smoking areas located at the Depot?

  Yes

  No

• Detail

• Check the vehicle contains the following, and all are in good working order

• Information Folder: QSE Policy, Emergency Response Plans, Weed Reference Guides etc)

• SWMS (all relevant)

• MSDS (all relevant)

• QR Maps

• Spill kit

• Fire Extinguisher

• Brushcutter Procedure Manual

• Paperwork folder with adequate spare paperwork

• Water

• First Aide Kit

• Are all checkboxes checked?

  Yes

  No

• Details of non checked check boxes

• Was another brush cutting crew audited?

  Yes

  No

• Brush cutting Crew

• Vehicle Registration

• Gang Administrators Name

• Names of all gang members

• Check if all gang members have on person their Rail Industry Worker Cards (compulsory for Rail Work)

• Are time sheets completed correctly & current?

  Yes

  No

• Details

• Are the Pre-Delivery Checklists correctly completed and current?

  Yes

  No

• Details

• Is the gang diary completed and current?

  Yes

  No

• Details

• Are all employees in the gang, wearing correct PPE of long sleeve orange Hi-Vis shirts, long pants, steel capped boots.

  Yes

  No

• Details

• Do all employees have their PPE bag, confusing other PPE eg: gloves, chaps, helmet, safety glasses, harness?

  Yes

  No

• Details

• Were the brush cutting crew briefed daily & recorded on Prestart Delivery Checklist, on job allocation, evacuation meeting points and hazards associated with tasks notably slips, trips mad falls, needles & snakes etc?

  Yes

  No

• Details

• Who performed the Prestart briefing as above mentioned

  Select Non-Southbris Protection Officer Southbris Protection Officer Non-Rail job Gang Administrator Supervisor Manager Director WH&S Officer other

  • Non-Southbris Protection Officer
  • Southbris Protection Officer
  • Non-Rail job Gang Administrator
  • Supervisor
  • Manager
  • Director
  • WH&S Officer
  • other

• Detail

• Are the brush cutting crew all aware of emergency evacuation points located at the Depot?

  Yes

  No

• Detail

• Are the brush cutting crew all aware of allocated smoking areas located at the Depot?

  Yes

  No

• Detail

• Check the vehicle contains the following, and all are in good working order

• Information Folder: QSE Policy, Emergency Response Plans, Weed Reference Guides etc)

• SWMS (all relevant)

• MSDS (all relevant)

• QR Maps

• Spill kit

• Fire Extinguisher

• Brushcutter Procedure Manual

• Paperwork folder with adequate spare paperwork

• Water

• First Aide Kit

• Are all checkboxes checked?

  Yes

  No

• Details of non checked check boxes

• Was another brush cutting crew audited?

  Yes

  No

• Brush cutting Crew

• Vehicle Registration

• Gang Administrators Name

• Names of all gang members

• Check if all gang members have on person their Rail Industry Worker Cards (compulsory for Rail Work)

• Are time sheets completed correctly & current?

  Yes

  No

• Details

• Are the Pre-Delivery Checklists correctly completed and current?

  Yes

  No

• Details

• Is the gang diary completed and current?

  Yes

  No

• Details

• Are all employees in the gang, wearing correct PPE of long sleeve orange Hi-Vis shirts, long pants, steel capped boots.

  Yes

  No

• Details

• Do all employees have their PPE bag, confusing other PPE eg: gloves, chaps, helmet, safety glasses, harness?

  Yes

  No

• Details

• Were the brush cutting crew briefed daily & recorded on Prestart Delivery Checklist, on job allocation, evacuation meeting points and hazards associated with tasks notably slips, trips mad falls, needles & snakes etc?

  Yes

  No

• Details

• Who performed the Prestart briefing as above mentioned

  Select Non-Southbris Protection Officer Southbris Protection Officer Non-Rail job Gang Administrator Supervisor Manager Director WH&S Officer other

  • Non-Southbris Protection Officer
  • Southbris Protection Officer
  • Non-Rail job Gang Administrator
  • Supervisor
  • Manager
  • Director
  • WH&S Officer
  • other

• Detail

• Are the brush cutting crew all aware of emergency evacuation points located at the Depot?

  Yes

  No

• Detail

• Are the brush cutting crew all aware of allocated smoking areas located at the Depot?

  Yes

  No

• Detail

• Check the vehicle contains the following, and all are in good working order

• Information Folder: QSE Policy, Emergency Response Plans, Weed Reference Guides etc)

• SWMS (all relevant)

• MSDS (all relevant)

• QR Maps

• Spill kit

• Fire Extinguisher

• Brushcutter Procedure Manual

• Paperwork folder with adequate spare paperwork

• Water

• First Aide Kit

• Are all checkboxes checked?

  Yes

  No

• Details of non checked check boxes

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Mechanic Workshop Audit

• Was the mechanics work shed audited today?

  Yes

  No

• Check the following items are easily located by staff, sighted by the auditor and records are current

• Mechanic Procedure Manual

• Last updated date

  Date

• Any further details

• Service Register Vehicles current

• Last updated date

  Date

• Any further details

• Service Register Of Equipment current

• Last updated date

  Date

• Any further details

• Storage Sheds- Check the following items are easily located by staff, sighted by the auditor and records are current

• Area kept in a tidy & well ordered manner

• Any further details

• Herbicide Mix Rates are clear and well displayed

• Any further details

• Herbicide Register current

• Last updated date

  Date

• Any further details

• PPE register current

• Last updated date

  Date

• Any further details

• Cord Audit Records kept current

• Last updated date

  Date

• Any further details

• Herbicide Audit Records kept current

• Last updated date

  Date

• Any further details

• Fuel & Oil Register Records kept current

• Last updated date

  Date

• Any further details

• Storage Shed Register Records kept current

• Last updated date

  Date

• Any further details

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Audits and Records

• Was audits and records audited today?

  Yes

  No

• Check to indicate auditor has sighted Audits and Records

• Fatigue Management

• Date of Audit

  Date

• Any further details

• Vehicle Audits

• Date of Audit

  Date

• Any further details

• Corrective Action Reports

• Date

  Date

• Any further details

• Meetings - check boxes of the meetings sighted at today's audit

• One on one employee Meetings

• Date of Meeting

  Date

• Any further details

• Prestart Delivery Meetings

• Date of Meeting

  Date

• Any further details

• Quality Assurance Meetings

• Date of Meeting

  Date

• Any further details

• Management only Meetings

• Date of Meeting

  Date

• Any further details

• Administration Meetings

• Date of Meeting

  Date

• Any further details

• Gang Administration Meetings

• Date of Meeting

  Date

• Any further details

• Queensland Rail Alliance Meetings

• Date of Meeting

  Date

• Any further details

• Other types of Meetings

• Date of Meeting

  Date

• Details

• For all above mentioned meetings, have the following standard items are being used for each meeting type: followup from previous meeting, result of audits, customer feedback, process performance, CAR's, safety alerts, future plans, other.

  yes

  no

  for only some meetings

• Details on meetings in which the standard input was not used

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Quality Safety & Environmental Manual

• Was the QSE manual audited today?

  Yes

  No

• Check the following is easily located and current

• QSE Manual

• Internal audit schedule included

• Scope of system is included

• Interactive of business activities are included in the manual as a diagram

• Documented procedures included such as (see below).

• Control of documents procedure

• Control of records procedure

• Internal audits procedure

• CAR procedure

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Was the Quality Safety and Environmental Policy audited today?

  Yes

  No

• Date if approved policy

  Date

• Where is this policy available to read?

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Non-conforming product, corrective and preventative actions

• Was the Non-conforming product, corrective and preventative actions reporting audited today?

  Yes

  No

• The Southbris Enterprises Pty Ltd CAR system procedure documents the procedure for all items

• Check the following are utilised and are current records:

• Corrective Action Reporting

• Dated document

  Date

• Details of document

• Preventative actions are actioned by the following

• Gang Administrators and employee reports - predelivery and near miss reports

• Dated document

  Date

• Details of document

• Customer feedback

• Dated document

  Date

• Details of document

• Industry notifications

• Dated document

  Date

• Details of document

• Other

• Dated document

  Date

• Details of document

• Other/additional information

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Legal Requirements

• Was Southbris Enterprises Pty Ltd's legal requirements audited today?

  Yes

  No

• Check the following legal requirements have been sighted and are current

• Safe Work Method Statements referenced against relevant activity

• Date of last update

  Date

• Additional information

• Material Safety Data Sheets

• Date of last update

  Date

• Additional information

• Industry Notifications

• Date

  Date

• Additional information

• WH&S Alerts

• Date

  Date

• Additional information

• Other

• Date

  Date

• Additional information

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Objectives and Targets

• Was Southbris Enterprises Pty Ltd objectives and targets audited today?

  Yes

  No

• Are objectives and targets relevant, current and ongoing?

  Yes

  No

• Any additional information

• Any new items added to the objectives and targets?

  Yes

  No

• Details of new items

• Is there program's and or plans for achieving the objectives and targets?

  Yes

  No

• Details

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Training, Responsibilities and Authorities

• Was Training, Responsibilities and Authorities audited today?

  Yes

  No

• Licence, machinery tickets etc registers, both individual and all complete are all current?

  Yes

  No

• Last updated date

  Date

• Was a WH&S induction completed for every employee?

  Yes

  No

• Additional information

• Is Risk Awareness included in the induction process?

  Yes

  No

• Additional information

• Probation period for every employee at Southbris is 3 months, & the competency records indicate their performance. Have you Sighted some of these competences?

  Yes

  No

• Details

• Is the training register current?

  Yes

  No

• Details

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Emergency Preparedness and Response

• Was the Emergency Preparedness and Response procedures etc audited today?

  Yes

  No

• Last updated

  Date

• Date of last drill recorded

  Date

• Details of last drill recorded

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Hazard identification/Risk Assessment/Control of Risks

• Was the Hazard identification/Risk Assessment/Control of Risks system audited today?

  Yes

  No

• Details of Prestart delivery risk assessment completed

• Details of periodic vehicle audits

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Administration Backups of Data

• Was the system for Administration Backups of Data audited today?

  Yes

  No

• Is the data backup procedure easily located?

  Yes

  No

• Is the data backup procedure followed consistently?

  Yes

  No

• Date of data backup for external hard drive that is taken offsite for safety

  Date

• Date of data backup for external hard drive that is taken offsite for safety

  Date

• Date of data backup for external hard drive that is taken offsite for safety

  Date

• Any additional information

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

Audit Findings

• Non-conformance:

• Was there any non- conformances in today's audit?

  Yes

  No

• Details of non conformances

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

• Observations and opportunities for Improvement

• Was there any observations and opportunities for Improvement in today's audit?

  Yes

  No

• Details of Observations and opportunities for Improvement

• Any additional information you wish to add?

  Yes

  No

• Diagrams

  Drawing

• Photos

  Media

• Any additional information

Office Use Only

• Audit sighted by:

• Position

• Date sighted

  Date

• Any followup action required?

• Details of followup action