Title Page
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Location
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Conducted on
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1.0 Fire Prevention
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Is there a Fire Emergency Evacuation in place?
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Are fire extinguishers in place and clearly marked for the different types of fire?
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Is the fire extinguisher servicing in date?
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Is the fire detection system in date and maintained?
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Are the fire extinguishers clear of obstructions?
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Are there adequate direction notices for fire exits?
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Are fire exits easily opened from inside?
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Are all fire exits free from obstructions?
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Is a Fire Risk Assessment available for the site and in date?
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Are there adequate Fire Marshals appointed and is there training in date?
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Are the fire alarms tested weekly?
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Is there a fire evacuation drill planned every six months?
2.0 General Lighting
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Is there a good natural or appropriate lighting?
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Is reflected light from walls and ceilings not causing glare to employees?
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Is emergency lighting operable, tested and records available?
3.0 Building Safety
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Are entries and walkways kept clear?
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Are stairways and handrails in good condition?
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Are floors/walkways in a good condition?
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Are storage areas including racking safe?
4.0 Rubbish Removal
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Are bins located at suitable points around site?
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Are bins cleaned and emptied regularly?
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5.0 Electrical Safety
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Are safety devices in use?
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Is portable equipment tested and tagged?
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Are all plugs, sockets or switches or leads in good condition?
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Are there any power leads across walkways?
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Have all other electrical / radiation hazards been identified?
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Is electrical testing completed and in date (5 yearly fixed electrical).
6.0 Chemical Safety (COSHH)
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Are material safety data sheets available for all chemicals?
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Are containers labelled correctly?
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Are unused substances disposed of?
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If required, is PPE available?
7.0 First Aid Facilities
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Are contents of first aid kits regularly checked?
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Are contents not past their expiry date?
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Are first aid kits clearly labelled?
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Is there easy access to first aid kits in an emergency?
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Are employees aware of the location of first aid facilities?
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Are first aiders accessible and are their emergency contact details posted around site?
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Is an automatic external defibrillator available and easily accessible?
8.0 General Office Hazards
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Are the condition of ergonomic office chairs acceptable?
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Are desks in good condition?
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Are screens positioned to reduce glare from windows etc?
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Are photocopiers / printers positioned to avoid fumes?
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Are tasks designed to prevent occupational overuse syndrome (Breaks included).
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Are air conditioning systems regularly maintained?
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Are stable non-slip floor coverings in good condition?
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Are canteens clean and safe?
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Are manual handling issues addressed through training / adequate systems and processes in place?
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Is there an asbestos register available for the site?
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Is there an asbestos management plan in situ for the site?
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Is asbestos awareness training available for staff, if required?
9.0 Display Screen Equipment Assessments
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Is guidance and training provided on how to set up screens, keyboards and chairs?
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Are display screen assessments completed for all visual display screen users and records maintained?
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Is guidance provided and DSE assessments completed for home workers?
10.0 Visitor / Contract Management
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Is there a signing in process for visitors and contractors attending the site?
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Is there a site log book present for contractors to sign in and keep maintenance records?
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Is site safety information and guidance available for visitors/contractors?
11.0 Water Quality Management
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Is there a water risk assessment completed for clients demise?
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Are legionella tests being carried out and recorded?
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Is water temperature testing being carried out and recorded?
12.0 UPS Systems
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Are UPS systems maintained, tested correctly, and are records available?
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Is access restricted to unauthorised staff?
13.0 Safety Representatives and Consultation
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Are processes in place for the election of safety representatives?
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Are adequate facilities provided and regular meetings with management arranged?
14.0 Safety Management System
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Is there a Safety Management System in place to ensure identification of hazards and to control risks?
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Is there a process for the regular inspection / audit of the premises?
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Are EHS objectives set?
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Are risk assessments being completed for work activities?
15.0 Training and Induction
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Is EHS induction training provided and to include fire, first aid and emergency procedures and records available?
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Is there ongoing staff training provided and records available?
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Is there a training matrix available and a training analysis completed?
16.0 Accident Management
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Is there an accident reporting and management process in operation and communicated to all members of staff?
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Are accidents being investigated and lessons learned?
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Are all reportable accidents being notified to the HSE?
Sign Off
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Date
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Conducted by