The Co-operative Estates Group FM Summer Store Visit

• Client / Site

• Audit Title

• Conducted on

  Date

• Prepared by

• Location
  Address

External Appearance

• Is the fascia and signage clean, presentable and free from defects?

  Yes

  No

  N/A

• Are the windows and graphics clean and free from Defects?

  Yes

  No

  N/A

• Does the store have an ATM?

  Off

  On

• Has the ATM been cleaned?

  Yes

  No

  N/A

• Is the external decoration presentable?

  Yes

  No

  N/A

• Are there shutters on site?

  Off

  On

• Are shutters operational and in good condition?

  Yes

  No

  N/A

• Are the shutters fitted with ground bolts or bullets locks?

  Yes

  No

  N/A

• If there are any other visible defects to the fabric please note this in the Observations Section and the end of the survey.

Roofs and Gutters

• Visually, do the roof areas look in good condition i.e. No slipped tiles/slates, missing ridge tiles etc.?

  Yes

  No

  N/A

• Are gutters free from defects and clear of debris?

  Yes

  No

  N/A

• Are downpipes free from defects and drain covers in place?

  Yes

  No

  N/A

• If flat roof areas are accessible; are they free from defects and are drain covers clear and in-situ?

  Yes

  No

  N/A

Car Parks and Paved Areas

• Are the car park and pavement areas free from potholes and trip hazards?

  Yes

  No

  N/A

• Is the car park lining and signage in good condition and suitable?

  Yes

  No

  N/A

• Are the drains in good condition, running clear and visually free from blockages?

  Yes

  No

  N/A

• Is the car park and perimeter lighting in good order and suitable?

  Yes

  No

  N/A

Rear Yard/Delivery Areas

• Is the rear yard/goods delivery area free from potholes and trip hazards?

  Yes

  No

  N/A

• Are the drains in good condition, running clear and visually free from blockages?

  Yes

  No

  N/A

• Is the yard lighting in good order and suitable?

  Yes

  No

  N/A

• Are external plant compounds free from equipment and rubbish?

  Yes

  No

  N/A

Landscaping

• Are trees/bushes/shrubs maintained to an acceptable condition?

  Yes

  No

  N/A

• Is the general area free from weeds?

  Yes

  No

  N/A

• Is the area free from litter build up?

  Yes

  No

  N/A

• Are plant compounds free from overgrown trees and bushes?

  Yes

  No

  N/A

• Is the site a Petrol Filling Station?

  Off

  On

Forecourt General

• Is the canopy in good condition and free from leaks?

  Yes

  No

  N/A

• Is the canopy lighting working and in good condition?

  Yes

  No

  N/A

• Is the forecourt surface free from potholes and trip hazards?

  Yes

  No

  N/A

• Are drains in good condition with covers in place?

  Yes

  No

  N/A

• Are road markings and traffic signage appropriate and in good condition?

  Yes

  No

  N/A

Pumps and Associated Equipment

• Are all pumps operational?

  Yes

  No

  N/A

• Are pump casings free from damage and visible defects?

  Yes

  No

  N/A

• Are the pumps free from any visible leaks?

  Yes

  No

  N/A

• Are pump displays operational?

  Yes

  No

  N/A

• Are hoses free from visible defects?

  Yes

  No

  N/A

Car-Wash

• Does the site have a Car-Wash?

  Off

  On

• Is it operational?

  Yes

  No

  N/A

• Is the fabric free from any visible defects?

  Yes

  No

  N/A

• Are the drains free flowing and free from visible blockages?

  Yes

  No

  N/A

Jet-Wash

• Does the site have a Jet-Wash?

  Off

  On

• Is it operational?

  Yes

  No

  N/A

• Is the main unit free from any visible defects?

  Yes

  No

  N/A

• Are the lances and brushes free from any visible defects?

  Yes

  No

  N/A

• Are the screens free from any visible defects?

  Yes

  No

  N/A

• Are the drains free flowing and free from visible blockages?

  Yes

  No

  N/A

Air/Water Tower

• Does the site have an Air/Water Tower?

  Off

  On

• Is it operational?

  Yes

  No

  N/A

• Is it free from any visible defects?

  Yes

  No

  N/A

Vacuum

• Does the site have a Vacuum?

  Off

  On

• Is it operational?

  Yes

  No

  N/A

• Is it free from any visible defects?

  Yes

  No

  N/A

Autodoors

• Does the site have automatic doors?

  Off

  On

• Are they operational?

  Yes

  No

  N/A

• Are they asset tagged?

  Yes

  No

  N/A

• Are they free from visible defects e.g. Bashes, dents, missing covers etc.?

  Yes

  No

  N/A

Shopfloor General Fabric

• Is there an entrance mat?

  Off

  On

• Is it free from defects and trip hazards?

  Yes

  No

  N/A

• Is the floor clean and free from defects and trip hazards?

  Yes

  No

  N/A

• Is the ceiling clean and free from defects and signs of leaks?

  Yes

  No

  N/A

• Are ceiling mounted discharge/extract grilles clean?

  Yes

  No

  N/A

• Are all frieze panels in good condition and branding in place?

  Yes

  No

  N/A

• Is column cladding, perstop and bump rails free from defects?

  Yes

  No

  N/A

• Are security/warehouse doors free from defects and operating as intended?

  Yes

  No

  N/A

Lighting

• Are the shopfloor lighting levels acceptable? (Approx. 85% ok)

  Yes

  No

  N/A

• Are there any lighting issues in the back of house areas?

  Yes

  No

• Detail areas of concern

Area

• Enter Name of Area:

• Enter description of issue:

Chilled Display Cabinets

• Are the cabinets free from visible damage?

  Yes

  No

  N/A

• Are kick-plates in place?

  Yes

  No

  N/A

• Are the cabinets free from water leaks?

  Yes

  No

  N/A

• Are the cabinets clean? (Check grilles)

  Yes

  No

  N/A

• Are the lights operational?

  Yes

  No

  N/A

• Do the night blinds work?

  Yes

  No

  N/A

• Are doors free from condensation?

  Yes

  No

  N/A

• Do the doors self close?

  Yes

  No

  N/A

Freezer Cabinets

• Are the cabinets free from visible damage?

  Yes

  No

  N/A

• Are kick-plates in place?

  Yes

  No

  N/A

• Are the cabinets free from water leaks?

  Yes

  No

  N/A

• Are the cabinets clean? (Check grilles)

  Yes

  No

  N/A

• Are the lights operational?

  Yes

  No

  N/A

• Are doors free from condensation and frosting?

  Yes

  No

  N/A

• Do the doors self close?

  Yes

  No

  N/A

• Are the frame heaters operational?

  Yes

  No

  N/A

Back-up Cold Rooms and Freezers

• Is the general fabric free from defects and damage?

  Yes

  No

  N/A

• Are the doors easily opened?

  Yes

  No

  N/A

• Are door handles fit for purpose?

  Yes

  No

  N/A

• Is the emergency door release button operational?

  Yes

  No

  N/A

• Are door frame heaters operational?

  Yes

  No

  N/A

• Is the floor free from defects and ice build-up?

  Yes

  No

  N/A

• Are curtains in place?

  Yes

  No

  N/A

• Is the evaporator free from defects and ice build-up?

  Yes

  No

  N/A

Plant

• Does the site have remote refrigeration and the plant is easily and safely accessible?

  Off

  On

• Is the general fabric of the plant free from rust and damage?

  Yes

  No

  N/A

• Are all control panel doors closed over?

  Yes

  No

  N/A

• Is there any undue noise?

  Yes

  No

  N/A

• Are the casings clean, free from debris, damage and rusting?

  Yes

  No

  N/A

• Is the plant free from any visible oil leaks?

  Yes

  No

  N/A

Warm Weather Guide

• Is the manager aware of the Warm Weather Guide?

  Yes

  No

• If the manager is not aware of the guide then please talk him through it and send a copy via the Area Manager.

Use this Section for further observations

• Enter details of observation

Observation

• Observation Details

• Add media

  Media

• Date for follow up

  Date

Work Orders Logged

Enter work orders logged during or on the back of the visit

• Enter Work Order Number

• Enter brief description of work order

• Date for follow up

  Date

Sign-off

• Signature of Area Maintenance Manager

• AMM Signature

  Sign

• Signature of Store Representative

• Store Representative Signature

  Sign