Legal Compliance Audit

• Company Name

  Select

• Date of the Review

  Date

• Prepared by

• Location
  Address

1.1 Task

• Does the company have a health & safety policy statement and has it been signed and dated within the previous 12 months?

  Select H&S policy statement is in place and been signed and/or reviewed within the last 12 months H&S policy not displayed . H&S policy statement is in place but has not been signed and/or reviewed within the last 12 months No H&S policy statement has been established

  • H&S policy statement is in place and been signed and/or reviewed within the last 12 months
  • H&S policy not displayed .
  • H&S policy statement is in place but has not been signed and/or reviewed within the last 12 months
  • No H&S policy statement has been established

• Observation and Action

  Select H & S Policy Statement seen and displayed in communal area however it had not been signed or dated and it is recommended that this matter is addressed. New client safety policy statement provided in their manual pack. Review every twelve months. The health and safety policy needs is displaying on the notice boards in the canteens.

  • H & S Policy Statement seen and displayed in communal area however it had not been signed or dated and it is recommended that this matter is addressed.
  • New client safety policy statement provided in their manual pack.
  • Review every twelve months.
  • The health and safety policy needs is displaying on the notice boards in the canteens.

• Policy was signed on

  Date

• Legal Reasons
  
  Under the Health and Safety at Work etc. Act 1974 you are required to have a Health and Safety Policy in place if you employ 5 or more persons. This policy must contain a general statement of intent that must be signed by the top person of the company, dated and reviewed each year or sooner if there is a significant change in the company. This health and safety policy must identify the persons who have responsibility in order for you to deliver the requirements of the policy and indicate the arrangements to deal with specific health and safety issues.

• Comments

1.2 Task

• 1 Has the organisation established up-to-date health & safety roles and responsibilities with relevant named persons made aware of their roles and responsibilities?

  Select Yes No The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed.

  • Yes
  • No
  • The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed.

• Observation and Action

  Select It is recommended that when the new roles and responsibilities section is received it is read and understood and dated . Review regular and if there has been a change of staff or change of process.

  • It is recommended that when the new roles and responsibilities section is received it is read and understood and dated .
  • Review regular and if there has been a change of staff or change of process.

• Legal Reasons
  
  Under the law employers are responsible for health and safety management. The following provides a broad outline of how the law applies to employers. It is an employer's duty to protect the health, safety and welfare of their employees and other people who might be affected by their business. Employers must do whatever is reasonably practicable to achieve this. This means making sure that workers and others are protected from anything that may cause harm, effectively controlling any risks to injury or health that could arise in the workplace.
  

• Comments

  Select Yes No Not applicable The use of PPE is covered in the induction, on the day of the review no evidence was seen Informally Workers carry out visual checks of PPE before use

  • Yes
  • No
  • Not applicable
  • The use of PPE is covered in the induction, on the day of the review no evidence was seen
  • Informally
  • Workers carry out visual checks of PPE before use

1.3 Task

• Does the organisation have arrangements in place to carry out a senior management/director review of its overall health & safety arrangements to ensure its continuing suitability, adequacy and effectiveness with any shortcomings addressed?

  Select Yes No Informally As directors are active in the day-to-day running of the company, they are well-placed to identify issues relating to the company's management of health & safety

  • Yes
  • No
  • Informally
  • As directors are active in the day-to-day running of the company, they are well-placed to identify issues relating to the company's management of health & safety

• Observation and Action

  Select On the day of the review it was noted that safety meetings are carried out and recorded. On the day of the review, you confirmed to me that you verbally and email any health and safety issues to senior managers and directors and also quarterly meetings occur but the meeting is not recorded. It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed On the day of the review you confirmed you have recorded monthly meetings with safety on the agenda. On the day of the review you confirmed to me that you escalate any health and safety issues to senior managers and directors verbally and by emails . It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed. It was recommended that the meetings are recorded (in the form of minutes) so that the due diligence of the Senior Management Team is evidenced as occurring on such subjects as EG: Records of data such as number of risk assessments completed / reviewed, site inspections completed, accident free days, lost time incidents, costs incurred, etc. and scope / application of allocated responsibilities, training or refreshers completed, dynamic risk are examples of the kind of matters that can be kept under review to evidence that H&S Performance is being monitored and reviewed. It is also important that any actions determined as needing to be carried out are followed up and these actions are also recorded as they occur. Forms provided. On the day of the review it was noted that recorded safety meetings happen every two weeks. On the day of the review, you confirmed to me that you verbally and email any health and safety issues to senior managers and directors. It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed Questioning highlighted that there is a culture of top-down approach of managing health and safety in the organisation. Health and safety issues play a key role in board meetings. The company has quarterly management meetings which are minute including any health and safety issues to ensure that arrangements continue to be suitable, adequate and effective. Any shortcomings are addressed as part of these meetings. Relevant information from meetings is disseminated via communal noticeboard/s

  • On the day of the review it was noted that safety meetings are carried out and recorded.
  • On the day of the review, you confirmed to me that you verbally and email any health and safety issues to senior managers and directors and also quarterly meetings occur but the meeting is not recorded. It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed
  • On the day of the review you confirmed you have recorded monthly meetings with safety on the agenda.
  • On the day of the review you confirmed to me that you escalate any health and safety issues to senior managers and directors verbally and by emails . It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed. It was recommended that the meetings are recorded (in the form of minutes) so that the due diligence of the Senior Management Team is evidenced as occurring on such subjects as EG: Records of data such as number of risk assessments completed / reviewed, site inspections completed, accident free days, lost time incidents, costs incurred, etc. and scope / application of allocated responsibilities, training or refreshers completed, dynamic risk are examples of the kind of matters that can be kept under review to evidence that H&S Performance is being monitored and reviewed. It is also important that any actions determined as needing to be carried out are followed up and these actions are also recorded as they occur. Forms provided.
  • On the day of the review it was noted that recorded safety meetings happen every two weeks.
  • On the day of the review, you confirmed to me that you verbally and email any health and safety issues to senior managers and directors. It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed
  • Questioning highlighted that there is a culture of top-down approach of managing health and safety in the organisation. Health and safety issues play a key role in board meetings.
  • The company has quarterly management meetings which are minute including any health and safety issues to ensure that arrangements continue to be suitable, adequate and effective. Any shortcomings are addressed as part of these meetings. Relevant information from meetings is disseminated via communal noticeboard/s

• Legal Reasons
  
  If a health and safety offence is committed with the consent or connivance of, or is attributable to any neglect on the part of, any director, manager, secretary or other similar officer of the organisation, then that person (as well as the organisation) can be prosecuted under section 37 of the Health and Safety at Work etc. Act 1974. Recent case law has confirmed that directors cannot avoid a charge of neglect under section 37 by arranging their organisation’s business so as to leave them ignorant of circumstances which would trigger their obligation to address health
  and safety breaches.

• Comments

1.4 Task

• Does the organisation have arrangements in place to carry out a senior management/director review of its overall health & safety arrangements to ensure its continuing suitability, adequacy and effectiveness with any shortcomings addressed?

• undefined

  Select On the day of the review it was noted that safety meetings are carried out and recorded. On the day of the review, you confirmed to me that you verbally and email any health and safety issues to senior managers and directors and also quarterly meetings occur but the meeting is not recorded. It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed On the day of the review you confirmed you have recorded monthly meetings with safety on the agenda. On the day of the review you confirmed to me that you escalate any health and safety issues to senior managers and directors verbally and by emails . It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed. It was recommended that the meetings are recorded (in the form of minutes) so that the due diligence of the Senior Management Team is evidenced as occurring on such subjects as EG: Records of data such as number of risk assessments completed / reviewed, site inspections completed, accident free days, lost time incidents, costs incurred, etc. and scope / application of allocated responsibilities, training or refreshers completed, dynamic risk are examples of the kind of matters that can be kept under review to evidence that H&S Performance is being monitored and reviewed. It is also important that any actions determined as needing to be carried out are followed up and these actions are also recorded as they occur. Forms provided. On the day of the review it was noted that recorded safety meetings happen every two weeks. On the day of the review, you confirmed to me that you verbally and email any health and safety issues to senior managers and directors. It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed Questioning highlighted that there is a culture of top-down approach of managing health and safety in the organisation. Health and safety issues play a key role in board meetings. The company has quarterly management meetings which are minute including any health and safety issues to ensure that arrangements continue to be suitable, adequate and effective. Any shortcomings are addressed as part of these meetings. Relevant information from meetings is disseminated via communal noticeboard/s

  • On the day of the review it was noted that safety meetings are carried out and recorded.
  • On the day of the review, you confirmed to me that you verbally and email any health and safety issues to senior managers and directors and also quarterly meetings occur but the meeting is not recorded. It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed
  • On the day of the review you confirmed you have recorded monthly meetings with safety on the agenda.
  • On the day of the review you confirmed to me that you escalate any health and safety issues to senior managers and directors verbally and by emails . It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed. It was recommended that the meetings are recorded (in the form of minutes) so that the due diligence of the Senior Management Team is evidenced as occurring on such subjects as EG: Records of data such as number of risk assessments completed / reviewed, site inspections completed, accident free days, lost time incidents, costs incurred, etc. and scope / application of allocated responsibilities, training or refreshers completed, dynamic risk are examples of the kind of matters that can be kept under review to evidence that H&S Performance is being monitored and reviewed. It is also important that any actions determined as needing to be carried out are followed up and these actions are also recorded as they occur. Forms provided.
  • On the day of the review it was noted that recorded safety meetings happen every two weeks.
  • On the day of the review, you confirmed to me that you verbally and email any health and safety issues to senior managers and directors. It is recommended that a formal health and safety meeting is held at regular intervals and minutes reflect any health and safety matters discussed
  • Questioning highlighted that there is a culture of top-down approach of managing health and safety in the organisation. Health and safety issues play a key role in board meetings.
  • The company has quarterly management meetings which are minute including any health and safety issues to ensure that arrangements continue to be suitable, adequate and effective. Any shortcomings are addressed as part of these meetings. Relevant information from meetings is disseminated via communal noticeboard/s

• Managing safety at work requires more than merely signing policies, producing risk assessments and displaying notices: it requires that organisations manage their employees to ensure that they are following the established rules. If a manager fails to intervene when work is being carried out unsafely then the employee could assume that the technique was satisfactory – the employer having given their consent. Therefore supervision and monitoring are essential components of the safety management system – they provide employers with the confidence that employees are working safely. Many employers focus their management effort on addressing failings but to have some records to show that an employee works safely can be vital in the event of an incident so that the employer can show that the incident was a ‘one-off’ rather than common practice. Such records can be in the form of a diary note or as part of a formal supervisory arrangement.

2 Task

• Have there been any adverse reports/action following enforcing authority/insurer visit(s)?

  Select The company has not received any such visits since the previous review No Yes, visits have occurred.

  • The company has not received any such visits since the previous review
  • No
  • Yes, visits have occurred.

• Observation and Action

  Select None declared at the time of this review On the day of the review you confirmed to me that adverse reports/action following enforcing authority/insurer visit has happened. Accidents have been recorded and investigated.

  • None declared at the time of this review
  • On the day of the review you confirmed to me that adverse reports/action following enforcing authority/insurer visit has happened.
  • Accidents have been recorded and investigated.

• Legal Reasons
  
  Under the Health and Safety (Fees) Regulations 2012, the HSE operate a cost recovery scheme for those businesses that breach health and safety laws. Any costs associated with the breach including inspection, investigation and any enforcement actions will be charged to the employer. Fee for Intervention is further explained at http://www.hse.gov.uk/fee-for-intervention/ and has a current hourly rate of £129.00 plus vat.

• Comments

2.1 Task

• Does the company understand and follow the RIDDOR (Reporting of Injuries, Diseases & Dangerous Occurrences Regulations) reporting procedure?

  Select Yes No The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed.

  • Yes
  • No
  • The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed.

• Observation and Action

  Select On the day of the review you confirmed to me that Senior management are aware of RIDDOR reporting procedures. On the day of the review you confirmed to me that Senior management are NOT aware of RIDDOR reporting procedures. Guidance provided. On the day of the review you confirmed to me that Senior management are aware of RIDDOR reporting procedures.

  • On the day of the review you confirmed to me that Senior management are aware of RIDDOR reporting procedures.
  • On the day of the review you confirmed to me that Senior management are NOT aware of RIDDOR reporting procedures. Guidance provided.
  • On the day of the review you confirmed to me that Senior management are aware of RIDDOR reporting procedures.

• Legal Reasons
  
  The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations, (RIDDOR), requires employers or responsible persons should keep records and make a report of: Work-related incidents which cause deaths Work-related incidents which cause certain serious injuries (reportable injuries)Work related incidents that lead to an absence from work of more than 7 days Diagnosed cases of certain industrial diseases 'Dangerous occurrences’ (incidents with the potential to cause harm)

• Comments

2.2 Task

• Have there been any accidents? If so, were they recorded in a legally-compliant accident book or other suitable protected/secure method?

  Select No accidents have occurred - legally compliant accident book/sheets available for completion No accidents have occurred Yes, accidents have occurred & have been recorded appropriately On the day of the review your accident book is compliant To be confirmed Yes accidents have occurred - but no legally compliant accident book/sheets available for completion

  • No accidents have occurred - legally compliant accident book/sheets available for completion
  • No accidents have occurred
  • Yes, accidents have occurred & have been recorded appropriately
  • On the day of the review your accident book is compliant
  • To be confirmed
  • Yes accidents have occurred - but no legally compliant accident book/sheets available for completion

• Observation and Action

  Select On the day of the review it was noted that no accidents had happened in the last 12 months None declared at the time of this review On the day of the review it was noted that you have had minor accidents in the last year and your accident book is compliant. On the day of the review no evidence was seen with regards to the business having an accident book or recording if any accidents happen. The accident book and details regarding accidents / accident rates should be able to be produced if needed to be. Accident book not seen on the day. On the day of the review you confirmed that accidents have happened.

  • On the day of the review it was noted that no accidents had happened in the last 12 months
  • None declared at the time of this review
  • On the day of the review it was noted that you have had minor accidents in the last year and your accident book is compliant.
  • On the day of the review no evidence was seen with regards to the business having an accident book or recording if any accidents happen. The accident book and details regarding accidents / accident rates should be able to be produced if needed to be.
  • Accident book not seen on the day. On the day of the review you confirmed that accidents have happened.

• Legal Reasons
  
  Accident book. An accident book is used on construction projects to record details of any accidents that occur. This is a requirement of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). Companies are legally required to have an accident book on sites that have 10 or more employees.

• Comments

2.3 Task

• Are incidents investigated in practice and is remedial action demonstrably taken?

  Select Yes Accidents are investigated if deemed serious enough to do so No accidents have occurred There have been no incidents/accidents to investigate To be confirmed No Evidence of investigations having previously been conducted was seen on the day No evidence of investigations having previously been conducted

  • Yes
  • Accidents are investigated if deemed serious enough to do so
  • No accidents have occurred
  • There have been no incidents/accidents to investigate
  • To be confirmed
  • No
  • Evidence of investigations having previously been conducted was seen on the day
  • No evidence of investigations having previously been conducted

• Observation and Action

  Select On the day of the review you confirmed that all incidents are investigated and remedial action is taken. The company management is aware to investigate accidents and the level of investigation is relevant to seriousness of any accident. On the day of the review it was noted that no accidents had happened in the last 12 months. On the day of the review no evidence was seen. There is a requirement to investigate accidents and learn from them in the hope that the same accident is not repeated and the evidence that this is occurring must be produced and kept along with the relevant accident record along with any evidence to demonstrate whether required remedial actions have been taken (risk assessment reviews , further training etc.) which should be retained for a minimum of three years for insurance purposes On the day of the review you confirmed that accidents have happen but no accident investigation had been carried out. It is recommended that all accidents are recorded and investigated to prevent re-occurrence and to find the root cause of the accidents. Forms provided. On the day of the review it was noted that accidents are investigated but the investigation did not capture immediate causes or root causes. For a more comprehensive investigation use forms provided.

  • On the day of the review you confirmed that all incidents are investigated and remedial action is taken.
  • The company management is aware to investigate accidents and the level of investigation is relevant to seriousness of any accident.
  • On the day of the review it was noted that no accidents had happened in the last 12 months.
  • On the day of the review no evidence was seen. There is a requirement to investigate accidents and learn from them in the hope that the same accident is not repeated and the evidence that this is occurring must be produced and kept along with the relevant accident record along with any evidence to demonstrate whether required remedial actions have been taken (risk assessment reviews , further training etc.) which should be retained for a minimum of three years for insurance purposes
  • On the day of the review you confirmed that accidents have happen but no accident investigation had been carried out. It is recommended that all accidents are recorded and investigated to prevent re-occurrence and to find the root cause of the accidents. Forms provided.
  • On the day of the review it was noted that accidents are investigated but the investigation did not capture immediate causes or root causes. For a more comprehensive investigation use forms provided.

• Legal Reasons
  
  HSG245 Hazard: the potential to cause harm, including ill health and injury; damage to property, plant, products or the environment, production losses or increased liabilities. Immediate cause: the most obvious reason why an adverse event happens, e.g. the guard is missing; the employee slips etc.

• Comments

2.4 Task

• Does the company recognise the importance of ‘near miss’ events and is action taken to prevent reoccurrences?

  Yes

  Informally

  No

• Observation and Action

  Select Employee are encouraged to report "near miss" events and to take action as required to prevent re-occurrences. It is recommended that you record near misses because they are in effect accidents waiting to happen and investigate and where necessary take remedial action so that they do not become real accidents. The company has an open door approach and employees are encouraged to report "near miss" events in order that management can taken action as appropriate. On the day of the review it was noted that near misses are raised verbally and any potential near misses are investigated

  • Employee are encouraged to report "near miss" events and to take action as required to prevent re-occurrences.
  • It is recommended that you record near misses because they are in effect accidents waiting to happen and investigate and where necessary take remedial action so that they do not become real accidents.
  • The company has an open door approach and employees are encouraged to report "near miss" events in order that management can taken action as appropriate.
  • On the day of the review it was noted that near misses are raised verbally and any potential near misses are investigated

• Legal Reasons
  
  Under health and safety legislation, there are no specific requirements to undertake investigations of near misses. However, regulation 5 of the Management of Health and Safety at Work Regulations 1999 requires employers to plan, organise, control, monitor and review their health and safety arrangements with Health and Safety Executive (HSE) guidance noting that “health and safety investigations form an essential part of this process”.

• Comments

3 Task

• Is the current health & safety law poster clearly displayed and are employees specifically informed of its contents, for example, during induction training?

  Select Yes No H&S law poster(s) on display & employees not given leaflets/cards Review required

  • Yes
  • No H&S law poster(s) on display & employees not given leaflets/cards Review required

• Observation and Action

  Select On the day of the review you had no health & safety law poster clearly displayed on site. It is recommended that you purchase one and display it on site. Displayed on communal noticeboard. You have a health and safety law poster on display.

  • On the day of the review you had no health & safety law poster clearly displayed on site. It is recommended that you purchase one and display it on site.
  • Displayed on communal noticeboard.
  • You have a health and safety law poster on display.

• Legal Reasons
  
  Under The Health and Safety Information for Employees (Amendment) Regulations 2009, employers are required to provide information regarding health and safety duties and identify which enforcement body they fall under. This can be completed by providing leaflets and / or putting up a ‘Health and safety what you need to know’ poster in a prominent position. The poster must be on view to all employees. This Health and Safety Law poster is available from most suppliers and should have been in place from April 2014. This poster is in colour and has a hologram mark of origin. The information boxes must be completed on the poster.

• Comments

3.1 Task

• Is the Employer’s Liability Compulsory Insurance (ELCI) certificate up-to-date and accessible on request?

  Select Yes To be confirmed ELCI Certificate was not readily accessible at the point of review It was noted that your employer’s liability insurance certificate was not in date

  • Yes
  • To be confirmed
  • ELCI Certificate was not readily accessible at the point of review
  • It was noted that your employer’s liability insurance certificate was not in date

• Observation and Action

  Select Employers Liability Compulsory Insurance (ELCI) displayed on communal noticeboard and valid On the day of the review it was noted that your employer’s liability insurance certificate was in date On the day of the review no evidence was seen. It was recommended that you ensure it is kept readily available in the future. It is possible that as a punitive measure you could be fined £1,000 as an on the spot fine for non-availability and £2,500 fine for not having it in place, for every day your employees are not covered). On the day of the review no evidence was seen. Client sent through copy of Employer’s Liability Compulsory Insurance On the day of the review no evidence was seen. On the day of the review it was noted that your employer’s liability insurance certificate was not in date

  • Employers Liability Compulsory Insurance (ELCI) displayed on communal noticeboard and valid
  • On the day of the review it was noted that your employer’s liability insurance certificate was in date
  • On the day of the review no evidence was seen. It was recommended that you ensure it is kept readily available in the future. It is possible that as a punitive measure you could be fined £1,000 as an on the spot fine for non-availability and £2,500 fine for not having it in place, for every day your employees are not covered).
  • On the day of the review no evidence was seen. Client sent through copy of Employer’s Liability Compulsory Insurance
  • On the day of the review no evidence was seen.
  • On the day of the review it was noted that your employer’s liability insurance certificate was not in date

• Employers Liability Compulsory Insurance (ELCI) expires on

  Date

• Legal Reasons
  
  Under The Employers Liability (Compulsory Insurance) (Amendment) Regulations 2008, all employers must purchase sufficient insurance cover before their business can operate. Where required by Regulations 5 of the Employer’s Liability (Compulsory Insurance) Regulations 1998, states that one or more copies of the certificate must be displayed at each place of business at which the policy holder employs persons covered by the policy.

3.2 Task

• Does the company communicate and consult with employees on health & safety related matters and are records kept up-to date?

  Select Informal communications only - no records kept Yes No communications happens with regards to communicate and consult with employees on health & safety related matters

  • Informal communications only - no records kept
  • Yes
  • No communications happens with regards to communicate and consult with employees on health & safety related matters

• Observation and Action

  Select You informed me on the day of the review that all communication and consultation with the employees is done verbally when needed, but there was no records kept. It is recommended that toolbox talks are recorded and the employees sign to say they have received and understood the information in the toolbox talk. Minutes from quarterly management meetings, including H & S issues are posted on communal noticeboard/s. The Company also has an employee safety handbook issued at induction and safety handouts and any site specific instructions are communicated during induction and refresher training. Additionally the company has an open door policy for employees to raise any health and safety matters should they wish? You informed me on the day of the review that all communication and consultation with the employees is done verbally and by emails when needed, but there was no records kept. It is recommended that toolbox talks are recorded and the employees sign to say they have received and understood the information in the toolbox talk . The client advised that they are to implement recording of their communication and consultation with employees, such as the Weekly Pre-start Briefings. On the day of the review it was noted that recorded safety meetings happen every three month and the meetings notes are emailed to all members of staff. With additional emails and verbal conversations as needed. On the day of the review it was noted that recorded safety meetings happen every month and the meetings notes are emailed to all members of staff. With additional emails and verbal conversations as needed. Consultation is largely carried out informally; consideration should be given to retaining records of matters raised in consultation and any action taken as a result

  • You informed me on the day of the review that all communication and consultation with the employees is done verbally when needed, but there was no records kept. It is recommended that toolbox talks are recorded and the employees sign to say they have received and understood the information in the toolbox talk.
  • Minutes from quarterly management meetings, including H & S issues are posted on communal noticeboard/s. The Company also has an employee safety handbook issued at induction and safety handouts and any site specific instructions are communicated during induction and refresher training. Additionally the company has an open door policy for employees to raise any health and safety matters should they wish?
  • You informed me on the day of the review that all communication and consultation with the employees is done verbally and by emails when needed, but there was no records kept. It is recommended that toolbox talks are recorded and the employees sign to say they have received and understood the information in the toolbox talk . The client advised that they are to implement recording of their communication and consultation with employees, such as the Weekly Pre-start Briefings.
  • On the day of the review it was noted that recorded safety meetings happen every three month and the meetings notes are emailed to all members of staff. With additional emails and verbal conversations as needed.
  • On the day of the review it was noted that recorded safety meetings happen every month and the meetings notes are emailed to all members of staff. With additional emails and verbal conversations as needed.
  • Consultation is largely carried out informally; consideration should be given to retaining records of matters raised in consultation and any action taken as a result

• Legal Reasons
  
  Employers have a duty to consult with their employees, or their representatives, on health and safety matters. The law sets out how employees must be consulted in different situations and the different choices employers have to make. There are two different regulations that require employers to consult their workforce about health and safety: The Safety Representatives and Safety Committees Regulations 1977 (as amended); and The Health and Safety (Consultation with Employees) Regulations 1996 (as amended).

4 Task

• Is the electrical installation system and fixed appliances subject to inspection and test and is an up-to-date Electrical Installation Condition Report (EICR) available?

  Select To be confirmed Yes, EICR is available and in date Outstanding electrical issues have not been addressed No evidence was seen on the day. It is recommended you contact your landlord. Electrical Installation Condition Report (EICR) has not been carried out. No evidence was seen on the day.

  • To be confirmed
  • Yes, EICR is available and in date
  • Outstanding electrical issues have not been addressed
  • No evidence was seen on the day. It is recommended you contact your landlord.
  • Electrical Installation Condition Report (EICR) has not been carried out.
  • No evidence was seen on the day.

• Observation and Action

  Select No evidence was seen on the day and no evidence the inspection regimen is up to date by supplying a copy of the in-date Electrical Installation Condition Report. A failure to maintain this inspection regimen could adversely affect the Fire risk assessment and the companies buildings insurance as well as demonstrating a failure to comply with the Electricity at Work Regulations, the Management of Health and Safety at Work Regulations, the Provision and Use of Work Equipment Regulations (PUWER) and the Building Regulations Part P (as amended).The landlord should confirm not only that the report is in-date but that the installation is being maintained in a Satisfactory "condition. The landlord may be carrying out the work and evidencing that, but the employer is still legally responsible for the safety of employees. If the landlord refuses to carry out the Electrical Installation Condition Report (EICR) you will have to get this carried out by a competent person and any remedial actions fixed. The Electrical Installation Condition Report was in date all corrective action have been rectified. No evidence was seen on the day It is recommended that the landlord is asked to evidence the inspection regimen is up to date by supplying a copy of the in-date Electrical Installation Condition Report. A failure to maintain this inspection regimen could adversely affect the Fire risk assessment and the companies buildings insurance as well as demonstrating a failure to comply with the Electricity at Work Regulations, the Management of Health and Safety at Work Regulations, the Provision and Use of Work Equipment Regulations (PUWER) and the Building Regulations Part P (as amended).The landlord should confirm not only that the report is in-date but that the installation is being maintained in a Satisfactory "condition. The landlord may be carrying out the work and evidencing that, but the employer is still legally responsible for the safety of employees. If the landlord refuses to carry out the Electrical Installation Condition Report (EICR) you will have to get this carried out by a competent person and any remedial actions fixed. On the day it was noted that you had outstanding C2 faults which needs rectifying . On the day it was noted that you had outstanding C1 faults which needs rectifying . No evidence was seen on the day. It is recommended you contact your landlord. The Electrical Installation Condition Report is partially carried out ,but some areas required The Electrical Installation Condition Report carried out.

  • No evidence was seen on the day and no evidence the inspection regimen is up to date by supplying a copy of the in-date Electrical Installation Condition Report. A failure to maintain this inspection regimen could adversely affect the Fire risk assessment and the companies buildings insurance as well as demonstrating a failure to comply with the Electricity at Work Regulations, the Management of Health and Safety at Work Regulations, the Provision and Use of Work Equipment Regulations (PUWER) and the Building Regulations Part P (as amended).The landlord should confirm not only that the report is in-date but that the installation is being maintained in a Satisfactory "condition. The landlord may be carrying out the work and evidencing that, but the employer is still legally responsible for the safety of employees. If the landlord refuses to carry out the Electrical Installation Condition Report (EICR) you will have to get this carried out by a competent person and any remedial actions fixed.
  • The Electrical Installation Condition Report was in date all corrective action have been rectified.
  • No evidence was seen on the day It is recommended that the landlord is asked to evidence the inspection regimen is up to date by supplying a copy of the in-date Electrical Installation Condition Report. A failure to maintain this inspection regimen could adversely affect the Fire risk assessment and the companies buildings insurance as well as demonstrating a failure to comply with the Electricity at Work Regulations, the Management of Health and Safety at Work Regulations, the Provision and Use of Work Equipment Regulations (PUWER) and the Building Regulations Part P (as amended).The landlord should confirm not only that the report is in-date but that the installation is being maintained in a Satisfactory "condition. The landlord may be carrying out the work and evidencing that, but the employer is still legally responsible for the safety of employees. If the landlord refuses to carry out the Electrical Installation Condition Report (EICR) you will have to get this carried out by a competent person and any remedial actions fixed.
  • On the day it was noted that you had outstanding C2 faults which needs rectifying .
  • On the day it was noted that you had outstanding C1 faults which needs rectifying .
  • No evidence was seen on the day. It is recommended you contact your landlord.
  • The Electrical Installation Condition Report is partially carried out ,but some areas required The Electrical Installation Condition Report carried out.

• The Electrical Installation Condition Report was last carried out on the

  Date

• Legal Reasons
  
  Under The Electricity at Work Regulations 1989, the employer is required to install, maintain and prevent any dangers from electrical items to employees and others that may be affected. Fixed Wire Testing is the testing of the electrical installations within a building to ensure they are safe & compliant. employers are legally required to ensure, as far as is reasonably practical, the health, safety and welfare of their employees. Fixed wire testing is a crucial part of that requirement

• Comments

4.1 Task

• Are portable appliance checks carried out to ensure all electrical equipment is free from damage, working correctly and are records maintained?

  Select Yes - portable appliances were noted to have been checked/tested in the last 12 months No To be confirmed Yes - portable appliances were noted to have been checked/tested in the last 24 months

  • Yes - portable appliances were noted to have been checked/tested in the last 12 months
  • No
  • To be confirmed
  • Yes - portable appliances were noted to have been checked/tested in the last 24 months

• Observation and Action

  Select On the day of the review it was noted that you do carry out portable appliance testing of your portable or transportable electrical equipment. It was noted that the PAT testing is on a 1 year regime. No faults founds and PAT testing carried out On the day of the review it was noted that you do carry out portable appliance testing of your portable or transportable electrical equipment. It was noted that the PAT testing is on a 2 year regime. No faults founds and PAT testing carried out On the day of the review it was noted that you do carry out portable appliance testing of your portable or transportable electrical equipment but some bits were missed. No faults founds and PAT testing carried out. It was noted that the PAT testing is on a 1 year regime. A regimen of when portable electrical appliances are inspected (PAT Tested) needs to be determined. This should cover all items in use and should include any items owned by the employees that are used for work purposes such as hand tools. The company is responsible for their employees safety whilst working and this would cover using their own equipment which the company expects to occur.

  • On the day of the review it was noted that you do carry out portable appliance testing of your portable or transportable electrical equipment. It was noted that the PAT testing is on a 1 year regime. No faults founds and PAT testing carried out
  • On the day of the review it was noted that you do carry out portable appliance testing of your portable or transportable electrical equipment. It was noted that the PAT testing is on a 2 year regime. No faults founds and PAT testing carried out
  • On the day of the review it was noted that you do carry out portable appliance testing of your portable or transportable electrical equipment but some bits were missed.
  • No faults founds and PAT testing carried out. It was noted that the PAT testing is on a 1 year regime.
  • A regimen of when portable electrical appliances are inspected (PAT Tested) needs to be determined. This should cover all items in use and should include any items owned by the employees that are used for work purposes such as hand tools. The company is responsible for their employees safety whilst working and this would cover using their own equipment which the company expects to occur.

• PAT testing carried on

  Date

• Legal Reasons
  
  All portable appliances require periodic inspection and testing which is dependent on the environment that the equipment is used in, as well as the frequency of its use. Records must be retained and up to date. Electrical items should be labelled to enable the user to see if the equipment has been tested and it is in date. All trailing power cables should be managed to reduce the risk of slips, trips and falls.

• Comments

4.2 Task

• Are procedures in place to ensure damaged/unserviceable items are withdrawn from use/marked as ‘not for use’ until disposed of or repaired by a competent person?

  Yes

  No

  Review required

• Observation and Action

  Select On the day of the review you informed me you have a bin as you go policy in place.it is recommended a written procedure is in place to ensure damaged, unserviceable items are withdrawn from use, marked as ‘not for use’ until disposed of or repaired by a competent person. Management review this matter during daily operational walk rounds to ensure that no sockets or extension leads are allowed to be miss-used or over loaded On the day of the review you informed me you have no bin as you go policy in place.it is recommended a written procedure is in place to ensure damaged, unserviceable items are withdrawn from use, marked as ‘not for use’ until disposed of or repaired by a competent person.

  • On the day of the review you informed me you have a bin as you go policy in place.it is recommended a written procedure is in place to ensure damaged, unserviceable items are withdrawn from use, marked as ‘not for use’ until disposed of or repaired by a competent person.
  • Management review this matter during daily operational walk rounds to ensure that no sockets or extension leads are allowed to be miss-used or over loaded
  • On the day of the review you informed me you have no bin as you go policy in place.it is recommended a written procedure is in place to ensure damaged, unserviceable items are withdrawn from use, marked as ‘not for use’ until disposed of or repaired by a competent person.

• Legal Reasons
  
  Maintenance (Regulation 5): Every employer shall ensure that all work equipment is maintained in a safe efficient state in good working order and in a good repair. Equipment maintenance records must be retained and any maintenance tasks carried out are recorded. Planned preventative maintenance will prevent equipment deteriorating to an unsafe condition and it will enable you to produce evidence that the maintenance is being provided.

• Comments

4.3 Task

• Is a ‘single socket-single plug’ rule in operation?

  Select Yes multi-cube adaptors observed No multi-cube adaptors observed Review required

  • Yes multi-cube adaptors observed
  • No multi-cube adaptors observed
  • Review required

• Observation and Action

  Select On the day of the review it was noted that no multi-cube adaptors observed On the day of the review it was noted that you do use Multi block plugs ,these should be removed and gang sockets used instead. Using multiple adaptors in sockets can overload the systems and increase the risk of faults or fire occurring; a single socket-single plug rule should therefore be established and maintained.

  • On the day of the review it was noted that no multi-cube adaptors observed
  • On the day of the review it was noted that you do use Multi block plugs ,these should be removed and gang sockets used instead.
  • Using multiple adaptors in sockets can overload the systems and increase the risk of faults or fire occurring; a single socket-single plug rule should therefore be established and maintained.

• Legal Reasons
  
  DO NOT overload sockets - remember the 13 AMP rule, a maximum of a total of 13 AMPS into 1 socket. Use sockets safely - it's better to use a bar adaptor (multi board) on a lead than a block adaptor. Only use one adaptor per socket - don't plug one adaptor into another and try to keep to one plug per socket.

• Comments

5 Task

• Have emergency procedures been produced for all foreseeable emergency situations?

  Select Review required Fire procedures are in place; no other emergency procedures required To be confirmed

  • Review required
  • Fire procedures are in place; no other emergency procedures required
  • To be confirmed

• Observation and Action

  Select On the day of the review you confirmed you have emergency procedures in place for fire, workplace violence, chemical spills. On the day of the review you confirmed you have no emergency procedures in place for fire, workplace violence, a review of chemical spill. On the day of the review you confirmed a emergency procedure for fire has been drawn up but staff need to sign of they have read it. A suitable fire procedure and plan should be produced identifying the location of energy installations (gas and electrical) main isolators, exit doors and escape routes, means of raising the alarm, fire extinguisher location points, assembly points, emergency contact details along with individuals who have designated specific duties. Copies of these plans / instructions should be displayed near the entrance to the premises to provide additional assistance in the correct procedure You should also have a previously determined assembly point, which should be sufficiently far from the premises to avoid interference with the fire and rescue service or other dangers. Wherever possible, and practical to do so. On the day of the review no evidence was seen. Emergency procedures may be required for:, chemical spills, fire, lock-down policy, workplace violence Emergency procedures may be required for:, chemical spills, fire, lock-down policy. On the day of the review you confirmed you have emergency procedures in place for fire.

  • On the day of the review you confirmed you have emergency procedures in place for fire, workplace violence, chemical spills.
  • On the day of the review you confirmed you have no emergency procedures in place for fire, workplace violence, a review of chemical spill.
  • On the day of the review you confirmed a emergency procedure for fire has been drawn up but staff need to sign of they have read it.
  • A suitable fire procedure and plan should be produced identifying the location of energy installations (gas and electrical) main isolators, exit doors and escape routes, means of raising the alarm, fire extinguisher location points, assembly points, emergency contact details along with individuals who have designated specific duties. Copies of these plans / instructions should be displayed near the entrance to the premises to provide additional assistance in the correct procedure You should also have a previously determined assembly point, which should be sufficiently far from the premises to avoid interference with the fire and rescue service or other dangers. Wherever possible, and practical to do so.
  • On the day of the review no evidence was seen.
  • Emergency procedures may be required for:, chemical spills, fire, lock-down policy, workplace violence
  • Emergency procedures may be required for:, chemical spills, fire, lock-down policy.
  • On the day of the review you confirmed you have emergency procedures in place for fire.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999 cover emergencies.

5.1 Task

• Are emergency evacuation procedures regularly practised and reviewed?

  Yes

  No

  To be confirmed

• Observation and Action

  Select No evidence was seen on the day. There was no evidence of a fire drill having been completed - although the premises were considered relatively simple to evacuate, failure to test your arrangements will prevent the company from identifying any weaknesses in the emergency plan, and the employees' reaction to the alarm sounding. Fire Evacuation Drills : To ensure that all employees know how to leave the premises in the event of fire repeated practice is required. Fire drills should be held at once a year per shift. Whenever a fire drill is conducted the drill should be evaluated. Example questions to be included within the evaluation should ask: Did anyone ignore the alarm? Did everyone know what to do? Did everyone make it to the assembly point? How long did the evacuation take? All drills and evaluations should be recorded and retained. You must have procedures in place for checking whether the workplace has been fully evacuated. You should also have a previously determined assembly point, which should be sufficiently far from the premises to avoid interference with the fire and rescue service or other dangers. Wherever possible, and practical to do so, signage should be erected to signify the assembly points location. This sign should be green in colour and display a white pictogram. You must have procedures in place for checking whether the workplace has been fully evacuated. Ensure that all employees know how to leave the premises in the event of fire repeated practice maybe required.? All drills and evaluations should be recorded and retained. On the day of the review it was confirmed that the last fire drills was carried out within twelve months . It was understood that a fire drill had not been carried out in the last twelve months. Fire regulations require that a drill be carried out at least annually and recorded. This matter should be addressed as a priority with records filed centrally and readily available for review or inspection as required.

  • No evidence was seen on the day.
  • There was no evidence of a fire drill having been completed - although the premises were considered relatively simple to evacuate, failure to test your arrangements will prevent the company from identifying any weaknesses in the emergency plan, and the employees' reaction to the alarm sounding. Fire Evacuation Drills : To ensure that all employees know how to leave the premises in the event of fire repeated practice is required. Fire drills should be held at once a year per shift. Whenever a fire drill is conducted the drill should be evaluated. Example questions to be included within the evaluation should ask: Did anyone ignore the alarm? Did everyone know what to do? Did everyone make it to the assembly point? How long did the evacuation take? All drills and evaluations should be recorded and retained. You must have procedures in place for checking whether the workplace has been fully evacuated. You should also have a previously determined assembly point, which should be sufficiently far from the premises to avoid interference with the fire and rescue service or other dangers. Wherever possible, and practical to do so, signage should be erected to signify the assembly points location. This sign should be green in colour and display a white pictogram. You must have procedures in place for checking whether the workplace has been fully evacuated. Ensure that all employees know how to leave the premises in the event of fire repeated practice maybe required.? All drills and evaluations should be recorded and retained.
  • On the day of the review it was confirmed that the last fire drills was carried out within twelve months .
  • It was understood that a fire drill had not been carried out in the last twelve months. Fire regulations require that a drill be carried out at least annually and recorded. This matter should be addressed as a priority with records filed centrally and readily available for review or inspection as required.

• The last fire drills was carried out on the

  Date

• Legal Reasons
  
  Under The Regulatory Reform (Fire Safety) Order 2023, there are specific actions that must be carried out. A suitable means of raising the alarm must be available and communicated to employees as well as others that may be affected by a fire/emergency. Emergency/fire evacuations must be carried out twice annually and not in the same six months. Fire evacuation records should be kept for inspection purposes and the fire risk assessment, made available. A fire plan must be in place. This is a simple diagram of the building which indicates the fire exit doors and routes, the position of the fire doors, the location of extinguishers, the assembly point, isolation points and any other fire associated information. Fire action cards must be available to inform employees, visitors and contractors of the fire procedures. Ensure you have identified an assembly point, at a safe distance from the premises.

• Comments

5.2 Task

• Has emergency lighting provision been assessed and, where deemed necessary, installed?

  Select Yes - assessed & installed To be confirmed Review required No - emergency lighting not assessed or installed

  • Yes - assessed & installed
  • To be confirmed
  • Review required
  • No - emergency lighting not assessed or installed

• Observation and Action

  Select Review regularly On the day of the review no evidence was seen if the emergency lighting installed on site had been assessed. Awaiting FRA from third party contractor. On the day of the review it was noted there is no emergency lighting on site, hand held torches should be purchased until you have determined if further emergency lighting is required. It is recommended that you review your emergency lighting and record your findings in your fire risk assessment. If the layout of the premise means that someone trying to find their way out or to the place of safety and would not be able to do so in a safe manner, because the layout of the premise means that they need to turn a corner or change direction, to see doors, to see stairs, to be able to see (access) FFE, or get to the fire assembly point and would not be able to, in the dark, then they need emergency lighting. On the day of the review it was noted that you uses a mixture of torches and emergency lighting It is recommended that you review your emergency lighting and record your findings in your fire risk assessment. If the layout of the premise means that someone trying to find their way out or to the place of safety and would not be able to do so in a safe manner, because the layout of the premise means that they need to turn a corner or change direction, to see doors, to see stairs, to notice a pit, to be able to see (access) FFE, or get to the fire assembly point and would not be able to, in the dark, then they need emergency lighting. It is recommended that you review your emergency lighting and record your findings in your fire risk assessment. If the layout of the premise means that someone trying to find their way out or to the place of safety and would not be able to do so in a safe manner, because the layout of the premise means that they need to turn a corner or change direction, to see doors, to see stairs, to notice a pit, to be able to see (access) FFE, or get to the fire assembly point and would not be able to, in the dark, then they need emergency lighting.

  • Review regularly
  • On the day of the review no evidence was seen if the emergency lighting installed on site had been assessed.
  • Awaiting FRA from third party contractor.
  • On the day of the review it was noted there is no emergency lighting on site, hand held torches should be purchased until you have determined if further emergency lighting is required. It is recommended that you review your emergency lighting and record your findings in your fire risk assessment. If the layout of the premise means that someone trying to find their way out or to the place of safety and would not be able to do so in a safe manner, because the layout of the premise means that they need to turn a corner or change direction, to see doors, to see stairs, to be able to see (access) FFE, or get to the fire assembly point and would not be able to, in the dark, then they need emergency lighting.
  • On the day of the review it was noted that you uses a mixture of torches and emergency lighting It is recommended that you review your emergency lighting and record your findings in your fire risk assessment. If the layout of the premise means that someone trying to find their way out or to the place of safety and would not be able to do so in a safe manner, because the layout of the premise means that they need to turn a corner or change direction, to see doors, to see stairs, to notice a pit, to be able to see (access) FFE, or get to the fire assembly point and would not be able to, in the dark, then they need emergency lighting.
  • It is recommended that you review your emergency lighting and record your findings in your fire risk assessment. If the layout of the premise means that someone trying to find their way out or to the place of safety and would not be able to do so in a safe manner, because the layout of the premise means that they need to turn a corner or change direction, to see doors, to see stairs, to notice a pit, to be able to see (access) FFE, or get to the fire assembly point and would not be able to, in the dark, then they need emergency lighting.

• Legal Reasons
  
  Regulatory Reform (Fire Safety) Order (RRFSO) 2023.Therefore, nearly all such buildings must have emergency lighting fitted'. The legal requirement is that non-domestic buildings must be safe at all times, even if mains power failure occurs

• Comments

5.3 Task

• Where installed, are emergency lighting systems maintained and tested?

  Select To be confirmed Partial - emergency lighting is only subject to annual testing (no internal checks carried out) Yes Emergency lighting system not installed but may be required Review required Partial - emergency lighting is only subject to internal checks carried out but no annual testing .Contact a competent person to carryout the annual testing.

  • To be confirmed
  • Partial - emergency lighting is only subject to annual testing (no internal checks carried out)
  • Yes
  • Emergency lighting system not installed but may be required
  • Review required
  • Partial - emergency lighting is only subject to internal checks carried out but no annual testing .Contact a competent person to carryout the annual testing.

• Observation and Action

  Select No evidence was seen on the day of the review On the day of the review it was noted that the emergency lighting systems maintained and inspected on the ,but no internal checks are carried out. Forms provided On the day of the review it was noted that the emergency lighting systems maintained and serviced on a regular basis and internal checks are carried out. See section: as emergency lighting provision been assessed and, where deemed necessary, installed? Emergency lighting maintained under contractual arrangements, additionally internal checks are carried out and recorded. On the day of the review it was noted that the building is a managed building by the landlord. It is recommended that you contact your landlord for conformation that the emergency lighting systems maintained and tested. On the day of the review it was noted that the building is a managed building by the landlord. It is recommended that you contact your land lord for conformation that the emergency lighting systems maintained and tested. Also noted on the review that one of the emergency lights on the stairs was missing a light cover, It is recommended that you let the landlord know about this so he can fix it. On the day of the review, you informed me that the emergency lighting systems are maintained but no monthly testing is carried out. It is recommended that the emergency lighting system is tested once a month recorded on forms provided by LELC or by the form supplied by your fire maintenance and servicing provider.

  • No evidence was seen on the day of the review
  • On the day of the review it was noted that the emergency lighting systems maintained and inspected on the ,but no internal checks are carried out. Forms provided
  • On the day of the review it was noted that the emergency lighting systems maintained and serviced on a regular basis and internal checks are carried out.
  • See section: as emergency lighting provision been assessed and, where deemed necessary, installed?
  • Emergency lighting maintained under contractual arrangements, additionally internal checks are carried out and recorded.
  • On the day of the review it was noted that the building is a managed building by the landlord. It is recommended that you contact your landlord for conformation that the emergency lighting systems maintained and tested.
  • On the day of the review it was noted that the building is a managed building by the landlord. It is recommended that you contact your land lord for conformation that the emergency lighting systems maintained and tested. Also noted on the review that one of the emergency lights on the stairs was missing a light cover, It is recommended that you let the landlord know about this so he can fix it.
  • On the day of the review, you informed me that the emergency lighting systems are maintained but no monthly testing is carried out. It is recommended that the emergency lighting system is tested once a month recorded on forms provided by LELC or by the form supplied by your fire maintenance and servicing provider.

• The emergency lighting systems maintained and last inspected on the

  Date

• Legal Reasons
  
  All emergency lighting systems should be tested monthly. This is a short functional test in accordance with BS EN 50172:2004 / BS 5266-8:2004. The duration of the test should be sufficient to ensure that the luminaire operates correctly, whilst minimising any damage to the system components, e.g. Lamps, Battery. The annual test should be a full rated duration test to ensure that the emergency lights are still working and producing the acceptable level of light at the end of the test. So for example if a luminaire is rated for a 3 hour duration, then after 3 hours in an emergency situation the light should still be lit.It is worth noting that this full duration test should be completed at a time of low risk of an emergency situation so that the batteries have sufficient time to recharge

• Comments

6 Task

• Does the company have a fire risk assessment (FRA) covering their premises/site(s)?

  Select Yes Review required To be confirmed Yes, but overdue for review (this should be completed at least every 12 months) No - one needs to be completed to fulfil your statutory duty

  • Yes
  • Review required
  • To be confirmed
  • Yes, but overdue for review (this should be completed at least every 12 months)
  • No - one needs to be completed to fulfil your statutory duty

• Observation and Action

  Select On the day of the review no evidence was seen. On the day of the review you confirmed a fire risk assessment has not been carried out. This is a managed building contact you landlord for access to the Fire risk assessment and action plan for the site. The landlord should inform you of how it is expected that you co-operate with any regimens already in place (building evacuations etc.) and whether you can play any part In creating evidence of due diligence appliance / route / exit checks).the land lords fire risk assessment should be incorporated into your fire risk assessment. It is a legal requirement to have in place a suitable and sufficient fire risk assessment which covers the hazards, risks and controls associated with fire at the premises. Forms provided. Complete a fire risk assessment with regard to the risk from fire in the workplace. Identifying potential fire hazards, fuel, ignition sources and people at significant risk. Utilise the fire risk assessment format available, ensuring that sufficient detail within the comments section of the document is included (use the comments section to identify how the particular risk associated with each issue is managed. Communicate the findings of the assessment to the employees and review the assessment as necessary or annually as a minimum requirement. On the day of the review no evidence was seen. Awaiting new FRA from an independent Fire risk assessor. It is recommended that a fire risk assessment is carried out to fulfil your legal duties and help prevent fire. Forms and guidance provided Fire safety legislation requires workplaces to undergo a ‘suitable and sufficient’ fire risk assessment; employers (and/or building owners or occupiers) must therefore carry out a fire risk assessment and keep it up-to-date/review it at regular intervals; fire safety measures should also be communicated to the workforce and other relevant persons. On the day of the review it was noted that the fire risk assessment was dated less than twelve months. It is recommended that the fire risk assessment is reviewed every year. The company has carried out a fire risk assessment and it was stated that all risk assessments, including fire are currently being reviewed and updated as necessary

  • On the day of the review no evidence was seen.
  • On the day of the review you confirmed a fire risk assessment has not been carried out. This is a managed building contact you landlord for access to the Fire risk assessment and action plan for the site. The landlord should inform you of how it is expected that you co-operate with any regimens already in place (building evacuations etc.) and whether you can play any part In creating evidence of due diligence appliance / route / exit checks).the land lords fire risk assessment should be incorporated into your fire risk assessment. It is a legal requirement to have in place a suitable and sufficient fire risk assessment which covers the hazards, risks and controls associated with fire at the premises. Forms provided. Complete a fire risk assessment with regard to the risk from fire in the workplace. Identifying potential fire hazards, fuel, ignition sources and people at significant risk. Utilise the fire risk assessment format available, ensuring that sufficient detail within the comments section of the document is included (use the comments section to identify how the particular risk associated with each issue is managed. Communicate the findings of the assessment to the employees and review the assessment as necessary or annually as a minimum requirement.
  • On the day of the review no evidence was seen. Awaiting new FRA from an independent Fire risk assessor.
  • It is recommended that a fire risk assessment is carried out to fulfil your legal duties and help prevent fire. Forms and guidance provided
  • Fire safety legislation requires workplaces to undergo a ‘suitable and sufficient’ fire risk assessment; employers (and/or building owners or occupiers) must therefore carry out a fire risk assessment and keep it up-to-date/review it at regular intervals; fire safety measures should also be communicated to the workforce and other relevant persons.
  • On the day of the review it was noted that the fire risk assessment was dated less than twelve months.
  • It is recommended that the fire risk assessment is reviewed every year.
  • The company has carried out a fire risk assessment and it was stated that all risk assessments, including fire are currently being reviewed and updated as necessary

• The fire risk assessment was last reviewed on the

  Date

• Legal Reasons
  
  Under the Regulatory Reform (Fire Safety) Order 2005 and the Management of Health and Safety at Work Regulations 1999 (Regulation 3) employers are required to undertake a fire risk assessment.

• Comments

6.1 Task

• Where relevant, does the assessment process consider the activities of other businesses and/or adjacent premises?

  Select Yes Fire risk assessment not yet complete To be confirmed Not applicable Review required

  • Yes
  • Fire risk assessment not yet complete
  • To be confirmed
  • Not applicable
  • Review required

• Observation and Action

  Select Where the presence/activities of others impacts upon the business there needs to be a coordinated fire safety plan to make sure people on or around the premises are safe. On the day of the review no evidence was seen. Awaiting new FRA from an independent Fire risk assessor On the day of the review no evidence was seen. Contact the management organisation for the building and request a copy of their Fire Risk Assessment to review, thus ensuring that all arrangements are suitable, sufficient and relevant to your organisations undertakings. This would achieve compliance with the requirements of Regulatory Reform (Fire Safety) Order which states “Where two or more responsible persons share, or have duties in respect of, premises, they must co-operate with each other and co-ordinate the measures. This is a managed building contact you landlord for access to the Fire risk assessment for the building and emergency action plan for the site. This is a detached/standalone property with no immediate adjacent premises. It was understood that an informal liaison arrangement was in place with neighbouring business and this should be recorded on the updated fire risk assessment.

  • Where the presence/activities of others impacts upon the business there needs to be a coordinated fire safety plan to make sure people on or around the premises are safe.
  • On the day of the review no evidence was seen. Awaiting new FRA from an independent Fire risk assessor
  • On the day of the review no evidence was seen.
  • Contact the management organisation for the building and request a copy of their Fire Risk Assessment to review, thus ensuring that all arrangements are suitable, sufficient and relevant to your organisations undertakings. This would achieve compliance with the requirements of Regulatory Reform (Fire Safety) Order which states “Where two or more responsible persons share, or have duties in respect of, premises, they must co-operate with each other and co-ordinate the measures.
  • This is a managed building contact you landlord for access to the Fire risk assessment for the building and emergency action plan for the site.
  • This is a detached/standalone property with no immediate adjacent premises.
  • It was understood that an informal liaison arrangement was in place with neighbouring business and this should be recorded on the updated fire risk assessment.

• Legal Reasons
  
  Under the Regulatory Reform (Fire Safety) Order 2005 and the Management of Health and Safety at Work Regulations 1999 (Regulation 3) employers are required to undertake a fire risk assessment.

• Comments

6.2 Task

• Is there a means of raising a fire alarm?

  Select Automatic fire detection & alarm system in place and air horns Verbal alarm only in place - review required To be confirmed

  • Automatic fire detection & alarm system in place and air horns
  • Verbal alarm only in place - review required
  • To be confirmed

• Observation and Action

  Select Smoke / heat detectors, call points and sounders. - professionally fitted with air horns in the greenhouse. The verbal alarm may not be heard effectively if someone is using hearing protection. It is recommended that an automatic alarms system with an light warning system be introduced. On the day of the review it was noted that the site had call points and smoke detectors. On the day of the review it was noted that the building is a managed building by the landlord. It is recommended that you contact your landlord for conformation that the alarms are maintained and tested. On the day of the review no evidence was seen. On the day of the review you confirmed that you use a bell would they hear it and have no smoke alarms in the office .It is recommended that you use of air horns to see if they are suitable for the type of site you are on and record your findings in the fire risk assessments. It is recommended that smoke alarms are installed and tested regularly and the tests recorded. The company has a full, monitored fire alarm system installed. Smoke / heat detectors, call points and sounders. - professionally fitted

  • Smoke / heat detectors, call points and sounders. - professionally fitted with air horns in the greenhouse.
  • The verbal alarm may not be heard effectively if someone is using hearing protection. It is recommended that an automatic alarms system with an light warning system be introduced.
  • On the day of the review it was noted that the site had call points and smoke detectors.
  • On the day of the review it was noted that the building is a managed building by the landlord. It is recommended that you contact your landlord for conformation that the alarms are maintained and tested.
  • On the day of the review no evidence was seen.
  • On the day of the review you confirmed that you use a bell would they hear it and have no smoke alarms in the office .It is recommended that you use of air horns to see if they are suitable for the type of site you are on and record your findings in the fire risk assessments. It is recommended that smoke alarms are installed and tested regularly and the tests recorded.
  • The company has a full, monitored fire alarm system installed.
  • Smoke / heat detectors, call points and sounders. - professionally fitted

• Legal Reasons
  
  This is a legal requirement – your duty to identify fire risks and hazards in your premises. If five or more people work at your premises, you'll need a written record of your assessment, too.

• Comments

6.3 Task

• Was evidence seen to show alarms are maintained and tested?

  Select To be confirmed Yes - alarms maintained/tested and records available Not applicable

  • To be confirmed
  • Yes - alarms maintained/tested and records available
  • Not applicable

• Observation and Action

  Select On the day of the review no evidence was seen that the fire alarm is tested each week and recorded. Forms provided. Fire alarm system is maintained and tested six monthly under contractual arrangements with external contractor. Additionally internal fire alarm testing is carried out weekly On the day of the review it was noted that the building is a managed building by the landlord. It is recommended that you contact your landlord for conformation that the alarms are maintained and tested. On the day of the review it was noted that the fire alarm system is serviced regularly ,and checked weekly and the checks are recorded. Verbal alarm only. If you do go to an automatic Fire Alarm : Servicing your fire alarm system is vital because they protect your employee’s, premises and assets. Six-monthly servicing and preventive maintenance should be carried out by a competent person with specialist knowledge of fire-warning and automatic detection systems. Once conducted, retain and file the servicing documentation upon file. .And the fire alarm is checked and recorded on a weekly basis. Forms provided. On the day of the review it was noted that the fire alarm system is serviced regularly and to be confirmed that weekly checks are recorded. On the day of the review no evidence was seen.

  • On the day of the review no evidence was seen that the fire alarm is tested each week and recorded. Forms provided.
  • Fire alarm system is maintained and tested six monthly under contractual arrangements with external contractor. Additionally internal fire alarm testing is carried out weekly
  • On the day of the review it was noted that the building is a managed building by the landlord. It is recommended that you contact your landlord for conformation that the alarms are maintained and tested.
  • On the day of the review it was noted that the fire alarm system is serviced regularly ,and checked weekly and the checks are recorded.
  • Verbal alarm only. If you do go to an automatic Fire Alarm : Servicing your fire alarm system is vital because they protect your employee’s, premises and assets. Six-monthly servicing and preventive maintenance should be carried out by a competent person with specialist knowledge of fire-warning and automatic detection systems. Once conducted, retain and file the servicing documentation upon file. .And the fire alarm is checked and recorded on a weekly basis. Forms provided.
  • On the day of the review it was noted that the fire alarm system is serviced regularly and to be confirmed that weekly checks are recorded.
  • On the day of the review no evidence was seen.

• The fire alarm system is serviced regularly the last test carried out on the

  Date

• Comments

6.4 Task

• Are fire appliances readily accessible, suitably maintained and subject to condition checks?

  Select Fire appliances are in place but not being checked every 30 days Review required Fire appliances are maintained annually under contractual arrangements -It was also noted that monthly internal checks are carried out. Records respective to the monthly checks should be filed centrally and be readily available for inspection or review as required Yes Yes - fire appliances are well managed and tested by a competent person No

  • Fire appliances are in place but not being checked every 30 days
  • Review required
  • Fire appliances are maintained annually under contractual arrangements -It was also noted that monthly internal checks are carried out. Records respective to the monthly checks should be filed centrally and be readily available for inspection or review as required
  • Yes
  • Yes - fire appliances are well managed and tested by a competent person
  • No

• Observation and Action

  Select There were a sufficient number of fire extinguishers in place which are inspected under contract. No period function check is carried out. Forms provided On the day of the review it was noted that the fire appliances are checked annually by a competent person, also checked on a monthly basis in-house with the checks recorded. There is a sufficient number of fire extinguishers in place they are inspected and under contract There were a sufficient number of fire extinguishers in place. It is recommended that an competent person maintains the fire appliances every 12 months .No period function check is carried out .Forms provided On the day of the review it was noted that the fire appliances are checked annually by a competent person . However there is also a need for you to check monthly that the equipment is still where it should be, has not been damaged or used and that required signage is still appropriately displayed and that this due diligence is evidenced. Forms provided

  • There were a sufficient number of fire extinguishers in place which are inspected under contract. No period function check is carried out. Forms provided
  • On the day of the review it was noted that the fire appliances are checked annually by a competent person, also checked on a monthly basis in-house with the checks recorded.
  • There is a sufficient number of fire extinguishers in place they are inspected and under contract
  • There were a sufficient number of fire extinguishers in place. It is recommended that an competent person maintains the fire appliances every 12 months .No period function check is carried out .Forms provided
  • On the day of the review it was noted that the fire appliances are checked annually by a competent person . However there is also a need for you to check monthly that the equipment is still where it should be, has not been damaged or used and that required signage is still appropriately displayed and that this due diligence is evidenced. Forms provided

• The fire appliances are checked annually by a competent person, last checked on the

  Date

• Legal Reasons
  
  Extinguishers must be maintained in good working order. The RP should carry out monthly visual checks, but they must be serviced annually by a competent person. UK fire extinguisher regulations recommend that extinguishers should be replaced or given an extended service/overhaul every 5 years

• Comments

6.5 Task

• Do escape routes lead in alternative directions, are they kept clear of obstruction, and are they suitably wide and travel distances in line with current guidance?

  Select Yes No - requires review No - alternative routes not required

  • Yes
  • No - requires review
  • No - alternative routes not required

• Observation and Action

  Select The fire escape routes are suitable and sufficient. On the day of the review it was noted that one of the final exit fire doors was taken out of use. Awaiting new FRA from an independent Fire risk assessor. The report should highlight if the fire door in question is required to be used as a fire door. The fire escape routes leading out of the building had various things stored on them. It is recommended that the escape route is tided up. On the day of the review it was noted that fire escape routes are suitably wide and travel distances in line with current guidance

  • The fire escape routes are suitable and sufficient.
  • On the day of the review it was noted that one of the final exit fire doors was taken out of use. Awaiting new FRA from an independent Fire risk assessor. The report should highlight if the fire door in question is required to be used as a fire door.
  • The fire escape routes leading out of the building had various things stored on them. It is recommended that the escape route is tided up.
  • On the day of the review it was noted that fire escape routes are suitably wide and travel distances in line with current guidance

• Legal Reasons
  
  Under the Regulatory Reform (Fire Safety) Order 2005 and the Management of Health and Safety at Work Regulations 1999 (Regulation 3) employers are required to undertake a fire risk assessment.

• Comments

6.6 Task

• Are internal fire doors checked to ensure they close fully into the rebates and remain in good condition?

  Select Yes No, periodic functionality checks of fire doors to be established and maintained Not Applicable

  • Yes
  • No, periodic functionality checks of fire doors to be established and maintained
  • Not Applicable

• Observation and Action

  Select It was understood that the monthly checking process also includes the checking of fire doors, routes and signage. It should be ensured that checks are recorded along with other fire arrangements. An monthly recorded check of internal fire doors is in place checked to ensure they close fully into the rebates and remain in good condition. It is recommended that a monthly recorded check of internal fire doors is put in to place checked to ensure they close fully into the rebates and remain in good condition. Forms provided. Fire doors must close fully into the rebate and form an effective seal to prevent the spread of flame and smoke from one compartment of the building to another and door closures must be kept within adjustment tolerances. On the day of the review it was noted that the fire door were visual checked but no recorded fire door periodic function check is carried out .Forms provided for your fire door periodic function check.

  • It was understood that the monthly checking process also includes the checking of fire doors, routes and signage. It should be ensured that checks are recorded along with other fire arrangements.
  • An monthly recorded check of internal fire doors is in place checked to ensure they close fully into the rebates and remain in good condition.
  • It is recommended that a monthly recorded check of internal fire doors is put in to place checked to ensure they close fully into the rebates and remain in good condition. Forms provided. Fire doors must close fully into the rebate and form an effective seal to prevent the spread of flame and smoke from one compartment of the building to another and door closures must be kept within adjustment tolerances.
  • On the day of the review it was noted that the fire door were visual checked but no recorded fire door periodic function check is carried out .Forms provided for your fire door periodic function check.

• Legal Reasons
  
  Article 17 of the Fire Safety Order makes it a legal requirement to ensure that fire resisting doors and escape doors are correctly installed and adequately maintained in order for them to be fit for purpose. The authorities have the power to enforce the Fire Safety Order and do prosecute or even close buildings down where breaches are discovered. Building owners need ‘competent persons’ as referenced in the Fire Safety Order to help them comply with fire door regulations.

• Comments

6.7 Task

• Are final exit doors readily accessible (not locked) and are they subject to periodic functionality checks?

  Select No No issues noted at the time of this review. Not applicable Yes No - periodic functionality checks are not carried out

  • No
  • No issues noted at the time of this review.
  • Not applicable
  • Yes
  • No - periodic functionality checks are not carried out

• Observation and Action

  Select On the day of the review it was noted that the a final exit doors was locked on the day of the review. And no subject to periodic functionality checks. Forms provided. No issues noted at the time of this review. On the day of the review it was noted there was no fire doors on site. On the day of the review it was noted that all fire doors were clear of obstruction and they easily opened. On the day of the review all final exit doors readily accessible and not locked but no periodic functionality checks were carried out. It is recommended that the fire final exit doors are checked monthly and recorded. Forms are provided. On the day of the review all final exit doors readily accessible and not locked, to be confirmed if periodic functionality checks are carried out this a managed building .It is recommended that you contact your landlord to see if this happens and is recorded. On the day of the review it was noted that this task is carried out daily.

  • On the day of the review it was noted that the a final exit doors was locked on the day of the review. And no subject to periodic functionality checks. Forms provided.
  • No issues noted at the time of this review.
  • On the day of the review it was noted there was no fire doors on site.
  • On the day of the review it was noted that all fire doors were clear of obstruction and they easily opened.
  • On the day of the review all final exit doors readily accessible and not locked but no periodic functionality checks were carried out. It is recommended that the fire final exit doors are checked monthly and recorded. Forms are provided.
  • On the day of the review all final exit doors readily accessible and not locked, to be confirmed if periodic functionality checks are carried out this a managed building .It is recommended that you contact your landlord to see if this happens and is recorded.
  • On the day of the review it was noted that this task is carried out daily.

• Legal Reasons
  
  Article 17 of the Fire Safety Order makes it a legal requirement to ensure that fire resisting doors and escape doors are correctly installed and adequately maintained in order for them to be fit for purpose. The authorities have the power to enforce the Fire Safety Order and do prosecute or even close buildings down where breaches are discovered. Building owners need ‘competent persons’ as referenced in the Fire Safety Order to help them comply with fire door regulations. Health and Safety at Work etc. Act 1974Section 2General duties of employers to their employees.(1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular (d)so far as is reasonably practicable as regards any place of work under the employer’s control, the maintenance of it in a condition that is safe and without risks to health and the provision and maintenance of means of access to and egress from it that are safe and without such risks

• Comments

6.8 Task

• Unless held open with an automated device linked to the alarm system, are internal fire doors kept shut?

  Select Not Applicable Doors are held open with automated devices only Yes No

  • Not Applicable
  • Doors are held open with automated devices only
  • Yes
  • No

• Observation and Action

  Select No issues noted at the time of this review. On the day of the review it was noted there was no fire doors on site. Fire door held open with non compliant door holders.

  • No issues noted at the time of this review.
  • On the day of the review it was noted there was no fire doors on site.
  • Fire door held open with non compliant door holders.

• Legal Reasons
  
  Regulatory Reform (Fire Safety) Order 2005 Article 17 of the Fire Safety Order makes it a legal requirement to ensure that fire resisting doors and escape doors are correctly installed and adequately maintained in order for them to be fit for purpose. The authorities have the power to enforce the Fire Safety Order and do prosecute or even close buildings down where breaches are discovered. Building owners need ‘competent persons’ as referenced in the Fire Safety Order to help them comply with fire door regulations.

• Comments

6.9 Task

• Was the control of all flammable substances well-managed on the day?

  Select No issues identified during health & safety review Review required No

  • No issues identified during health & safety review
  • Review required
  • No

• Observation and Action

  Select On the day of the review it was noted that all chemicals were stowed away safely if not in use in the work shop. On the day of the review it was noted that the control of all combustibles waste was well-managed on the day and was suitable and sufficient. On the day of the review it was noted that the gas bottles in the yard needed venting and storing appropriately in the gas cage. On the day of the review it was noted that not all chemicals were stowed away safely. Issues have been identified with the following:, control of flammable materials/liquids/gases, storage of flammable materials/liquids/gases On the day of the review it was noted that there was a lot of flammable substances left around the site.it is recommended that when the technicians have finished using the flammable substances they are put in an COSHH locker. There was also a lot of chemicals stored on site which are of a flammable nature these chemicals should be controlled and if possible reduced. They should be stored in a better manner to reduce accidental release of the chemicals, the chemicals are stored in an open environment and could lead to acts of arson.

  • On the day of the review it was noted that all chemicals were stowed away safely if not in use in the work shop.
  • On the day of the review it was noted that the control of all combustibles waste was well-managed on the day and was suitable and sufficient.
  • On the day of the review it was noted that the gas bottles in the yard needed venting and storing appropriately in the gas cage.
  • On the day of the review it was noted that not all chemicals were stowed away safely. Issues have been identified with the following:, control of flammable materials/liquids/gases, storage of flammable materials/liquids/gases
  • On the day of the review it was noted that there was a lot of flammable substances left around the site.it is recommended that when the technicians have finished using the flammable substances they are put in an COSHH locker.
  • There was also a lot of chemicals stored on site which are of a flammable nature these chemicals should be controlled and if possible reduced. They should be stored in a better manner to reduce accidental release of the chemicals, the chemicals are stored in an open environment and could lead to acts of arson.

• Legal Reasons
  
  Under the Regulatory Reform (Fire Safety) Order 2005 and the Management of Health and Safety at Work Regulations 1999 (Regulation 3) employers are required to undertake a fire risk assessment. Highly flammable substances must be contained in suitable flameproof cupboard. When storing combustible items, ensure that the arrangements do not increase the risk of fire by storing such items against ignition sources, such as heaters and electrical sockets etc.

• Comments

6.11 Task

• Was the control of combustible waste well-managed on the day?

  Yes

  No

  Review required

• Observation and Action

  Select Waste stored in designated areas and no issues noted during this review. On the day of the review it was noted that the control of all flammable substances were well-managed on the day and was suitable and sufficient. On the day of the review it was noted that there was a large amount of combustible waste in the yard. It is recommended that the combustible waste is removed from site.

  • Waste stored in designated areas and no issues noted during this review.
  • On the day of the review it was noted that the control of all flammable substances were well-managed on the day and was suitable and sufficient.
  • On the day of the review it was noted that there was a large amount of combustible waste in the yard. It is recommended that the combustible waste is removed from site.

• Legal Reasons
  
  Under the Regulatory Reform (Fire Safety) Order 2005 and the Management of Health and Safety at Work Regulations 1999 (Regulation 3) employers are required to undertake a fire risk assessment. When storing combustible items, ensure that the arrangements do not increase the risk of fire by storing such items against ignition sources, such as heaters and electrical sockets etc.

• Comments

6.12 Task

• Are DSEAR (Dangerous Substances & Explosive Atmospheres Regulations) assessments required? If so, have they been carried out and are they referred to within the fire risk assessment (FRA)?

  Select To be reviewed - DSEAR assessments may be required Not applicable To be confirmed

  • To be reviewed - DSEAR assessments may be required
  • Not applicable
  • To be confirmed

• Observation and Action

  Select If you are carrying out work on petrol cars in the work shop a DSEAR assessment is required to be carried out. The DSEAR assessments once carried out need to be referred to in the Fire risk assessment to demonstrating the fire risk / hazard. No evidence was seen on the day of the review. Dust assessment needed to be and reflect in the FRA. It was noted that you oxy acetylene on site a DSEAR assessment should be carried out. The DSEAR assessments once carried out need to be referred to in the Fire risk assessment to demonstrating the fire risk / hazard.

  • If you are carrying out work on petrol cars in the work shop a DSEAR assessment is required to be carried out. The DSEAR assessments once carried out need to be referred to in the Fire risk assessment to demonstrating the fire risk / hazard.
  • No evidence was seen on the day of the review.
  • Dust assessment needed to be and reflect in the FRA.
  • It was noted that you oxy acetylene on site a DSEAR assessment should be carried out. The DSEAR assessments once carried out need to be referred to in the Fire risk assessment to demonstrating the fire risk / hazard.

• Legal Reasons
  
  Under The Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR) employers are required to carry out a specific risk assessment of the potential risk of explosion or exposure to dangerous substances present in their business activities.

• Comments

• 7.3 Are first aid facilities adequate for the numbers/tasks of personnel at risk and are they clearly marked, displayed, easily accessible and cover all work areas?

  Yes

  No

  N/A

• 7.4 Are first aid supplies checked and replenished when depleted or out-of-date?

  Yes

  No

  N/A

• Your first aid kit goes out of date on the

  Date

• 7.5 Are the names of first aiders/appointed persons displayed on the premises?

  Yes

  No

  N/A

• 7.6 Where automated external defibrillators (AEDs) are present on site, is there evidence that employees have been trained in their use?

  Yes

  No

  N/A

7.1 Task

• Has a first aid needs assessment been carried out and have first aid arrangements for all persons been considered?

  Select Yes Informally - first aid needs have been considered but not documented No

  • Yes
  • Informally - first aid needs have been considered but not documented
  • No

• Observation and Action

  Select Due to the size of the company an informal first aid needs assessment has been undertaken and first aid trained staff and first aid provision are provided. On the day of the review you informed me you have not yet completed a written assessment of your first aid needs. It is recommended that you carry out a written assessment and act on the finding. On the day of the review you verbally informed me you have not yet completed a written assessment of your first aid needs. It is recommended that you carry out a written assessment and act on the finding. On the day of the review you informed me you have not yet completed a written assessment of your first aid needs. It is recommended that you carry out a written assessment and act on the finding. The first aid needs assessment will identify what type of injuries may occur across the company, who may be affected (including vulnerable persons), and the quantity, type and location of resources that need to be provided. Although a formal first-aid needs assessment has not yet been recorded, management regularly informally review the company’s first-aid needs. Whilst there is no requirement for the assessment to be formal or written down, it would be useful if you record the results in the event that you need to justify the level of first aid provision A formal first-aid needs assessment has been carried out Monitor for changes in the organisation.

  • Due to the size of the company an informal first aid needs assessment has been undertaken and first aid trained staff and first aid provision are provided.
  • On the day of the review you informed me you have not yet completed a written assessment of your first aid needs. It is recommended that you carry out a written assessment and act on the finding.
  • On the day of the review you verbally informed me you have not yet completed a written assessment of your first aid needs. It is recommended that you carry out a written assessment and act on the finding.
  • On the day of the review you informed me you have not yet completed a written assessment of your first aid needs. It is recommended that you carry out a written assessment and act on the finding. The first aid needs assessment will identify what type of injuries may occur across the company, who may be affected (including vulnerable persons), and the quantity, type and location of resources that need to be provided.
  • Although a formal first-aid needs assessment has not yet been recorded, management regularly informally review the company’s first-aid needs. Whilst there is no requirement for the assessment to be formal or written down, it would be useful if you record the results in the event that you need to justify the level of first aid provision
  • A formal first-aid needs assessment has been carried out Monitor for changes in the organisation.

• Legal Reasons
  
  The Health and Safety (First Aid) Regulations 1981 stipulate that the employer must provide suitably trained personnel to deal with first aid situations in the event of an emergency. You must carry out an assessment of your first aid needs and action the findings. You must have suitably trained individuals at your premises. This will involve having a fully trained first aider (somebody who has completed an approved, three day, first aid at work training course, or an Emergency

• Comments

7.2 Task

• Are there sufficient personnel to manage first aid in the work place?

  Yes

  Review required

  To be confirmed

  No

• Observation and Action

  Select The company has Emergency First Aiders at work (EFAW's). Employees have been first-aid trained. This was understood to reflect the company's first-aid needs assessment. On completion of your first aid needs assessment being carried out it will help you see what levels of first aid coverage is required. On the day of the review it was noted that you had two first aider's on site. On completion of your first aid needs assessment being carried out it will help you see what levels of first aid coverage is required. Additional first aider maybe required if the first aider is on holiday who will apply first aid if required and if the first aider is injured who would give first aid to the first aider. As a minimum, the following first aid personnel are required:, AP - Appointed Person(s) Employers must provide adequate and appropriate equipment, facilities and personnel to ensure their employees receive immediate attention if they are injured or taken ill at work. What is ‘adequate and appropriate’ will depend on the circumstances in the workplace; this includes whether trained first aiders are needed. Employers should carry out an assessment of first-aid needs to determine what to provide.

  • The company has Emergency First Aiders at work (EFAW's).
  • Employees have been first-aid trained. This was understood to reflect the company's first-aid needs assessment.
  • On completion of your first aid needs assessment being carried out it will help you see what levels of first aid coverage is required. On the day of the review it was noted that you had two first aider's on site.
  • On completion of your first aid needs assessment being carried out it will help you see what levels of first aid coverage is required. Additional first aider maybe required if the first aider is on holiday who will apply first aid if required and if the first aider is injured who would give first aid to the first aider.
  • As a minimum, the following first aid personnel are required:, AP - Appointed Person(s)
  • Employers must provide adequate and appropriate equipment, facilities and personnel to ensure their employees receive immediate attention if they are injured or taken ill at work. What is ‘adequate and appropriate’ will depend on the circumstances in the workplace; this includes whether trained first aiders are needed. Employers should carry out an assessment of first-aid needs to determine what to provide.

• Legal Reasons
  
  The Health and Safety (First Aid) Regulations 1981 First Aid at Work depending on the level of risk & number of employees on site).You must hold your first aid kits in close proximity to the areas of significant risk (e.g. the workshop).

• Comments

7.3 Task

• Are first aid facilities adequate for the numbers/tasks of personnel at risk and are they clearly marked, displayed, easily accessible and cover all work areas?

  Yes

  No

  Review required

• Observation and Action

  Select First aid provision is provided at central location with eyewash provided as required near to certain processes. On the day of the review it was noted that there was adequate first aid facilities. On the day of the review it was noted that there was not adequate first aid facilities. See section: Are there sufficient personnel to manage first aid in the work place?, Are first aid supplies checked and replenished when depleted or out-of-date? This will be ascertained after you have carried out an first aid needs assessment your first aid needs assessment will confirm the full provision of kit required across the site. See question: Has a first aid needs assessment been carried out and have first aid arrangements for all persons been considered?

  • First aid provision is provided at central location with eyewash provided as required near to certain processes.
  • On the day of the review it was noted that there was adequate first aid facilities.
  • On the day of the review it was noted that there was not adequate first aid facilities. See section: Are there sufficient personnel to manage first aid in the work place?, Are first aid supplies checked and replenished when depleted or out-of-date?
  • This will be ascertained after you have carried out an first aid needs assessment your first aid needs assessment will confirm the full provision of kit required across the site. See question: Has a first aid needs assessment been carried out and have first aid arrangements for all persons been considered?

• Legal Reasons
  
  The Health and Safety (First Aid) Regulations 1981 stipulate that the employer must provide suitably trained personnel to deal with first aid situations in the event of an emergency. You must carry out an assessment of your first aid needs and action the findings. You must have suitably trained individuals at your premises. This will involve having a fully trained first aider (somebody who has completed an approved, three day, first aid at work training course, or an Emergency

• Comments

7.4 Task

• Are first aid supplies checked and replenished when depleted or out-of-date?

  Yes

  No

  Informally

  Review required

• Observation and Action

  Select First aid provision, including eyewash are checked and replenished as part of his monthly checks On the day of the review it was noted the first aid kit are checked and the checks are recorded. On the day of the review it was noted the first aid kit are not checked and the sterile bandages in your first aid kit went out of date. It is recommended that all out of date bits of the first aid kit are replaced and the first aid checks are recorded. Forms provided On the day of the review it was noted the contents within the first aid kit were out of date. Checks are not recorded as occurring and it was recommended that the first aid kit checks are recorded on the forms provided. On the day of the review it was noted the first aid kit are checked but the checks are not recorded. It is recommended that the first aid checks are recorded. Forms provided. No evidence was seen to show this was happening and the first aid containers were in a dirty state.

  • First aid provision, including eyewash are checked and replenished as part of his monthly checks
  • On the day of the review it was noted the first aid kit are checked and the checks are recorded.
  • On the day of the review it was noted the first aid kit are not checked and the sterile bandages in your first aid kit went out of date. It is recommended that all out of date bits of the first aid kit are replaced and the first aid checks are recorded. Forms provided
  • On the day of the review it was noted the contents within the first aid kit were out of date. Checks are not recorded as occurring and it was recommended that the first aid kit checks are recorded on the forms provided.
  • On the day of the review it was noted the first aid kit are checked but the checks are not recorded. It is recommended that the first aid checks are recorded. Forms provided.
  • No evidence was seen to show this was happening and the first aid containers were in a dirty state.

• Your first aid kit went out of date on the

  Date

• Legal Reasons
  
  The Health and Safety (First Aid) Regulations 1981 stipulate that the kit must be restocked when necessary and kept in a clean hygienic state

• Comments

7.5 Task

• Are the names of first aiders/appointed persons displayed on the premises?

  Select Yes No There are currently no first aiders/appointed persons

  • Yes
  • No
  • There are currently no first aiders/appointed persons

• Observation and Action

  Select Certificates displayed at communal notice board, On the day of the review it was noted that the names of the first aiders were not displayed. The names of first aiders/appointed persons must be displayed in the premises. Employers must inform their employees of the company's first aid arrangements, including the names of first aiders; notices are one way of fulfilling this duty.

  • Certificates displayed at communal notice board,
  • On the day of the review it was noted that the names of the first aiders were not displayed. The names of first aiders/appointed persons must be displayed in the premises.
  • Employers must inform their employees of the company's first aid arrangements, including the names of first aiders; notices are one way of fulfilling this duty.

• Legal Reasons
  
  The Health and Safety (First Aid) Regulations 1981

• Comments

7.6 Task

• Where automated external defibrillators (AEDs) are present on site, is there evidence that employees have been trained in their use?

  Yes

  Not Applicable

• Observation and Action

  Select Make sure staff are trained in the use of the AED. It is recommended that the AED is checked that it is charging and recorded. Staff are trained in the use of the AED.It is recommended that the AED is checked that it is charging and recorded.

  • Make sure staff are trained in the use of the AED. It is recommended that the AED is checked that it is charging and recorded.
  • Staff are trained in the use of the AED.It is recommended that the AED is checked that it is charging and recorded.

• Legal Reasons
  
  In-depth training in the use of automated external defibrillators (AEDs) is not currently part of either the Emergency First Aid at Work and First Aid at Work courses.

• Comments

8 Task

• Does the company maintain an up-to-date hazardous substance inventory?

  Select Yes Hazardous substances inventory has been partially completed Review required No To be confirmed

  • Yes
  • Hazardous substances inventory has been partially completed
  • Review required
  • No
  • To be confirmed

• Observation and Action

  Select Evidence was seen that the company has recently reviewed its current hazardous substance inventory. It was noted that the inventory has been started and the COSHH is work in progress. It is recommended that all clean chemicals be included on your hazardous substance inventory and then you can cross reference hazardous substance inventory against your SDS's. On the day of the review you confirmed that an hazardous substance inventory has been carried out but not been reviewed for a couple of years. It is recommended you compile a list of all the hazardous substances used in your business activities, use form the form provided to see if the full scope of the COSHH you use has been captured On the day of the review you confirmed that no hazardous substance inventory has been carried out. Compile a list of all the hazardous substances used in your business activities, use form the form provided. On the day of the review no evidence was seen. On the day of the review it was noted that this had been done and the substances in use by the cleaning company are listed on inside of the door of the cupboard. On the day of the review it was noted you have an up-to-date hazardous substance inventory.

  • Evidence was seen that the company has recently reviewed its current hazardous substance inventory.
  • It was noted that the inventory has been started and the COSHH is work in progress. It is recommended that all clean chemicals be included on your hazardous substance inventory and then you can cross reference hazardous substance inventory against your SDS's.
  • On the day of the review you confirmed that an hazardous substance inventory has been carried out but not been reviewed for a couple of years. It is recommended you compile a list of all the hazardous substances used in your business activities, use form the form provided to see if the full scope of the COSHH you use has been captured
  • On the day of the review you confirmed that no hazardous substance inventory has been carried out. Compile a list of all the hazardous substances used in your business activities, use form the form provided.
  • On the day of the review no evidence was seen.
  • On the day of the review it was noted that this had been done and the substances in use by the cleaning company are listed on inside of the door of the cupboard.
  • On the day of the review it was noted you have an up-to-date hazardous substance inventory.

• Legal Reasons
  
  Under the requirements of The Control of Substances Hazardous to Health Regulations 2004 (as amended), employers are required to identify the hazards present as a result of exposure to hazardous substances that are used, handled and stored within their business undertaking. The person responsible for ensuring CoSHH assessments are completed must compile an inventory of all the hazardous substances that are present. These can either be purchased products or those that arise as a result of the business activities (e.g. fumes or infection).

• Comments

8.1 Task

• Have the risks to health from substances associated with the company’s activities been COSHH assessed and the findings implemented?

  Select Yes No Review required To be confirmed COSHH assessments still to be carried out/documented

  • Yes
  • No
  • Review required
  • To be confirmed
  • COSHH assessments still to be carried out/documented

• Observation and Action

  Select The COSHH RA have been completed for the work activities that involve substance that are of an significant risk. It is recommended that all clean chemicals have an COSHH assessment carried out. Forms provided. On the day of the review no COSHH assessments were seen. See questions: Does the company maintain an up-to-date hazardous substance inventory?/Have up-to-date safety data sheets (SDS) for hazardous substances been obtained from suppliers and are they used in the risk assessment process. You informed me on the day of the review no COSHH assessments have been carried out. It is recommended that you carry out and complete CoSHH assessments for any hazardous substances used in your business On the day of the review it was noted that this had been done. Once COSHH assessments have been reviewed findings should be implemented as and if necessary. See questions: Does the company maintain an up-to-date hazardous substance inventory?/Have up-to-date safety data sheets (SDS) for hazardous substances been obtained from suppliers and are they used in the risk assessment process.

  • The COSHH RA have been completed for the work activities that involve substance that are of an significant risk. It is recommended that all clean chemicals have an COSHH assessment carried out. Forms provided.
  • On the day of the review no COSHH assessments were seen.
  • See questions: Does the company maintain an up-to-date hazardous substance inventory?/Have up-to-date safety data sheets (SDS) for hazardous substances been obtained from suppliers and are they used in the risk assessment process.
  • You informed me on the day of the review no COSHH assessments have been carried out. It is recommended that you carry out and complete CoSHH assessments for any hazardous substances used in your business
  • On the day of the review it was noted that this had been done.
  • Once COSHH assessments have been reviewed findings should be implemented as and if necessary.
  • See questions: Does the company maintain an up-to-date hazardous substance inventory?/Have up-to-date safety data sheets (SDS) for hazardous substances been obtained from suppliers and are they used in the risk assessment process.

• Legal Reasons
  
  Under the requirements of The Control of Substances Hazardous to Health Regulations 2004 (as amended), employers are required to identify the hazards present as a result of exposure to hazardous substances that are used, handled and stored within their business undertaking.

• Comments

8.3 Task

• In addition to substances used directly, have the by-products of other activities and any naturally-occurring hazards also been considered?

  Select Yes Partial - hazardous substance assessments were not available for the full scope of substances present To be confirmed No

  • Yes
  • Partial - hazardous substance assessments were not available for the full scope of substances present
  • To be confirmed
  • No

• Observation and Action

  Select An dust assessment is needed to be carried out to satisfy the HSE interaction going on site. The findings need to be reflected in your COSHH assessment and possibly your FRA. If the dusts are significant and also producing an explosive atmosphere then the required DSEAR assessment (see 7.13) will need referencing within the FRA On the day of the review no COSHH assessments were seen. The following may be significant issues in this workplace: , fume, vapour. On the day of the review it was noted that this covered in COSHH assessment. The local exhaust ventilation systems provided for the spray booth has been upgraded following visits by the HSE and has now been improved in line with their recommendations. It was noted that in manufacturing section of the site there was a large build up of dust. Below. The dust needs to be assessed if it is flammable or hazards to health. See questions: Does the company maintain an up-to-date hazardous substance inventory?/Have up-to-date safety data sheets (SDS) for hazardous substances been obtained from suppliers and are they used in the risk assessment process.

  • An dust assessment is needed to be carried out to satisfy the HSE interaction going on site. The findings need to be reflected in your COSHH assessment and possibly your FRA. If the dusts are significant and also producing an explosive atmosphere then the required DSEAR assessment (see 7.13) will need referencing within the FRA
  • On the day of the review no COSHH assessments were seen. The following may be significant issues in this workplace: , fume, vapour.
  • On the day of the review it was noted that this covered in COSHH assessment.
  • The local exhaust ventilation systems provided for the spray booth has been upgraded following visits by the HSE and has now been improved in line with their recommendations.
  • It was noted that in manufacturing section of the site there was a large build up of dust. Below. The dust needs to be assessed if it is flammable or hazards to health.
  • See questions: Does the company maintain an up-to-date hazardous substance inventory?/Have up-to-date safety data sheets (SDS) for hazardous substances been obtained from suppliers and are they used in the risk assessment process.

• Legal Reasons
  
  Under the requirements of The Control of Substances Hazardous to Health Regulations 2004 (as amended), employers are required to identify the hazards present as a result of exposure to hazardous substances that are used, handled and stored within their business undertaking.

• Comments

8.4 Task

• Have up-to-date safety data sheets (SDS) for hazardous substances been obtained from suppliers and are they used in the risk assessment process?

  Select Yes Safety data sheets have not been collated referred to for the full scope of the hazardous substances present To be confirmed No

  • Yes
  • Safety data sheets have not been collated referred to for the full scope of the hazardous substances present
  • To be confirmed
  • No

• Observation and Action

  Select Safety Data Sheets (SDS) seen kept along with the company substance inventory On the day of the review you informed me you do not have an up-to-date safety data sheets for all products on site. Contact your suppliers to obtain safety data sheets for the substances used by your business. On the day of the review no evidence was seen On completion of the hazardous substance inventory you need to cross reference against your SDS to make sure all SDS are captured. See question: Does the company maintain an up-to-date hazardous substance inventory? On the day of the review you informed me you do not have any up-to-date safety data sheets. Contact your suppliers to obtain safety data sheets for the substances used by your business. On the day of the review it was noted that this had been done. On the day of the review no evidence was seen. The folder with the SDS in could not be found. It was stated that all risk assessments including COSHH are currently under review and any updates will be recorded appropriately with records held centrally for inspection or review as required. Safety data sheets have been sourced for all substances

  • Safety Data Sheets (SDS) seen kept along with the company substance inventory
  • On the day of the review you informed me you do not have an up-to-date safety data sheets for all products on site. Contact your suppliers to obtain safety data sheets for the substances used by your business.
  • On the day of the review no evidence was seen
  • On completion of the hazardous substance inventory you need to cross reference against your SDS to make sure all SDS are captured. See question: Does the company maintain an up-to-date hazardous substance inventory?
  • On the day of the review you informed me you do not have any up-to-date safety data sheets. Contact your suppliers to obtain safety data sheets for the substances used by your business.
  • On the day of the review it was noted that this had been done.
  • On the day of the review no evidence was seen. The folder with the SDS in could not be found.
  • It was stated that all risk assessments including COSHH are currently under review and any updates will be recorded appropriately with records held centrally for inspection or review as required.
  • Safety data sheets have been sourced for all substances

• Legal Reasons
  
  Under the requirements of The Control of Substances Hazardous to Health Regulations 2004 Safety data sheets must be obtained from the manufacturers or suppliers and should reflect any changes from the CLP Regulations as of the 1st June 2015; these will provide the necessary information to assist you with the completion of CoSHH assessments.

• Comments

8.5 Task

• Have employees been informed the significant findings of COSHH assessments and any additional requirements (eg, first aid) associated with substance exposure?

  Select Yes No Review required To be confirmed COSHH assessments still to be carried out/documented

  • Yes
  • No
  • Review required
  • To be confirmed
  • COSHH assessments still to be carried out/documented

• Observation and Action

  Select On the day of the review you informed me that no significant findings of COSHH assessments and any additional requirements (e.g., first aid) associated with substance exposure had been communicated to the employees. It is recommended that all employee's who use COSHH read the COSHH assessments and sign off that they have understood the findings of COSHH assessments. It is recommended that all clean chemicals have an COSHH assessment carried out and any employee who use the cleaning chemicals read and sign off the COSHH assessment .Forms provided On the day of the review no evidence was seen See question: Have the risks to health from substances associated with the company’s activities been COSHH assessed and the findings implemented?. Forms provided. The company needs to demonstrate that it has made workers (and others, where appropriate) aware of hazards and how associated risks are to be controlled. Employees and appropriate third parties should sign to indicate receipt/acceptance of the contents. On the day of the review it was noted that the company communicate information to their workers on the risks to their health and safety identified in the COSHH assessment. Once COSHH assessments have been reviewed then findings should be communicated to employees as applicable to their task and relative employment. On the day of the review you confirmed this has not been done. It is recommended that the employees using any COSHH get to read and sign off on the COSHH risk assessments.

  • On the day of the review you informed me that no significant findings of COSHH assessments and any additional requirements (e.g., first aid) associated with substance exposure had been communicated to the employees. It is recommended that all employee's who use COSHH read the COSHH assessments and sign off that they have understood the findings of COSHH assessments.
  • It is recommended that all clean chemicals have an COSHH assessment carried out and any employee who use the cleaning chemicals read and sign off the COSHH assessment .Forms provided
  • On the day of the review no evidence was seen
  • See question: Have the risks to health from substances associated with the company’s activities been COSHH assessed and the findings implemented?. Forms provided.
  • The company needs to demonstrate that it has made workers (and others, where appropriate) aware of hazards and how associated risks are to be controlled. Employees and appropriate third parties should sign to indicate receipt/acceptance of the contents.
  • On the day of the review it was noted that the company communicate information to their workers on the risks to their health and safety identified in the COSHH assessment.
  • Once COSHH assessments have been reviewed then findings should be communicated to employees as applicable to their task and relative employment.
  • On the day of the review you confirmed this has not been done. It is recommended that the employees using any COSHH get to read and sign off on the COSHH risk assessments.

• Legal Reasons
  
  Under the requirements of The Control of Substances Hazardous to Health Regulations 2004 The findings of your CoSHH assessments must be communicated to all your employees involved in the use, handling and disposal of the substances.

• Comments

8.6 Task

• Has action been taken to reduce legal workplace exposure limits (WEL), where relevant, and to the lowest level reasonably practicable in all cases?

  Select Yes Not applicable To be confirmed To be reviewed during COSHH assessment process

  • Yes
  • Not applicable
  • To be confirmed
  • To be reviewed during COSHH assessment process

• Observation and Action

  Select On the day of the review there was no process on site what would require workplace exposure limits . On the day of the review no COSHH assessments were seen. Employees can be exposed to a variety of substances at work (e.g. chemicals, fumes, dusts, fibres) which can, under some circumstances, have a harmful effect on health. If exposure to a hazardous substance is not properly controlled it may cause ill health in a number of ways and therefore Workplace Exposure Limits (WELs) are set in order to help protect the health of workers. WELs are concentrations of hazardous substances in the air, averaged over specified periods (long-term: 8 hours; short-term: 15 minutes) practicable. On the day of the review it was noted that the paint making area was subject to high workplace exposure limits (WEL),and was it was confirmed that the LEV systems are subject to thorough annual examination. Extraction system provided for spray booth plus PPE provided including filtered face masks. Extraction system provided

  • On the day of the review there was no process on site what would require workplace exposure limits .
  • On the day of the review no COSHH assessments were seen.
  • Employees can be exposed to a variety of substances at work (e.g. chemicals, fumes, dusts, fibres) which can, under some circumstances, have a harmful effect on health. If exposure to a hazardous substance is not properly controlled it may cause ill health in a number of ways and therefore Workplace Exposure Limits (WELs) are set in order to help protect the health of workers. WELs are concentrations of hazardous substances in the air, averaged over specified periods (long-term: 8 hours; short-term: 15 minutes) practicable.
  • On the day of the review it was noted that the paint making area was subject to high workplace exposure limits (WEL),and was it was confirmed that the LEV systems are subject to thorough annual examination.
  • Extraction system provided for spray booth plus PPE provided including filtered face masks.
  • Extraction system provided

• Legal Reasons
  
  Workplace exposure limits for use with the Control of Substances Hazardous to Health Regulations 2002

• Comments

8.7 Task

• Are spillage procedures in operation?

  Select Spillages are cleaned as they occur. To be confirmed To be reviewed during COSHH assessment process No

  • Spillages are cleaned as they occur.
  • To be confirmed
  • To be reviewed during COSHH assessment process
  • No

• Observation and Action

  Select On the day of the review no evidence was seen. Company policy is that any spillages are cleaned up as they occur. On the day of the review it was noted that you had inadequate spill kits,PPE and training to deal with spill effectively. It is recommended that you review your COSHH procedure to see what PPE and spill kits are required.

  • On the day of the review no evidence was seen.
  • Company policy is that any spillages are cleaned up as they occur.
  • On the day of the review it was noted that you had inadequate spill kits,PPE and training to deal with spill effectively. It is recommended that you review your COSHH procedure to see what PPE and spill kits are required.

• Legal Reasons
  
  Regulation 9 of COMAH should address procedures for dealing with emergency situations involving loss of containment in general terms. Full detail of the required contents is provided in Part2, Chapter 6 of the SRAM

• Comments

8.8 Task

• When installed in accordance with COSHH Regulations (to extract dust, fume, gas, mist and/or vapour), is the statutory examination and test of LEV equipment carried out and are records kept?

  Yes

  No

  Not Applicable

  To be confirmed

• Observation and Action

  Select On the day of the review it was noted that the LEV equipment had in-date statutory examination and test certification. On the day of the review it was noted that the LEV equipment did not have in-date statutory examination and test certification. It is recommended that an competent person maintains the LEV and a statutory examination and test certification is carried out every 14 months You must by law maintain the local exhaust ventilation system (LEV) in efficient working order so it continues to provide the necessary protection. You should also have a periodic thorough examination and test, generally at least every 14 months (or more frequently if determined by the competent person carrying out the examination, or if using it with one of the processes listed in Schedule 4 of COSHH Regulations); you must keep the record of test for at least 5 years. In addition, you should have information on the installed LEV system to confirm it provides adequate protection, which should be kept for the life of the equipment. Not applicable.

  • On the day of the review it was noted that the LEV equipment had in-date statutory examination and test certification.
  • On the day of the review it was noted that the LEV equipment did not have in-date statutory examination and test certification.
  • It is recommended that an competent person maintains the LEV and a statutory examination and test certification is carried out every 14 months
  • You must by law maintain the local exhaust ventilation system (LEV) in efficient working order so it continues to provide the necessary protection. You should also have a periodic thorough examination and test, generally at least every 14 months (or more frequently if determined by the competent person carrying out the examination, or if using it with one of the processes listed in Schedule 4 of COSHH Regulations); you must keep the record of test for at least 5 years. In addition, you should have information on the installed LEV system to confirm it provides adequate protection, which should be kept for the life of the equipment.
  • Not applicable.

• The LEV equipment had in-date statutory examination and test certification was last carried out on the

  Date

• Legal Reasons
  
  COSHH Regulation 9 states that where engineering controls are provided to meet the requirements of regulation 7, the employer shall ensure that thorough examination and testing of those controls is carried out. In the case of local exhaust ventilation plant, at least once every 14 months.

• Comments

8.9 Task

• Are water systems present likely to be favourable to the growth of legionella bacteria?

  Select Yes - Legionella management procedures require review Not applicable Yes - Legionella management procedures are in place To be confirmed

  • Yes - Legionella management procedures require review
  • Not applicable
  • Yes - Legionella management procedures are in place
  • To be confirmed

• Observation and Action

  Select On the day of the visit no formal legionella report was seen. It is recommended a formal legionella risk assessment is carried out to see if you have any doglegs on the plumbing system and your water tanks are okay. On the day of the review it was noted that full legionella monitoring is in place and recorded. On the day of the visit no formal legionella report was seen. It is recommended a formal legionella risk assessment is carried out to see if you have any doglegs on the plumbing system and your water tanks are okay. On the day of the review it was noted that you have a shower on site. It is recommended that the shower head is cleaned once an month and the check is recorded. Shower provided at site is subject to daily run offs to ensure that stagnant water is not allowed to build up in the shower system On the day of the review it was noted that the office was a managed building, It is recommended that you contact your landlord for confirmation this has been carried out. On the day of the visit no formal legionella report was seen. It is recommended a formal legionella risk assessment is carried out to see if you have any doglegs on the plumbing system and your water tanks are okay. Legionella bacteria is usually found (often in harmlessly low numbers) in sources of water, such as ponds, rivers and lakes. However, the bacteria can rapidly multiply if they find their way into artificial water supply systems On the day of the review it was noted that the office was a managed building, It is recommended that you contact your land lord for confirmation this has been carried out. On the day of the review no evidence was seen.

  • On the day of the visit no formal legionella report was seen. It is recommended a formal legionella risk assessment is carried out to see if you have any doglegs on the plumbing system and your water tanks are okay.
  • On the day of the review it was noted that full legionella monitoring is in place and recorded.
  • On the day of the visit no formal legionella report was seen. It is recommended a formal legionella risk assessment is carried out to see if you have any doglegs on the plumbing system and your water tanks are okay. On the day of the review it was noted that you have a shower on site. It is recommended that the shower head is cleaned once an month and the check is recorded. Shower provided at site is subject to daily run offs to ensure that stagnant water is not allowed to build up in the shower system
  • On the day of the review it was noted that the office was a managed building, It is recommended that you contact your landlord for confirmation this has been carried out.
  • On the day of the visit no formal legionella report was seen. It is recommended a formal legionella risk assessment is carried out to see if you have any doglegs on the plumbing system and your water tanks are okay. Legionella bacteria is usually found (often in harmlessly low numbers) in sources of water, such as ponds, rivers and lakes. However, the bacteria can rapidly multiply if they find their way into artificial water supply systems
  • On the day of the review it was noted that the office was a managed building, It is recommended that you contact your land lord for confirmation this has been carried out.
  • On the day of the review no evidence was seen.

• Legal Reasons
  
  Section 3(2) of the Health and Safety at Work Act 1974 (HSWA) makes provision for relevant health and safety legislation to apply to landlords to ensure a duty of care is shown to their tenants’ with regard to their health and safety. The general duties require under section 3(2) that "It shall be the duty of every self-employed person to conduct his undertaking in such a way as to ensure, so far as is reasonably practicable, that he and other persons (not being his employees) who may be affected thereby are not thereby exposed to risks to their health or safety.
  The Control of Substances Hazardous to Health Regulations 2002 (COSHH) provides a framework of actions to control the risk from a range of hazardous substances, including biological agents (e.g. Legionella) - to identify and assess the risk, and implement any necessary measures to control any risk.
  L8 Approved Code of Practice (ACOP) was revised and republished in November 2013 and retained the guidance on the requirements of HSWA and COSHH for employers AND those with responsibilities for the control of premises including landlords (L8 ACOP, paragraphs 1 and 2). It applies to the control of Legionella bacteria in any undertaking involving a work activity AND applies to premises controlled in connection with a trade, business or other undertaking where water is used or stored and there is a reasonably foreseeable risk of exposure to Legionella bacteria (L8 ACOP, paragraph 22)

• Comments

8.11 Task

• Is asbestos present or suspected/presumed to be present at company premises? If so, is there an up-to-date asbestos register and are employees and contractors made aware of it?

  Select The presence of asbestos was unknown - to be confirmed No Asbestos survey has been carried out - no asbestos present or suspected No asbestos present or suspected due to post 2000 build To be confirmed Asbestos survey has been carried out and signage suitable and sufficient at the time of the audit. Asbestos survey has been carried out and signage was not suitable and sufficient at the time of the audit. A review of the signage is required.

  • The presence of asbestos was unknown - to be confirmed
  • No
  • Asbestos survey has been carried out - no asbestos present or suspected
  • No asbestos present or suspected due to post 2000 build
  • To be confirmed
  • Asbestos survey has been carried out and signage suitable and sufficient at the time of the audit.
  • Asbestos survey has been carried out and signage was not suitable and sufficient at the time of the audit. A review of the signage is required.

• Observation and Action

  Select On the day of the review no evidence was seen. The building landlords have verified that no asbestos is present in the units occupied by the company. Asbestos survey has been carried out - no asbestos present or suspected On the day of the review it was noted that the asbestos survey was carried Comments: On the day of the review no evidence was seen. An asbestos survey is an effective way to help you manage asbestos in your premises by providing accurate information about the location, amount and type of any asbestos containing materials (ACMs). While not a legal requirement, it is recommended that you arrange a survey if you suspect there are ACMs in your premises. Alternatively, you may choose to presume there is asbestos and would then need to take all appropriate precautions for any work that takes place. However, it is good practice to have an asbestos survey carried out so you can be absolutely sure whether asbestos is present or not. The asbestos survey can help to provide enough information so that an asbestos register, a risk assessment and a management plan can then be prepared. The survey will usually involve sampling and analysis to determine the presence of asbestos so asbestos surveys should only be carried out by competent surveyors who can clearly demonstrate they have the necessary skills, experience and qualifications. Yes

  • On the day of the review no evidence was seen.
  • The building landlords have verified that no asbestos is present in the units occupied by the company.
  • Asbestos survey has been carried out - no asbestos present or suspected
  • On the day of the review it was noted that the asbestos survey was carried
  • Comments: On the day of the review no evidence was seen.
  • An asbestos survey is an effective way to help you manage asbestos in your premises by providing accurate information about the location, amount and type of any asbestos containing materials (ACMs). While not a legal requirement, it is recommended that you arrange a survey if you suspect there are ACMs in your premises. Alternatively, you may choose to presume there is asbestos and would then need to take all appropriate precautions for any work that takes place. However, it is good practice to have an asbestos survey carried out so you can be absolutely sure whether asbestos is present or not. The asbestos survey can help to provide enough information so that an asbestos register, a risk assessment and a management plan can then be prepared. The survey will usually involve sampling and analysis to determine the presence of asbestos so asbestos surveys should only be carried out by competent surveyors who can clearly demonstrate they have the necessary skills, experience and qualifications.
  • Yes

• Legal Reasons
  
  The Control of Asbestos Regulations 2012

8.12 Task

• Are employees likely to come into contact with asbestos when working away from company premises? If so, has awareness training been provided (as a minimum) and are written procedures in place depicting the action to take if asbestos is identified/suspected?

  Select Yes - training has been provided & written procedures are in place No Not applicable To be confirmed

  • Yes - training has been provided & written procedures are in place
  • No
  • Not applicable
  • To be confirmed

• Observation and Action

  Select On the day of the review no evidence was seen. Yes No

  • On the day of the review no evidence was seen.
  • Yes
  • No

• Legal Reasons
  
  The Control of Asbestos Regulations 2012

• Comments

8.13 Task

• Are the premises located in a radon affected area and has it been assessed?

  Select No, premises are not located in a radon affected area (as per UK Radon Map) Yes, premises are currently located in a radon-affected area (as per UK Radon Map) but the risk has not been assessed

  • No, premises are not located in a radon affected area (as per UK Radon Map)
  • Yes, premises are currently located in a radon-affected area (as per UK Radon Map) but the risk has not been assessed

• Observation and Action

  Select All parts of this 1km grid square are in the lowest band of radon potential. Less than 1 % of homes above the Action Level. Some parts of this 1km grid square are in bands of elevated radon potential. Maximum radon potential is 10-30 %. Check the radon potential of individual addresses at UKRadon.org .It is recommended that an assessment of radon be carried out. Simple kits to test for Radon can be acquired for commercial premises by accessing the UK Radon Map Website. Some parts of this 1km grid square are in bands of elevated radon potential. Maximum radon potential is 1-3 %. Check the radon potential of individual addresses at UKRadon.org. It is recommended that an radon assessment be carried out.

  • All parts of this 1km grid square are in the lowest band of radon potential. Less than 1 % of homes above the Action Level.
  • Some parts of this 1km grid square are in bands of elevated radon potential. Maximum radon potential is 10-30 %. Check the radon potential of individual addresses at UKRadon.org .It is recommended that an assessment of radon be carried out. Simple kits to test for Radon can be acquired for commercial premises by accessing the UK Radon Map Website.
  • Some parts of this 1km grid square are in bands of elevated radon potential. Maximum radon potential is 1-3 %. Check the radon potential of individual addresses at UKRadon.org. It is recommended that an radon assessment be carried out.

• Legal Reasons
  
  Under the Health and Safety at Work etc. Act 1974, employers must, so far as is reasonably practicable, ensure the health and safety of employees and others who have access to their work environment. The Management of Health and Safety at Work Regulations 1999 require the assessment of health and safety risks and this should include radon in the following circumstances:

• Comments

8.14 Task

• Is the client aware of smoke-free legislation and is it being complied with on company premises and in company vehicles?

  Select To be confirmed On the day of the review it was noted that there was adequate smoking areas on site. It needs to be confirmed that the company vehicles have no smoking signs displayed. Smoking ban implemented Review required Signage not displayed on building(s) Smoking ban implemented but evidence of smoking observed On the day of the review it was noted that there was adequate smoking areas on site.

  • To be confirmed
  • On the day of the review it was noted that there was adequate smoking areas on site. It needs to be confirmed that the company vehicles have no smoking signs displayed.
  • Smoking ban implemented
  • Review required
  • Signage not displayed on building(s)
  • Smoking ban implemented but evidence of smoking observed
  • On the day of the review it was noted that there was adequate smoking areas on site.

• Observation and Action

  Select No smoking signage in place. On the day of the review it was noted that smoking is prohibited in the building and 'No Smoking' signs are displayed. Smoking is restricted to designated areas. To be confirmed that the vans have no smoking signs. No smoking signage in place. But smoking happens on site in an designated area a ashtray and a smoking area sign needs putting up On the day of the review it was noted that the site was an no smoking site but some of the entrances into the premise did not have no smoking signs displayed. It is recommended that no smoking signs are displayed on the entrance to the premise. On the day of the review it was noted that there was evidence of smoking on site. It is recommended that you contact your landlord to let him know about this. On the day of the review it was noted that there was evidence of smoking on site. On the day of the review it was noted a smoking ban is in place and there was adequate signage. On the day of the review it was noted that there was adequate smoking areas on site but on the day of the review it was noted people were smoking in none smoking areas On the day of the review it was noted that there was adequate smoking areas on site and used ,there was no signs of smoking in an other places.

  • No smoking signage in place.
  • On the day of the review it was noted that smoking is prohibited in the building and 'No Smoking' signs are displayed. Smoking is restricted to designated areas. To be confirmed that the vans have no smoking signs.
  • No smoking signage in place. But smoking happens on site in an designated area a ashtray and a smoking area sign needs putting up
  • On the day of the review it was noted that the site was an no smoking site but some of the entrances into the premise did not have no smoking signs displayed. It is recommended that no smoking signs are displayed on the entrance to the premise.
  • On the day of the review it was noted that there was evidence of smoking on site. It is recommended that you contact your landlord to let him know about this.
  • On the day of the review it was noted that there was evidence of smoking on site.
  • On the day of the review it was noted a smoking ban is in place and there was adequate signage.
  • On the day of the review it was noted that there was adequate smoking areas on site but on the day of the review it was noted people were smoking in none smoking areas
  • On the day of the review it was noted that there was adequate smoking areas on site and used ,there was no signs of smoking in an other places.

• Legal Reasons
  
  The legislation, introduced on the 1st July 2007, now makes it illegal to smoke in all public enclosed or substantially enclosed area and workplaces. The ban includes smoking on vehicles which serve the public and / or are used for work purposes. Appropriate no smoking signs must be clearly placed in all smoke free premises and vehicles. Under the legislation in place work smoking rooms and areas are no longer permitted. All smokers must take their smoke breaks outside. The owners / managers of any premises have to take reasonable steps to ensure that all staff and/or visitors are aware of the ban and to uphold the ban. Smokers looking for an appropriate place to smoke may check the no smoking signs in and around premises to easily see which areas are restricted or ask a staff member.

• Comments

8.15 Task

• Do the company operate a permit to work system to help control hazards in the workplace?

  Select To be confirmed Yes Review required Permit(s) to work not considered necessary in this workplace

  • To be confirmed
  • Yes
  • Review required
  • Permit(s) to work not considered necessary in this workplace

• Observation and Action

  Select The following permits to work are/may be required:, confined spaces, hot works, live work on electricity supply systems, risk of exposure to hazardous chemicals or microorganisms, work at height It was stated that permits to work would be issued as required (confined spaces, hot works, live work on electricity supply systems, risk of exposure to hazardous chemicals or microorganisms, work at height). On the day of the review no evidence was seen

  • The following permits to work are/may be required:, confined spaces, hot works, live work on electricity supply systems, risk of exposure to hazardous chemicals or microorganisms, work at height
  • It was stated that permits to work would be issued as required (confined spaces, hot works, live work on electricity supply systems, risk of exposure to hazardous chemicals or microorganisms, work at height).
  • On the day of the review no evidence was seen

• Legal Reasons
  
  HS(G)5 Hot work : welding and cutting on plant containing flammable materials, HSE (Not in current HSE list).
  Paragraph 3 refers to the precautionary measures needed when welding in areas that could be potentially flammable by planning and controlling the task using a work permit system.
  Paragraph 72 refers to the importance of management controlling the work permit system.
  Paragraph 73 refers to the principles that should be followed when operating a work permit system. HS(G)51 Storage of flammable liquids in containers, HSE, 1998.
  Paragraph 48 illustrates a permit to work system and summarises its expected contents HS(G)64 Assessment of fire hazards from solid materials and the precautions required for their safe storage and use, HSE, 1991.
  Paragraph 28 refers to the need for a work permit system if a source of ignition is introduced such as welding, cutting or grinding. The system should contain any fire precautions necessary. HS(G)65 Successful health & safety management, HSE, 1997.
  The section called; `Devising Risk Control Systems RCSs' under Inset 11, illustrates the permit to work system as an example of a management control loop i.e. plan, do, check and act. It demonstrates how risks in the work place can be reduced if they are controlled and managed.

• Comments

9 Task

• Are visitors made aware of:- Emergency procedures?- First aid procedures?- Smoking rules?- Specific risks?

  Yes

  Informally

  No

• Observation and Action

  Select On the day of the review you informed me you only have an informal process in place. Ensure a handout sheet is made available for contractors/visitors and the contractor/visitor sign to say they understand the site rules, emergency procedures and what P.P.E is required when on site. On the day of the review you verbally informed me you only have an informal process in place. It is recommended a handout sheet is made available for contractors and the contractor signs to say they understand the site rules and emergency procedures. On the day of the review it was noted that there is a signing in book at the reception which contains a detachable passes for visitors and contractors to display whilst on-site. On the reverse of this badge are safety/ emergency information to adhere to. All visitors/contractors are hosted whilst at site and supervised as necessary. Information respective to emergency procedures, fire, smoking and site specific site procedures are explained as necessary to visitor/contractors by the nominated employee hosting them. On the day of the review it was noted that are visitors made aware of Emergency procedures, First aid procedures, Smoking rules, Specific risks via an electronic system, and also verbally re-iterated at the reception. Steps should be taken to prevent visitors from becoming exposed to hazards with any special arrangements required by the visitor(s) being ascertained, where practicable, before arrival. Visitors must be informed of the risks to which they may be exposed whilst on site and of the emergency arrangements, including the location of assembly points. Any problems encountered by visitors, or by employees with regard to visitors, should be reported so that corrective action can be taken. Visitors should be supervised as necessary and particular care taken when entering areas of high risk - access may require authorisation from a responsible person/management.

  • On the day of the review you informed me you only have an informal process in place. Ensure a handout sheet is made available for contractors/visitors and the contractor/visitor sign to say they understand the site rules, emergency procedures and what P.P.E is required when on site.
  • On the day of the review you verbally informed me you only have an informal process in place. It is recommended a handout sheet is made available for contractors and the contractor signs to say they understand the site rules and emergency procedures.
  • On the day of the review it was noted that there is a signing in book at the reception which contains a detachable passes for visitors and contractors to display whilst on-site. On the reverse of this badge are safety/ emergency information to adhere to.
  • All visitors/contractors are hosted whilst at site and supervised as necessary. Information respective to emergency procedures, fire, smoking and site specific site procedures are explained as necessary to visitor/contractors by the nominated employee hosting them.
  • On the day of the review it was noted that are visitors made aware of Emergency procedures, First aid procedures, Smoking rules, Specific risks via an electronic system, and also verbally re-iterated at the reception.
  • Steps should be taken to prevent visitors from becoming exposed to hazards with any special arrangements required by the visitor(s) being ascertained, where practicable, before arrival. Visitors must be informed of the risks to which they may be exposed whilst on site and of the emergency arrangements, including the location of assembly points. Any problems encountered by visitors, or by employees with regard to visitors, should be reported so that corrective action can be taken. Visitors should be supervised as necessary and particular care taken when entering areas of high risk - access may require authorisation from a responsible person/management.

• Legal Reasons
  
  Management of Health and Safety at Work Regulations 1999 Regulation 5 The legal responsibility for health and safety rests primarily with the employer. It is their responsibility to ensure the organisation has the necessary management framework to protect the health and safety of their staff and provide a safe working environment.

• Comments

9.1 Task

• Is a visitors' book available and used appropriately?

  Yes

  No

  Work in progress

  Not Applicable

• Observation and Action

  Select You informed me on the day of the review there is signing in procedure for the site. It is recommended a visitor signing in book is made available for visitors to the site. In the event of an emergency situation, it is important to know who is on your premises and where they can be found. A Visitors' Book (or similar) should be accessible to all visitors and used to record their arrival and departure. See question: Are visitors made aware of:- Emergency procedures?- First aid procedures?- Smoking rules?- Specific risks? The company presently does not use a visitors book for signing visitors or contractors in/out. The provision of a visitors book is seen as good practice and enables company's to fully account for visitors/contractors in the event of any emergency situation. It is also a good idea to have an simple extract of site procedures held with the visitors book for them to read on arrival. On the day of the review it was noted that this is done on an I-pad. You informed me on the day of the review there is no signing in procedure for the site. It is recommended a visitor signing in book is made available for visitors to the site.

  • You informed me on the day of the review there is signing in procedure for the site. It is recommended a visitor signing in book is made available for visitors to the site.
  • In the event of an emergency situation, it is important to know who is on your premises and where they can be found. A Visitors' Book (or similar) should be accessible to all visitors and used to record their arrival and departure.
  • See question: Are visitors made aware of:- Emergency procedures?- First aid procedures?- Smoking rules?- Specific risks?
  • The company presently does not use a visitors book for signing visitors or contractors in/out. The provision of a visitors book is seen as good practice and enables company's to fully account for visitors/contractors in the event of any emergency situation. It is also a good idea to have an simple extract of site procedures held with the visitors book for them to read on arrival.
  • On the day of the review it was noted that this is done on an I-pad.
  • You informed me on the day of the review there is no signing in procedure for the site. It is recommended a visitor signing in book is made available for visitors to the site.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

9.2 Task

• Are checks carried out for competence/experience/insurance cover, prior to engaging contractors?

  Select Yes No The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed.

  • Yes
  • No
  • The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed.

• Observation and Action

  Select The checking of contractors competency was discussed during this review and you verbally confirmed this does not takes place. The best way to start this process is to produce an approved contractor list for any regular contractors used at the company premises i.e. Plumbers, Electricians or other General Tradesmen. Once produced competency checks can be undertaken, suitable forms to assist with this matter are contained within the Guidance and Records & Forms folder on the accompanies the H and S manuals prepared and updated The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed. This need reviewing and uplifting. It was noted that the company does not have many contractors as a substantial amount of contracted works connected to maintenance are arranged by the building landlords. On the day of the review it was noted that checks carried out for competence, experience, insurance cover, prior to engaging contractors.

  • The checking of contractors competency was discussed during this review and you verbally confirmed this does not takes place. The best way to start this process is to produce an approved contractor list for any regular contractors used at the company premises i.e. Plumbers, Electricians or other General Tradesmen. Once produced competency checks can be undertaken, suitable forms to assist with this matter are contained within the Guidance and Records & Forms folder on the accompanies the H and S manuals prepared and updated
  • The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed. This need reviewing and uplifting.
  • It was noted that the company does not have many contractors as a substantial amount of contracted works connected to maintenance are arranged by the building landlords.
  • On the day of the review it was noted that checks carried out for competence, experience, insurance cover, prior to engaging contractors.

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974,Management of Health and Safety at Work, Regulations 1999,Construction Design and Management, Regulations 2015,Occupiers Liability Acts 1957 and 1984,HSG159

• Comments

9.3 Task

• Do the company regularly review contractor competence (skills, knowledge and experience)?

  Select No Review required Competence checks not currently carried out Competence checks are currently carried out

  • No
  • Review required
  • Competence checks not currently carried out
  • Competence checks are currently carried out

• Observation and Action

  Select On the day of the review you informed me that no review of contractors competence have been carried out. Once initial competency checks and skills checks have been undertaken it is also important to review them periodically. This can be done simply by re-sending completed contractor questionnaires back out to contractors for them to amend if any changes or to annotate as correct The company has its own forms and systems to assist with reviewing the competency of contractors. Periodic reviews of contractors competency are recommended to ensure that the contractors skills, knowledge and experience are maintained and still valid. This was amply discussed and it was agreed management will conduct competency checks

  • On the day of the review you informed me that no review of contractors competence have been carried out. Once initial competency checks and skills checks have been undertaken it is also important to review them periodically. This can be done simply by re-sending completed contractor questionnaires back out to contractors for them to amend if any changes or to annotate as correct
  • The company has its own forms and systems to assist with reviewing the competency of contractors.
  • Periodic reviews of contractors competency are recommended to ensure that the contractors skills, knowledge and experience are maintained and still valid.
  • This was amply discussed and it was agreed management will conduct competency checks

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974,Management of Health and Safety at Work, Regulations 1999,Construction Design and Management, Regulations 2015,Occupiers Liability Acts 1957 and 1984,HSG159

• Comments

9.4 Task

• Do contractors provide risk assessments (RA) and where appropriate, method statements (MS) for work to be completed?

  Select Yes, subject to scope of works required No

  • Yes, subject to scope of works required
  • No

• Observation and Action

  Select Contractors must provide information about the hazards, risks and control measures relating to their work activities, together with instruction, training and, where appropriate, supervision to use the control measures. Under current legislation all employers must carry out a risk assessment and those employing five or more employees must also record significant findings. This record needs to be accessible so that safety representatives, inspectors, etc. can examine it. On the day of the review you confirmed to me that the contractors you currently use do not have R.A.M.S. Ensure that your contractors provide you with R.A.M.S prior to carrying out any tasks on site. The company has its own forms and systems to assist with reviewing the competency of contractors.

  • Contractors must provide information about the hazards, risks and control measures relating to their work activities, together with instruction, training and, where appropriate, supervision to use the control measures. Under current legislation all employers must carry out a risk assessment and those employing five or more employees must also record significant findings. This record needs to be accessible so that safety representatives, inspectors, etc. can examine it.
  • On the day of the review you confirmed to me that the contractors you currently use do not have R.A.M.S. Ensure that your contractors provide you with R.A.M.S prior to carrying out any tasks on site.
  • The company has its own forms and systems to assist with reviewing the competency of contractors.

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974,Management of Health and Safety at Work, Regulations 1999,Construction Design and Management, Regulations 2015,Occupiers Liability Acts 1957 and 1984,HSG159

• Comments

9.5 Task

• Are contractors provided with relevant safety information for the site (or the site(s) they will be working at)?

  Yes

  Informally

  No

• Observation and Action

  Select On the day of the review you informed me you only have an informal process in place. Ensure a handout sheet is made available for contractors and the contractor sign to say they understand the site rules and emergency procedures. Designated company employee is responsible for monitoring whilst on site and providing supervision if deemed necessary. See question: Are visitors made aware of:- Emergency procedures?- First aid procedures?- Smoking rules?- Specific risks? See earlier comments reference hosting by nominated employees etc. On the day of the review it was noted that are visitors made aware of Emergency procedures, First aid procedures, Smoking rules, Specific risks via an electronic system, and also verbally re-iterated at the reception. Plus contractors are often escorted and supervised during works Contractors must be provided with information about the hazards, risks and control measures relating to work activities on your site, together with what risk control measures are in place, how they should avoid any dangers and where necessary what supervision and monitoring arrangements will be in operation.

  • On the day of the review you informed me you only have an informal process in place. Ensure a handout sheet is made available for contractors and the contractor sign to say they understand the site rules and emergency procedures.
  • Designated company employee is responsible for monitoring whilst on site and providing supervision if deemed necessary.
  • See question: Are visitors made aware of:- Emergency procedures?- First aid procedures?- Smoking rules?- Specific risks?
  • See earlier comments reference hosting by nominated employees etc.
  • On the day of the review it was noted that are visitors made aware of Emergency procedures, First aid procedures, Smoking rules, Specific risks via an electronic system, and also verbally re-iterated at the reception.
  • Plus contractors are often escorted and supervised during works
  • Contractors must be provided with information about the hazards, risks and control measures relating to work activities on your site, together with what risk control measures are in place, how they should avoid any dangers and where necessary what supervision and monitoring arrangements will be in operation.

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974,Management of Health and Safety at Work, Regulations 1999,Construction Design and Management, Regulations 2015,Occupiers Liability Acts 1957 and 1984,HSG159

• Comments

9.6 Task

• Are contractors' activities formally monitored (and, where necessary, supervised) to ensure compliance with agreed standards?

  Yes, as necessary

  Yes

  Review required

• Observation and Action

  Select Designated company employee is responsible for monitoring whilst on site and providing supervision if deemed necessary. Contractors are supervised as necessary for the duration of their time at the company premises. On the day of the review you confirmed to me this done verbally. It is recommended a handout sheet is made available for contractors and the contractor signs to say they understand the site rules and emergency procedures.

  • Designated company employee is responsible for monitoring whilst on site and providing supervision if deemed necessary.
  • Contractors are supervised as necessary for the duration of their time at the company premises.
  • On the day of the review you confirmed to me this done verbally. It is recommended a handout sheet is made available for contractors and the contractor signs to say they understand the site rules and emergency procedures.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.
  
  Health and Safety at Work etc. Act 1974,Management of Health and Safety at Work, Regulations 1999,Construction Design and Management, Regulations 2015,Occupiers Liability Acts 1957 and 1984,HSG159

• Comments

9.7 Task

• Where work falls within the ‘construction project’ category, are the duties under CDM (Construction (Design & Management) Regulations) 2015 understood and employed in practise?

  Select No construction projects/works planned No - CDM duties are not understood/employed

  • No construction projects/works planned
  • No - CDM duties are not understood/employed

• Observation and Action

  Select On the day of the review it was noted that CDM requirement were well understood by the client. On the day of the review building works were being carried out and the site management were not sure of the CDM (Construction (Design & Management) Regulations) 2015 Guidance provided in Manual update.

  • On the day of the review it was noted that CDM requirement were well understood by the client.
  • On the day of the review building works were being carried out and the site management were not sure of the CDM (Construction (Design & Management) Regulations) 2015 Guidance provided in Manual update.

• Legal Reasons
  
  The Construction (Design and Management) Regulations 2015
  
  Health and Safety at Work etc. Act 1974,Management of Health and Safety at Work, Regulations 1999,Construction Design and Management, Regulations 2015,Occupiers Liability Acts 1957 and 1984,HSG159

• Comments

10 Task

• Are health assessments required for any of the workforce?

  Select Yes - health assessments have been carried out. Display screen equipment (DSE), drivers of larger lorries, stress. To be confirmed Health assessments are not considered necessary The following health assessments are/may be required:, display screen equipment (DSE), drivers of larger lorries, stress. The following health assessments are/may be required:, display screen equipment (DSE), drivers of larger lorries, stress. On the day of the review no evidence was seen.

  • Yes - health assessments have been carried out. Display screen equipment (DSE), drivers of larger lorries, stress.
  • To be confirmed
  • Health assessments are not considered necessary
  • The following health assessments are/may be required:, display screen equipment (DSE), drivers of larger lorries, stress.
  • The following health assessments are/may be required:, display screen equipment (DSE), drivers of larger lorries, stress. On the day of the review no evidence was seen.

• Observation and Action

  Select No issues currently identified or raised which would require health assessments. It was stated that in the event that any issues are raised or identified then they will be dealt with in accordance with the company's health surveillance policy, arrangements and procedures. On the day of the review no evidence was seen. The following health assessments are/may be required:, display screen equipment (DSE) The following health assessments are/may be required:, display screen equipment (DSE) With regards to eye sight test. No evidence seen on the day. DSE (display screen equipment) Users have completed DSE assessments and free eye tests are available for staff if required. On the day of the review you confirmed that the paint sprayers have an annual health assessments but on evidence was seen.

  • No issues currently identified or raised which would require health assessments. It was stated that in the event that any issues are raised or identified then they will be dealt with in accordance with the company's health surveillance policy, arrangements and procedures.
  • On the day of the review no evidence was seen. The following health assessments are/may be required:, display screen equipment (DSE)
  • The following health assessments are/may be required:, display screen equipment (DSE)
  • With regards to eye sight test. No evidence seen on the day.
  • DSE (display screen equipment) Users have completed DSE assessments and free eye tests are available for staff if required.
  • On the day of the review you confirmed that the paint sprayers have an annual health assessments but on evidence was seen.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

10.1 Task

• Where risk assessment has identified that health surveillance is appropriate, is it being conducted, with the findings recorded and acted upon?

  Select To be confirmed Not applicable No - risk assessment(s) not completed On completion of your risk assessment and dust survey further health surveillance maybe required with regards to dust Yes evidence was seen on the day of the review

  • To be confirmed
  • Not applicable
  • No - risk assessment(s) not completed
  • On completion of your risk assessment and dust survey further health surveillance maybe required with regards to dust
  • Yes evidence was seen on the day of the review

• Observation and Action

  Select Employees are/may be exposed to t he following:, dust, noise and vibration. Carry out a noise and vibration assessment and monitor dust levels. On the day of the review it was noted that DSE assessment in place HGV medical and eye test in place. Employees are/may be exposed to the following:, fume, noise, vibration, health surveillance programme be required. DSE assessment in place HGV medical and eye test in place. On the day of the review no evidence was seen. Not applicable - health surveillance programme not required Employees are/may be exposed to the following:, fume, noise, vibration, health surveillance programme be required Employees are/may be exposed to the following:, fume, noise,, health surveillance programme be required. Ensure you take into account noise exposure when assessing the use of particular pieces of equipment. You need to update your noise assessment

  • Employees are/may be exposed to t he following:, dust, noise and vibration. Carry out a noise and vibration assessment and monitor dust levels.
  • On the day of the review it was noted that DSE assessment in place HGV medical and eye test in place.
  • Employees are/may be exposed to the following:, fume, noise, vibration, health surveillance programme be required. DSE assessment in place HGV medical and eye test in place.
  • On the day of the review no evidence was seen.
  • Not applicable - health surveillance programme not required
  • Employees are/may be exposed to the following:, fume, noise, vibration, health surveillance programme be required
  • Employees are/may be exposed to the following:, fume, noise,, health surveillance programme be required.
  • Ensure you take into account noise exposure when assessing the use of particular pieces of equipment.
  • You need to update your noise assessment

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

11 Task

• Were any issues noted with the selection and/or provision of PPE?

  Select No To be confirmed Review required Not applicable PPE not observed during health & safety review No PPE required for this site. Yes

  • No
  • To be confirmed
  • Review required
  • Not applicable
  • PPE not observed during health & safety review
  • No PPE required for this site.
  • Yes

• Observation and Action

  Select PPE that was worn was of a good standard and appropriate for the task and supplied by reputable companies. It needs to be confirmed that the technicians have flame resistant overalls. Personal Protective Equipment (PPE) provided and seen to be used A review of PPE used in required this should be achieved via an risk assessment process. No PPE is needed for the type of work carried out in the office. No issues noted at the time of this review.

  • PPE that was worn was of a good standard and appropriate for the task and supplied by reputable companies.
  • It needs to be confirmed that the technicians have flame resistant overalls.
  • Personal Protective Equipment (PPE) provided and seen to be used
  • A review of PPE used in required this should be achieved via an risk assessment process.
  • No PPE is needed for the type of work carried out in the office.
  • No issues noted at the time of this review.

• Legal Reasons
  
  The Health and Safety at Work, etc. Act 1974 places a general duty of care on employers for ensuring the safety of their employees and others and requires that no charge may be made for anything done for the purposes of compliance (e.g. providing PPE) (Section 9). Furthermore, the Management of Health and Safety at Work Regulations 1999 require employers and self-employed people to carry out a suitable and sufficient risk assessment for all work activities for the purpose of deciding what measures are necessary for safety, Personal Protective Equipment at Work Regulations 1992 (the Regulations) Regulation 4 makes it clear that employers must provide suitable PPE for employees exposed to health and safety risks except ‘where and to the extent that such risk has been adequately controlled by other means which are equally or more effective’. A similar duty applies to the self-employed with regard to supplying PPE for their own use.

• Comments

11.1 Task

• Were any issues noted relating to the wearing of PPE?

  Select Yes No Not Applicable PPE not observed during health & safety review

  • Yes
  • No
  • Not Applicable
  • PPE not observed during health & safety review

• Observation and Action

  Select On the day of the review it was noted that one of the MHE drivers was not wearing safety footwear. It is recommended that all staff who use MHE wear safety footwear On the day of the review it was noted there was no issues with PPE. No PPE is needed for the type of work carried out in the office. Personal Protective Equipment (PPE) provided and seen to be used. On the day of the review when walking around the site which is a Hi viz area MHE drivers with no Hi vis's on.

  • On the day of the review it was noted that one of the MHE drivers was not wearing safety footwear. It is recommended that all staff who use MHE wear safety footwear
  • On the day of the review it was noted there was no issues with PPE.
  • No PPE is needed for the type of work carried out in the office.
  • Personal Protective Equipment (PPE) provided and seen to be used.
  • On the day of the review when walking around the site which is a Hi viz area MHE drivers with no Hi vis's on.

• Legal Reasons
  
  The Personal Protective Equipment at Work Regulations 1992 seeks to ensure that where risks cannot be controlled by other means PPE should be correctly identified and put into use. The Health and Safety at Work, etc. Act 1974 places a general duty of care on employers for ensuring the safety of their employees and others and requires that no charge may be made for anything done for the purposes of compliance (e.g. providing PPE) (Section 9). Furthermore, the Management of Health and Safety at Work Regulations 1999 require employers and self-employed people to carry out a suitable and sufficient risk assessment for all work activities for the purpose of deciding what measures are necessary for safety, Personal Protective Equipment at Work Regulations 1992 (the Regulations) Regulation 4 makes it clear that employers must provide suitable PPE for employees exposed to health and safety risks except ‘where and to the extent that such risk has been adequately controlled by other means which are equally or more effective’. A similar duty applies to the self-employed with regard to supplying PPE for their own use.

• Comments

11.2 Task

• Have workers been trained how to use their PPE correctly, including carrying out pre-use checks?

  Select Yes No Not applicable The use of PPE is covered in the induction, on the day of the review no evidence was seen Informally Workers carry out visual checks of PPE before use

  • Yes
  • No
  • Not applicable
  • The use of PPE is covered in the induction, on the day of the review no evidence was seen
  • Informally
  • Workers carry out visual checks of PPE before use

• Observation and Action

  Select The use of PPE is covered in the induction. Employees are provided with training for PPE on induction or via refresher training if any new PPE introduced. On the day of the review no evidence was seen. On the day of the review no evidence was seen. The training / information should included why they are being issued with the respective PPE, when and how to use it and also what the arrangements should the PPE becomes unserviceable and require replacement. No PPE is needed for the type of work carried out in the office. It is recommended that an toolbox talk be conducted on this subject and workers trained how to use their PPE correctly, including carrying out pre-use checks be added to your induction Training/ information respective to PPE usage, pre use checks and replacement issues if needed are explained to employees as part of their overall induction process and training.

  • The use of PPE is covered in the induction.
  • Employees are provided with training for PPE on induction or via refresher training if any new PPE introduced.
  • On the day of the review no evidence was seen.
  • On the day of the review no evidence was seen. The training / information should included why they are being issued with the respective PPE, when and how to use it and also what the arrangements should the PPE becomes unserviceable and require replacement.
  • No PPE is needed for the type of work carried out in the office.
  • It is recommended that an toolbox talk be conducted on this subject and workers trained how to use their PPE correctly, including carrying out pre-use checks be added to your induction
  • Training/ information respective to PPE usage, pre use checks and replacement issues if needed are explained to employees as part of their overall induction process and training.

• Legal Reasons
  
  The Health and Safety at Work Act 1974 requires employers to provide free of charge training, instruction and supervision necessary for all its employees. Those who have control over premises have to consider the safety of anyone who comes on the premises, including contractors and customers The Personal Protective Equipment at Work Regulations 1992 seeks to ensure that where risks cannot be controlled by other means PPE should be correctly identified and put into use. The Health and Safety at Work, etc. Act 1974 places a general duty of care on employers for ensuring the safety of their employees and others and requires that no charge may be made for anything done for the purposes of compliance

• Comments

11.3 Task

• Where required (eg, PPE used for work at height), are more thorough checks carried out by competent persons?

  Yes

  Not applicable

  To be confirmed

  No

• Observation and Action

  Select On the day of the review it was noted that monthly harness checks are carried out and pre use check sheets are used for MEWPS On the day of the review it was noted that no monthly harness checks are carried out were applicable and pre use check sheets are used for MEWPS On the day of the review it was noted that pre use check sheets are used for MEWPS On the day of the review it was noted that pre use check sheets are not used for MEWPS

  • On the day of the review it was noted that monthly harness checks are carried out and pre use check sheets are used for MEWPS
  • On the day of the review it was noted that no monthly harness checks are carried out were applicable and pre use check sheets are used for MEWPS
  • On the day of the review it was noted that pre use check sheets are used for MEWPS
  • On the day of the review it was noted that pre use check sheets are not used for MEWPS

• Legal Reasons
  
  The Working at Height Regulations 2005 (WAHR) have no minimum height requirement for work at height. They include all work activities where there is a need to control a risk of falling a distance liable to cause personal injury. This is regardless of the work equipment being used, the duration the person is at a height, or the height at which the work is performed. It includes access to and egress from a place of work. The Working at Height Regulations 2005 (WAHR) have no minimum height requirement for work at height. They include all work activities where there is a need to control a risk of falling a distance liable to cause personal injury.

• Comments

11.4 Task

• Where relevant is PPE provided on a personal issue basis?

  Select Yes No replacement or defect reporting procedures in place No To be confirmed

  • Yes
  • No replacement or defect reporting procedures in place
  • No
  • To be confirmed

• Observation and Action

  Select On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Eye Protection and hearing protection are provided on a personal issue basis On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Eye Protection, Hearing Protection and Dust Masks On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Eye Protection, Hearing Protection On the day of the review it was noted that Hi Viz jackets, Hard hats, safety boots and gloves were given out on a personal basis. On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Goggles, Eye Protection, ear Defenders ,Gloves, and Dust Masks is not given out. On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Goggles, Eye Protection, ear Defenders ,Gloves, and Dust Masks are given out. No PPE is needed for the type of work carried out in the office. On the day of the review you confirmed that there is only a recorded procedure for recording when PPE is issued and not replaced. It is recommended that you also record when you replace PPE. Form provided. On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Eye Protection, Hearing Protection. The issue and replacement of PPE are held Electronically by the General Manager On the day of the review you informed me that staff do not sign for PPE. It is recommended that you record the issuing of PPE. Forms provided On the day of the review it was noted that staff sign for PPE. On the day of the review no evidence was seen.

  • On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Eye Protection and hearing protection are provided on a personal issue basis
  • On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Eye Protection, Hearing Protection and Dust Masks
  • On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Eye Protection, Hearing Protection
  • On the day of the review it was noted that Hi Viz jackets, Hard hats, safety boots and gloves were given out on a personal basis.
  • On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Goggles, Eye Protection, ear Defenders ,Gloves, and Dust Masks is not given out.
  • On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Goggles, Eye Protection, ear Defenders ,Gloves, and Dust Masks are given out.
  • No PPE is needed for the type of work carried out in the office.
  • On the day of the review you confirmed that there is only a recorded procedure for recording when PPE is issued and not replaced. It is recommended that you also record when you replace PPE. Form provided.
  • On the day of the review you confirmed that all PPE provided on a personal issue basis ,Boots, HI Viz, Eye Protection, Hearing Protection.
  • The issue and replacement of PPE are held Electronically by the General Manager
  • On the day of the review you informed me that staff do not sign for PPE. It is recommended that you record the issuing of PPE. Forms provided
  • On the day of the review it was noted that staff sign for PPE.
  • On the day of the review no evidence was seen.

• Legal Reasons
  
  Personal Protective Equipment at Work Regulations 1992 (the Regulations) Regulation 4 makes it clear that employers must provide suitable PPE for employees exposed to health and safety risks except ‘where and to the extent that such risk has been adequately controlled by other means which are equally or more effective’. A similar duty applies to the self-employed with regard to supplying PPE for their own use.

• Comments

11.5 Task

• Are procedures in place to record when PPE is issued/replaced?

  Yes

  No

  Issue of all PPE is recorded

  To be confirmed

• Observation and Action

  Select On the day of the review it was noted that staff sign for PPE. Records kept on file. On the day of the review no evidence was seen. On the day of the review it was noted that you did not have an procedure in place to record when PPE is issued, replaced. It is recommended that an procedure be put in place. No PPE is needed for the type of work carried out in the office.

  • On the day of the review it was noted that staff sign for PPE.
  • Records kept on file.
  • On the day of the review no evidence was seen.
  • On the day of the review it was noted that you did not have an procedure in place to record when PPE is issued, replaced. It is recommended that an procedure be put in place.
  • No PPE is needed for the type of work carried out in the office.

• Legal Reasons
  
  Personal Protective Equipment at Work Regulations 1992 (the Regulations) Regulation 4 makes it clear that employers must provide suitable PPE for employees exposed to health and safety risks except ‘where and to the extent that such risk has been adequately controlled by other means which are equally or more effective’. A similar duty applies to the self-employed with regard to supplying PPE for their own use.

• Comments

11.6 Task

• Is PPE kept clean and stored correctly?

  Yes

  Not Applicable

• Observation and Action

  Select PPE either stored in employee lockers or at their respective workstation. No PPE is needed for the type of work carried out in the office. Employees are provided with lockers for the storage of their personal belongings, including PPE.

  • PPE either stored in employee lockers or at their respective workstation.
  • No PPE is needed for the type of work carried out in the office.
  • Employees are provided with lockers for the storage of their personal belongings, including PPE.

• Legal Reasons
  
  Personal Protective Equipment at Work Regulations 1992 (the Regulations) Regulation 4 makes it clear that employers must provide suitable PPE for employees exposed to health and safety risks except ‘where and to the extent that such risk has been adequately controlled by other means which are equally or more effective’. A similar duty applies to the self-employed with regard to supplying PPE for their own use.

• Comments

11.7 Task

• Is respiratory protective equipment (RPE) subject to a suitable scheme of fit-testing, pre-use checks and more thorough regular recorded examinations?

  Select Not applicable To be confirmed Yes No - fit-testing/training is not carried out Review required No

  • Not applicable
  • To be confirmed
  • Yes
  • No - fit-testing/training is not carried out
  • Review required
  • No

• Observation and Action

  Select On the day of the review you confirmed that there is no recorded pre-use checks carried out and respiratory protective equipment (RPE) is not subject to a suitable scheme of fit-testing. It is recommended that recorded pre-use checks are carried out and respiratory protective equipment (RPE) is subject to a suitable scheme of fit-testing. Dust masks are provided individually to employees as requested to minimise nuisance dust issues. On the day of the review no evidence was seen. On the day of the review it was noted that with regards to respiratory protective equipment that face fitting ,routine maintenance and regular recorded examinations is carried out. On the day of the review it was noted that with regards to respiratory protective equipment that face fitting ,routine maintenance and regular recorded examinations is not carried out. On the day of the review no evidence was seen of suitable scheme of fit-testing, pre-use checks and more thorough regular recorded examinations. On the day of the review no evidence was seen of suitable scheme of fit-testing, pre-use checks and more thorough regular recorded examinations. It is recommended that fit testing is carried out for personnel required to use respiratory protection, simple fit testing kits are normally available from PPE suppliers.

  • On the day of the review you confirmed that there is no recorded pre-use checks carried out and respiratory protective equipment (RPE) is not subject to a suitable scheme of fit-testing. It is recommended that recorded pre-use checks are carried out and respiratory protective equipment (RPE) is subject to a suitable scheme of fit-testing.
  • Dust masks are provided individually to employees as requested to minimise nuisance dust issues.
  • On the day of the review no evidence was seen.
  • On the day of the review it was noted that with regards to respiratory protective equipment that face fitting ,routine maintenance and regular recorded examinations is carried out.
  • On the day of the review it was noted that with regards to respiratory protective equipment that face fitting ,routine maintenance and regular recorded examinations is not carried out.
  • On the day of the review no evidence was seen of suitable scheme of fit-testing, pre-use checks and more thorough regular recorded examinations.
  • On the day of the review no evidence was seen of suitable scheme of fit-testing, pre-use checks and more thorough regular recorded examinations.
  • It is recommended that fit testing is carried out for personnel required to use respiratory protection, simple fit testing kits are normally available from PPE suppliers.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.HSG53 .Respiratory protective equipment at work

• Comments

12. Task

• Is there a process for selecting and checking that newly acquired plant, machinery and equipment is suitable and appropriate for the task and meets health & safety standards in accordance with Provision and Use of Work Equipment Regulations (PUWER)?

  Select An informal (not documented) process is in place Yes No

  • An informal (not documented) process is in place
  • Yes
  • No

• Observation and Action

  Select On the day of the review you informed me that informal process in place via discussions. Company Director is directly responsible for the selection and checking of new plant. Equipment to ensure it meets with health and safety standards in accordance with PUWER. At the time of the inspection this was suitable and sufficient. Company Director is directly responsible for the selection and checking of new plant. Equipment to ensure it meets with health and safety standards in accordance with PUWER. At the time of the inspection this was not being done. Due to the specialisation of the works undertaken by the company it was noted that Senior Management are responsible for selecting and checking new plant, machinery or equipment and ensuring that it is suitable for task and meets relevant health and safety standards

  • On the day of the review you informed me that informal process in place via discussions.
  • Company Director is directly responsible for the selection and checking of new plant. Equipment to ensure it meets with health and safety standards in accordance with PUWER. At the time of the inspection this was suitable and sufficient.
  • Company Director is directly responsible for the selection and checking of new plant. Equipment to ensure it meets with health and safety standards in accordance with PUWER. At the time of the inspection this was not being done.
  • Due to the specialisation of the works undertaken by the company it was noted that Senior Management are responsible for selecting and checking new plant, machinery or equipment and ensuring that it is suitable for task and meets relevant health and safety standards

• Legal Reasons
  
  This requirement is set out in regulation 10 of the Provision and Use of Work Equipment Regulations 1998 (PUWER).The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.

• Comments

12.1 Task

• Is there a formal (evidenced) maintenance programme for plant, machinery and equipment and are statutory inspections for plant, machinery and equipment carried out?

  Select An informal (not documented) maintenance programme is in place To be confirmed Yes On the day of the review it was noted you have matrix for this. Maintenance programme for plant, machinery and equipment Not applicable Review required Maintenance matrix in place for the management of routine maintenance and any statutory inspections

  • An informal (not documented) maintenance programme is in place
  • To be confirmed
  • Yes
  • On the day of the review it was noted you have matrix for this. Maintenance programme for plant, machinery and equipment
  • Not applicable
  • Review required
  • Maintenance matrix in place for the management of routine maintenance and any statutory inspections

• Observation and Action

  Select No evidence of formal maintenance was seen. On the day of the review you confirmed that some of the maintenance is carried out in house and some carried out by competent person .A review of this procedure may be required ,if some plant, machinery or equipment failed and someone got hurt and the question of the competence of the person who carried out the repairs would be questioned. No evidence of formal maintenance was seen On the day of the review you confirmed that all maintenance is carried out in house. A review of this procedure may be required ,if some plant, machinery or equipment failed and someone got hurt and the equipment had be serviced in house then the question of the competence of the person who carried out the repairs would be questioned. On the day of the review it was noted there was no equipment that needs a maintenance programme. No evidence of formal maintenance programme was seen. On the day of the review you confirmed that some of the maintenance is carried out in house and some carried out by competent person .A review of this procedure may be required ,if some plant, machinery or equipment failed and someone got hurt and the equipment had be serviced in house then the question of the competence of the person who carried out the repairs would be questioned On the day of review there was no evidence of poorly adapted or unsuitable work equipment. On the day of the review no evidence was seen. On the day of the review it was noted the photocopier was last serviced on the The manager has a maintenance matrix to ensure that all maintenance tasks are managed, including statutory checks. The manager does not have a maintenance matrix to ensure that all maintenance. But statuary checks are carried out. On the day of the review you confirmed that 12-monthly inspection plans are in place. On the day of the review no evidence was seen.

  • No evidence of formal maintenance was seen. On the day of the review you confirmed that some of the maintenance is carried out in house and some carried out by competent person .A review of this procedure may be required ,if some plant, machinery or equipment failed and someone got hurt and the question of the competence of the person who carried out the repairs would be questioned.
  • No evidence of formal maintenance was seen
  • On the day of the review you confirmed that all maintenance is carried out in house. A review of this procedure may be required ,if some plant, machinery or equipment failed and someone got hurt and the equipment had be serviced in house then the question of the competence of the person who carried out the repairs would be questioned.
  • On the day of the review it was noted there was no equipment that needs a maintenance programme.
  • No evidence of formal maintenance programme was seen. On the day of the review you confirmed that some of the maintenance is carried out in house and some carried out by competent person .A review of this procedure may be required ,if some plant, machinery or equipment failed and someone got hurt and the equipment had be serviced in house then the question of the competence of the person who carried out the repairs would be questioned
  • On the day of review there was no evidence of poorly adapted or unsuitable work equipment.
  • On the day of the review no evidence was seen.
  • On the day of the review it was noted the photocopier was last serviced on the
  • The manager has a maintenance matrix to ensure that all maintenance tasks are managed, including statutory checks.
  • The manager does not have a maintenance matrix to ensure that all maintenance. But statuary checks are carried out.
  • On the day of the review you confirmed that 12-monthly inspection plans are in place. On the day of the review no evidence was seen.

• Statutory inspections for plant, machinery and equipment was last carried out on the

  Date

• Legal Reasons
  
  The Provision and Use of Work Equipment Regulations 1998 (PUWER) Regulation 5) Every employer shall ensure that work equipment is maintained in an efficient state, in efficient working order and in good repair. Every employer shall ensure where any machinery has a maintenance log, the log is kept up to date.

12.2 Task

• Are checks made to ensure any plant/machinery/equipment modifications do not affect the safe operation of the equipment?

  Select Not applicable To be confirmed Modifications have not been made Review required No

  • Not applicable
  • To be confirmed
  • Modifications have not been made
  • Review required
  • No

• Observation and Action

  Select Modifications are not carried out to plant, machinery or equipment and only suitable and fit for purpose plant, machinery or equipment is used by the company On the day of the review no evidence was seen. On the day of the review you confirmed that checks are made to ensure any plant, machinery, equipment modifications do not affect the safe operation of the equipment. It was noted that this may not be taking place. See question: Were guards/safety devices in position/being used correctly during the health & safety review? On the day of review there was no evidence of poorly adapted or unsuitable work equipment. On the day of review there was no evidence of poorly adapted or unsuitable work equipment, visual pre use checks are carried out prior to use. It is recommended that a recorded checks are put in to ensure any plant, machinery, equipment modifications do not affect the safe operation of the equipment. See question: Were guards/safety devices in position/being used correctly during the health & safety review?

  • Modifications are not carried out to plant, machinery or equipment and only suitable and fit for purpose plant, machinery or equipment is used by the company
  • On the day of the review no evidence was seen.
  • On the day of the review you confirmed that checks are made to ensure any plant, machinery, equipment modifications do not affect the safe operation of the equipment. It was noted that this may not be taking place. See question: Were guards/safety devices in position/being used correctly during the health & safety review?
  • On the day of review there was no evidence of poorly adapted or unsuitable work equipment.
  • On the day of review there was no evidence of poorly adapted or unsuitable work equipment, visual pre use checks are carried out prior to use.
  • It is recommended that a recorded checks are put in to ensure any plant, machinery, equipment modifications do not affect the safe operation of the equipment. See question: Were guards/safety devices in position/being used correctly during the health & safety review?

• Legal Reasons
  
  PUWER requires that equipment provided for use at work is: suitable for the intended use. safe for use, maintained in a safe condition and inspected to ensure it is correctly installed and does not subsequently deteriorate. used only by people who have received adequate information, instruction and training. These Regulations require that risks from machinery are controlled by engineering means where it is practicable to do so (regulation 11); that is to say, risks must be controlled by providing suitable guards, protection devices, warning devices and system control devices such as emergency stop buttons

• Comments

12.3 Task

• Have machinery risk assessments been documented?

  Select Review required To be confirmed Yes Formal machinery risk assessments not required Not applicable No - Formal machinery risk assessments have not yet been completed

  • Review required
  • To be confirmed
  • Yes
  • Formal machinery risk assessments not required
  • Not applicable
  • No - Formal machinery risk assessments have not yet been completed

• Observation and Action

  Select On the day of the review you confirmed that no machinery risk assessments have been documented. It is recommended that risk assessments are carried out and recorded. Forms provided. It is recommended that machinery such as pillar drill and hand power saw are subject to machinery specific risk assessments. On the day of the review no evidence was seen. This will be carried out on an general risk assessment and not an machine risk assessments Observation highlighted that x-ray and blood machines are used. While these may not need formal risk assessment it is important to ensure pre-use checks are carried out on daily basis.

  • On the day of the review you confirmed that no machinery risk assessments have been documented. It is recommended that risk assessments are carried out and recorded. Forms provided.
  • It is recommended that machinery such as pillar drill and hand power saw are subject to machinery specific risk assessments.
  • On the day of the review no evidence was seen.
  • This will be carried out on an general risk assessment and not an machine risk assessments
  • Observation highlighted that x-ray and blood machines are used. While these may not need formal risk assessment it is important to ensure pre-use checks are carried out on daily basis.

• Legal Reasons
  
  This requirement is set out in regulation 10 of the Provision and Use of Work Equipment Regulations 1998 (PUWER).The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

12.4 Task

• Are manufacturer/supplier instructions/handbook for operation, cleaning, blockage/breakdown and maintenance, incorporated in to the risk assessment and followed?

  Select Review required To be confirmed Risk assessments have not yet been completed/documented Yes Not applicable Partial

  • Review required
  • To be confirmed
  • Risk assessments have not yet been completed/documented
  • Yes
  • Not applicable
  • Partial

• Observation and Action

  Select Where available manufacturers or suppliers instructions or handbooks should be used when carrying out risk assessments. On the day of the review no machinery risk assessments were seen. Due to the age of some of the equipment/machinery at the site manufacturers/suppliers instructions/handbooks are mainly not available so risk assessment is completed utilising the skills, knowledge and experience of employees. Management always seek out available manufacturers/suppliers information via electronic means if available and this is then utilised as part of any machinery risk assessment processes. EG: office based equipment. EG: photocopier. Equipment documentation has not been retained and/or used during the risk assessment process On the day of the review you confirmed that no manufacturer/supplier instructions/handbook are held on site. It is recommended that the manufacturer/supplier instructions/handbook are held on site to help with risk assessments and safe systems of works with regards to cleaning, blockage/breakdown and maintenance

  • Where available manufacturers or suppliers instructions or handbooks should be used when carrying out risk assessments.
  • On the day of the review no machinery risk assessments were seen.
  • Due to the age of some of the equipment/machinery at the site manufacturers/suppliers instructions/handbooks are mainly not available so risk assessment is completed utilising the skills, knowledge and experience of employees. Management always seek out available manufacturers/suppliers information via electronic means if available and this is then utilised as part of any machinery risk assessment processes.
  • EG: office based equipment. EG: photocopier.
  • Equipment documentation has not been retained and/or used during the risk assessment process
  • On the day of the review you confirmed that no manufacturer/supplier instructions/handbook are held on site. It is recommended that the manufacturer/supplier instructions/handbook are held on site to help with risk assessments and safe systems of works with regards to cleaning, blockage/breakdown and maintenance

• Legal Reasons
  
  This requirement is set out in regulation 10 of the Provision and Use of Work Equipment Regulations 1998 (PUWER).The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

12.5 Task

• Were guards/safety devices in position/being used correctly during the health & safety review?

  Select Yes No No equipment requiring guarding/safety devices was observed during the health & safety review

  • Yes
  • No
  • No equipment requiring guarding/safety devices was observed during the health & safety review

• Observation and Action

  Select No issues noted at the time of this review. On the day of the review it was noted the pillar drill have had the guarding removed and the lid of the pillar drill is coming away. Ensure these items are not used until the guarding is replaced. Daily pre-use operator checks in place and recorded. On the day of the review it was noted the pillar drill have had the guarding removed. Ensure this item is not used until the guarding is replaced. The extension lead needs to be unwound fully or the wire shorten to reduce the chance of fire from heat build up from the electrical cable. On the day of the review it was noted the bench grinder have had the guarding removed .Ensure this item is not used until the guarding is replaced. On the day of the review it was noted the pillar drill and the bench grinder have had the guarding removed .Ensure this item is not used until the guarding is replaced. On the day of the review guards and safety devices were in place.

  • No issues noted at the time of this review.
  • On the day of the review it was noted the pillar drill have had the guarding removed and the lid of the pillar drill is coming away. Ensure these items are not used until the guarding is replaced.
  • Daily pre-use operator checks in place and recorded.
  • On the day of the review it was noted the pillar drill have had the guarding removed. Ensure this item is not used until the guarding is replaced.
  • The extension lead needs to be unwound fully or the wire shorten to reduce the chance of fire from heat build up from the electrical cable.
  • On the day of the review it was noted the bench grinder have had the guarding removed .Ensure this item is not used until the guarding is replaced.
  • On the day of the review it was noted the pillar drill and the bench grinder have had the guarding removed .Ensure this item is not used until the guarding is replaced.
  • On the day of the review guards and safety devices were in place.

• Legal Reasons
  
  The Provision & Use of Work Equipment Regulations 1998 (PUWER) These Regulations require that risks from machinery are controlled by engineering means where it is practicable to do so (regulation 11); that is to say, risks must be controlled by providing suitable guards, protection devices, warning devices and system control devices such as emergency stop buttons

• Comments

12.6 Task

• Is use of plant/equipment/machinery restricted to authorised people only and do workers have appropriate knowledge, training and supervision to use such equipment?

  Yes

  To be confirmed

  Not applicable

  Review required

• Observation and Action

  Select On the day of the review no evidence was seen. On the day of the review it was noted that this done via induction and on the job training. On the day of the review it was noted that you have an training matrix in place. On the day of the review no evidence was seen for is the use of plant, equipment, machinery restricted to authorised people only and do workers have appropriate knowledge, training and supervision to use such equipment. It was noted that the maintenance department had a lock on the door to prevent unauthorised access to this area but the door did not close and the lock engage. It is recommended that the door be fixed so it locks and an no authorised person allowed sign be affixed. All employees are provided with training specific to the employment and duties compliance is checked by management and supervisor. That Gym users have an recorded Gym induction.

  • On the day of the review no evidence was seen.
  • On the day of the review it was noted that this done via induction and on the job training.
  • On the day of the review it was noted that you have an training matrix in place.
  • On the day of the review no evidence was seen for is the use of plant, equipment, machinery restricted to authorised people only and do workers have appropriate knowledge, training and supervision to use such equipment.
  • It was noted that the maintenance department had a lock on the door to prevent unauthorised access to this area but the door did not close and the lock engage. It is recommended that the door be fixed so it locks and an no authorised person allowed sign be affixed.
  • All employees are provided with training specific to the employment and duties compliance is checked by management and supervisor.
  • That Gym users have an recorded Gym induction.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. The Health and Safety at Work etc. Act 1974 requires you to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of your employees. The Provision & Use of Work Equipment Regulations 1998 (PUWER)Regulation 9 (1) Every employer shall ensure that all persons who use work equipment, have received adequate training for purposes of health and safety, including training in the methods which may be adopted when using the work equipment, any risks which such use may entail, and precautions to be taken. 9(2) Every employer shall ensure that any of his employees who supervises or manages the use of work equipment have received adequate training for purposes of health and safety, including training in the methods which may be adopted when using the work equipment, any risks which such use may entail, and precautions to be taken.

• Comments

12.7 Task

• Are employees instructed on what pre-use checks are required and when they are to be undertaken?

  Select Review required To be confirmed Yes No Pre-use checks carried out but not recorded

  • Review required
  • To be confirmed
  • Yes
  • No
  • Pre-use checks carried out but not recorded

• Observation and Action

  Select On the day of the review you confirmed that employees are not instructed on what pre-use checks are required and when they are to be undertaken. It is recommended that the employees who use such equipment receive training on what pre-use checks are required and when they are to be undertaken via recorded toolbox talks ,recorded on the job training and via safe systems of work. On the day of the review you confirmed that employees are instructed on what pre-use checks are required and when they are to be undertaken. It is recommended that refresher training is carried out with regards to the use of work equipment, also a toolbox talk regarding use of guards/pillar drills /welder be carried. On the day of the review no evidence was seen that the employees who carry out work in the workshop had any accredited training. Daily pre-use checks in place and recorded. On the day of the review no evidence was seen On the day of the review you confirmed that employees are not instructed on what pre-use checks are required and when they are to be undertaken. It is recommended that refresher training is carried out with regards to the use of work equipment, also a toolbox talk regarding use of guards/pillar drills /welder be carried. Management regularly carry out an recorded checks on the plant and equipment. All employees are provided with training specific to the employment and duties via induction and on the job training on office based equipment. On the day of the review you confirmed that all employees are provided with training specific to the employment and duties via induction and on the job training no evidence was seen. On the day of the review you confirmed that employees are not instructed on what pre-use checks are required and when they are to be undertaken. See question Were guards/safety devices in position/being used correctly during the health & safety review?. It is recommended that the employees who use such equipment receive training on what pre-use checks are required and when they are to be undertaken via recorded toolbox talks ,recorded on the job training and via safe systems of work. On the day of the review it was noted that pre-use checks are carried out but not recorded.it is recommended that all pre use checks are recorded.

  • On the day of the review you confirmed that employees are not instructed on what pre-use checks are required and when they are to be undertaken. It is recommended that the employees who use such equipment receive training on what pre-use checks are required and when they are to be undertaken via recorded toolbox talks ,recorded on the job training and via safe systems of work.
  • On the day of the review you confirmed that employees are instructed on what pre-use checks are required and when they are to be undertaken. It is recommended that refresher training is carried out with regards to the use of work equipment, also a toolbox talk regarding use of guards/pillar drills /welder be carried.
  • On the day of the review no evidence was seen that the employees who carry out work in the workshop had any accredited training.
  • Daily pre-use checks in place and recorded.
  • On the day of the review no evidence was seen
  • On the day of the review you confirmed that employees are not instructed on what pre-use checks are required and when they are to be undertaken. It is recommended that refresher training is carried out with regards to the use of work equipment, also a toolbox talk regarding use of guards/pillar drills /welder be carried. Management regularly carry out an recorded checks on the plant and equipment.
  • All employees are provided with training specific to the employment and duties via induction and on the job training on office based equipment.
  • On the day of the review you confirmed that all employees are provided with training specific to the employment and duties via induction and on the job training no evidence was seen.
  • On the day of the review you confirmed that employees are not instructed on what pre-use checks are required and when they are to be undertaken. See question Were guards/safety devices in position/being used correctly during the health & safety review?. It is recommended that the employees who use such equipment receive training on what pre-use checks are required and when they are to be undertaken via recorded toolbox talks ,recorded on the job training and via safe systems of work.
  • On the day of the review it was noted that pre-use checks are carried out but not recorded.it is recommended that all pre use checks are recorded.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. The Health and Safety at Work etc. Act 1974 requires you to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of your employees. The Provision & Use of Work Equipment Regulations 1998 (PUWER)Regulation 9 (1) Every employer shall ensure that all persons who use work equipment, have received adequate training for purposes of health and safety, including training in the methods which may be adopted when using the work equipment, any risks which such use may entail, and precautions to be taken. 9(2) Every employer shall ensure that any of his employees who supervises or manages the use of work equipment have received adequate training for purposes of health and safety, including training in the methods which may be adopted when using the work equipment, any risks which such use may entail, and precautions to be taken.

• Comments

12.8 Task

• Where lifting equipment (see separate section for vehicles, EG: lift trucks) is present, is there evidence that its use has been assessed and that relevant control measures are in place?

  Select Not applicable To be confirmed Risk assessments have not yet been completed/documented Yes

  • Not applicable
  • To be confirmed
  • Risk assessments have not yet been completed/documented
  • Yes

• Observation and Action

  Select On the day of the review it was noted that not all equipment has been inspected every twelve/six months. Inspections must be carried out at these statutory intervals, regardless of how frequently or infrequently the lift is used. On the day of the review it was noted that every twelve months. Inspections are carried out at these statutory intervals, regardless of how frequently or infrequently the lift is used. On the day of the review it was noted in the workshop there was no evidence presented that the employees who use the workshop were instructed on what pre-use checks are required and when they are to be undertaken. On the day of the review no evidence was seen. It was noted that pallet trucks are used.

  • On the day of the review it was noted that not all equipment has been inspected every twelve/six months. Inspections must be carried out at these statutory intervals, regardless of how frequently or infrequently the lift is used.
  • On the day of the review it was noted that every twelve months. Inspections are carried out at these statutory intervals, regardless of how frequently or infrequently the lift is used.
  • On the day of the review it was noted in the workshop there was no evidence presented that the employees who use the workshop were instructed on what pre-use checks are required and when they are to be undertaken.
  • On the day of the review no evidence was seen.
  • It was noted that pallet trucks are used.

• Legal Reasons
  
  Regulation 8(2) of LOLER defines a lifting operation as an operation concerned with the lifting or lowering of a load'. A 'load' is the item or items being lifted, which includes a person or people. The Lifting Operations and Lifting Equipment Regulations 1998 states that any passenger lifting equipment in a workplace requires a thorough inspection every six months, and any goods only lift be inspected every twelve months. Inspections must be carried out at these statutory intervals, regardless of how frequently or infrequently the lift is used

• Comments

12.9 Task

• Is lifting equipment (see separate section for vehicles, Eg: lift trucks) subject to regular servicing and statutory inspections and are records maintained?

  To be confirmed

  Not applicable

  Yes

• Observation and Action

  Select On the day of the review no evidence was seen. The rest at the top of the axle stands has been damaged and should not be used until the rest is made level again. On the day of the review it was noted that on site you had 2/4 post vehicle lifts, axle stands and a transmission jack as well as various other equipment that require regular servicing and statutory inspections. On the day of the review no evidence was seen. On the day of the review no evidence was seen On the day of the review you confirmed that some of the lifting equipment on site had not had an statutory inspections .The equipment should not be used until it has had an statutory inspection carried out. You verbally confirmed that other equipment on site has had statutory inspections .On the day of the review no evidence was seen. On the day of the review it was noted that you had a lift on site, On the day of the review no evidence was seen that the lift has been subject to regular servicing and statutory inspections and are records maintained. It is recommended that you contact your land lord. On the day of the review it was noted that regular servicing and statutory inspections and had taken

  • On the day of the review no evidence was seen. The rest at the top of the axle stands has been damaged and should not be used until the rest is made level again.
  • On the day of the review it was noted that on site you had 2/4 post vehicle lifts, axle stands and a transmission jack as well as various other equipment that require regular servicing and statutory inspections. On the day of the review no evidence was seen.
  • On the day of the review no evidence was seen
  • On the day of the review you confirmed that some of the lifting equipment on site had not had an statutory inspections .The equipment should not be used until it has had an statutory inspection carried out. You verbally confirmed that other equipment on site has had statutory inspections .On the day of the review no evidence was seen.
  • On the day of the review it was noted that you had a lift on site, On the day of the review no evidence was seen that the lift has been subject to regular servicing and statutory inspections and are records maintained. It is recommended that you contact your land lord.
  • On the day of the review it was noted that regular servicing and statutory inspections and had taken

• Through examination carried out on.

  Date

• Legal Reasons
  
  Regulation 8(2) of LOLER defines a lifting operation as an operation concerned with the lifting or lowering of a load'. A 'load' is the item or items being lifted, which includes a person or people. The Lifting Operations and Lifting Equipment Regulations 1998 states that any passenger lifting equipment in a workplace requires a thorough inspection every six months, and any goods only lift be inspected every twelve months. Inspections must be carried out at these statutory intervals, regardless of how frequently or infrequently the lift is used

• Comments

12.11 Task

• Is evidence available to show what controls are in place to isolate power during cleaning, breakdown, jamming, re-setting etc.?

  Yes

  No

  To be confirmed

  Review required

• Observation and Action

  Select On the day of the review it was noted that no risk assessments or SSW's were seen on the day. It is recommended that risk assessments and SSW's incorporate what to do with regards to isolate power during cleaning, breakdown, jamming, re-setting etc. When reviewing risk assessments it is important to include any controls respective to locking off or the isolation of equipment during cleaning, breakdowns etc. On the day of the review it was noted that no risk assessments were seen on the day The manager ensures that any equipment needing to be isolated during cleaning, breakdown ,re-setting etc. is carried out until process is back to operational status. On the day of the review it was noted that no risk assessments were seen on the day. Observation highlighted clear visible instruction displayed on each piece of equipment. EG: Photo copier/printer. A risk assessment is needed for this task. On the day of the review no evidence was seen. On induction the issue of what controls are in place to isolate power during cleaning, breakdown, jamming, re-setting of equipment was covered. Ensure that machine risk assessments are carried out and this subject is captured in the process

  • On the day of the review it was noted that no risk assessments or SSW's were seen on the day. It is recommended that risk assessments and SSW's incorporate what to do with regards to isolate power during cleaning, breakdown, jamming, re-setting etc.
  • When reviewing risk assessments it is important to include any controls respective to locking off or the isolation of equipment during cleaning, breakdowns etc.
  • On the day of the review it was noted that no risk assessments were seen on the day
  • The manager ensures that any equipment needing to be isolated during cleaning, breakdown ,re-setting etc. is carried out until process is back to operational status.
  • On the day of the review it was noted that no risk assessments were seen on the day.
  • Observation highlighted clear visible instruction displayed on each piece of equipment.
  • EG: Photo copier/printer. A risk assessment is needed for this task.
  • On the day of the review no evidence was seen.
  • On induction the issue of what controls are in place to isolate power during cleaning, breakdown, jamming, re-setting of equipment was covered. Ensure that machine risk assessments are carried out and this subject is captured in the process

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. The Health and Safety at Work etc. Act 1974 requires you to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of your employees. The Provision & Use of Work Equipment Regulations 1998 (PUWER)Regulation 9 (1) Every employer shall ensure that all persons who use work equipment, have received adequate training for purposes of health and safety, including training in the methods which may be adopted when using the work equipment, any risks which such use may entail, and precautions to be taken. 9(2) Every employer shall ensure that any of his employees who supervises or manages the use of work equipment have received adequate training for purposes of health and safety, including training in the methods which may be adopted when using the work equipment, any risks which such use may entail, and precautions to be taken.

• Comments

13 Task

• If the premises/site is shared with other businesses, is there evidence of: Liaison between all parties/sharing of risk information?, Agreement of the arrangements for controlling the risks? A site specific risk assessment?, Agreement of emergency response, evacuation and first aid arrangements?

  No

  Not applicable

  To be confirmed

  Yes

• Observation and Action

  Select No On the day of the review it was noted the landlord should be contacted to see if they have an agreement of emergency response, evacuation and first aid arrangements. See question: Does the company have a fire risk assessment (FRA) covering their premises/site(s)? Awaiting for new FRA. This is a managed building contact your landlord for access to the Fire risk assessment and action plan for the site. The landlord should inform you of how it is expected that you co-operate with any regimens already in place (building evacuations etc.) and whether you can play any part In creating evidence of due diligence (appliance / route / exit checks).the land lords fire risk assessment should be incorporated into your fire risk assessment.

  • No
  • On the day of the review it was noted the landlord should be contacted to see if they have an agreement of emergency response, evacuation and first aid arrangements.
  • See question: Does the company have a fire risk assessment (FRA) covering their premises/site(s)?
  • Awaiting for new FRA.
  • This is a managed building contact your landlord for access to the Fire risk assessment and action plan for the site. The landlord should inform you of how it is expected that you co-operate with any regimens already in place (building evacuations etc.) and whether you can play any part In creating evidence of due diligence (appliance / route / exit checks).the land lords fire risk assessment should be incorporated into your fire risk assessment.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. The Health and Safety at Work etc. Act 1974 requires you to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of your employees

• Comments

13.1 Task

• Does the management of health & safety appear to be compromised by the company's existing security arrangements?

  Select No No issues observed/identified at time of health & safety review Yes

  • No
  • No issues observed/identified at time of health & safety review
  • Yes

• Observation and Action

  Select At the time of the review there was no issue. At the time of the review there was issue.

  • At the time of the review there was no issue.
  • At the time of the review there was issue.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.

• Comments

13.2 Task

• Were any health & safety issues identified relating to the exterior of the premises?

  Select Yes No issues observed/identified at time of health & safety review

  • Yes
  • No issues observed/identified at time of health & safety review

• Observation and Action

  Select At the time of the review there was no issue. See section: Was the control of combustible waste well-managed on the day? Yes

  • At the time of the review there was no issue.
  • See section: Was the control of combustible waste well-managed on the day?
  • Yes

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.

• Comments

13.3 Task

• Were any health & safety issues identified relating to the internal design/layout/upkeep of the premises?

  Select Yes No No issues observed/identified at time of health & safety review

  • Yes
  • No
  • No issues observed/identified at time of health & safety review

• Observation and Action

  Select No issues noted at the time of this review. On the day of the review it was noted that the wires under the desks needs tidying up with the use of cable ties to help prevent slip trip and falls. On the day of the review it was noted that there was a fuse box that the people could easily access. Ensure that the fuse box is boxed off and locked. Cables were left unwound after use they should be stowed safely after use. On the day of the review it was noted that the floor in the porta cabin was giving way underfoot and needs repairing. It was also noted there was wiring hanging out of the ceiling and needs to be rectified and also noted was there was wires that were disconnected from the item they were suppose to be connect to and left exposed. This needs to be rectified.

  • No issues noted at the time of this review.
  • On the day of the review it was noted that the wires under the desks needs tidying up with the use of cable ties to help prevent slip trip and falls.
  • On the day of the review it was noted that there was a fuse box that the people could easily access. Ensure that the fuse box is boxed off and locked.
  • Cables were left unwound after use they should be stowed safely after use.
  • On the day of the review it was noted that the floor in the porta cabin was giving way underfoot and needs repairing. It was also noted there was wiring hanging out of the ceiling and needs to be rectified and also noted was there was wires that were disconnected from the item they were suppose to be connect to and left exposed. This needs to be rectified.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. Health and Safety at Work etc. Act 1974,Section 2General duties of employers to their employees. (1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular, (e) The provision and maintenance of a working environment for his employees that is, so far as is reasonably practicable, safe, without risks to health, and adequate as regards facilities and arrangements for their welfare at work.

• Comments

13.4 Task

• Are the lighting, heating, cooling and ventilation systems subject to checks and maintenance?

  Yes

  Review required

  To be confirmed

• Observation and Action

  Select The lighting in your offices was adequate for the tasks being undertaken, the lighting in the vehicle loading may need reviewing It is important that the pit opening can be seen easily. Ensure the pit lights are kept clean and replace failed bulbs immediately .During the review, the temperature within your premises was reasonable for the time of year. On the day of the review, it was noted that the ventilation in your premises was reasonable. On the day of the review, there was no air con on site. The lighting in your offices was adequate for the tasks being undertaken, the lighting in the vehicle loading and on walkways may need reviewing .During the review the temperature within your premises was reasonable for the time of year. On the day of the review it was noted that the ventilation in your premises was reasonable. On the day of the review it was noted that there was aircon on site The lighting within your premises was adequate for the tasks being undertaken. During the review the temperature within your premises was reasonable for the time of year. On the day of the review it was noted that the ventilation in your premises was reasonable. On the day of the review it was noted that there was aircon on site. The lighting within your premises was adequate for the tasks being undertaken. During the review the temperature within your premises was reasonable for the time of year. On the day of the review it was noted that the ventilation in your premises was reasonable. On the day of the review it was noted that there was aircon on site but the air con was not regularly serviced. Maintained under contractual arrangements. The lighting within your premises was adequate for the tasks being undertaken in the premises it is maintained on a regular basis. On the day of the review it was noted that the ventilation in your premises was reasonable. During the review the temperature within your premises was reasonable for the time of year. There was no air con on site The lighting within your premises was adequate for the tasks being undertaken in the premises it is maintained on a regular basis. On the day of the review it was noted that the ventilation in your premises may need reviewing you have a fan and a air filter machine to help with the ventilation but this may not be enough. During the review the temperature within your premises was reasonable for the time of year. There was no air con on site.

  • The lighting in your offices was adequate for the tasks being undertaken, the lighting in the vehicle loading may need reviewing It is important that the pit opening can be seen easily. Ensure the pit lights are kept clean and replace failed bulbs immediately .During the review, the temperature within your premises was reasonable for the time of year. On the day of the review, it was noted that the ventilation in your premises was reasonable. On the day of the review, there was no air con on site.
  • The lighting in your offices was adequate for the tasks being undertaken, the lighting in the vehicle loading and on walkways may need reviewing .During the review the temperature within your premises was reasonable for the time of year. On the day of the review it was noted that the ventilation in your premises was reasonable. On the day of the review it was noted that there was aircon on site
  • The lighting within your premises was adequate for the tasks being undertaken. During the review the temperature within your premises was reasonable for the time of year. On the day of the review it was noted that the ventilation in your premises was reasonable. On the day of the review it was noted that there was aircon on site.
  • The lighting within your premises was adequate for the tasks being undertaken. During the review the temperature within your premises was reasonable for the time of year. On the day of the review it was noted that the ventilation in your premises was reasonable. On the day of the review it was noted that there was aircon on site but the air con was not regularly serviced.
  • Maintained under contractual arrangements.
  • The lighting within your premises was adequate for the tasks being undertaken in the premises it is maintained on a regular basis. On the day of the review it was noted that the ventilation in your premises was reasonable. During the review the temperature within your premises was reasonable for the time of year. There was no air con on site
  • The lighting within your premises was adequate for the tasks being undertaken in the premises it is maintained on a regular basis. On the day of the review it was noted that the ventilation in your premises may need reviewing you have a fan and a air filter machine to help with the ventilation but this may not be enough. During the review the temperature within your premises was reasonable for the time of year. There was no air con on site.

• Legal Reasons
  
  The temperature of the workplace is one of the potential hazards that employers should address to meet their legal obligations. Employers should consult with employees or their representatives to establish sensible means to cope with high temperatures. The Approved Code of Practice suggests the minimum temperature in a workplace should normally be at least 16 degrees Celsius. If the work involves rigorous physical effort, the temperature should be at least 13 degrees Celsius. These temperatures are not absolute legal requirements; the employer has a duty to determine what reasonable comfort will be in the particular circumstances. Workplace (Health, Safety and Welfare) Regulations 1992, employers in the United Kingdom are required to ensure that an appropriate amount of fresh or purified air enters the workplace in order to provide oxygen and remove carbon dioxide Health and Safety at Work etc. Act 1974 Section 2General duties of employers to their employees.
  (1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees. (2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular, (e) The provision and maintenance of a working environment for his employees that is, so far as is reasonably practicable, safe, without risks to health, and adequate as regards facilities and arrangements for their welfare at work.

• Comments

13.5 Task

• Was evidence seen that gas appliances at the premises are inspected by a competent person?

  Select Yes Not applicable To be confirmed No At the time of the audit it was noted that some signs were sun faded. At the time of the audit it was noted that no signs were sun faded.

  • Yes
  • Not applicable
  • To be confirmed
  • No
  • At the time of the audit it was noted that some signs were sun faded.
  • At the time of the audit it was noted that no signs were sun faded.

• Observation and Action

  Select On the day of the review it was noted that the gas appliances at the premises were inspected by a competent person. On the day of the review it was noted that the gas appliances at the premises was not inspected by a competent person Natural gas is not supplied to the site New Boiler serviced under contractual arrangements. On the day of the review no evidence was seen.

  • On the day of the review it was noted that the gas appliances at the premises were inspected by a competent person.
  • On the day of the review it was noted that the gas appliances at the premises was not inspected by a competent person
  • Natural gas is not supplied to the site
  • New Boiler serviced under contractual arrangements.
  • On the day of the review no evidence was seen.

• It was noted that the gas appliances at the premises were inspected by a competent person on the

  Date

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.

• Comments

13.6 Task

• Were any glazing issues observed during the review?

  Select Yes No issues identified/observed at time of health & safety review

  • Yes
  • No issues identified/observed at time of health & safety review

• Observation and Action

  Select No issues noted at the time of this review. At the time of the review it was not noted there was some glazing missing/damaged out of the greenhouses

  • No issues noted at the time of this review.
  • At the time of the review it was not noted there was some glazing missing/damaged out of the greenhouses

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. Health and Safety at Work etc. Act 1974Section 2General duties of employers to their employees.(1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees. (2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular, (e) The provision and maintenance of a working environment for his employees that is, so far as is reasonably practicable, safe, without risks to health, and adequate as regards facilities and arrangements for their welfare at work.

• Comments

13.7 Task

• Are changes of level clearly highlighted to minimise slip and trip risks?

  No

  Not applicable

  To be confirmed

  Yes

• Observation and Action

  Select On the day of the review it was noted that the steps around the site could be high lighted yellow to help prevent slip trips and falls and a beware of the step sign needs affixing. On the day of the review it was noted that the step from the office to the work area could be high lighted to help prevent slip trips and falls and a beware of the step sign should be hung up, especially because if you stumble on the step going into the work area. Level changes in the walkway were seen highlighted On the day of the review it was noted that the steps around the site are high lighted yellow to help prevent slip trips and falls and a beware of the step sign needs affixing. On the day of the review it was noted that you had a storage unit on the ground floor of the building the step into the storage area could be highlighted yellow and a sign hung up saying beware of the step would help reduce the likely hood of slip trip and falls. On the day of the review it was noted that the step from the office to the work area could be high lighted to help prevent slip trips and falls and a beware of the step sign should be hung up, especially because if you stumble on the step going into the work shop the vehicle inspection pit is right next to the step. It is recommended a barrier is put up to prevent a fall in to the pit. Beware of the pit sign also should be hung up. On the day of the review it was noted that the pit area in the work shop did not have appropriate edge protection to prevent the vehicles being worked on from potential falling in to the pit. The edges of the pit should have angle iron place along the edges and painted yellow ,It was noted that the pit did have yellow edge markings. There should also be a risk assessment for the safe use of the vehicle inspection pit. When the vehicle inspection pit is not in use then barriers or pit boards should be used to prevent falls from height. The edges of the steps should be painted yellow to help prevent slip trips and falls. and ensure the surface around the pit is slip-resistant, The change of height in the office and workshop with steps should be painted yellow to help prevent slip trips and falls and signage put up to say mind the step. See hsg261 for guidance. The steps from the back of the shower making section of your business could be high lighted to help reduce the likely hood of slip, tips and falls.

  • On the day of the review it was noted that the steps around the site could be high lighted yellow to help prevent slip trips and falls and a beware of the step sign needs affixing.
  • On the day of the review it was noted that the step from the office to the work area could be high lighted to help prevent slip trips and falls and a beware of the step sign should be hung up, especially because if you stumble on the step going into the work area.
  • Level changes in the walkway were seen highlighted
  • On the day of the review it was noted that the steps around the site are high lighted yellow to help prevent slip trips and falls and a beware of the step sign needs affixing.
  • On the day of the review it was noted that you had a storage unit on the ground floor of the building the step into the storage area could be highlighted yellow and a sign hung up saying beware of the step would help reduce the likely hood of slip trip and falls.
  • On the day of the review it was noted that the step from the office to the work area could be high lighted to help prevent slip trips and falls and a beware of the step sign should be hung up, especially because if you stumble on the step going into the work shop the vehicle inspection pit is right next to the step. It is recommended a barrier is put up to prevent a fall in to the pit. Beware of the pit sign also should be hung up. On the day of the review it was noted that the pit area in the work shop did not have appropriate edge protection to prevent the vehicles being worked on from potential falling in to the pit. The edges of the pit should have angle iron place along the edges and painted yellow ,It was noted that the pit did have yellow edge markings. There should also be a risk assessment for the safe use of the vehicle inspection pit. When the vehicle inspection pit is not in use then barriers or pit boards should be used to prevent falls from height. The edges of the steps should be painted yellow to help prevent slip trips and falls. and ensure the surface around the pit is slip-resistant, The change of height in the office and workshop with steps should be painted yellow to help prevent slip trips and falls and signage put up to say mind the step. See hsg261 for guidance.
  • The steps from the back of the shower making section of your business could be high lighted to help reduce the likely hood of slip, tips and falls.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work., Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. Health and Safety at Work etc. Act 1974Section 2General duties of employers to their employees.(1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees. (2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular, (e) The provision and maintenance of a working environment for his employees that is, so far as is reasonably practicable, safe, without risks to health, and adequate as regards facilities and arrangements for their welfare at work.

• Comments

13.8 Task

• Are there any mezzanine floors on site? If so, were any health & safety issues identified with the way items were loaded/stored on the mezzanine?

  Select Yes, mezzanine floor(s) on site - review required No mezzanine floors on site Not applicable To be confirmed

  • Yes, mezzanine floor(s) on site - review required
  • No mezzanine floors on site
  • Not applicable
  • To be confirmed

• Observation and Action

  Select loading capacity is not known/displayed it is recommended that you find out the loading capacity and displayed it. it is recommended that you find out the loading capacity and displayed it and put up toe boards and top/mid rails in areas they are missing. it is recommended that you put up toe boards and top/mid rails in areas they are missing. On the day of the review no evidence was seen

  • loading capacity is not known/displayed
  • it is recommended that you find out the loading capacity and displayed it.
  • it is recommended that you find out the loading capacity and displayed it and put up toe boards and top/mid rails in areas they are missing.
  • it is recommended that you put up toe boards and top/mid rails in areas they are missing.
  • On the day of the review no evidence was seen

• Legal Reasons
  
  he Building Regulations 2010: Structure, Approved Document Part A 2013 edition ,The Building Regulations 2010: Materials and Workmanship 7. 2013 edition ,The Building Regulations 2010: Protection from Falling, Collision and Impact, Approved Document Part K. 2013 edition, The Building Regulations 2010: Fire Safety, Approved Document K – Volume 2 – Buildings other than Dwelling Houses. 2006 edition, The Building Regulations 2010: Access to and Use of Buildings, Approved Document M – Volume 2 – Buildings other than Dwellings 2015 edition

• Comments

13.9 Task

• Is there any racking on site?

  Select Shelving (not racking) on site - no issues No racking on site Yes Yes, racking on site - review required To be confirmed

  • Shelving (not racking) on site - no issues
  • No racking on site
  • Yes
  • Yes, racking on site - review required
  • To be confirmed

• Observation and Action

  Select A technically competent person (SEMA registered engineer) should carry out inspections at intervals of not more than 12 months on the racking system. A written report should be submitted to the person responsible for racking safety with observations and proposals for any action necessary. A visual inspection of the racking should be conducted on a monthly basis and any identified defects reported to the person responsible for racking safety. A formal written record should be maintained. Forms provided. The safe loading of the racking equipment in its current configuration should be clearly displayed. Once this information is obtained clearly display the safe working load (SWL) upon the equipment and bring it to the attention of the relevant personnel. racking pins need putting on some beams to stop the beam being lifted and made unstable. A technically competent person (SEMA registered engineer) has carry out inspections at intervals of not more than 12 months on the racking system. and the racking is inspected and the inspection is recorded .the racking has no damage. The following issues have been identified with the racking:, it is not regularly checked/inspected (monthly in-house checks) The racking in the photos should not be used and decanted until it has been fixe. By putting racking protecting in front of the damage racking will not help with the structural integrity of the racking . A technically competent person (SEMA registered engineer) should carry out inspections at intervals of not more than 12 months on the racking system. A written report should be submitted to the person responsible for racking safety with observations and proposals for any action necessary. A visual inspection of the racking should be conducted on a monthly basis and any identified defects reported to the person responsible for racking safety. A formal written record should be maintained. Forms provided. The safe loading of the racking equipment in its current configuration should be clearly displayed. Once this information is obtained clearly display the safe working load (SWL) upon the equipment and bring it to the attention of the relevant personnel. racking pins need putting on some beams to stop the beam being lifted and made unstable. A visual inspection of the racking should be conducted on a monthly basis and any identified defects reported to the person responsible for racking safety. A formal written record should be maintained. Forms provided. The safe loading of the racking equipment in its current configuration should be clearly displayed. Once this information is obtained clearly display the safe working load (SWL) upon the equipment and bring it to the attention of the relevant personnel Racking pins need putting on some beams to stop the beam being lifted and made unstable. Noted that if any thing is stored in the racking above head height it should be secured to the pallet. The damaged racking needs to be assessed to see if it is still capable of taking the loads recommended on the racking load plate if not you will have to take these damage racking bays out of use. Some the racking in the photos should not be used and decanted until it has been fixed A technically competent person (SEMA registered engineer) should carry out inspections at intervals of not more than 12 months on the racking system. A written report should be submitted to the person responsible for racking safety with observations and proposals for any action necessary. A visual inspection of the racking should be conducted on a monthly basis and any identified defects reported to the person responsible for racking safety. A formal written record should be maintained. Forms provided. The safe loading of the racking equipment in its current configuration should be clearly displayed. Once this information is obtained clearly display the safe working load (SWL) upon the equipment and bring it to the attention of the relevant personnel. racking pins need putting on some beams to stop the beam being lifted and made unstable.

  • A technically competent person (SEMA registered engineer) should carry out inspections at intervals of not more than 12 months on the racking system. A written report should be submitted to the person responsible for racking safety with observations and proposals for any action necessary. A visual inspection of the racking should be conducted on a monthly basis and any identified defects reported to the person responsible for racking safety. A formal written record should be maintained. Forms provided. The safe loading of the racking equipment in its current configuration should be clearly displayed. Once this information is obtained clearly display the safe working load (SWL) upon the equipment and bring it to the attention of the relevant personnel. racking pins need putting on some beams to stop the beam being lifted and made unstable.
  • A technically competent person (SEMA registered engineer) has carry out inspections at intervals of not more than 12 months on the racking system. and the racking is inspected and the inspection is recorded .the racking has no damage.
  • The following issues have been identified with the racking:, it is not regularly checked/inspected (monthly in-house checks)
  • The racking in the photos should not be used and decanted until it has been fixe. By putting racking protecting in front of the damage racking will not help with the structural integrity of the racking . A technically competent person (SEMA registered engineer) should carry out inspections at intervals of not more than 12 months on the racking system. A written report should be submitted to the person responsible for racking safety with observations and proposals for any action necessary. A visual inspection of the racking should be conducted on a monthly basis and any identified defects reported to the person responsible for racking safety. A formal written record should be maintained. Forms provided. The safe loading of the racking equipment in its current configuration should be clearly displayed. Once this information is obtained clearly display the safe working load (SWL) upon the equipment and bring it to the attention of the relevant personnel. racking pins need putting on some beams to stop the beam being lifted and made unstable.
  • A visual inspection of the racking should be conducted on a monthly basis and any identified defects reported to the person responsible for racking safety. A formal written record should be maintained. Forms provided.
  • The safe loading of the racking equipment in its current configuration should be clearly displayed. Once this information is obtained clearly display the safe working load (SWL) upon the equipment and bring it to the attention of the relevant personnel
  • Racking pins need putting on some beams to stop the beam being lifted and made unstable.
  • Noted that if any thing is stored in the racking above head height it should be secured to the pallet.
  • The damaged racking needs to be assessed to see if it is still capable of taking the loads recommended on the racking load plate if not you will have to take these damage racking bays out of use.
  • Some the racking in the photos should not be used and decanted until it has been fixed A technically competent person (SEMA registered engineer) should carry out inspections at intervals of not more than 12 months on the racking system. A written report should be submitted to the person responsible for racking safety with observations and proposals for any action necessary. A visual inspection of the racking should be conducted on a monthly basis and any identified defects reported to the person responsible for racking safety. A formal written record should be maintained. Forms provided. The safe loading of the racking equipment in its current configuration should be clearly displayed. Once this information is obtained clearly display the safe working load (SWL) upon the equipment and bring it to the attention of the relevant personnel. racking pins need putting on some beams to stop the beam being lifted and made unstable.

• The last racking inspection was last carried out on

  Date

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974 Section 2General duties of employers to their employees.
  (1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees. (2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular—(a) The provision and maintenance of plant and systems of work that are, so far as is reasonably practicable, safe and without risks to health; The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. Pallet Racking is classified as Work Equipment under the PUWER regulations and requires regular inspection by a technically competent person such as a SEMA approved rack inspector (SARI).HSG 76 is the HSE document 'Warehousing & Storage, a guide to Health & Safety' and clearly defines the need for regular inspections by 'competent' persons'. SEMA guidelines require regular rack inspections.

• Comments

13.11 Task

• Are there procedures in place to manage pallets?

  Select Yes Not applicable To be confirmed Review required Yes, but pallets are allowed to accumulate

  • Yes
  • Not applicable
  • To be confirmed
  • Review required
  • Yes, but pallets are allowed to accumulate

• Observation and Action

  Select Any pallets used at site are stored in designated areas awaiting re-use or disposal. It is important that this area is reviewed as part of the company's overall risk assessment processes and the storage of pallets in this area It is important that this area is reviewed as part of the company's overall risk assessment processes and the storage of pallets in this area is reviewed especially with regard to the manual handling of pallets On the day of the review it was noted there was a build up of pallets and some of the pallets stacked were unsafe. It is recommended that the stacks of pallets are made safe and the pallets stacked against the outside of the building are moved to a safe distance away from outside wall. See guidance: Pallets store them away from your building using these distance guidelines: - Fewer than 50 pallets should be stored at least 20 feet from the building; - 50-200 pallets should be stored at least 30 feet from the building; and - More than 200 pallets should be stored at least 50 feet from the building.

  • Any pallets used at site are stored in designated areas awaiting re-use or disposal.
  • It is important that this area is reviewed as part of the company's overall risk assessment processes and the storage of pallets in this area
  • It is important that this area is reviewed as part of the company's overall risk assessment processes and the storage of pallets in this area is reviewed especially with regard to the manual handling of pallets
  • On the day of the review it was noted there was a build up of pallets and some of the pallets stacked were unsafe. It is recommended that the stacks of pallets are made safe and the pallets stacked against the outside of the building are moved to a safe distance away from outside wall. See guidance: Pallets store them away from your building using these distance guidelines: - Fewer than 50 pallets should be stored at least 20 feet from the building; - 50-200 pallets should be stored at least 30 feet from the building; and - More than 200 pallets should be stored at least 50 feet from the building.

• Legal Reasons
  
  Management of health and safety at work. Management of Health and Safety at Work Regulations 1999. Approved Code of Practice and guidance L21 (Second edition) HSE Books 2000 ISBN 978 0 7176 2488 1

• Comments

13.12 Task

• Are workers encouraged to report damaged racking immediately?

  Not applicable

  No

  To be confirmed

  Review required

• Observation and Action

  Select Racking should be checked for damage or incorrect configuration and inspected regularly to ensure it is maintained in good condition (or repaired) and is safe. On the day of the review you confirmed that employees report damage to the racking, but there was a lot of damage to the racking, It is recommended a review of this process is carried out. On the day of the review you confirmed that employees do not report damage to the racking, but there was a lot of damage to the racking, It is recommended a review of this process is carried out.

  • Racking should be checked for damage or incorrect configuration and inspected regularly to ensure it is maintained in good condition (or repaired) and is safe.
  • On the day of the review you confirmed that employees report damage to the racking, but there was a lot of damage to the racking, It is recommended a review of this process is carried out.
  • On the day of the review you confirmed that employees do not report damage to the racking, but there was a lot of damage to the racking, It is recommended a review of this process is carried out.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. Health and Safety at Work etc. Act 1974Section 2General duties of employers to their employees. (1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular—(a) The provision and maintenance of plant and systems of work that are, so far as is reasonably practicable, safe and without risks to health;(b)arrangements for ensuring, so far as is reasonably practicable, safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances; (c)the provision of such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of his employees;

13.13 Task

• Are walkways/stairways clearly marked, in good condition and kept free of obstruction/contamination to minimise slip & trip hazards?

  Select Yes No Review required At the time of the review there was no issue

  • Yes
  • No
  • Review required
  • At the time of the review there was no issue

• Observation and Action

  Select No issues noted at the time of this review. In the yard area there was no defined footpath to segregated vehicles and people and the same in the work shop. It is recommended a footpath is put into place in the yard and work shop. In the yard area there was no defined footpath to segregated vehicles and people and. It is recommended a footpath is put into place in the yard. In the warehouse area there was no defined footpath to segregated vehicles and people and the same It is recommended a footpath is put into place in the warehouse. In the warehouse and yard area there was no defined footpath to segregated vehicles and people and the same in the work shop. It is recommended a footpath is put into place in the yard and warehouse. In the workshop area there was no defined footpath to segregated vehicles and people . It is recommended a footpath is put into place in the work shop. At the time of the review there was no issue It is noted on the day of the review the stairs around the site could be high-lighted to help prevent slip rips and falls On the day of the review it was noted that the stairs high lighted yellow to help prevent slip trips and falls and hold the grab rail sign needs affixing. In the warehouse areas footpaths are required .And on the stairs a hold the grad rail sign should be displayed. Do escape routes lead in alternative directions, are they kept clear of obstruction, and are they suitably wide and travel distances in line with current guidance?. Also noted the edge of the steps could be high lighted to help prevent slip trips and falls. It is recommended that the air line is located in a better place to help prevent slip trips and falls.

  • No issues noted at the time of this review.
  • In the yard area there was no defined footpath to segregated vehicles and people and the same in the work shop. It is recommended a footpath is put into place in the yard and work shop.
  • In the yard area there was no defined footpath to segregated vehicles and people and. It is recommended a footpath is put into place in the yard.
  • In the warehouse area there was no defined footpath to segregated vehicles and people and the same It is recommended a footpath is put into place in the warehouse.
  • In the warehouse and yard area there was no defined footpath to segregated vehicles and people and the same in the work shop. It is recommended a footpath is put into place in the yard and warehouse.
  • In the workshop area there was no defined footpath to segregated vehicles and people . It is recommended a footpath is put into place in the work shop.
  • At the time of the review there was no issue
  • It is noted on the day of the review the stairs around the site could be high-lighted to help prevent slip rips and falls
  • On the day of the review it was noted that the stairs high lighted yellow to help prevent slip trips and falls and hold the grab rail sign needs affixing.
  • In the warehouse areas footpaths are required .And on the stairs a hold the grad rail sign should be displayed.
  • Do escape routes lead in alternative directions, are they kept clear of obstruction, and are they suitably wide and travel distances in line with current guidance?. Also noted the edge of the steps could be high lighted to help prevent slip trips and falls.
  • It is recommended that the air line is located in a better place to help prevent slip trips and falls.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. Health and Safety at Work etc. Act 1974Section 2General duties of employers to their employees.(1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular, (e) The provision and maintenance of a working environment for his employees that is, so far as is reasonably practicable, safe, without risks to health, and adequate as regards facilities and arrangements for their welfare at work.

• Comments

13.14 Task

• Are adequate welfare facilities provided?

  Yes

  Review required

• Observation and Action

  Select Your toilets were clean, hygienic, maintained and have the relevant toiletries in place. On the day of review there was evidence of soap and drying facilities available. There are arrangements in place for your employees to rest and eat meals away from the workplace. But if working on vehicles barrier cream should be provided. It was noted on the day of the review that your microwave had started to rust .Your toilets were clean, hygienic, maintained and have the relevant toiletries in place. On the day of review there was evidence of soap and drying facilities available. There are arrangements in place for your employees to rest and eat meals away from the workplace. The housekeeping or cleanliness within your premises was maintained. It was noted that the rest room for staff needed cleaning out so staff could seat down and rest on their breaks .Your toilets were clean, hygienic, maintained and have the relevant toiletries in place. On the day of review there was evidence of soap and drying facilities available. There are arrangements in place for your employees to rest and eat meals away from the workplace. The housekeeping or cleanliness within your premises was maintained. On the day of the review it was noted that the fridge and microwave needed a clean. Your toilets were clean, hygienic, maintained and have the relevant toiletries in place. On the day of review there was evidence of soap and drying facilities available. There are arrangements in place for your employees to rest and eat meals away from the workplace.

  • Your toilets were clean, hygienic, maintained and have the relevant toiletries in place. On the day of review there was evidence of soap and drying facilities available. There are arrangements in place for your employees to rest and eat meals away from the workplace. But if working on vehicles barrier cream should be provided.
  • It was noted on the day of the review that your microwave had started to rust .Your toilets were clean, hygienic, maintained and have the relevant toiletries in place. On the day of review there was evidence of soap and drying facilities available. There are arrangements in place for your employees to rest and eat meals away from the workplace. The housekeeping or cleanliness within your premises was maintained.
  • It was noted that the rest room for staff needed cleaning out so staff could seat down and rest on their breaks .Your toilets were clean, hygienic, maintained and have the relevant toiletries in place. On the day of review there was evidence of soap and drying facilities available. There are arrangements in place for your employees to rest and eat meals away from the workplace. The housekeeping or cleanliness within your premises was maintained.
  • On the day of the review it was noted that the fridge and microwave needed a clean. Your toilets were clean, hygienic, maintained and have the relevant toiletries in place. On the day of review there was evidence of soap and drying facilities available. There are arrangements in place for your employees to rest and eat meals away from the workplace.

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974 Section 2General duties of employers to their employees. (1) It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees. Health and Safety at Work etc. Act 1974Section 2General duties of employers to their employees.(1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular, (e) The provision and maintenance of a working environment for his employees that is, so far as is reasonably practicable, safe, without risks to health, and adequate as regards facilities and arrangements for their welfare at work.

• Comments

13.15 Task

• Has exposure to extremes of temperature been identified as a significant issue and, if so, are there adequate controls in place, i.e., exposed workers protected?

  Select Not applicable Extremes of temperature not an issue in this workplace To be confirmed Employees may be exposed to hot/cold weather, when loading- unloading vehicles outside and working in the greenhouse/packhouse.

  • Not applicable
  • Extremes of temperature not an issue in this workplace
  • To be confirmed
  • Employees may be exposed to hot/cold weather, when loading- unloading vehicles outside and working in the greenhouse/packhouse.

• Observation and Action

  Select On the day of the inspection there was no issues extreme temperatures. On the day of the inspection it was noted that in winter times staff could be exposed to severe cold temperatures and in summer staff could be exposed to extreme heat.This should be addressed in the risk assessment for the task they are carrying out.

  • On the day of the inspection there was no issues extreme temperatures.
  • On the day of the inspection it was noted that in winter times staff could be exposed to severe cold temperatures and in summer staff could be exposed to extreme heat.This should be addressed in the risk assessment for the task they are carrying out.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.

• Comments

13.16 Task

• Is there a formal site housekeeping and cleaning regime in place and was housekeeping of a good standard on the day of the health & safety review?

  Select No housekeeping issues identified at the time of review Review required Partial - no formal regime in place In the packhouse there is a formal cleaning system in place.

  • No housekeeping issues identified at the time of review
  • Review required
  • Partial - no formal regime in place
  • In the packhouse there is a formal cleaning system in place.

• Observation and Action

  Select It was noted that your premises are in good condition you do not carry out regular documented inspections of the sites. It is recommended that regular documented inspections of the site is carried out. On the day of the review it was noted that an recorded monthly check is carried out. On the day of the review it was noted that the site had a large amount of rubbish around it. It is recommended that an regular documented inspection of the site is carried out and recorded and any waste items are disposed off. On the day of the review it was noted you carry out regular visual inspections but no formal process in place. It is recommended that you use the inspection check sheet supplied for a more comprehensive check to be carried out. On the day of the review it was noted there was a lot of dust allowed to build up and spills had only been partial cleaned up. On the day of the review it was noted spills had only been partial cleaned up. It is recommended that you clean up any spillages and dispose of them properly, with trained spill team. It was noted that your premises are in good condition and you do carry out regular documented inspections of the care home.

  • It was noted that your premises are in good condition you do not carry out regular documented inspections of the sites. It is recommended that regular documented inspections of the site is carried out.
  • On the day of the review it was noted that an recorded monthly check is carried out.
  • On the day of the review it was noted that the site had a large amount of rubbish around it. It is recommended that an regular documented inspection of the site is carried out and recorded and any waste items are disposed off.
  • On the day of the review it was noted you carry out regular visual inspections but no formal process in place. It is recommended that you use the inspection check sheet supplied for a more comprehensive check to be carried out. On the day of the review it was noted there was a lot of dust allowed to build up and spills had only been partial cleaned up.
  • On the day of the review it was noted spills had only been partial cleaned up. It is recommended that you clean up any spillages and dispose of them properly, with trained spill team.
  • It was noted that your premises are in good condition and you do carry out regular documented inspections of the care home.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. Health and Safety at Work etc. Act 1974Section 2General duties of employers to their employees. (1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular, (e) The provision and maintenance of a working environment for his employees that is, so far as is reasonably practicable, safe, without risks to health, and adequate as regards facilities and arrangements for their welfare at work.

• Comments

13.17 Task

• Where the company uses bulk-delivered fuel (e.g., diesel,LPG), are the risks identified and taken into account through the risk assessment process?

  Select To be confirmed Not applicable Risks have not been identified/ and controls implemented On the day of the review it was noted that a risk assessment has been carried out for this task.

  • To be confirmed
  • Not applicable
  • Risks have not been identified/ and controls implemented
  • On the day of the review it was noted that a risk assessment has been carried out for this task.

• Observation and Action

  Select On the day of the review it was noted that you have bulk delivery of oil no evidence was seen on the day that a risk assessment for this activate has been carried out. On the day of the review it was noted that you have bulk delivery of oil evidence was seen on the day that a risk assessment for this activate has been carried out.

  • On the day of the review it was noted that you have bulk delivery of oil no evidence was seen on the day that a risk assessment for this activate has been carried out.
  • On the day of the review it was noted that you have bulk delivery of oil evidence was seen on the day that a risk assessment for this activate has been carried out.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.

• Comments

13.18 Task

• Do management and other relevant workers know how to isolate services in the event of an emergency?

  Yes

  Review required

  To be confirmed

  No

• Observation and Action

  Select The management staff are aware how to turn off the electricity and oil. The management staff are aware how to turn off the electricity. On the day of the review it was noted that you were not aware on how on turn of the gas and electricity on site. It is recommended that this is investigated and put into your emergency procedures. On the day of the review it was noted that you were aware on how on turn of the gas and electricity on site. It is recommended that this is investigated and put into your emergency procedures. On the day of the review it was noted that you were aware on how on turn of the gas.diesel and electricity on site. It is recommended that this is investigated and put into your emergency procedures. The management staff are aware how to turn off the electricity and gas. The management and staff are aware how to turn off the diesel and the electricity To be confirmed that the management and staff are aware how to turn off the diesel and the electricity Key personnel aware of locations of energy cut offs should they need to be isolated in any emergency situation.

  • The management staff are aware how to turn off the electricity and oil.
  • The management staff are aware how to turn off the electricity.
  • On the day of the review it was noted that you were not aware on how on turn of the gas and electricity on site. It is recommended that this is investigated and put into your emergency procedures.
  • On the day of the review it was noted that you were aware on how on turn of the gas and electricity on site. It is recommended that this is investigated and put into your emergency procedures.
  • On the day of the review it was noted that you were aware on how on turn of the gas.diesel and electricity on site. It is recommended that this is investigated and put into your emergency procedures.
  • The management staff are aware how to turn off the electricity and gas.
  • The management and staff are aware how to turn off the diesel and the electricity
  • To be confirmed that the management and staff are aware how to turn off the diesel and the electricity
  • Key personnel aware of locations of energy cut offs should they need to be isolated in any emergency situation.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. Health and Safety at Work etc. Act 1974 Section 2General duties of employers to their employees. (1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular(a) The provision and maintenance of plant and systems of work that are, so far as is reasonably practicable, safe and without risks to health.

• Comments

13.19 Task

• Are plans in place to maintain safety standards and business continuity in the event of inclement weather?

  Select Yes No The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed.

  • Yes
  • No
  • The company has its own forms and systems to assist with reviewing the competency of contractors but has lapsed.

• Observation and Action

  Select In winter time there is program of gritting the car parks and yard. In winter time there is program of gritting the yard. The local authorities grit the pavement in winter times. In winter time there is program of gritting. The Manager would co-ordinate the maintenance of safety standards and ensure business continuity in the event of seasonal or inclement weather. In winter time there is no program of gritting the car parks and yard.

  • In winter time there is program of gritting the car parks and yard.
  • In winter time there is program of gritting the yard.
  • The local authorities grit the pavement in winter times.
  • In winter time there is program of gritting.
  • The Manager would co-ordinate the maintenance of safety standards and ensure business continuity in the event of seasonal or inclement weather.
  • In winter time there is no program of gritting the car parks and yard.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work. Health and Safety at Work etc. Act 1974Section 2General duties of employers to their employees.(1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular (d)so far as is reasonably practicable as regards any place of work under the employer’s control, the maintenance of it in a condition that is safe and without risks to health and the provision and maintenance of means of access to and egress from it that are safe and without such risks

• Comments

14 Task

• Are written scheme(s) available for relevant pressure systems?

  Yes

  To be confirmed

  Not applicable

  No

• Observation and Action

  Select You should check the capacity of the air receiver on your compressor. Very small vessels, where the combination of the internal volume and pressure of the vessel is less than 250 bar/litres, are exempt from the need for a written scheme of examination UNLESS the fluid in question is steam. However they must still conform to other regulations in respect of the need to inspect and maintain. Above that capacity a written scheme of examination must be drawn up for pressure systems by a competent contractor acceptable to your insurers. The pressure vessel (air receiver) should then be subject to periodic examination by a competent person in line with the Written Scheme of Examination. On the day of the review it was noted that the written scheme was available for available. If you own a commercial coffee machine that uses pressurised steam, and is older than 14 months from date of new supply, can prove to be a risk that you may want to avoid. This is because you have a statutory obligation to meet the stringent legal requirement of the Pressure Systems Safety Regulations 2000.A written scheme of examination is a document containing information about selected items of plant or equipment which form a pressure system, operate under, pressure and contain a ‘relevant fluid'. The scheme enables a periodic and systematic inspection of the main safety hazards of the specific equipment; it is a maintenance handbook for the system concerned. On the day of the review it was noted that you have an compressor on site and a coffee machine On the day of the review no evidence was seen. See photos below. You should check the capacity of the air receiver on your compressor. Very small vessels, where the combination of the internal volume and pressure of the vessel is less than 250 bar/litres, are exempt from the need for a written scheme of examination UNLESS the fluid in question is steam. However they must still conform to other regulations in respect of the need to inspect and maintain. Above that capacity a written scheme of examination must be drawn up for pressure systems by a competent contractor acceptable to your insurers. The pressure vessel (air receiver) should then be subject to periodic examination by a competent person in line with the Written Scheme of Examination. On the day of the review no evidence was seen. If you own a commercial coffee machine that uses pressurised steam, and is older than 14 months from date of new supply, can prove to be a risk that you may want to avoid. This is because you have a statutory obligation to meet the stringent legal requirement of the Pressure Systems Safety Regulations 2000.A written scheme of examination is a document containing information about selected items of plant or equipment which form a pressure system, operate under, pressure and contain a ‘relevant fluid'. The scheme enables a periodic and systematic inspection of the main safety hazards of the specific equipment; it is a maintenance handbook for the system concerned. A written scheme of examination is a document containing information about selected items of plant or equipment which form a pressure system, operate under pressure and contain a ‘relevant fluid’ – including liquefied gas or air. An item of plant from the pressure system should be included in a written scheme if its failure could unintentionally release pressure from the system and the resulting release of stored energy could cause injury.

  • You should check the capacity of the air receiver on your compressor. Very small vessels, where the combination of the internal volume and pressure of the vessel is less than 250 bar/litres, are exempt from the need for a written scheme of examination UNLESS the fluid in question is steam. However they must still conform to other regulations in respect of the need to inspect and maintain. Above that capacity a written scheme of examination must be drawn up for pressure systems by a competent contractor acceptable to your insurers. The pressure vessel (air receiver) should then be subject to periodic examination by a competent person in line with the Written Scheme of Examination.
  • On the day of the review it was noted that the written scheme was available for available. If you own a commercial coffee machine that uses pressurised steam, and is older than 14 months from date of new supply, can prove to be a risk that you may want to avoid. This is because you have a statutory obligation to meet the stringent legal requirement of the Pressure Systems Safety Regulations 2000.A written scheme of examination is a document containing information about selected items of plant or equipment which form a pressure system, operate under, pressure and contain a ‘relevant fluid'. The scheme enables a periodic and systematic inspection of the main safety hazards of the specific equipment; it is a maintenance handbook for the system concerned.
  • On the day of the review it was noted that you have an compressor on site and a coffee machine On the day of the review no evidence was seen. See photos below. You should check the capacity of the air receiver on your compressor. Very small vessels, where the combination of the internal volume and pressure of the vessel is less than 250 bar/litres, are exempt from the need for a written scheme of examination UNLESS the fluid in question is steam. However they must still conform to other regulations in respect of the need to inspect and maintain. Above that capacity a written scheme of examination must be drawn up for pressure systems by a competent contractor acceptable to your insurers. The pressure vessel (air receiver) should then be subject to periodic examination by a competent person in line with the Written Scheme of Examination.
  • On the day of the review no evidence was seen.
  • If you own a commercial coffee machine that uses pressurised steam, and is older than 14 months from date of new supply, can prove to be a risk that you may want to avoid. This is because you have a statutory obligation to meet the stringent legal requirement of the Pressure Systems Safety Regulations 2000.A written scheme of examination is a document containing information about selected items of plant or equipment which form a pressure system, operate under, pressure and contain a ‘relevant fluid'. The scheme enables a periodic and systematic inspection of the main safety hazards of the specific equipment; it is a maintenance handbook for the system concerned.
  • A written scheme of examination is a document containing information about selected items of plant or equipment which form a pressure system, operate under pressure and contain a ‘relevant fluid’ – including liquefied gas or air. An item of plant from the pressure system should be included in a written scheme if its failure could unintentionally release pressure from the system and the resulting release of stored energy could cause injury.

• The written scheme was last carried out on the

  Date

• Legal Reasons
  
  Under the Pressure Systems Safety Regulations 2000, users and owners of pressure systems are required to demonstrate that they know the safe operating limits (principally pressure and temperature) of their systems, and that they are safe under those conditions. Users and owners of pressure systems are required to demonstrate that they know the safe operating limits, principally pressure and temperature, of their pressure systems, and that the systems are safe under those conditions. Regulation 8 Written scheme of examination

• Comments

14.1 Task

• Is evidence available to show that pressure systems are properly maintained?

  Yes

  To be confirmed

  Not applicable

  No

• Observation and Action

  Select On the day of the review it was noted that the pressure systems are properly maintained. On the day of the review it was noted that the maintenance of pressure systems was carried On the day of the review no evidence was seen. On the day of the review it was noted that the compressor was leaking. It is recommended that the leak be investigated and corrective action taken. On the day of the review no evidence was seen. See question: Are written scheme(s) available for relevant pressure systems? You own a commercial coffee machine that uses pressurised steam, and is older than 14 months from date of new supply, can prove to be a risk that you may want to avoid. This is because you have a statutory obligation to meet the stringent legal requirement of the Pressure Systems Safety Regulations 2000.A written scheme of examination is a document containing information about selected items of plant or equipment which form a pressure system, operate under, pressure and contain a ‘relevant fluid'..

  • On the day of the review it was noted that the pressure systems are properly maintained.
  • On the day of the review it was noted that the maintenance of pressure systems was carried
  • On the day of the review no evidence was seen.
  • On the day of the review it was noted that the compressor was leaking. It is recommended that the leak be investigated and corrective action taken.
  • On the day of the review no evidence was seen. See question: Are written scheme(s) available for relevant pressure systems?
  • You own a commercial coffee machine that uses pressurised steam, and is older than 14 months from date of new supply, can prove to be a risk that you may want to avoid. This is because you have a statutory obligation to meet the stringent legal requirement of the Pressure Systems Safety Regulations 2000.A written scheme of examination is a document containing information about selected items of plant or equipment which form a pressure system, operate under, pressure and contain a ‘relevant fluid'..

• The last maintenance of pressure systems was carried out on the

  Date

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974 Section 2General duties of employers to their employees. (1) It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees. (2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular(a) The provision and maintenance of plant and systems of work that are, so far as is reasonably practicable, safe and without risks to health; The Pressure Systems Safety Regulations 2000 (PSSR) cover the safe design and use of pressure systems. The aim of PSSR is to prevent serious injury from the hazard of stored energy (pressure) as a result of the failure of a pressure system or one of its component parts

14.2 Task

• Are pressure systems subject to statutory thorough examination?

  Yes

  To be confirmed

  No

• Observation and Action

  Select On the day of the review it was noted that the pressure systems are subject to statutory thorough examination. On the day of the review no evidence was seen. The Pressure Systems Safety Regulations 2000 require pressure systems to be inspected in accordance with a Written Scheme of Examination, test is designed to prevent serious injury from the hazard of stored energy. The Regulations apply to owners and users of systems containing 'relevant fluids', (which include steam, gases under pressure and any fluids kept artificially under pressure and which become gases when released into the atmosphere). The term 'fluids' includes gases and liquids which are capable of exerting a vapour pressure. Coffee Machine boiler operates at 100°C and over, it comes under the Pressure Systems Safety Regulations. It is recommended that all relevant pressure system(s) must be examined by a competent person in accordance with the written scheme(s).

  • On the day of the review it was noted that the pressure systems are subject to statutory thorough examination.
  • On the day of the review no evidence was seen.
  • The Pressure Systems Safety Regulations 2000 require pressure systems to be inspected in accordance with a Written Scheme of Examination, test is designed to prevent serious injury from the hazard of stored energy. The Regulations apply to owners and users of systems containing 'relevant fluids', (which include steam, gases under pressure and any fluids kept artificially under pressure and which become gases when released into the atmosphere). The term 'fluids' includes gases and liquids which are capable of exerting a vapour pressure. Coffee Machine boiler operates at 100°C and over, it comes under the Pressure Systems Safety Regulations.
  • It is recommended that all relevant pressure system(s) must be examined by a competent person in accordance with the written scheme(s).

• Last inspection and statutory a schedule of thorough examinations. inspection was carried out on the

  Date

• Legal Reasons
  
  Under the Pressure Systems Safety Regulations 2000, users and owners of pressure systems are required to demonstrate that they know the safe operating limits (principally pressure and temperature) of their systems, and that they are safe under those conditions. They need to ensure that a suitable written scheme of examination is in place before the system is operated. They also need to ensure that the system is actually examined in accordance with the written scheme of examination. "

• Comments

15 Task

• Where risk assessments are required to be recorded (five or more employees), were examples provided for review and did they follow the HSE's 'stepwise' model?

  Select Required and available but do not follow the 'stepwise' approach Yes Review required Required but not available for review Required but not yet completed/documented. To be confirmed

  • Required and available but do not follow the 'stepwise' approach
  • Yes
  • Review required
  • Required but not available for review
  • Required but not yet completed/documented.
  • To be confirmed

• Observation and Action

  Select On the day of the review it was noted that the risk assessments were hand written did not follow the HSE's 'stepwise' model. It is recommended that you use the forms provided. On the day of the review it was noted that risk assessments follow the HSE's 'stepwise' model. On your risk assessment forms the outstanding actions that have been completed need moving into current controls section on the risk assessments form On the day of the review you confirmed that no risk assessment had be undertaken for your workplaces or for the tasks carried out by your employees. As discussed during the inspection you need to complete risk assessments for all activities where staff may be exposed to hazards. Using the general risk assessments as guidance .Forms provided. On the day of the review no evidence was seen. This needs to be done to fulfil your legal duties. Forms provided. It was noted that the General Manager is in the process of reviewing all risk assessments and updating them as necessary. The format for risk assessment was noted to follow the HSE's stepwise approach. Risk assessments have been transferred on to paperwork assessments documented for individual areas, e.g.: clinic, x-ray room, nursing activities etc.). On the day of the review it was noted that the risk assessments have not been reviewed .It is recommended that risk assessment are reviewed If: Internal incidents You should review your risk assessment if there’s an incident within your business. You should look at how the incident happened and, in relation to the current processes in your risk assessment, see if there are any gaps that need filling. This is a crucial part of reducing the risk of similar incidents occurring again. Remember, if you make any changes to your risk assessment, you need to re-circulate the assessment with employees and ensure they fully understand the update. When a process changes Before implementing or changing a process or activity, you should carry out a risk assessment. This isn’t to say you need to re-evaluate all your processes but, at the very least, you need to look at the new process itself, as well as the knock-on effect it could have on any related processes. New equipment a risk assessment needs to be done before introducing a new piece of machinery. This is so that you can ensure you fully understand the potential hazards involved and identify safe processes for employees to follow when using the machinery. Change in employee if the person who’s involved with a process or activity changes, you should review your assessment before the new employee steps in. Change in environment you should review your risk assessment if you change the environment a process or activity takes place in. For example, if the storage or premises changes, or if an employee goes from working at ground level to working at height. Annually it’s recommended that you review your risk assessment at least once a year. During annual assessments, you should review all your processes. The outstanding actions that have been completed need moving into current controls section on the risk assessments form.

  • On the day of the review it was noted that the risk assessments were hand written did not follow the HSE's 'stepwise' model. It is recommended that you use the forms provided.
  • On the day of the review it was noted that risk assessments follow the HSE's 'stepwise' model.
  • On your risk assessment forms the outstanding actions that have been completed need moving into current controls section on the risk assessments form
  • On the day of the review you confirmed that no risk assessment had be undertaken for your workplaces or for the tasks carried out by your employees. As discussed during the inspection you need to complete risk assessments for all activities where staff may be exposed to hazards. Using the general risk assessments as guidance .Forms provided.
  • On the day of the review no evidence was seen.
  • This needs to be done to fulfil your legal duties. Forms provided.
  • It was noted that the General Manager is in the process of reviewing all risk assessments and updating them as necessary. The format for risk assessment was noted to follow the HSE's stepwise approach.
  • Risk assessments have been transferred on to paperwork assessments documented for individual areas, e.g.: clinic, x-ray room, nursing activities etc.).
  • On the day of the review it was noted that the risk assessments have not been reviewed .It is recommended that risk assessment are reviewed If: Internal incidents You should review your risk assessment if there’s an incident within your business. You should look at how the incident happened and, in relation to the current processes in your risk assessment, see if there are any gaps that need filling. This is a crucial part of reducing the risk of similar incidents occurring again. Remember, if you make any changes to your risk assessment, you need to re-circulate the assessment with employees and ensure they fully understand the update. When a process changes Before implementing or changing a process or activity, you should carry out a risk assessment. This isn’t to say you need to re-evaluate all your processes but, at the very least, you need to look at the new process itself, as well as the knock-on effect it could have on any related processes. New equipment a risk assessment needs to be done before introducing a new piece of machinery. This is so that you can ensure you fully understand the potential hazards involved and identify safe processes for employees to follow when using the machinery. Change in employee if the person who’s involved with a process or activity changes, you should review your assessment before the new employee steps in. Change in environment you should review your risk assessment if you change the environment a process or activity takes place in. For example, if the storage or premises changes, or if an employee goes from working at ground level to working at height. Annually it’s recommended that you review your risk assessment at least once a year. During annual assessments, you should review all your processes. The outstanding actions that have been completed need moving into current controls section on the risk assessments form.

• Legal Reasons

• Comments

15.1 Task

• Do risk assessments identify standards that need to be met in order for risk to be effectively managed?

  Select No Yes Review required Risk assessments have not yet been completed/documented Risk assessments not available for review

  • No
  • Yes
  • Review required
  • Risk assessments have not yet been completed/documented
  • Risk assessments not available for review

• Observation and Action

  Select On the day of the review it was noted that the risk assessment you had were good, They needed breaking down so you were able to capture all the hazards for all of the task you carryout within your business. On the day of the review it was noted that the risk assessments were hand written did not follow the HSE's 'stepwise' model. It is recommended that you use the forms provided. A review of the risk assessments is required to make sure you have captured all the hazards associated with the tasks carried out. On the day of the review you confirmed that no risk assessment had be undertaken for your workplaces or for the tasks carried out by your employees. On the day of the review no evidence was seen. On the day of the review it was noted that risk assessments did identify standards that need to be meet in order for risk to be effectively manage Standards designed to help keep people safe (e.g. the frequency of tests and inspections) should be incorporated into every applicable risk assessment.

  • On the day of the review it was noted that the risk assessment you had were good, They needed breaking down so you were able to capture all the hazards for all of the task you carryout within your business.
  • On the day of the review it was noted that the risk assessments were hand written did not follow the HSE's 'stepwise' model. It is recommended that you use the forms provided.
  • A review of the risk assessments is required to make sure you have captured all the hazards associated with the tasks carried out.
  • On the day of the review you confirmed that no risk assessment had be undertaken for your workplaces or for the tasks carried out by your employees.
  • On the day of the review no evidence was seen.
  • On the day of the review it was noted that risk assessments did identify standards that need to be meet in order for risk to be effectively manage
  • Standards designed to help keep people safe (e.g. the frequency of tests and inspections) should be incorporated into every applicable risk assessment.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.

• Comments

15.2 Task

• Is there a system in place to ensure identified controls are implemented, working as planned and are effective?

  Select Informally Review required Risk assessments have not yet been completed/documented On the day of the review it was noted that there is no system in place to ensure identified controls are implemented, working as planned and are effective, On the day of the review it was noted that there is system in place to ensure identified controls are implemented, working as planned and are effective,

  • Informally
  • Review required
  • Risk assessments have not yet been completed/documented
  • On the day of the review it was noted that there is no system in place to ensure identified controls are implemented, working as planned and are effective,
  • On the day of the review it was noted that there is system in place to ensure identified controls are implemented, working as planned and are effective,

• Observation and Action

  Select On the day of the review it was noted that visual checks happen but no recorded observation checks are carried out. Ensure that regular recorded observation checks are carried out. At the time of the review you confirmed you visually ensure identified controls are implemented, and are working as planned and are effective It is recommended this is recorded. On the day of the review no evidence was seen. Monitoring needs to be formalised and recorded. Standards to be set, communicated, monitored and enforced. Reviews of risk assessment currently being undertaken are a useful way of ensuring identified controls are not only implemented but also working at planned and effective. It is recommended that there is a more formal approach to check to see if the system in place are working as planned and are effective. Forms provided by On the day of the review it was noted that observation checks are carried out.

  • On the day of the review it was noted that visual checks happen but no recorded observation checks are carried out. Ensure that regular recorded observation checks are carried out.
  • At the time of the review you confirmed you visually ensure identified controls are implemented, and are working as planned and are effective It is recommended this is recorded.
  • On the day of the review no evidence was seen.
  • Monitoring needs to be formalised and recorded. Standards to be set, communicated, monitored and enforced.
  • Reviews of risk assessment currently being undertaken are a useful way of ensuring identified controls are not only implemented but also working at planned and effective.
  • It is recommended that there is a more formal approach to check to see if the system in place are working as planned and are effective. Forms provided by
  • On the day of the review it was noted that observation checks are carried out.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work.

• Comments

15.3 Task

• Does the company communicate the findings of assessments to the workforce and, where necessary, other parties?

  Select No Yes Risk assessments have not yet been completed/documented

  • No
  • Yes
  • Risk assessments have not yet been completed/documented

• Observation and Action

  Select On the day of the review it was noted that staff were not communicated the findings of assessments Ensure that staff sign off to say that they have read the assessment. On the day of the review it was noted that staff were formal communicate the findings of risk assessment. On the day of the review you confirmed that the risk assessment that had be undertaken for your workplaces had not been communicate to the workforce and, where necessary, other parties .It is recommended that when risk assessments are completed they are communicated to the employee and they record they have understood them On the day of the review you confirmed that no risk assessment had be undertaken for your workplaces .It is recommended that when risk assessments are completed they are communicated to the employee. On the day of the review no evidence was seen. The company should ensure that once the risk assessment review has been completed that findings are communicated to employees respective to their individual employment and tasks.

  • On the day of the review it was noted that staff were not communicated the findings of assessments Ensure that staff sign off to say that they have read the assessment.
  • On the day of the review it was noted that staff were formal communicate the findings of risk assessment.
  • On the day of the review you confirmed that the risk assessment that had be undertaken for your workplaces had not been communicate to the workforce and, where necessary, other parties .It is recommended that when risk assessments are completed they are communicated to the employee and they record they have understood them
  • On the day of the review you confirmed that no risk assessment had be undertaken for your workplaces .It is recommended that when risk assessments are completed they are communicated to the employee.
  • On the day of the review no evidence was seen.
  • The company should ensure that once the risk assessment review has been completed that findings are communicated to employees respective to their individual employment and tasks.

• Legal Reasons
  
  Employers have a duty to consult with their employees, or their representatives, on health and safety matters. The law sets out how employees must be consulted in different situations and the different choices employers have to make. There are two different regulations that require employers to consult their workforce about health and safety: The Safety Representatives and Safety Committees Regulations 1977 (as amended); and The Health and Safety (Consultation with Employees) Regulations 1996 (as amended).

• Comments

15.4 Task

• Are disabled persons, those with health issues or vulnerable persons (e.g., young persons/work experience students, pregnant workers, lone workers) taken into account within the workplace?

  Select Partial - lone workers not taken into account Not applicable Yes

  • Partial - lone workers not taken into account
  • Not applicable
  • Yes

• Observation and Action

  Select It was indicated during the review that you do not currently employ persons under the age of eighteen years. It was indicated during the review that you do not currently employ any new or expectant mother. It was indicated during the review that you do have a lone working tasks carried out on site. A risk assessment should be carried out for lone workers and driving vehicles. If you do have any body who suffers from blindness or partial blindness or deaf or disabled then an PEEPs will be required. It was indicated during the review that you do currently employ persons under the age of eighteen years. It was indicated during the review that you currently employ a new or expectant mother. A risk assessment should be carried out for this person. It was indicated during the review that you do not have a vulnerable persons at present. Specific risk assessments to be documented as & when the need arises.

  • It was indicated during the review that you do not currently employ persons under the age of eighteen years. It was indicated during the review that you do not currently employ any new or expectant mother. It was indicated during the review that you do have a lone working tasks carried out on site. A risk assessment should be carried out for lone workers and driving vehicles.
  • If you do have any body who suffers from blindness or partial blindness or deaf or disabled then an PEEPs will be required.
  • It was indicated during the review that you do currently employ persons under the age of eighteen years. It was indicated during the review that you currently employ a new or expectant mother. A risk assessment should be carried out for this person. It was indicated during the review that you do not have a vulnerable persons at present.
  • Specific risk assessments to be documented as & when the need arises.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .The Equality Act 2010 makes it unlawful to discriminate against employees (including workers) because of a mental or physical disability.

• Comments

15.5 Task

• Are safe systems of work in place, recorded and communicated to the workforce?

  Select No Yes Informally Review required To be confirmed Partially

  • No
  • Yes
  • Informally
  • Review required
  • To be confirmed
  • Partially

• Observation and Action

  Select People using, supervising or managing the use of work equipment must be provided with adequate and concise health & safety information including, where necessary, written instructions on its safe use. 'Safe systems of work' detail the way in which the work is organised and includes the order in which jobs are carried out or special precautions that should be taken before carrying out hazardous activities etc. At the time of the review you confirmed that no safe system of works had be undertaken for your workplaces or for the tasks carried out by your employees. You must consider the introduction of safety procedures for carrying out a particular task. Consider the introduction of a safe system of work as a control measure when carrying out your risk assessments At the time of the review you verbally confirmed that no safe system of works had be undertaken for your workplaces or for the tasks carried out by your employees. You must consider the introduction of safety procedures for carrying out a particular task. Consider the introduction of a safe system of work as a control measure when carrying out your risk assessments. A hand book for drivers is available but safe systems of work needs to be created on the back of any risk assessments being created. On the day of the review no evidence was seen. Safe systems of work have been developed, recorded & communicated. On the day of the review that you are in the process of implementing safe systems of works.

  • People using, supervising or managing the use of work equipment must be provided with adequate and concise health & safety information including, where necessary, written instructions on its safe use. 'Safe systems of work' detail the way in which the work is organised and includes the order in which jobs are carried out or special precautions that should be taken before carrying out hazardous activities etc.
  • At the time of the review you confirmed that no safe system of works had be undertaken for your workplaces or for the tasks carried out by your employees. You must consider the introduction of safety procedures for carrying out a particular task. Consider the introduction of a safe system of work as a control measure when carrying out your risk assessments
  • At the time of the review you verbally confirmed that no safe system of works had be undertaken for your workplaces or for the tasks carried out by your employees. You must consider the introduction of safety procedures for carrying out a particular task. Consider the introduction of a safe system of work as a control measure when carrying out your risk assessments. A hand book for drivers is available but safe systems of work needs to be created on the back of any risk assessments being created.
  • On the day of the review no evidence was seen.
  • Safe systems of work have been developed, recorded & communicated.
  • On the day of the review that you are in the process of implementing safe systems of works.

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974 Section 2General duties of employers to their employees.(a) The provision and maintenance of plant and systems of work that are, so far as is reasonably practicable, safe and without risks to health;(c)the provision of such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of his employees. "Health and Safety at Work etc. Act 1974 Section 2General duties of employers to their employees.(a) The provision and maintenance of plant and systems of work that are, so far as is reasonably practicable, safe and without risks to health;(c)the provision of such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of his employees.

• Comments

15.6 Task

• Have all areas of risk that need to be assessed been identified?

  Select No Yes Informally Review required To be confirmed Partially

  • No
  • Yes
  • Informally
  • Review required
  • To be confirmed
  • Partially

• Observation and Action

  Select To be confirmed that you have risk assessments for all activity carried out in the work shop EG: use of a bench grinder, pillar drill ,use of oxy LPG the use of hoists and so on. Risk assessments or any activity carried out in the work and office EG: Safe use of DSE and photo copier, and so on. The following risk assessments have been carried out/documented:, confined space working, driving for work, electricity, fire & explosion, hazardous substances/diseases, illumination, lifting equipment/operations, lone working, manual handling, migrant/temporary workers, new/expectant mothers (as necessary), noise, plant & equipment, pressure systems, psychological hazards (e.g., stress), slips, trips & falls, vibration, work at height, work equipment/machines, workplace transport, young/vulnerable persons,use of a bench grinder, pillar drill ,use of oxy acetylene the use of hoists and so on The following risk assessments have not been carried out/documented:, confined space working, driving for work, electricity, fire & explosion, hazardous substances/diseases, illumination, lifting equipment/operations, lone working, manual handling, migrant/temporary workers, new/expectant mothers (as necessary), noise, plant & equipment, pressure systems, psychological hazards (e.g., stress), slips, trips & falls, vibration, work at height, work equipment/machines, workplace transport, young/vulnerable persons ,use of a bench grinder, pillar drill ,use of oxy acetylene the use of hoists and so on Management to confirm that the following risk assessments have been carried out/documented:, driving for work, electricity, fire & explosion, hazardous substances/diseases, illumination, lifting equipment/operations, lone working, manual handling, migrant/temporary workers, new/expectant mothers (as necessary), noise, plant & equipment, pressure systems, psychological hazards (e.g., stress), slips, trips & falls, storage systems, work at height, work equipment/machines, workplace transport, Risk assessments or any activity carried out in the work shop EG: Use of DSE/use of photocopier/use of the kitchen area. The use of an FLT,use of racking, pedestrians in the warehouse, man cage, wrapping machine, use of compressed air, hand tools, welder and so on. The following risk assessments have been carried out/documented:, driving for work, electricity, gas safety, illumination, lone working, manual handling, migrant/temporary workers, new/expectant mothers (as necessary), psychological hazards (e.g., stress), slips, trips & falls, storage systems, work equipment/machines To be confirmed that you have risk assessments or any activity carried out in the work shop EG: use of a bench grinder, pillar drill ,use of oxy acetylene the use of hoists and so on. Also to be confirmed is that the drivers of HGV's have all areas of there work assessed EG: in and out of cabs, pulling curtains ,coupling and uncoupling of trailers, strapping of loads and so on

  • To be confirmed that you have risk assessments for all activity carried out in the work shop EG: use of a bench grinder, pillar drill ,use of oxy LPG the use of hoists and so on.
  • Risk assessments or any activity carried out in the work and office EG: Safe use of DSE and photo copier, and so on.
  • The following risk assessments have been carried out/documented:, confined space working, driving for work, electricity, fire & explosion, hazardous substances/diseases, illumination, lifting equipment/operations, lone working, manual handling, migrant/temporary workers, new/expectant mothers (as necessary), noise, plant & equipment, pressure systems, psychological hazards (e.g., stress), slips, trips & falls, vibration, work at height, work equipment/machines, workplace transport, young/vulnerable persons,use of a bench grinder, pillar drill ,use of oxy acetylene the use of hoists and so on
  • The following risk assessments have not been carried out/documented:, confined space working, driving for work, electricity, fire & explosion, hazardous substances/diseases, illumination, lifting equipment/operations, lone working, manual handling, migrant/temporary workers, new/expectant mothers (as necessary), noise, plant & equipment, pressure systems, psychological hazards (e.g., stress), slips, trips & falls, vibration, work at height, work equipment/machines, workplace transport, young/vulnerable persons ,use of a bench grinder, pillar drill ,use of oxy acetylene the use of hoists and so on
  • Management to confirm that the following risk assessments have been carried out/documented:, driving for work, electricity, fire & explosion, hazardous substances/diseases, illumination, lifting equipment/operations, lone working, manual handling, migrant/temporary workers, new/expectant mothers (as necessary), noise, plant & equipment, pressure systems, psychological hazards (e.g., stress), slips, trips & falls, storage systems, work at height, work equipment/machines, workplace transport,
  • Risk assessments or any activity carried out in the work shop EG: Use of DSE/use of photocopier/use of the kitchen area. The use of an FLT,use of racking, pedestrians in the warehouse, man cage, wrapping machine, use of compressed air, hand tools, welder and so on.
  • The following risk assessments have been carried out/documented:, driving for work, electricity, gas safety, illumination, lone working, manual handling, migrant/temporary workers, new/expectant mothers (as necessary), psychological hazards (e.g., stress), slips, trips & falls, storage systems, work equipment/machines
  • To be confirmed that you have risk assessments or any activity carried out in the work shop EG: use of a bench grinder, pillar drill ,use of oxy acetylene the use of hoists and so on. Also to be confirmed is that the drivers of HGV's have all areas of there work assessed EG: in and out of cabs, pulling curtains ,coupling and uncoupling of trailers, strapping of loads and so on

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .

• Comments

15.7 Task

• Have the workstations of persons using display screen equipment (DSE) as a significant part of their duties been assessed?

  Select No Yes Informally Review required To be confirmed Partially

  • No
  • Yes
  • Informally
  • Review required
  • To be confirmed
  • Partially

• Observation and Action

  Select On the day of the review no evidence was seen. On the day of the review it was noted that the DSE assessments were carried out. You have a number of employees using computers in your business but you have not carried out any display screen assessments. Workstations are suitable for the person or persons carrying out the work and the current positioning of your workstations does enable the person to leave the work area quickly should they have to, typically in an emergency. Continually monitor the workstations to allow employees enough exit space. Issue copies of the assessment questionnaire form provided to all your computer users. Get them to complete the form and return it to you. On the day of the review it was noted that this was last carried out.

  • On the day of the review no evidence was seen.
  • On the day of the review it was noted that the DSE assessments were carried out.
  • You have a number of employees using computers in your business but you have not carried out any display screen assessments. Workstations are suitable for the person or persons carrying out the work and the current positioning of your workstations does enable the person to leave the work area quickly should they have to, typically in an emergency. Continually monitor the workstations to allow employees enough exit space. Issue copies of the assessment questionnaire form provided to all your computer users. Get them to complete the form and return it to you.
  • On the day of the review it was noted that this was last carried out.

• This was last carried out on the

  Date

• Legal Reasons
  
  Under The Health and Safety (Display Screen Equipment) Regulations 1992, the employer shall ensure that any workstation which may be used for the purpose of the business meets the requirements of these regulations. When an employee uses the computer workstation as an inherent part of their work activity for one hour or more, you must carry out a display screen use assessment. Training must be provided for computer users, so as to give them sufficient information to adopt a good posture and reduce exposure.

• Comments

15.8 Task

• Have risks associated with hazardous manual handling been assessed?

  Select No Yes Informally Review required To be confirmed Partially

  • No
  • Yes
  • Informally
  • Review required
  • To be confirmed
  • Partially

• Observation and Action

  Select All manual handling hazards, manual handling, have been partially identified and assessed. All manual handling hazards, manual handling, have been identified and assessed. Manual handling risk assessments in place and managed On the day of the review no evidence was seen. On the day of the review you confirmed that no manual handling risk assessments had be undertaken. It is recommenced that manual handling risk assessments are carried out for activities .Forms provided. On the day of the review it was noted that the DSE assessments were carried out. You have a number of employees using computers in your business but you have not carried out any display screen assessments. Workstations are suitable for the person or persons carrying out the work and the current positioning of your workstations does enable the person to leave the work area quickly should they have to, typically in an emergency. Continually monitor the workstations to allow employees enough exit space. Issue copies of the assessment questionnaire form provided to all your computer users. Get them to complete the form and return it to you. On the day of the review it was noted that this was last carried out.

  • All manual handling hazards, manual handling, have been partially identified and assessed.
  • All manual handling hazards, manual handling, have been identified and assessed.
  • Manual handling risk assessments in place and managed
  • On the day of the review no evidence was seen.
  • On the day of the review you confirmed that no manual handling risk assessments had be undertaken. It is recommenced that manual handling risk assessments are carried out for activities .Forms provided.
  • On the day of the review it was noted that the DSE assessments were carried out.
  • You have a number of employees using computers in your business but you have not carried out any display screen assessments. Workstations are suitable for the person or persons carrying out the work and the current positioning of your workstations does enable the person to leave the work area quickly should they have to, typically in an emergency. Continually monitor the workstations to allow employees enough exit space. Issue copies of the assessment questionnaire form provided to all your computer users. Get them to complete the form and return it to you.
  • On the day of the review it was noted that this was last carried out.

• This was last carried out on the

  Date

• Legal Reasons
  
  Under The Manual Handling Operations Regulations 1992 (as amended), Employers must ensure that tasks that are likely to involve manual handling are suitably and sufficiently assessed. Manual handling can be described as the movement of an object by bodily force e.g. pushing, pulling, lifting etc. Measures must be introduced to remove or reduce the risk of injury or long-term ill health due to the amount of manual handling carried out. When the removal of the manual-handling task is not reasonably practicable, employees must be trained in the correct techniques (kinetic handling), to ensure the risk of injury is reduced.

• Comments

15.9 Task

• Are handling aids available to assist with moving loads and are they being used in practice?0

  Select No Yes Informally Review required To be confirmed Not required Handling aids are not required

  • No
  • Yes
  • Informally
  • Review required
  • To be confirmed
  • Not required
  • Handling aids are not required

• Observation and Action

  Select On the day of the review there was handling aids available Transmission jacks. On the day of the review there was handling aids available FLT On the day of the review it was noted that there was an pump truck and an FLT to help with and reduce manual handling. Trolleys are available for use as necessary On the day of the review it was noted there is FLT's ,pump trucks and sack barrows to help with moving loads. On the day of the review there was handling aids available cages and sack barrows . On the day of the review there was handling aids available hoists, stair lifts and shower chairs.

  • On the day of the review there was handling aids available Transmission jacks.
  • On the day of the review there was handling aids available FLT
  • On the day of the review it was noted that there was an pump truck and an FLT to help with and reduce manual handling.
  • Trolleys are available for use as necessary
  • On the day of the review it was noted there is FLT's ,pump trucks and sack barrows to help with moving loads.
  • On the day of the review there was handling aids available cages and sack barrows .
  • On the day of the review there was handling aids available hoists, stair lifts and shower chairs.

• Legal Reasons
  
  Under The Manual Handling Operations Regulations 1992 (as amended), Employers must ensure that tasks that are likely to involve manual handling are suitably and sufficiently assessed. The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .

• Comments

15.11 Task

• Is there a process in place for ongoing hazard identification?

  Select No Yes Informally Review required To be confirmed Not required Not documented

  • No
  • Yes
  • Informally
  • Review required
  • To be confirmed
  • Not required
  • Not documented

• Observation and Action

  Select There is an informal process in place to monitor ongoing hazard via supervision. It is recommended a formal recorded check is carried out at least once a week,. On the day of the review it was noted that this was achieved via the use of an regularly recorded hazard monitoring form. On the day of the it was noted that you had an formal process in place to monitor ongoing hazard. Open door policy in operation at the company to ensure any potential/additional hazards are identified for remedial action as required. On the day of the review it was noted that you have an audit system in place.

  • There is an informal process in place to monitor ongoing hazard via supervision. It is recommended a formal recorded check is carried out at least once a week,.
  • On the day of the review it was noted that this was achieved via the use of an regularly recorded hazard monitoring form.
  • On the day of the it was noted that you had an formal process in place to monitor ongoing hazard.
  • Open door policy in operation at the company to ensure any potential/additional hazards are identified for remedial action as required.
  • On the day of the review it was noted that you have an audit system in place.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .

• Comments

15.12 Task

• Noise

  Select There is a significant amount of noise in the workplace. There are no noise issues in your premises. A noise assessment has been carried out and has been reviewed within the last 2 years in line with HSE guidance. No noise assessment has been carried out. Employees were found to be wearing adequate hearing protection. Mandatory signage  is displayed stating hearing protection must be worn. Mandatory signage  is displayed stating hearing protection must be worn. Your employees are likely to be exposed to high noise levels from time to time during their working day. Your employees are subject to health surveillance in line with HSE guidance

  • There is a significant amount of noise in the workplace.
  • There are no noise issues in your premises.
  • A noise assessment has been carried out and has been reviewed within the last 2 years in line with HSE guidance.
  • No noise assessment has been carried out.
  • Employees were found to be wearing adequate hearing protection. Mandatory signage  is displayed stating hearing protection must be worn.
  • Mandatory signage  is displayed stating hearing protection must be worn.
  • Your employees are likely to be exposed to high noise levels from time to time during their working day.
  • Your employees are subject to health surveillance in line with HSE guidance

• Observation and Action

  Select Although you have previously undertaken a noise survey, I would recommend that you update/review this based on the levels that I was exposed to during my visit on site. This will help to ensure that your hearing conservation programme is protecting your employees hearing adequately. There are no requirements to undertake a noise assessment however should you introduce new equipment or make alterations to the workplace prior to our next visit then you will need to review the noise levels at that time. Carry out a noise assessment. You need to update your noise assessment Ensure you take into account noise exposure when assessing the use of particular pieces of equipment. You should provide hearing tests for your employees to ensure your control measures are working in regards to reducing damage to hearing

  • Although you have previously undertaken a noise survey, I would recommend that you update/review this based on the levels that I was exposed to during my visit on site. This will help to ensure that your hearing conservation programme is protecting your employees hearing adequately.
  • There are no requirements to undertake a noise assessment however should you introduce new equipment or make alterations to the workplace prior to our next visit then you will need to review the noise levels at that time.
  • Carry out a noise assessment.
  • You need to update your noise assessment
  • Ensure you take into account noise exposure when assessing the use of particular pieces of equipment.
  • You should provide hearing tests for your employees to ensure your control measures are working in regards to reducing damage to hearing

• Legal Reasons
  
  The Control of Noise at Work Regulations 2005 requires employers to assess the level of noise exposure that their business activities may cause. Then take appropriate action to reduce the exposure levels to as a lower a level as possible. Where employees are likely to be exposed to noise levels above the upper level health surveillance may be required.

• Comments

15.13 Task

• Vibration

  Select You informed me that you do not use vibrating equipment and no equipment has been noted during the audit that required vibration assessment. Although you have undertaken a vibration assessment that identifies those employees at risk, you have used manufacturer’s data. It should be noted that the manufacturer data comes from tests carried out under laboratory conditions and can vary greatly from tests carried out in actual working conditions. You have not undertaken a vibration assessment or measured vibration magnitude of the tools used by your employees. You have partial undertaken some vibration assessment or measured vibration magnitude of the tools used by your employees.But this is not complete and needs a risk assessment carried out. You have identified those employees that work with vibrating tools and monitor exposure on a regular basis. In the last years you have had a number of employees that have undertaken a Tier 3 or Tier 4 assessment. You have / have not implemented the Occupational Health Practitioners recommendations. You have had number of employees diagnosed with Hand Arm Vibration Syndrome / Carpal Tunnel Syndrome and reported to RIDDOR. You monitor exposure to vibration amongst your workforce.

  • You informed me that you do not use vibrating equipment and no equipment has been noted during the audit that required vibration assessment.
  • Although you have undertaken a vibration assessment that identifies those employees at risk, you have used manufacturer’s data. It should be noted that the manufacturer data comes from tests carried out under laboratory conditions and can vary greatly from tests carried out in actual working conditions.
  • You have not undertaken a vibration assessment or measured vibration magnitude of the tools used by your employees.
  • You have partial undertaken some vibration assessment or measured vibration magnitude of the tools used by your employees.But this is not complete and needs a risk assessment carried out.
  • You have identified those employees that work with vibrating tools and monitor exposure on a regular basis.
  • In the last years you have had a number of employees that have undertaken a Tier 3 or Tier 4 assessment. You have / have not implemented the Occupational Health Practitioners recommendations.
  • You have had number of employees diagnosed with Hand Arm Vibration Syndrome / Carpal Tunnel Syndrome and reported to RIDDOR.
  • You monitor exposure to vibration amongst your workforce.

• Observation and Action

  Select You should undertake a vibration assessment that measures the vibration magnitude of the tools that are being used, identifies those employees that are exposed above the Exposure Action Value (EAV) and Exposure Limit Value (ELV) values. Continue to undertake hand arm vibration health surveillance on those employees that are identified as exposed to vibration risks. You should review your vibration risk assessment. You need to ensure that you are monitoring exposure to vibration amongst your workforce on a regular basis. The HSE provide a free tool http://www.hse.gov.uk/vibration/hav/vibrationcalc.htm that can be downloaded so that trigger times can be recorded. Following the Tier 3 / 4 assessment you should implement the recommendations provided by the Occupational Health Practitioner. You need to train your staff in regards to work undertaken with vibrating tools and ensure that they are aware of the importance of a maintenance programme as well as the symptoms associated with Hand Arm Vibration Syndrome and Carpal Tunnel Syndrome. Ensure you adopt a low vibration policy for all new vibrating tools that are purchased by the company. Ensure you reduce employee’s exposure time for those employees that have partial exposure point’s figures.

  • You should undertake a vibration assessment that measures the vibration magnitude of the tools that are being used, identifies those employees that are exposed above the Exposure Action Value (EAV) and Exposure Limit Value (ELV) values.
  • Continue to undertake hand arm vibration health surveillance on those employees that are identified as exposed to vibration risks.
  • You should review your vibration risk assessment.
  • You need to ensure that you are monitoring exposure to vibration amongst your workforce on a regular basis. The HSE provide a free tool http://www.hse.gov.uk/vibration/hav/vibrationcalc.htm that can be downloaded so that trigger times can be recorded.
  • Following the Tier 3 / 4 assessment you should implement the recommendations provided by the Occupational Health Practitioner.
  • You need to train your staff in regards to work undertaken with vibrating tools and ensure that they are aware of the importance of a maintenance programme as well as the symptoms associated with Hand Arm Vibration Syndrome and Carpal Tunnel Syndrome.
  • Ensure you adopt a low vibration policy for all new vibrating tools that are purchased by the company.
  • Ensure you reduce employee’s exposure time for those employees that have partial exposure point’s figures.

• Legal Reasons
  
  The Control of Vibration at Work Regulations 2005 requires employers to identify any possible hand-arm vibration hazards within their organisation. This means looking at all the activities carried out where exposure may occur, assessing those exposures and identifying measures for safeguarding the health and safety of workers exposed to vibration risks. The regulations cover both whole body vibration and hand-arm vibration.

• Comments

16 Task

• Is training carried out and are records maintained in the following areas: induction, specific, on-the-job, refresher?

  To be confirmed

  Yes

  Review required

• Observation and Action

  Select On the day of the review you confirmed that you do currently provide general health and safety awareness training informing your employees of their legal duties and general requirements. Training including induction, refresher and specific training i.e. fire warden or first aid training, MHE training are held on personnel files. On the day of the review you confirmed that you do currently provide general health and safety awareness training informing your employees of their legal duties and general requirements. Training including induction, refresher and specific training i.e. fire warden or first aid training, MHE training and hold safe use of a bench grinder are held on personnel files. On the day of the review you confirmed that you do not currently provide general health and safety awareness training informing your employees of their legal duties and general requirements. Training including induction, refresher and specific training i.e. fire warden or first aid training, MHE training and hold safe use of a bench grinder are held on personnel.files. On the day of the review you confirmed that you do not currently provide general health and safety awareness training informing your employees of their legal duties and general requirements. Training including induction, refresher and specific training i.e. fire warden or first aid training, MHE training are held on personnel files. Training including induction, refresher and specific training i.e. fire warden or first aid training are held on personnel files. On the day of the review no evidence was seen. With regards to induction, on-the-job, refresher On the day of the review no evidence was seen. The issue of MHE refresher training was raised during this review and it was confirmed that no one has received any formal MHE training It is again strongly recommended that this is undertaken and recorded with records filed at site for inspection or review as required. No one should use the MHE until training is carried out. Also noted there was no one trained on how to change a grinding wheel. On the day of the review there was no one trained on how to change a grinding wheel Training records are available. On the day of the review no evidence was seen with regards to induction and on-the-job training. On the day of the review you confirmed that on the job training had not been recorded. It is recommended that this recorded. On the day of the review you confirmed that you do provide general health and safety awareness training via induction, specific, on-the-job and refresher training.

  • On the day of the review you confirmed that you do currently provide general health and safety awareness training informing your employees of their legal duties and general requirements. Training including induction, refresher and specific training i.e. fire warden or first aid training, MHE training are held on personnel files.
  • On the day of the review you confirmed that you do currently provide general health and safety awareness training informing your employees of their legal duties and general requirements. Training including induction, refresher and specific training i.e. fire warden or first aid training, MHE training and hold safe use of a bench grinder are held on personnel files.
  • On the day of the review you confirmed that you do not currently provide general health and safety awareness training informing your employees of their legal duties and general requirements. Training including induction, refresher and specific training i.e. fire warden or first aid training, MHE training and hold safe use of a bench grinder are held on personnel.files.
  • On the day of the review you confirmed that you do not currently provide general health and safety awareness training informing your employees of their legal duties and general requirements. Training including induction, refresher and specific training i.e. fire warden or first aid training, MHE training are held on personnel files.
  • Training including induction, refresher and specific training i.e. fire warden or first aid training are held on personnel files.
  • On the day of the review no evidence was seen. With regards to induction, on-the-job, refresher
  • On the day of the review no evidence was seen.
  • The issue of MHE refresher training was raised during this review and it was confirmed that no one has received any formal MHE training It is again strongly recommended that this is undertaken and recorded with records filed at site for inspection or review as required. No one should use the MHE until training is carried out. Also noted there was no one trained on how to change a grinding wheel.
  • On the day of the review there was no one trained on how to change a grinding wheel
  • Training records are available.
  • On the day of the review no evidence was seen with regards to induction and on-the-job training.
  • On the day of the review you confirmed that on the job training had not been recorded. It is recommended that this recorded.
  • On the day of the review you confirmed that you do provide general health and safety awareness training via induction, specific, on-the-job and refresher training.

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974 The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular.(c)the provision of such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of his employees. General guidance on health and safety training is freely available from HSE. The duty to provide training under PUWER (regulation 9) builds upon the general obligation under section 2 of the Health and Safety at Work Act link to external website and the additional requirements on capabilities and training, under regulation 13 of the Management of Health and Safety at Work Regulations.

• Comments

16.1 Task

• Is there evidence to demonstrate that those with supervisory/management/health & safety responsibilities have received appropriate training?

  No

  Yes

  Requires review

• Observation and Action

  Select The Managers and supervisor have the not received any formal health and safety training last three years. It is recommended supervisors and management under take a Health and safety training course. The Managers and supervisor have the received any formal health and safety training last three years. It is recommended supervisors and management under take a Health and safety training course Senior members of staff have been on an IOSH course. The Managers and supervisors have not received any formal health and safety training but extensive industry experience is common (and usually invaluable) in running a business however, senior managers must also know their legal responsibilities, how to meet them and how to address problems as and when they arise. Specific courses aimed at managers / supervisors are available from a range of providers, including the local Chambers of Commerce, Federation of Small Businesses or formal training such as IOSH Directing or Leading / Managing Safely. The Managers and supervisors have received formal health and safety training.

  • The Managers and supervisor have the not received any formal health and safety training last three years. It is recommended supervisors and management under take a Health and safety training course.
  • The Managers and supervisor have the received any formal health and safety training last three years. It is recommended supervisors and management under take a Health and safety training course
  • Senior members of staff have been on an IOSH course.
  • The Managers and supervisors have not received any formal health and safety training but extensive industry experience is common (and usually invaluable) in running a business however, senior managers must also know their legal responsibilities, how to meet them and how to address problems as and when they arise. Specific courses aimed at managers / supervisors are available from a range of providers, including the local Chambers of Commerce, Federation of Small Businesses or formal training such as IOSH Directing or Leading / Managing Safely.
  • The Managers and supervisors have received formal health and safety training.

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974 The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular.(c)the provision of such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of his employees. General guidance on health and safety training is freely available from HSE. The duty to provide training under PUWER (regulation 9) builds upon the general obligation under section 2 of the Health and Safety at Work Act link to external website and the additional requirements on capabilities and training, under regulation 13 of the Management of Health and Safety at Work Regulations.

• Comments

16.2 Task

• Have specific training needs been identified and has training been provided?

  Select To be confirmed No Yes Requires review Partial - training needs have been identified, training to be arranged On the day of the review it was noted that not all specific training needs have been identified. It is recommended that the training is reviewed via risk assessment process. Specific training i.e. fire warden and first aid training provided as needed.

  • To be confirmed
  • No
  • Yes
  • Requires review
  • Partial - training needs have been identified, training to be arranged
  • On the day of the review it was noted that not all specific training needs have been identified. It is recommended that the training is reviewed via risk assessment process.
  • Specific training i.e. fire warden and first aid training provided as needed.

• Observation and Action

  Select The fact that so many risk assessments and S.S.o.W are required to be produced indicates that training will also need to be reviewed during that process. The conducting of the risk assessments should indicate where competency is needed and your records demonstrate what training can be evidenced and from that information the need for further documented training can be determined and organised On the day of the review it was noted that all specific training needs have been identified See Question: Is training carried out and are records maintained in the following areas: induction, specific, on-the-job, refresher? To be confirmed On the day of the review only MHE and first aider , abrasive wheels training was seen. On the day of the review you confirmed that specific training needs have been identified and training has been provided. No documentation was seen at the time of the review.

  • The fact that so many risk assessments and S.S.o.W are required to be produced indicates that training will also need to be reviewed during that process. The conducting of the risk assessments should indicate where competency is needed and your records demonstrate what training can be evidenced and from that information the need for further documented training can be determined and organised
  • On the day of the review it was noted that all specific training needs have been identified
  • See Question: Is training carried out and are records maintained in the following areas: induction, specific, on-the-job, refresher?
  • To be confirmed
  • On the day of the review only MHE and first aider , abrasive wheels training was seen.
  • On the day of the review you confirmed that specific training needs have been identified and training has been provided. No documentation was seen at the time of the review.

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974 The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular.(c)the provision of such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of his employees. General guidance on health and safety training is freely available from HSE. The duty to provide training under PUWER (regulation 9) builds upon the general obligation under section 2 of the Health and Safety at Work Act link to external website and the additional requirements on capabilities and training, under regulation 13 of the Management of Health and Safety at Work Regulations.

• Comments

16.3 Task

• Was evidence seen that the company checks the competence of training providers?

  Yes

  No

  Informally

  Review required

• Observation and Action

  Select On the day of the review you confirmed that no competence of training providers is checked. No documentation was seen at the time of the review. It was confirmed that all training providers are sourced from approved sources. The company only uses reputable and recognised training organisations with competency checked prior to training.

  • On the day of the review you confirmed that no competence of training providers is checked.
  • No documentation was seen at the time of the review.
  • It was confirmed that all training providers are sourced from approved sources.
  • The company only uses reputable and recognised training organisations with competency checked prior to training.

• Legal Reasons
  
  General guidance on health and safety training is freely available from HSE. The duty to provide training under PUWER (regulation 9) builds upon the general obligation under section 2 of the Health and Safety at Work Act link to external website and the additional requirements on capabilities and training, under regulation 13 of the Management of Health and Safety at Work Regulations. The term 'competent person' is also used in certain legislation, including LOLER and PUWER in the context of conducting a 'thorough examination' (e.g. of lifting equipment and power presses). Although 'competent person' is not defined in law, the ACOPs to PUWER and LOLER broadly describe the attributes of a competent person for undertaking thorough examinations:

• Comments

17 Task

• Are adequate vehicle and pedestrian segregation features in place?

  Select No Yes Not applicable Measures not suitable or sufficient Review required

  • No
  • Yes
  • Not applicable
  • Measures not suitable or sufficient
  • Review required

• Observation and Action

  Select On the day of the review it was noted there was adequate vehicle and pedestrian segregation features are in place. See section: Are walkways/stairways clearly marked, in good condition and kept free of obstruction/contamination to minimise slip & trip hazards. Good traffic management used when fork lift is operating and fork lift is parked in designated area when not in use. See question: Have all areas of risk that need to be assessed been identified? See section: Are walkways/stairways clearly marked, in good condition and kept free of obstruction/contamination to minimise slip & trip hazards? Landlords manage estate parking and access roads. There is a small car park to the rear of the property (on-site parking is very limited) There is a car park in beside of the office which is suitable and sufficient. On the day of the review it was noted that you had an secured car park and delivery area on site.

  • On the day of the review it was noted there was adequate vehicle and pedestrian segregation features are in place.
  • See section: Are walkways/stairways clearly marked, in good condition and kept free of obstruction/contamination to minimise slip & trip hazards.
  • Good traffic management used when fork lift is operating and fork lift is parked in designated area when not in use.
  • See question: Have all areas of risk that need to be assessed been identified?
  • See section: Are walkways/stairways clearly marked, in good condition and kept free of obstruction/contamination to minimise slip & trip hazards?
  • Landlords manage estate parking and access roads.
  • There is a small car park to the rear of the property (on-site parking is very limited)
  • There is a car park in beside of the office which is suitable and sufficient.
  • On the day of the review it was noted that you had an secured car park and delivery area on site.

• Legal Reasons
  
  Health and Safety at Work etc. Act 1974Section 2General duties of employers to their employees.
  (1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.(2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular.(b)arrangements for ensuring, so far as is reasonably practicable, safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances;(c)the provision of such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .citable, the health and safety at work of his employees;(d)so far as is reasonably practicable as regards any place of work under the employer’s control, the maintenance of it in a condition that is safe and without risks to health and the provision and maintenance of means of access to and egress from it that are safe and without such risks;

• Comments

17.1 Task

• Have vehicle movement risks (including loading/unloading activities both on and off the premises) been assessed?

  Yes

  No

  Not Applicable

  To be confirmed

• Observation and Action

  Select See question: Have all areas of risk that need to be assessed been identified? and Does the company recognise the importance of ‘near miss’ events and is action taken to prevent re-occurrences? On the day of the review you confirmed that no risk assessment for receiving deliveries has been completed yet. It is recommended that a risk assessment for this activity. Forms provided. On the day of the review you confirmed that no risk assessment for receiving deliveries has been completed yet. It is recommended that a risk assessment for this activity Internal vehicle movement, including loading and unloading has been assessed as part of the company's overall risk assessment processes. On the day of the review no evidence was seen. On the day of the it was noted that you had no risk assessment for vehicle movement risks including loading, unloading activities both on and off the premises.it is recommended that you contact your landlord. On the day of the review it was noted that risk assessments did identify standards that need to be meet in order for risk to be effectively manage. On the day of the review you confirmed that no risk assessment for receiving deliveries has been completed yet. It is recommended that a risk assessment for this activity. On the day of the review it was noted vehicle movement risks (including loading/unloading activities on the premises) been assessed.

  • See question: Have all areas of risk that need to be assessed been identified? and Does the company recognise the importance of ‘near miss’ events and is action taken to prevent re-occurrences?
  • On the day of the review you confirmed that no risk assessment for receiving deliveries has been completed yet. It is recommended that a risk assessment for this activity. Forms provided.
  • On the day of the review you confirmed that no risk assessment for receiving deliveries has been completed yet. It is recommended that a risk assessment for this activity
  • Internal vehicle movement, including loading and unloading has been assessed as part of the company's overall risk assessment processes.
  • On the day of the review no evidence was seen.
  • On the day of the it was noted that you had no risk assessment for vehicle movement risks including loading, unloading activities both on and off the premises.it is recommended that you contact your landlord.
  • On the day of the review it was noted that risk assessments did identify standards that need to be meet in order for risk to be effectively manage.
  • On the day of the review you confirmed that no risk assessment for receiving deliveries has been completed yet. It is recommended that a risk assessment for this activity.
  • On the day of the review it was noted vehicle movement risks (including loading/unloading activities on the premises) been assessed.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .Health and Safety at Work etc. Act 1974 Section 2General duties of employers to their employees. (1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees. (2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular;(b)arrangements for ensuring, so far as is reasonably practicable, safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances.

• Comments

17.2 Task

• Where lift trucks are present, is there evidence that their use has been assessed?

  No

  Yes

  Not applicable

  To be confirmed

  Review required

• Observation and Action

  Select See question: Have all areas of risk that need to be assessed been identified? On the day of the review no evidence was seen. They are usually stored on site but they are used to get things in and out of the racking.

  • See question: Have all areas of risk that need to be assessed been identified?
  • On the day of the review no evidence was seen. They are usually stored on site but they are used to get things in and out of the racking.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .Health and Safety at Work etc. Act 1974 Section 2General duties of employers to their employees. (1)It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees. (2)Without prejudice to the generality of an employer’s duty under the preceding subsection, the matters to which that duty extends include in particular;(b)arrangements for ensuring, so far as is reasonably practicable, safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances;

• Comments

17.3 Task

• Are company lift truck operators checked for competency and are records available to verify that operators are suitably trained to operate the type of equipment and attachments? Can the company produce: • Induction records? • Authorised operator records? • Certified training records?

  Select Authorisation records to be established Operators are operating equipment they have not been trained for To be confirmed Not applicable

  • Authorisation records to be established
  • Operators are operating equipment they have not been trained for
  • To be confirmed
  • Not applicable

• Observation and Action

  Select On the day of the review there was no list of authorised operator records displayed in the premises. It is recommended that a list of authorised drivers be displayed. On the day of the review it was noted there was no trained FLT drivers on site, The FLT should not be used until Training is carried out. See Question. Is training carried out and are records maintained in the following areas: induction, specific, on-the-job, refresher? All records are kept and maintained On the day of the review no evidence was seen.

  • On the day of the review there was no list of authorised operator records displayed in the premises. It is recommended that a list of authorised drivers be displayed.
  • On the day of the review it was noted there was no trained FLT drivers on site, The FLT should not be used until Training is carried out. See Question. Is training carried out and are records maintained in the following areas: induction, specific, on-the-job, refresher?
  • All records are kept and maintained
  • On the day of the review no evidence was seen.

• Legal Reasons
  
  The Provision & Use of Work Equipment Regulations 1998 (PUWER) 9(1) Every employer shall ensure that all persons who use work equipment, have received adequate training for purposes of health and safety, including training in the methods which may be adopted when using the work equipment, any risks which such use may entail, and precautions to be taken.9(2) Every employer shall ensure that any of his employees who supervises or manages the use of work equipment have received adequate training for purposes of health and safety, including training in the methods which may be adopted when using the work equipment, any risks which such use may entail, and precautions to be taken.

• Comments

17.4 Task

• Did observed working practice show that lift truck operators were applying their training correctly?

  Select Yes Lift truck(s) not in operation during health & safety review Review required Not applicable

  • Yes
  • Lift truck(s) not in operation during health & safety review
  • Review required
  • Not applicable

• Observation and Action

  Select On the day of the review there was no list of authorised operator records displayed in the premises. It is recommended that a list of authorised drivers be displayed. On the day of the review it was noted there was no trained FLT drivers on site, The FLT should not be used until Training is carried out. See Question. Is training carried out and are records maintained in the following areas: induction, specific, on-the-job, refresher? All records are kept and maintained On the day of the review no evidence was seen. See question: Are company lift truck operators checked for competency and are records available to verify that operators are suitably trained to operate the type of equipment and attachments?/s training carried out and are records maintained in the following areas: induction, specific, on-the-job, refresher? On the day of the review it was noted that the forks were not placed in the safe position when parked. Noted that you had a large FLT on site and to operate this FLT you need an FLT B2 class licence and you confirmed the FLT drivers only had an FLT B1 licence. See question: Have all areas of risk that need to be assessed been identified?

  • On the day of the review there was no list of authorised operator records displayed in the premises. It is recommended that a list of authorised drivers be displayed.
  • On the day of the review it was noted there was no trained FLT drivers on site, The FLT should not be used until Training is carried out. See Question. Is training carried out and are records maintained in the following areas: induction, specific, on-the-job, refresher?
  • All records are kept and maintained
  • On the day of the review no evidence was seen.
  • See question: Are company lift truck operators checked for competency and are records available to verify that operators are suitably trained to operate the type of equipment and attachments?/s training carried out and are records maintained in the following areas: induction, specific, on-the-job, refresher?
  • On the day of the review it was noted that the forks were not placed in the safe position when parked.
  • Noted that you had a large FLT on site and to operate this FLT you need an FLT B2 class licence and you confirmed the FLT drivers only had an FLT B1 licence.
  • See question: Have all areas of risk that need to be assessed been identified?

• Legal Reasons
  
  ACOPS L117

• Comments

17.5 Task

• Are lift trucks subject to a regular service and statutory inspection process and are records maintained?

  Yes

  To be confirmed

  Not applicable

  Review required

• Observation and Action

  Select Lift trucks are subject to a regular service and statutory inspection process and records are maintained, it should be noted that with the use of the man cage the FLT should be thoroughly examined every six months - along with the man cage. Until this has been carried out and the man cage has been included within the inspection procedure then the lifting of persons with it should not occur. It should be noted that with the use of the man cage the FLT should be thoroughly examined every six months - along with the man cage. Until this has been carried out and the man cage has been included within the inspection procedure then the lifting of persons with it should not occur. On the day of the review no evidence was seen. Lift trucks are subject to a regular service and statutory inspection process and records are maintained See question: Have all areas of risk that need to be assessed been identified?

  • Lift trucks are subject to a regular service and statutory inspection process and records are maintained, it should be noted that with the use of the man cage the FLT should be thoroughly examined every six months - along with the man cage. Until this has been carried out and the man cage has been included within the inspection procedure then the lifting of persons with it should not occur.
  • It should be noted that with the use of the man cage the FLT should be thoroughly examined every six months - along with the man cage. Until this has been carried out and the man cage has been included within the inspection procedure then the lifting of persons with it should not occur.
  • On the day of the review no evidence was seen.
  • Lift trucks are subject to a regular service and statutory inspection process and records are maintained
  • See question: Have all areas of risk that need to be assessed been identified?

• Statutory thorough examination, last carried out on the

  Date

• Legal Reasons
  
  Thorough examination of industrial lift trucks is required under health and safety law: LOLER 1998, which covers lifting equipment, and PUWER 1998, which deals with all other safety-related items, such as brakes, steering and tyres. Your regular inspections as part of a preventive maintenance scheme or scheduled service are not a thorough examination. Lifting Operations and Lifting Equipment Regulations 1998(LOLER)LOLER addresses the specific risks associated with the use of lifting equipment. Thorough examination and inspection are key requirements of the Regulations. To meet these requirements, duty holders must: ensure lifting equipment (including lifting accessories) exposed to conditions causing deterioration which could lead to dangerous situations undergoes regular thorough examination by a competent person; and ensure all supplementary inspections and tests recommended by the competent person are carried out within the timescale stated. Examples of conditions causing deterioration are wet, abrasive or corrosive environments. You can arrange for the thorough examination to be carried out: - at regular intervals (either at least every 6 months or 12 months depending on whether the lifting equipment is for lifting people or not); or in accordance with an examination scheme drawn up by a competent person. The Provision & Use of Work Equipment Regulations 1998 (PUWER) Regulation 5 Every employer shall ensure that work equipment is maintained in an efficient state, in efficient working order and in good repair.

• Comments

17.6 Task

• Are non-integrated work platforms (man-up/safety cages) available for use?

  Select Yes - risks not identified/managed Not applicable Yes - risks identified and managed To be confirmed

  • Yes - risks not identified/managed
  • Not applicable
  • Yes - risks identified and managed
  • To be confirmed

• Observation and Action

  Select At the time of the audit there was no lift cage on site. See question: Have all areas of risk that need to be assessed been identified? It should be noted that with the use of the man cage should be thoroughly examined every six months - Until this has been carried out and the man cage has been included within the inspection procedure then the lifting of persons with it should not occur. On the day of the review it was noted that you had a lift cage on site and the mechanism that holds the cage to the forks safely was damaged and should not be used until this has been rectified.

  • At the time of the audit there was no lift cage on site.
  • See question: Have all areas of risk that need to be assessed been identified?
  • It should be noted that with the use of the man cage should be thoroughly examined every six months - Until this has been carried out and the man cage has been included within the inspection procedure then the lifting of persons with it should not occur.
  • On the day of the review it was noted that you had a lift cage on site and the mechanism that holds the cage to the forks safely was damaged and should not be used until this has been rectified.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .Thorough examination of industrial lift trucks is required under health and safety law: LOLER 1998, which covers lifting equipment, and PUWER 1998, which deals with all other safety-related items, such as brakes, steering and tyres. Your regular inspections as part of a preventive maintenance scheme or scheduled service are not a thorough examination. Lifting Operations and Lifting Equipment Regulations 1998(LOLER)LOLER addresses the specific risks associated with the use of lifting equipment. Thorough examination and inspection are key requirements of the Regulations. To meet these requirements, duty holders must: ensure lifting equipment (including lifting accessories) exposed to conditions causing deterioration which could lead to dangerous situations undergoes regular thorough examination by a competent person; and ensure all supplementary inspections and tests recommended by the competent person are carried out within the timescale stated. Examples of conditions causing deterioration are wet, abrasive or corrosive environments. You can arrange for the thorough examination to be carried out: - at regular intervals (either at least every 6 months or 12 months depending on whether the lifting equipment is for lifting people or not); or in accordance with an examination scheme drawn up by a competent person.

17.7 Task

• Do records show that lifting accessories (chains, slings, man up cages etc.) are included in the schedule of thorough examinations?

  To be confirmed

  Yes

  Not applicable

  Review required

• Observation and Action

  Select Thorough Examinations” Where lifting accessories (shackles) or lifting equipment are used which are designed to lift an individual (FLT lift cage), the “Thorough Examinations” should be conducted on a six-monthly basis by the competent engineer. Records of the maintenance, testing and inspection of all lifting equipment should be readily available and retained for a minimum period of two years. On the day of the review no evidence was seen that chains and slings have had a schedule of thorough examinations. An schedule of thorough examinations for the lift cage is carried out every six months. All chains and slings should hung up when not in use. Thorough Examinations” Where lifting accessories (shackles chains, slings,) or lifting equipment are used they were all inspected and records on the Vulcan system. Thorough Examinations” Where lifting accessories (shackles chains, slings,) or lifting equipment are used they were not all inspected and records not on the Vulcan system.

  • Thorough Examinations” Where lifting accessories (shackles) or lifting equipment are used which are designed to lift an individual (FLT lift cage), the “Thorough Examinations” should be conducted on a six-monthly basis by the competent engineer. Records of the maintenance, testing and inspection of all lifting equipment should be readily available and retained for a minimum period of two years.
  • On the day of the review no evidence was seen that chains and slings have had a schedule of thorough examinations.
  • An schedule of thorough examinations for the lift cage is carried out every six months.
  • All chains and slings should hung up when not in use.
  • Thorough Examinations” Where lifting accessories (shackles chains, slings,) or lifting equipment are used they were all inspected and records on the Vulcan system.
  • Thorough Examinations” Where lifting accessories (shackles chains, slings,) or lifting equipment are used they were not all inspected and records not on the Vulcan system.

• Last inspection and statutory a schedule of thorough examinations. inspection was carried out on the

  Date

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .Thorough examination of industrial lift trucks is required under health and safety law: LOLER 1998, which covers lifting equipment, and PUWER 1998, which deals with all other safety-related items, such as brakes, steering and tyres. Your regular inspections as part of a preventive maintenance scheme or scheduled service are not a thorough examination. Lifting Operations and Lifting Equipment Regulations 1998(LOLER)LOLER addresses the specific risks associated with the use of lifting equipment. Thorough examination and inspection are key requirements of the Regulations. To meet these requirements, duty holders must: ensure lifting equipment (including lifting accessories) exposed to conditions causing deterioration which could lead to dangerous situations undergoes regular thorough examination by a competent person; and ensure all supplementary inspections and tests recommended by the competent person are carried out within the timescale stated. Examples of conditions causing deterioration are wet, abrasive or corrosive environments. You can arrange for the thorough examination to be carried out: - at regular intervals (either at least every 6 months or 12 months depending on whether the lifting equipment is for lifting people or not); or in accordance with an examination scheme drawn up by a competent person.

• Comments

17.8 Task

• Are MHE/vehicles immobilised when vehicles are not in use?

  Select Vehicle keys were left in the ignition Vehicle keys were not left in the ignition

  • Vehicle keys were left in the ignition
  • Vehicle keys were not left in the ignition

• Observation and Action

  Select On the day of the review it was noted that the key was left in the MHE. It is recommended that the key is removed if the MHE is not in use. On the day of the review it was noted that the key were not left in the MHE.

  • On the day of the review it was noted that the key was left in the MHE. It is recommended that the key is removed if the MHE is not in use.
  • On the day of the review it was noted that the key were not left in the MHE.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .ACOPS L117

• Comments

17.9 Task

• Have battery charging activities been risk assessed?

  No

  Not applicable

  Yes

  Review required

• Observation and Action

  Select It was noted:, eye-wash within reach, signage was displayed, fire-fighting equipment was provided, monitoring checks was carried out The following issues were noted:, eye-wash not within reach, fire fighting equipment not in the charging area, signage not displayed, monitoring checks not carried out. See question: Have all areas of risk that need to be assessed been identified. The following issues were noted:, eye-wash not within reach, signage not displayed, monitoring checks not carried out. See question: Have all areas of risk that need to be assessed been identified. See question: Have all areas of risk that need to be assessed been identified. It is recommended that the areas of concern with regards to the battery charging area be rectified in a risk assessment . Corrective action taken on: combustible materials located in the area, no eye-wash provided, signage not displayed, fire-fighting equipment not provided and the damaged charger coupling be replaced. See question: Have all areas of risk that need to be assessed been identified?

  • It was noted:, eye-wash within reach, signage was displayed, fire-fighting equipment was provided, monitoring checks was carried out
  • The following issues were noted:, eye-wash not within reach, fire fighting equipment not in the charging area, signage not displayed, monitoring checks not carried out. See question: Have all areas of risk that need to be assessed been identified.
  • The following issues were noted:, eye-wash not within reach, signage not displayed, monitoring checks not carried out. See question: Have all areas of risk that need to be assessed been identified. See question: Have all areas of risk that need to be assessed been identified.
  • It is recommended that the areas of concern with regards to the battery charging area be rectified in a risk assessment . Corrective action taken on: combustible materials located in the area, no eye-wash provided, signage not displayed, fire-fighting equipment not provided and the damaged charger coupling be replaced.
  • See question: Have all areas of risk that need to be assessed been identified?

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

17.11 Task

• Are all company vehicle operations taken into account (including owner/leased driven vehicles) and have risk assessments been created and implemented?

  No

  Not applicable

  Yes

  Review required

• Observation and Action

  Select There are no risk assessments in place. Risk assessments for this task needs to be carried out. There are risk assessments in place for in and out of cabs, coupling and uncoupling of trailers On the day of the review, you verbally confirmed that risk assessments have not been carried out for all vehicle uses. Eg: the large FLT and the sweeper. On the day of the review no evidence was seen that pre-use safety checks are carried out and recorded. On the day of the review no evidence was seen No company vehicles used. To be confirmed is that the drivers of lorries and vans have had all areas of there work assessed EG: in and out of cabs, coupling and uncoupling of trailers, strapping of loads and so on.

  • There are no risk assessments in place. Risk assessments for this task needs to be carried out.
  • There are risk assessments in place for in and out of cabs, coupling and uncoupling of trailers
  • On the day of the review, you verbally confirmed that risk assessments have not been carried out for all vehicle uses. Eg: the large FLT and the sweeper.
  • On the day of the review no evidence was seen that pre-use safety checks are carried out and recorded.
  • On the day of the review no evidence was seen
  • No company vehicles used.
  • To be confirmed is that the drivers of lorries and vans have had all areas of there work assessed EG: in and out of cabs, coupling and uncoupling of trailers, strapping of loads and so on.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

17.12 Task

• Is evidence available to show that company vehicles are maintained in a roadworthy condition and that pre-use safety checks are carried out and recorded?

  No

  Not applicable

  Yes

  Review required

  There are no company vehicles

• Observation and Action

  Select On the day of the review you confirmed a system is in place for vehicles and they are maintained in a roadworthy condition. On the day of the review no evidence was seen that pre-use safety checks are carried out and recorded. On the day of the review you confirmed a system is in place for vehicles and they are maintained in a roadworthy condition and pre use checks are carried out and recorded. On the day of the review no evidence was seen. No company vehicles used. Only company vehicle is driven by directors and he has sole responsibility for its up keep and roadworthy condition. On the day of the review you confirmed a system is in place for checking vehicles are maintained in a roadworthy condition and pre use checks are carried out and recorded. On the day of the review no evidence was seen.

  • On the day of the review you confirmed a system is in place for vehicles and they are maintained in a roadworthy condition.
  • On the day of the review no evidence was seen that pre-use safety checks are carried out and recorded.
  • On the day of the review you confirmed a system is in place for vehicles and they are maintained in a roadworthy condition and pre use checks are carried out and recorded.
  • On the day of the review no evidence was seen.
  • No company vehicles used.
  • Only company vehicle is driven by directors and he has sole responsibility for its up keep and roadworthy condition.
  • On the day of the review you confirmed a system is in place for checking vehicles are maintained in a roadworthy condition and pre use checks are carried out and recorded. On the day of the review no evidence was seen.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

17.13 Task

• Do the company carry out regular driver licence checks?

  No

  Not applicable

  Yes

  Review required

  There are no company vehicles

• Observation and Action

  Select On the day of the review it was noted that the driving licence checks are completed annually. On the day of the review you confirmed that this is not in place yet .It is recommended that you check driving license against the government website at least once a year. The company states that as all vehicles are hired as required on an ad hoc basis and licenses are checked at the point of hire there is no need for the company to do this and I concur. However if any other vehicles are to be used (personally owned or otherwise), then the recommendation was to seek assistance through the driving for work guidance On the day of the review no evidence was seen. You confirmed that no driving licence checks are being carried out. It is recommended that all driving licences are checked against the government data base. The company states that as all vehicles are hired as required on an ad hoc basis and licenses are checked at the point of hire there is no need for the company to do this and I concur. However if any other vehicles are to be used (personally owned or otherwise), then the recommendation was to seek assistance through the driving for work guidance No company vehicles used. Only company vehicle is driven by directors and he has sole responsibility for its up keep and roadworthy condition.

  • On the day of the review it was noted that the driving licence checks are completed annually.
  • On the day of the review you confirmed that this is not in place yet .It is recommended that you check driving license against the government website at least once a year.
  • The company states that as all vehicles are hired as required on an ad hoc basis and licenses are checked at the point of hire there is no need for the company to do this and I concur. However if any other vehicles are to be used (personally owned or otherwise), then the recommendation was to seek assistance through the driving for work guidance
  • On the day of the review no evidence was seen.
  • You confirmed that no driving licence checks are being carried out. It is recommended that all driving licences are checked against the government data base.
  • The company states that as all vehicles are hired as required on an ad hoc basis and licenses are checked at the point of hire there is no need for the company to do this and I concur. However if any other vehicles are to be used (personally owned or otherwise), then the recommendation was to seek assistance through the driving for work guidance
  • No company vehicles used.
  • Only company vehicle is driven by directors and he has sole responsibility for its up keep and roadworthy condition.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

17.14 Task

• Are company vehicles only being driven by employees who are trained and authorised drive?

  Select No Not applicable Yes Review required There are no company vehicles No list of authorised drivers produced/available

  • No
  • Not applicable
  • Yes
  • Review required
  • There are no company vehicles
  • No list of authorised drivers produced/available

• Observation and Action

  Select On the day of the review you confirmed that company vehicles are only being driven by employees who are trained and authorised drive, this done by key control. On the day of the inspection it was not there was no control measures in place for this. On the day of the review it was noted that this done by key control

  • On the day of the review you confirmed that company vehicles are only being driven by employees who are trained and authorised drive, this done by key control.
  • On the day of the inspection it was not there was no control measures in place for this.
  • On the day of the review it was noted that this done by key control

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

17.15 Task

• Where private vehicles are used for company business, does the company have a system to inform workers that their vehicles must be legally roadworthy at all times?

  To be confirmed

  Not applicable

  Yes

  There are no company vehicles

  No

• Observation and Action

  Select On the day of the review you confirmed that where private vehicles are used for company business the company does not have a system to inform workers that their vehicles must be legally roadworthy at all times. It is recommended that is communicated to staff and the employer records the car are keep in a legal state and the employees have business.insurance. On the day of the review you confirmed that where private vehicles are used for company business the company does have a system to inform workers that their vehicles must be legally roadworthy at all times. It is recommended that is communicated to staff and the employer records the car are keep in a legal state and the employees have business insurance. On the day of the review you verbally confirmed that you do have a system to inform workers that their vehicles must be legally roadworthy at all times. No evidence was seen on the day of the review. Any private vehicles used for company business are insured for business use. On the day of the review you confirmed you do not use any company vehicle

  • On the day of the review you confirmed that where private vehicles are used for company business the company does not have a system to inform workers that their vehicles must be legally roadworthy at all times. It is recommended that is communicated to staff and the employer records the car are keep in a legal state and the employees have business.insurance.
  • On the day of the review you confirmed that where private vehicles are used for company business the company does have a system to inform workers that their vehicles must be legally roadworthy at all times. It is recommended that is communicated to staff and the employer records the car are keep in a legal state and the employees have business insurance.
  • On the day of the review you verbally confirmed that you do have a system to inform workers that their vehicles must be legally roadworthy at all times. No evidence was seen on the day of the review.
  • Any private vehicles used for company business are insured for business use.
  • On the day of the review you confirmed you do not use any company vehicle

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work

• Comments

18 Task

• Where working at height (WAH) is carried out, has it been risk assessed?

  To be confirmed

  Not applicable

  Yes

  Review required

  No

• Observation and Action

  Select Work at Height can present significant risk of injury and must be managed. It is recommended that an risk assessment, SSW and training be carried out for working at height. Forms provided. On the day of the review it was noted that you have a loading ramp and you verbally confirmed that you have a risk assessment for this task. On the day of the review no evidence was seen. As stated earlier all risk assessments, including work at height are presently being reviewed There should be an WAH RA carried out for the use of step ladders. On the day of the review it was noted that a use of a step ladder was available for use a risk assessments for this activity. No work at height observed It was noted when on site that there is a lift cage and a loading ramp. It needs to be confirmed that risk assessments for these tasks has been carried out. Work at Height can present significant risk of injury and must be managed. The first rule for working at height is to avoid it where ever possible which should actually be the first control measure of the risk assessment - to check if the work can be done otherwise. It is recommended that an risk assessment ,SSW and training be carried out for working at height. See question: Were any other significant issues observed during this visit?

  • Work at Height can present significant risk of injury and must be managed. It is recommended that an risk assessment, SSW and training be carried out for working at height. Forms provided.
  • On the day of the review it was noted that you have a loading ramp and you verbally confirmed that you have a risk assessment for this task.
  • On the day of the review no evidence was seen.
  • As stated earlier all risk assessments, including work at height are presently being reviewed
  • There should be an WAH RA carried out for the use of step ladders.
  • On the day of the review it was noted that a use of a step ladder was available for use a risk assessments for this activity.
  • No work at height observed
  • It was noted when on site that there is a lift cage and a loading ramp. It needs to be confirmed that risk assessments for these tasks has been carried out.
  • Work at Height can present significant risk of injury and must be managed. The first rule for working at height is to avoid it where ever possible which should actually be the first control measure of the risk assessment - to check if the work can be done otherwise. It is recommended that an risk assessment ,SSW and training be carried out for working at height. See question: Were any other significant issues observed during this visit?

• Legal Reasons
  
  The Work at Height Regulations 2005 is a set of rules that must be followed when any work is undertaken at a height with the aim of preventing deaths and injuries. They are mandatory for all employers and people who control work at height, and are enforceable by law. The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .

• Comments

18.1 Task

• Are fragile surfaces a concern during work activities and have they been sufficiently taken into account?

  Review required

  Not applicable

  Yes

  No

• Observation and Action

  Select Fragile surfaces and materials will not safely support the weight of a person and any materials they may be carrying equipment. All roofs, once fixed, should be treated as fragile until a competent person has confirmed that they are non-fragile. A risk assessment should be carried out for this task. No fragile roofs on site.

  • Fragile surfaces and materials will not safely support the weight of a person and any materials they may be carrying equipment. All roofs, once fixed, should be treated as fragile until a competent person has confirmed that they are non-fragile. A risk assessment should be carried out for this task.
  • No fragile roofs on site.

• Legal Reasons
  
  The Work at Height Regulations 2005 is a set of rules that must be followed when any work is undertaken at a height with the aim of preventing deaths and injuries. They are mandatory for all employers and people who control work at height, and are enforceable by law. Under the regulations, you have to make sure: The “hierarchy of controls” is followed All work at height is properly planned and organised, Those involved in work at height are competent The risks from work at height are assessed, and appropriate work equipment is selected and used .The risks of working on or near fragile surfaces are properly managed, and. The equipment used for work at height is properly inspected and maintained. The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .

• Comments

18.2 Task

• Is access equipment (ladders, steps etc.) being monitored and inspected regularly?

  To be confirmed

  Not applicable

  Yes

  Review required

  No

• Observation and Action

  Select On the day of the review it was noted that ladders and step ladder was regularly being monitored and inspected. Work at Height can present significant risk of injury and must be managed. The ladder/s must be regularly checked (monthly) and by the user at each use, a basic knowledge of the rules of working at height must be known to the employee and the task /activity must be planned and risk assessed, with the employees understanding the risks and how to manage them. This should be evidenced in writing as in place. Operators trained in good ladder usage and two person principle applied when ladders are in use. Good step ladder practise in use and SSW has been done for this. Periodic ladder checks are carried out and recorded and also they are secured (chained up) when not required for use. On he day of he review it was notice the ladder check sheet had not been inspected. On the day of the review no evidence was seen. On the day of the review you confirmed no ladder inspection is carried out

  • On the day of the review it was noted that ladders and step ladder was regularly being monitored and inspected.
  • Work at Height can present significant risk of injury and must be managed. The ladder/s must be regularly checked (monthly) and by the user at each use, a basic knowledge of the rules of working at height must be known to the employee and the task /activity must be planned and risk assessed, with the employees understanding the risks and how to manage them. This should be evidenced in writing as in place.
  • Operators trained in good ladder usage and two person principle applied when ladders are in use. Good step ladder practise in use and SSW has been done for this. Periodic ladder checks are carried out and recorded and also they are secured (chained up) when not required for use.
  • On he day of he review it was notice the ladder check sheet had not been inspected.
  • On the day of the review no evidence was seen.
  • On the day of the review you confirmed no ladder inspection is carried out

• Legal Reasons
  
  The Work at Height Regulations 2005 is a set of rules that must be followed when any work is undertaken at a height with the aim of preventing deaths and injuries. They are mandatory for all employers and people who control work at height, and are enforceable by law. The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .The Work at Height Regulations 2005: A brief guide Leaflet INDG401,BS 1129: 1990 British standard specification for portable timber ladders, steps, trestles and lightweight stagings British Standards Institution,BS 2037: 1994 Specification for portable aluminium ladders, steps, trestles and lightweight stagings British Standards Institution,BS EN 131-1 Ladders. Part 1: Specification for terms, types, functional sizes (1993) and BS EN 131-2 Ladders. Part 2: Specification for requirements, testing, marking (1993) British Standards Institution.

• Comments

18.3 Task

• Scaffolding & Towers

  Select No scaffolding towers were seen on the day of the review Yes scaffolding towers were seen on the day of the review. Review required Not applicable To be confirmed

  • No scaffolding towers were seen on the day of the review
  • Yes scaffolding towers were seen on the day of the review.
  • Review required
  • Not applicable
  • To be confirmed

• Observation and Action

  Select On the day of the review it was noted there was scaffolding on site, A scarf tag was noted to be in date and on the scaffolding. It is recommended that a risk assessment for the use of the scaffolding be conducted. On the day of the review it was noted there was scaffolding on site, It was erected by an other company on site. A scarf tag was noted to be in date and on the scaffolding. It is recommended that a risk assessment for the use of the scaffolding be conducted contact the land lord. On the day of the review it was noted there was scaffolding on site .A scaf tag was noted to be out of date and on the scaffolding. It is recommended that a risk assessment for the use of the scaffolding be conducted. On the day of the review it was noted there was scaffolding on site .The scaf tag was noted to be out of date and on the scaffolding. It is recommended that the scaffolding is not used until the scaffolding until it has been checked .It is recommended that a risk assessment for the use of the scaffolding be conducted. On the day of the review it was noted there was scaffolding on site .The scaf tag was noted to be out of date and on the scaffolding. It is recommended that the scaffolding is not used until the scaffolding until it has been checked .

  • On the day of the review it was noted there was scaffolding on site, A scarf tag was noted to be in date and on the scaffolding. It is recommended that a risk assessment for the use of the scaffolding be conducted.
  • On the day of the review it was noted there was scaffolding on site, It was erected by an other company on site. A scarf tag was noted to be in date and on the scaffolding. It is recommended that a risk assessment for the use of the scaffolding be conducted contact the land lord.
  • On the day of the review it was noted there was scaffolding on site .A scaf tag was noted to be out of date and on the scaffolding. It is recommended that a risk assessment for the use of the scaffolding be conducted.
  • On the day of the review it was noted there was scaffolding on site .The scaf tag was noted to be out of date and on the scaffolding. It is recommended that the scaffolding is not used until the scaffolding until it has been checked .It is recommended that a risk assessment for the use of the scaffolding be conducted.
  • On the day of the review it was noted there was scaffolding on site .The scaf tag was noted to be out of date and on the scaffolding. It is recommended that the scaffolding is not used until the scaffolding until it has been checked .

• Legal Reasons
  The Work at Height Regulations 2005 is a set of rules that must be followed when any work is undertaken at a height with the aim of preventing deaths and injuries. They are mandatory for all employers and people who control work at height, and are enforceable by law. Under the regulations, you have to make sure: The “hierarchy of controls” is followed
  All work at height is properly planned and organised, Those involved in work at height are competent The risks from work at height are assessed, and appropriate work equipment is selected and used .The risks of working on or near fragile surfaces are properly managed, and.The equipment used for work at height is properly inspected and maintained. The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .Scaffolding must conform to European Standards (ENs). The main one is BS EN 12811-1, which specifies performance requirements and general design standards for all UK scaffolds. Then there are specific ENs for prefabricated scaffolds (BS EN 12810) and mobile scaffold towers (BS EN 1004).Preventing falls in scaffolding” document. For mobile scaffold towers, there are two approved methods of assembly approved by PASMA. These are called Through the Trap (3T) and Advance Guard Rail (AGR).BS EN 1004-approved scaffold towers are specifically designed so that they can be assembled using one of these two methods. Scaffold towers should only be erected or dismantled by scaffolders who have been trained by PASMA or CISRS. By law, you must check scaffolding to make sure it’s safe: before you first use it every 7 days while it’s up after alterations, damage or extreme weather conditions

• Comments

19 Task

• Shutter doors.

  Select No scaffolding towers were seen on the day of the review Yes scaffolding towers were seen on the day of the review. Review required Not applicable To be confirmed

  • No scaffolding towers were seen on the day of the review
  • Yes scaffolding towers were seen on the day of the review.
  • Review required
  • Not applicable
  • To be confirmed

• Observation and Action

  Select On the day of the review it was noted that you had a roller shutter door. The roller shutter door isserviced on a regularly basis. On the day of the review it was noted that you had a roller shutter door and it was damaged. To be confirmed that the roller shutter door is serviced on a regularly basis On the day of the review it was noted that you had a roller shutter door and it was damaged. To be confirmed that the roller shutter door is serviced on a regularly basis. On the day of the review it was noted that you had a roller shutter door. The roller shutter door is not serviced on a regularly basis. To be confirmed that the roller shutter door is serviced on a regularly basis

  • On the day of the review it was noted that you had a roller shutter door. The roller shutter door isserviced on a regularly basis.
  • On the day of the review it was noted that you had a roller shutter door and it was damaged. To be confirmed that the roller shutter door is serviced on a regularly basis
  • On the day of the review it was noted that you had a roller shutter door and it was damaged. To be confirmed that the roller shutter door is serviced on a regularly basis.
  • On the day of the review it was noted that you had a roller shutter door. The roller shutter door is not serviced on a regularly basis.
  • To be confirmed that the roller shutter door is serviced on a regularly basis

• Legal Reasons
  
  The Provision and Use of Work Equipment Regulations 1998 requires that work equipment is safe to use on installation and maintained in safe condition for use. Regulation 5 Every employer shall ensure that work equipment is maintained in an efficient state, in efficient working order and in good repair. Every employer shall ensure where any machinery has a maintenance log, the log is kept up to date.

• Comments

19.1 Task

• Animals on site

  Select Yes No No issues observed/identified at time of health & safety review

  • Yes
  • No
  • No issues observed/identified at time of health & safety review

• Observation and Action

  Select On the day of the review there was no issues On the day of the review it was noted that on site you keep a pet bird in the office and from time to time some one brings there dog into work a risk assessment is needed for this. On the day of the review it was noted that on site you keep a pet bird in the office a risk assessment is needed for this. On the day of the review it was noted in from time to time some one brings there dog into work a risk assessment is needed for this.

  • On the day of the review there was no issues
  • On the day of the review it was noted that on site you keep a pet bird in the office and from time to time some one brings there dog into work a risk assessment is needed for this.
  • On the day of the review it was noted that on site you keep a pet bird in the office a risk assessment is needed for this.
  • On the day of the review it was noted in from time to time some one brings there dog into work a risk assessment is needed for this.

• Legal Reasons
  
  The Management of Health and Safety at Work Regulations 1999,Regulation 3, requires, among other things, that all employers assess the risks to the health and safety of their employees while they are at work .

• Comments

19.1 Task

• Are safety signs (including fire/accident procedures) relevant, legible, in good condition and easily visible?

  Select Yes Not applicable To be confirmed No At the time of the audit it was noted that some signs were sun faded. At the time of the audit it was noted that no signs were sun faded.

  • Yes
  • Not applicable
  • To be confirmed
  • No
  • At the time of the audit it was noted that some signs were sun faded.
  • At the time of the audit it was noted that no signs were sun faded.

• Observation and Action

  Select Sun faded signs need replacing. At the time of the review it was noted that the signs were in good order and not sun faded.

  • Sun faded signs need replacing.
  • At the time of the review it was noted that the signs were in good order and not sun faded.

• Legal Reasons
  
  Health and Safety (Safety Signs and Signals) Regulations 1996.Safety signs and signals are required where, despite putting in place all other relevant measures, a significant risk to the health and safety of employees and others remains. Signs must be clear and legible, and should be used to identify actions that are prohibited (e.g. no access), safeguards that must be followed (e.g. ear protection must be worn), warning of a hazard (e.g. corrosive material) and to direct towards fire exits/equipment or first-aid equipment.

19.2 Task

• Observation and Action

  Select At the time of the review it was noted that the MHE checks were suitable and sufficient. At the time of the review it was noted that the MHE checks were not suitable and sufficient . A review of this is required.

  • At the time of the review it was noted that the MHE checks were suitable and sufficient.
  • At the time of the review it was noted that the MHE checks were not suitable and sufficient . A review of this is required.

• Legal Reasons PUWER regulation 6 specifies the circumstances where inspection is required to ensure healthy and safe conditions are maintained. Where the safety of work equipment depends on the installation conditions, it should be inspected before first use, and where work equipment is exposed to conditions causing deterioration liable to result in dangerous situations.

  Drawing

19.3 Task

• Company Vehicle Inspection Form

  Yes

  No

  N/A

• Observation and Action

  Select The company vehicle inspection has been carried out. The company vehicle inspection has not been carried out.

  • The company vehicle inspection has been carried out.
  • The company vehicle inspection has not been carried out.

• Legal Reasons <br> PUWER regulation 6 specifies the circumstances where inspection is required to ensure healthy and safe conditions are maintained.<br>Where the safety of work equipment depends on the installation conditions, it should be inspected before first use, and where work equipment is exposed to conditions causing deterioration liable to result in dangerous situations.

  Yes

  No

  N/A

19.4 Task

• Abrasive Wheels checks

  Yes

  No

  N/A

• Observation and Action

  Select Abrasive Wheels checks carried out Abrasive Wheels checks not carried out.

  • Abrasive Wheels checks carried out
  • Abrasive Wheels checks not carried out.

• Legal Reasons
  PUWER regulation 6 specifies the circumstances where inspection is required to ensure healthy and safe conditions are maintained.
  Where the safety of work equipment depends on the installation conditions, it should be inspected before first use, and where work equipment is exposed to conditions causing deterioration liable to result in dangerous situations.

19.5 Task

• Scissor Lift Pre-Use Checklist

  Yes

  No

  N/A

• Observation and Action

  Select Scissor Lift Pre-Use Checklist has not been carried out. Scissor Lift Pre-Use Checklist partial carried out. but at the time of the inspection it was noted there was gaps. Scissor Lift Pre-Use Checklist have not been carried out.

  • Scissor Lift Pre-Use Checklist has not been carried out.
  • Scissor Lift Pre-Use Checklist partial carried out. but at the time of the inspection it was noted there was gaps.
  • Scissor Lift Pre-Use Checklist have not been carried out.

• Legal Reasons <br>PUWER regulation 6 specifies the circumstances where inspection is required to ensure healthy and safe conditions are maintained.<br>Where the safety of work equipment depends on the installation conditions, it should be inspected before first use, and where work equipment is exposed to conditions causing deterioration liable to result in dangerous situations.

  Yes

  No

  N/A

19.6 Task

• Hand tools pre use checklist

  Yes

  No

  N/A

• Observation and Action

  Select Hand tools pre use checklist have been carried out. Hand tools pre use checklist have not been carried out. Hand tools pre use checklist, partially on the day of the review there were gaps in frequency of the inspection.

  • Hand tools pre use checklist have been carried out.
  • Hand tools pre use checklist have not been carried out.
  • Hand tools pre use checklist, partially on the day of the review there were gaps in frequency of the inspection.

• Legal Reasons
  PUWER regulation 6 specifies the circumstances where inspection is required to ensure healthy and safe conditions are maintained.
  Where the safety of work equipment depends on the installation conditions, it should be inspected before first use, and where work equipment is exposed to conditions causing deterioration liable to result in dangerous situations.

19.7 Task

• Weekly Defibrillator Checklist

  Yes

  No

  N/A

• Observation and Action

  Select Weekly Defibrillator Checklist has been carried out. Weekly Defibrillator Checklist has not been carried out. Weekly Defibrillator Checklist has been partial carried out.

  • Weekly Defibrillator Checklist has been carried out.
  • Weekly Defibrillator Checklist has not been carried out.
  • Weekly Defibrillator Checklist has been partial carried out.

• Legal Reasons
  PUWER regulation 6 specifies the circumstances where inspection is required to ensure healthy and safe conditions are maintained.
  Where the safety of work equipment depends on the installation conditions, it should be inspected before first use, and where work equipment is exposed to conditions causing deterioration liable to result in dangerous situations.

19.8 Task

• Weekly flushing of infrequently used outlets

  Yes

  No

  N/A

• Observation and Action

  Select Weekly flushing of infrequently used outlets has been done and recorded. Weekly flushing of infrequently used outlets has not been done and recorded.

  • Weekly flushing of infrequently used outlets has been done and recorded.
  • Weekly flushing of infrequently used outlets has not been done and recorded.

• Legal Reasons <br>Legionella Risk Assessment (LRA) is a legal requirement under the Health and Safety at Work Act 1974, and building managers have a duty of care to the people in their buildings. An LRA should be conducted by a person who has the competence and authority to undertake physical and administrative checks.

  Yes

  No

  N/A

19.9 Task

• FLUSHING OF INFREQUENTLY USED OUTLETS AND SPRAY OUTLETS (showers)

  Yes

  No

  N/A

• Observation and Action

  Select Flushing of infrequently used outlets and spray outlets have been done and recorded. Flushing of infrequently used outlets and spray outlets have not been done and recorded.

  • Flushing of infrequently used outlets and spray outlets have been done and recorded.
  • Flushing of infrequently used outlets and spray outlets have not been done and recorded.

• Legal Reasons
  Legionella Risk Assessment (LRA) is a legal requirement under the Health and Safety at Work Act 1974, and building managers have a duty of care to the people in their buildings. An LRA should be conducted by a person who has the competence and authority to undertake physical and administrative checks.

19.10 Task

• Legionella sampling checks

  Yes

  No

  N/A

• Observation and Action

  Select Legionella sampling checks have been carried out and the checks came back negative. Legionella sampling checks have been carried out and the checks came back positive. Legionella sampling checks have not been carried out.

  • Legionella sampling checks have been carried out and the checks came back negative.
  • Legionella sampling checks have been carried out and the checks came back positive.
  • Legionella sampling checks have not been carried out.

• Legionella Risk Assessment (LRA) is a legal requirement under the Health and Safety at Work Act 1974, and building managers have a duty of care to the people in their buildings. An LRA should be conducted by a person who has the competence and authority to undertake physical and administrative checks.

19.11 Task

• Greenhouse rail width check

  Yes

  No

  N/A

• Observation and Action

  Select Greenhouse rail width check have been done and recorded Greenhouse rail width check have not been done and recorded

  • Greenhouse rail width check have been done and recorded
  • Greenhouse rail width check have not been done and recorded

• Legal Reasons
  PUWER regulation 6 specifies the circumstances where inspection is required to ensure healthy and safe conditions are maintained.
  Where the safety of work equipment depends on the installation conditions, it should be inspected before first use, and where work equipment is exposed to conditions causing deterioration liable to result in dangerous situations.

undefined

• Power tool pre use checklist

  Yes

  No

  N/A

• Observation and Action

  Select Power tool pre use checklist have been carried out and recorded. Power tool pre use checklist have not been carried out and recorded.

  • Power tool pre use checklist have been carried out and recorded.
  • Power tool pre use checklist have not been carried out and recorded.

• Legal Reasons <br> PUWER regulation 6 specifies the circumstances where inspection is required to ensure healthy and safe conditions are maintained.<br>Where the safety of work equipment depends on the installation conditions, it should be inspected before first use, and where work equipment is exposed to conditions causing deterioration liable to result in dangerous situations.

  Yes

  No

  N/A

19.12 Task

• Annual Emergency Lights Check

  Yes

  No

  N/A

• Observation and Action

  Select Annual emergency lights check have been carried out and recorded. Annual emergency lights check have been not carried out and recorded.

  • Annual emergency lights check have been carried out and recorded.
  • Annual emergency lights check have been not carried out and recorded.

• Legal Reasons
  PUWER regulation 6 specifies the circumstances where inspection is required to ensure healthy and safe conditions are maintained.
  Where the safety of work equipment depends on the installation conditions, it should be inspected before first use, and where work equipment is exposed to conditions causing deterioration liable to result in dangerous situations.

19.11 Task

• Local exhaust ventilation maintenance check carried out.

  Yes

  No

  N/A

• Completed By:

  Sign