Title Page
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Section 1 Policy and Organisation
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Do you have a copy of your Company's Health and Safety Policy? Is it signed by the CEO? Has it been reviewed within the last 12 months.
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Are you displaying a copy of the health and safety at law poster and have the information sections been completed.<br>
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Do you have a health and safety procedure manual? Has it been reviewed within the last 12 months? Have your staff received training on the contents of the manual?<br>
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Has your company carried out a health and safety audit? If so when ?
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Are accidents and near misses investigated and monitored to ensure that likelihood of reoccurrence is minimised?<br>
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Have you got a accident book? Date of last accident? Public Liability Insurance is in date?
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Have you received and prohibition or improvement notices from the local health and safety, environmental or fire authority within the last 12 months.<br>
Fire and Life Safety
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Are all fire alarm call points clearly visible and easily accessible?
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Are all fire alarms call points labelled and accompanied by legislative fire action signage?
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Does the fire alarm interface with the buildings main control panel located where?
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Have all weekly fire alarm tests been completed and recorded in a log book?
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Does the fire alarm test record show all warnings and action taken against the tenant in the last 12 months?<br>
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Is there a toaster on the premises?
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Are any music systems linked to the fire alarm for shut off in the event of a fire?
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Is the manager or person currently in charge aware of the building <br>Fire Evacuation procedure<br>Bomb evacuation procedure<br>Assembly point location<br>Nominated fire Marshall for the unit<br>Test understanding of each?
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Fire stopping within the unit is in a good condition?
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Are all fire escapes:<br>Clear<br>Clearly signed<br>Well Maintained <br>Fire exit inspections recorded
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Are all Fire Extinguishers :<br>Clearly visible and Easily accessible ?<br>Up to date for. Inspection and Testing?<br>Correctly mounted (wall or floor stand)?<br>Is the correct signage in place?<br>
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Should the fire alarm sound out out of hours:<br>Is there a call out list?<br>Is the list up to date?<br>Has a copy been given to security ?<br>
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Emergency lighting:<br>Has the tenant been completing testing monthly, 6 monthly, and yearly?<br>Is this tested by a competent contractor - check the the last date?<br>
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Which contractor is used for the maintenance of the :<br><br>Fire alarm<br>Fire extinguishers<br>Emergency Lighting <br>Sprinklers (if installed)
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Does the tenant have a fire risk assessment for the unit, has it been reviewed in the last 12 months.
General Health and Safety
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Does the tenant have first aid trained staff?<br>Are first aid kits available and inspected on a regular basis <br>Have any Riddors happened in the last 12 months?<br>
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Electrical :<br>Are all plugs in their own sockets?<br>If extension leads are being used have these been tested?<br>Pat Testing been completed and in date of the last 12 months?<br>Has the periodic testing been completed and all defects? Take a photo of cert!<br>
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Lighting <br><br>Are there suitable lighting in place?<br>Are all fittings working?<br>Have all waste lights been removed as WEEE waste and logged ?<br>
Security
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Intruder alarm system <br>Does the unit have a alarm <br>Who maintains this <br>When was this last completed<br>Is a key holders list available
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Parking <br>Does the unit have allocated parking - please note the number of bays.<br>Has a permit been issued?<br>Delivers drivers : are there any regulars delivers and are there aware of loading unloading limits?<br>
Heating, maintenance and emergency shut off systems
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Water: <br>Is the manager aware of the shut off valves.<br>Is there a risk assessment in place and testing records available.<br>Are non return valves fitted.
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HVAC<br><br>Who is the maintenance contractor?<br>When was the last maintenance completed?<br>Is the FGAS register on site? As for a copy of the records
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Shutters
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Does the unit have shutters<br>Is ppm completed<br>Who is the maintenance provider?<br>When was the last maintenance completed and next due?<br>
Food units
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Kitchen extract systems <br>Is ppm completed including cleaning for ductwork and extractor system <br>Who is the maintainer contractor <br>Last and next service dates
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Gas<br><br>Is there are gas safety inspection completed in the last twelve months.<br>Do you know were your gas shut off value is?<br>Is all internal gas pipe work coloured yellowed and labeled
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Under floor grease traps:<br><br>Is there ppm in place?<br>Date of last and next clean?<br>What is the current state - photo required
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Cooking appliances <br><br>Are copies of the safe operating procedures available <br>Have staff been trained on site shut down procedures<br>Is daily cleaning regime in place for equipment.<br>What measures are in place for shutting off hot equipment prior to closing?<br>
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Ansul fire systems :<br><br>Are staff trained in the safe use<br>Date of the last and next test/maintenance
Environmental control
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Does your company have a environmental or energy policy?<br>Checked or reviewed within the last 12 months?<br>Have you had a audit in the last 12 months ask for copy of actions.<br>
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Waste - waste registration number and transfer notes of special removal?<br>
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Water saving devices fitted cold water or waste ?<br>Are are taps maintenance completed and no leaks?<br>Is the lighting switched off at night or on timers?<br>
Other
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DDA access statement policy in place <br>Is no smoking signage in place <br>
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Please provide name of person responsibility for the facilities at your head office
