Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Date and time of audit
AUDIT CONDITIONS
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Select any that apply
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Sunny
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Cloud
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Showers
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Rain
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Wind
STATION SPECIFIC CLEANING TASKS
Item 1.0 Subway
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Frequency = As Required
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1.1 There shall be no streaks or spots remaining on wall tiles, surfaces or signs.
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1.2 There shall be no smudges or spots at points where cleaning of the lower and upper halves of the walls overlap.
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1.3 Wall tiles shall be uniformly clean all over.
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1.4 Graffiti gum and stickers must be removed.
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1.5 Hanrails, joinery, warning signs, guards and other metal surfaces shall be cleaned and polished.
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1.6 Floor to be swept, with the collected material being removed from site and disposed of by the contractor at an authorised territorial refuse centre.
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1.7 Wads of gum and other sticky substances shall be removed from the area.
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1.8 Water channels, sumps and gratings shall be maintained free of debris and litter.
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1.9 CCTV camera domes to be cleaned where possible.
Item 2.0 Subway Sump Pump
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Frequency = 2 monthly
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2.1 To be force tested by a suitably qualified person, and deemed as satisfactorily performing.
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2.2 Where the sump pump is not performing satisfactorily GWRL is to be notified and provided with a recommendation to remedy this.
Items 3.0 Stairways and Ramps
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Frequency = as required
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3.1 Stair,landings and steps will be free off loose and/or caked dirt particles and will present an overall appearance of cleanliness after mopping or scrubbing.
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3.2 Wads of gum and other sticky substances shall be removed from the area.
Item 4.0 Platform and Shelters
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Frequency = as required
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4.1 Platform shall be swept, with the collected material being removed from site and dispersed of by the contractor at an authorised territorial authority refuse centre
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4.2 Wads of gum and other sticky substances shall be removed from the area.
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4.3 Handrails, joinery, warning signs, guards and other metal surfaces shall be cleaned and polished.
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4.4 Wall surfaces up to a height of 2.0m shall be free of finger marks, smudges, dirt spots and grime of any kind.
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4.5 Seating shall be wiped down and left in a dry state.
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4.6 Grates and channels shall be maintained free of debris and litter
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4.8 Graffiti and stickers must be removed.
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4.7 Vegetation growing through platform cracks etc must be removed.
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4.9 Loose rubbish is to be collected, and disposed of by the contractor at an authorised territorial authority refuse centre. Items such as cans, glass and plastics are to be sorted and recycled
Item 5.0 Exterior Wall Cleaning
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Frequency = As required
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5.1 There shall be no streaks or spots remaining on walls or signs.
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5.2 There shall be no smudges or spots at points where cleaning of the lower and upper halves of the walls overlap.
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5.3 Wall shall be uniformly clean all over.
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5.4 Woodwork on doors, windows and mouldings shall be clean.
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5.5 Glass surfaces shall be clean and free of any smudges, finger marks and dirt.
Item 6.0 Signage (including posters, timetables etc.)
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Frequency = as required
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6.1 Signs and poster boars shall be wiped down so that there are no finger marks, smudges and other dirt spots of any kind.
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6.2 Stickers and wads of gum and other sticky substances shall be removed.
Item 7.0 Cycle racks x 2
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Frequency = as required unless otherwise stated.
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7.1 There shall be no streaks or spots remaining on surfaces or signs.
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7.2 They shall be uniformly clean all over.
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7.3 Graffiti gum and stickers must be removed.
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7.4 Metal surfaces shall be cleaned and polished.
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7.5 Litter is to be collected then removed from site and disposed of by the contractor at an authorised territorial authority refuse centre.
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7.6 A full wash down of the cycle rack shall occur no less than once per month - bi Monthly
Item 8.0 Graffiti removal not exceeding 0.130m2 (A3 page size) and reporting
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Frequency = Each visit
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8.1 All areas within the highlighted areas on the station specific specification must be monitored for graffiti.<br>Any graffiti not exceeding 0.130m2 (A3 page size) which is identified must be removed immediately.<br>Statistics on how much graffiti of this size which was located over the month for each station must be supplied to KiwiRails security manager monthly.<br>This information must also be provided to GWRL as part of the monthly report to ensure payment
OTHER TASKS
Item 1.0 lighting
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Frequency = as required
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1.1 Lights to be repaired/replaced within the following time frames<br> Platform lights - 24 hrs from time of fault ID<br> Security lights - 24 hrs from time of fault ID<br> Internal lights - 48 hrs from time of fault ID
Item 2.0 Rail corridor cleaning
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Frequency = Monthly
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2.1 Rail corridor to have a walkover litter collection for the length of the platform only, with the collected material being removed from site and disposed of by the contractor at an authorised territorial authority refuse centre, items such ax cans, glass and plastics are to be sorted and recycled.
Item 3.0 Minor maintenance and damage reporting.
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Frequency = Each visit
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3.1 Check and report all signs of degradation or damage to GWRL. Where damage constituting works less than $500 is identified it shall be reported to GWRL immediately with a quote for repair. The repair. The repair work must only be undertaken after written confirmation from GWRL.<br>Damage above this value must be reported to GWRL with a quote for repair. GWRL may either refer this work back to the contractor subject to agreement on price or award the work to a party outside this contract.<br>Where damage which presents a risk to public or personal safety is identified, the contractor is to temporarily make safe the area and notify GWRL immediately.<br>All damage shall be photographed prior to repair<br>A photo and monthly report must be provided to GWRL with the invoice to ensure payment.
Item 4.0 Graffiti removal exceeding 0.130m2 (A3 page size) and reporting.
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Frequency = Each visit
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4.1 All areas within the highlighted areas on the station specific specification plans must monitored for graffiti.<br>Any graffiti exceeding 0.130m2 (A3 page size) but not exceeding 2.0m2 must be photographed with a tape measure or ruler in the photo before being removed.<br>Any graffiti exceeding 2.0m2 shall be photographed with a tape measure or ruler in the photo. The photo is to be emailed to GWRL within 24 hrs with a quote for its removal (this quote to be inclusive of labour and materials) GWRL may either refer the removal work back to the contractor subject to agreement on price or award the work to a party outside the contract.<br>The photos and Statistics on how much graffiti of this size which was located over the month for each station must be supplied to KiwiRails security manager monthly. This information must also be provided to GWRL as part of the monthly report to ensure payment. The information should be separated into size brackets as indicated on the schedule of prices.<br>
Item 5.0 Low frequency tasks
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Frequency = as stated on each item
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5.1 Fully wash down building exterior walls and subway using light detergent, water and a soft broom. - monthly
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5.2 Fully wash down subway walls, stairs and ramps using lights detergent, water and a soft broom - 6 Monthly
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5.3 Clean out debris from buildings roof guttering
PERFORMANCE INCENTIVES
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Non Conformance Items Present during the audit?
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Great work - no contract deductions applicable.
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Contract deduction of $100 - deduction to take effect on invoice and report for month following this audit
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Contract deduction of $200 - deduction to take effect on invoice and report for month following this audit
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Contract deduction of $400 - deduction to take effect on invoice and report for month following this audit
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Contract deduction of $800 - deduction to take effect on invoice and report for month following this audit
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General Comments
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MMS representative Signature
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Auditors Signature
