Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Date and time of audit
AUDIT CONDITIONS
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Select any that apply
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Sunny
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Cloud
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Showers
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Rain
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Wind
STATION SPECIFIC CLEANING TASKS
ITEM 1.0 Access way
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Frequency = as required
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1.1 Access way to be swept and free of dirt and debris, animal faeces, leaves,<br>litter and twigs.
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1.2 Wads of gum and other sticky substances shall be removed from the area.
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1.3 Barrier panels, handrails and mesh shall be clean and free of dirt, streaks,<br>and spots
Item 1.0 Platform and Ramp
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Frequency = as required
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1.1 Platform shall be swept, with the collected material being removed from site and dispersed of by the contractor at an authorised territorial authority refuse centre
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1.2 Wads of gum and other sticky substances shall be removed from the area.
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1.3 Handrails, joinery, warning signs, guards and other metal surfaces shall be cleaned and polished.
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1.4 Seating shall be wiped down and left in a dry state.
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1.5 Grates and channels shall be maintained free of debris and litter
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1.6 Graffiti and stickers must be removed.
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1.7 Vegetation growing through platform cracks etc must be removed.
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1.8 Loose rubbish is to be collected, and disposed of by the contractor at an authorised territorial authority refuse centre. Items such as cans, glass and plastics are to be sorted and recycled
Item 2.0 Shelter Wall Cleaning
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Frequency = as required
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2.1 There shall be no streaks or spots remaining on walls or signs.
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2.2 There shall be no smudges or spots at points where cleaning of the lower<br>and upper halves of the walls overlap.
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2.3 Wall shall be uniformly clean all over.
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2.4 Woodwork on doors, windows, and mouldings shall be clean.
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2.5 Glass surfaces shall be clean and free of any smudges, finger marks and<br>dirt.
Item 3.0 Signage (including posters, timetables etc.)
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Frequency = as required
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3.1 Signs and poster boards shall be wiped down so that there are no finger marks, smudges and other dirt spots of any kind.
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3.2 Stickers and wads of gum and other sticky substances shall be removed.
Item 4.0 cycle cone with canopy x1
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Frequency = as required (unless otherwise stated)
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4.1 There shall be no streaks or spots remaining on surfaces or signs
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4.2 They shall be uniformly clean all over
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4.3 Graffiti, gum and stickers must be removed
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4.4 Metal surfaces shall be cleaned and polished
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4.5 Locks and other fittings must be washed down and polished
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4.6 Litter is to be collected then removed from site and disposed of by the contractor at an authorised Territorial Authority refuse centre. This includes litter which may build up within the cycle cone roof.
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4.7 A full wash down of each cycle box shall occur no less than once per month - Monthly
Item 5.0 Cycle Lockers (Double box) x 2
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Frequency = as required (unless otherwise stated)
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5.1 There shall be no streaks or spots remaining on surfaces or signs
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5.2 They shall be uniformly clean all over
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5.3 Graffiti, gum and stickers must be removed
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5.4 Metal surfaces shall be cleaned and polished
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5.5 Locks and other fittings must be washed down and polished
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5.6 Litter is to be collected then removed from site and disposed of by the contractor at an authorised Territorial Authority refuse centre.
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5.7 A full wash down of each cycle box shall occur no less than once per month - Monthly
Item 6.0 Graffiti removal not exceeding 0.130m2 (A3 page size) and reporting
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Frequency = Each visit
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6.1 All areas within the highlighted areas on the station specific specification must be monitored for graffiti.<br>Any graffiti not exceeding 0.130m2 (A3 page size) which is identified must be removed immediately.<br>Statistics on how much graffiti of this size which was located over the month for each station must be supplied to KiwiRails security manager monthly.<br>This information must also be provided to GWRL as part of the monthly report to ensure payment
OTHER TASKS
Item 1.0 lighting
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Frequency = as required
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1.1 Lights to be repaired/replaced within the following time frames<br> Platform lights - 24 hrs from time of fault ID<br> Security lights - 24 hrs from time of fault ID<br> Internal lights - 48 hrs from time of fault ID
Item 2.0 Rail corridor cleaning
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Frequency = Monthly
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2.1 Rail corridor to have a walkover litter collection for the length of the platform only, with the collected material being removed from site and disposed of by the contractor at an authorised territorial authority refuse centre, items such ax cans, glass and plastics are to be sorted and recycled.
Item 3.0 Minor maintenance and damage reporting.
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Frequency = Each visit
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3.1 Check and report all signs of degradation or damage to GWRL. Where damage constituting works less than $500 is identified it shall be reported to GWRL immediately with a quote for repair. The repair. The repair work must only be undertaken after written confirmation from GWRL.<br>Damage above this value must be reported to GWRL with a quote for repair. GWRL may either refer this work back to the contractor subject to agreement on price or award the work to a party outside this contract.<br>Where damage which presents a risk to public or personal safety is identified, the contractor is to temporarily make safe the area and notify GWRL immediately.<br>All damage shall be photographed prior to repair<br>A photo and monthly report must be provided to GWRL with the invoice to ensure payment.
Item 4.0 Graffiti removal exceeding 0.130m2 (A3 page size) and reporting.
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Frequency = Each visit
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4.1 All areas within the highlighted areas on the station specific specification plans must monitored for graffiti.<br>Any graffiti exceeding 0.130m2 (A3 page size) but not exceeding 2.0m2 must be photographed with a tape measure or ruler in the photo before being removed.<br>Any graffiti exceeding 2.0m2 shall be photographed with a tape measure or ruler in the photo. The photo is to be emailed to GWRL within 24 hrs with a quote for its removal (this quote to be inclusive of labour and materials) GWRL may either refer the removal work back to the contractor subject to agreement on price or award the work to a party outside the contract.<br>The photos and Statistics on how much graffiti of this size which was located over the month for each station must be supplied to KiwiRails security manager monthly. This information must also be provided to GWRL as part of the monthly report to ensure payment. The information should be separated into size brackets as indicated on the schedule of prices.<br>
Item 5.0 Low frequency tasks
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Frequencies as indicated on each item
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5.1 Wash down soffit (ceiling/underside of roof)
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5.2 Clean out and dispose of debris from the internal roof guttering on the shelter - 3 Monthly
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5.3 Fully wash down shelters inside and out including ceilings, internal surfaces, walls and ledges/slots using light detergent, water and a soft broom. - 3 monthly
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5.4 Carry out gardening provisional items as per monthly instructions
PERFORMANCE INCENTIVES
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Non Conformance Items Present during the audit?
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Great work - no contract deductions applicable.
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Contract deduction of $100 - deduction to take effect on invoice and report for month following this audit
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Contract deduction of $200 - deduction to take effect on invoice and report for month following this audit
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Contract deduction of $400 - deduction to take effect on invoice and report for month following this audit
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Contract deduction of $800 - deduction to take effect on invoice and report for month following this audit
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General Comments
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MMS representative Signature
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Auditors Signature
