Audit

Date and time of audit
AUDIT CONDITIONS

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STATION SPECIFIC CLEANING TASKS
Item 1.0 Over-bridge and ramps

Frequency = as required

1.1 Over-bridges to be swept and free of dirt and debris, animal faeces, leaves, litter and twigs.

1.2 Floor wads of gum and other sticky substances shall be removed from the area.

1.3 Barrier panels, handrails and mesh shall be clean and free of dirt, streaks and spots

Item 2.0 Platform and Shelters

Frequency = as required

2.1 Platform shall be swept, with the collected material being removed from site and dispersed of by the contractor at an authorised territorial authority refuse centre

2.2 Wads of gum and other sticky substances shall be removed from the area.

2.3 Handrails, joinery, warning signs, guards and other metal surfaces shall be cleaned and polished.

2.4 Wall surfaces up to a height of 2.0m shall be free of finger marks, smudges, dirt spots and grime of any kind.

2.5 Seating shall be wiped down and left in a dry state.

2.6 Grates and channels shall be maintained free of debris and litter

2.7 Graffiti and stickers must be removed.

2.8 Vegetation growing through platform cracks etc must be removed.

2.9 Loose rubbish is to be collected, and disposed of by the contractor at an authorised territorial authority refuse centre. Items such as cans, glass and plastics are to be sorted and recycled

Item 3.0 Signage (including posters, timetables etc.)

Frequency = as required

3.1 Signs and poster boards shall be wiped down so that there are no finger marks, smudges and other dirt spots of any kind.

3.2 Stickers and wads of gum and other sticky substances shall be removed.

Item 4.0 General path cleaning

Frequency = as required

4.1 Broom pathways and remove animal faeces, leaves, litter and twigs. This rubbish shall be removed from site and disposed of by the contractor at an authorised territorial authority refuse centre.

Item 5.0 Car park area cleaning.

Frequency = as required

5.1 Broom pathways and remove animal faeces, leaves, litter and twigs. This rubbish shall be removed from site and disposed of by the contractor at an authorised territorial authority refuse centre.

Item 6.0 Cycle cone with canopy x 1

Frequency = as required - unless otherwise stated

6.1 There shall be no streaks or spots remaining on surfaces or signs

6.2 They shall be uniformly clean all over

6.3 Graffiti, gum and stickers must be removed.

6.4 Metal surfaces shall be cleaned and polished.

6.5 Locks and other fittings to be washed down and polished

6.6 Litter is to be collected then removed from site and disposed of by the contractor at an authorised territorial authority refuse centre (this to include litter which may build up in the cycle cone roof).

6.7 A full wash down of the cycle cone shall occur no less than once per month. This task must be undertaken at such a time when no cycles are on the cone - MONTHLY

Item 7.0 Graffiti removal not exceeding 0.130m2 (A3 page size) and reporting

Frequency = Each visit

7.1 All areas within the highlighted areas on the station specific specification must be monitored for graffiti.
Any graffiti not exceeding 0.130m2 (A3 page size) which is identified must be removed immediately.
Statistics on how much graffiti of this size which was located over the month for each station must be supplied to KiwiRails security manager monthly.
This information must also be provided to GWRL as part of the monthly report to ensure payment

OTHER TASKS
Item 1.0 lighting

Frequency = as required

1.1 Lights to be repaired/replaced within the following time frames
Platform lights - 24 hrs from time of fault ID
Security lights - 24 hrs from time of fault ID
Internal lights - 48 hrs from time of fault ID

Item 2.0 Rail corridor cleaning

Frequency = Monthly

2.1 Rail corridor to have a walkover litter collection for the length of the platform only, with the collected material being removed from site and disposed of by the contractor at an authorised territorial authority refuse centre, items such ax cans, glass and plastics are to be sorted and recycled.

Item 3.0 Minor maintenance and damage reporting.

Frequency = Each visit

3.1 Check and report all signs of degradation or damage to GWRL. Where damage constituting works less than $500 is identified it shall be reported to GWRL immediately with a quote for repair. The repair. The repair work must only be undertaken after written confirmation from GWRL.
Damage above this value must be reported to GWRL with a quote for repair. GWRL may either refer this work back to the contractor subject to agreement on price or award the work to a party outside this contract.
Where damage which presents a risk to public or personal safety is identified, the contractor is to temporarily make safe the area and notify GWRL immediately.
All damage shall be photographed prior to repair
A photo and monthly report must be provided to GWRL with the invoice to ensure payment.

Item 4.0 Graffiti removal exceeding 0.130m2 (A3 page size) and reporting.

Frequency = Each visit

4.1 All areas within the highlighted areas on the station specific specification plans must monitored for graffiti.
Any graffiti exceeding 0.130m2 (A3 page size) but not exceeding 2.0m2 must be photographed with a tape measure or ruler in the photo before being removed.
Any graffiti exceeding 2.0m2 shall be photographed with a tape measure or ruler in the photo. The photo is to be emailed to GWRL within 24 hrs with a quote for its removal (this quote to be inclusive of labour and materials) GWRL may either refer the removal work back to the contractor subject to agreement on price or award the work to a party outside the contract.
The photos and Statistics on how much graffiti of this size which was located over the month for each station must be supplied to KiwiRails security manager monthly. This information must also be provided to GWRL as part of the monthly report to ensure payment. The information should be separated into size brackets as indicated on the schedule of prices.

Item 5.0 Low frequency tasks

Frequencies as indicated on each item

5.1 Wash down steel framework on underside of roof using light detergent, water and a soft broom. 2 Monthly

5.2 Clean out and dispose of debris from the internal roof guttering on the shelter - 3 Monthly

5.3 Fully wash down shelters inside and out including ceilings, internal surfaces, walls and ledges/slots using light detergent, water and a soft broom. - 2 monthly

5.4 Gardening provisional items are completed as instructed

PERFORMANCE INCENTIVES

Non Conformance Items Present during the audit?

Great work - no contract deductions applicable.

Contract deduction of $100 - deduction to take effect on invoice and report for month following this audit

Contract deduction of $200 - deduction to take effect on invoice and report for month following this audit

Contract deduction of $400 - deduction to take effect on invoice and report for month following this audit

Contract deduction of $800 - deduction to take effect on invoice and report for month following this audit

General Comments

MMS representative Signature
Auditors Signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.