Third Space Health and safety evaluation checklist Nov 2023

• Client / Site

• Conducted on

  Date

• Prepared by

• Personnel

Health and safety information

• Is there a copy of the latest health and safety policy statement signed and dated by a senior manager or director on display?

  Yes

  Needs follow up

  No

• Is there a copy of health and safety law poster on display with the appointed persons detailed?

  Yes

  Needs follow up

  No

• Is there an up to date copy of employers liability certificate on display?

  Yes

  Needs follow up

  No

• Is there a site H&S appointed person?

  Yes

  Needs follow up

  No

Inductions and training

• Are staff suitably inducted in their responsibilities in regards to specific health and safety? Evidence can be staff induction record of any choice.

  Yes

  Needs follow up

  No

• Are staff suitably trained in first aid? Evidence can be first aid training certificates.

  Yes

  Needs follow up

  No

• Are staff suitably trained in regards to manual handling?

  Yes

  Needs follow up

  No

• Is there a training register on site detailing staff training requirements and their ongoing status?

  Yes

  Needs follow up

  No

Organising and plannng

• Is there a set standard outlining the procedure for risk assessments?

  Yes

  Needs follow up

  No

• Are there copies available of the most recent risk assessments?

  Yes

  Needs follow up

  No

• Are risk assessments reviewed? (at least within the last 3 years)

  Yes

  Needs follow up

  No

• Are there suitable safe systems of work available and relevant? NOP and SOPs

  Yes

  Needs follow up

  No

• Is there a site specific crisis management plan?

  Yes

  Needs follow up

  No

Fire safety

• Is there evidence of suitable staff training and induction relevant to fire safety?

  Yes

  Needs follow up

  No

• Are staff suitably trained in the site fire evacuation process? Evidence would be fire training certificates or induction records.

  Yes

  Needs follow up

  No

• Are there appointed fire marshals on site identified on a rota basis?

  Yes

  Needs follow up

  No

• Is there an up to date site specific fire risk assessment?

  Yes

  Needs follow up

  No

• Is there a site specific fire evacuation plan?

  Yes

  Needs follow up

  No

• Is there evidence of suitable contractor training and induction relevant to fire safety?

  Yes

  Needs follow up

  No

• Are fire extinguishers checked weekly?

  Yes

  Needs follow up

  No

• Are fire extinguishers serviceable and in date?

  Yes

  Needs follow up

  No

• Are fire life safety systems suitably covered by a service contract?

  Yes

  Needs follow up

  No

COSHH

• Have COSHH risk assessments been completed for all site hazardous substances?

  Yes

  Needs follow up

  No

• Are the relevant safety data sheets available?

  Yes

  Needs follow up

  No

• Are there COSHH training records completed for employees who handle substances?

  Yes

  Needs follow up

  No

• Are chemicals stored safely on site?

  Yes

  Needs follow up

  No

• Is there suitable PPE on site in appropriate locations?

  Yes

  Needs follow up

  No

• Is the PPE subject to regular checks?

  Yes

  Needs follow up

  No

• Is there suitable safety signage displayed in areas where COSHH requirements are?

  Yes

  Needs follow up

  No

First aid

• Is there suitable first aid equipment on site?

  Yes

  Needs follow up

  No

• Is the defibrillator checked daily?

  Yes

  Needs follow up

  No

• Are there suitable first aid supplies and equipment checks in place? (Minimum weekly)

  Yes

  Needs follow up

  No

• Are suitable first aid signs on display in appropriate places?

  Yes

  Needs follow up

  No

• Are there trained first aiders on site? Evidence would be an up to date first aid certificate.

  Yes

  Needs follow up

  No

• Are there suitable accident and incident reporting procedures in place?

  Yes

  Needs follow up

  No

Plant and equipment

• Are the fixed electrical systems subject to routine safety inspections?

  Yes

  Needs follow up

  No

• Are portable electrical appliances subject to annual safety tests?

  Yes

  Needs follow up

  No

• Are power sockets in a safe condition and not overloaded with multi sockets and trailing leads?

  Yes

  Needs follow up

  No

• Are adequate standards of cleanliness and housekeeping met in plant room areas? Visit at least 2 main plant areas.

  Yes

  Needs follow up

  No

• Does the site have suitable contractors in place to maintain and support the plant?

  Yes

  Needs follow up

  No

• Are plant room areas suitably signed as restricted areas and kept locked?

  Yes

  Needs follow up

  No

• Are all plant room areas suitably checked on a routine basis and recorded on a check list?

  Yes

  Needs follow up

  No

• Are fire exits clear and unobstructed?

  Yes

  Needs follow up

  No

Gym equipment

• Is the gym equipment regularly serviced and maintained by a suitable contractor?

  Yes

  Needs follow up

  No

• Is the gym equipment suitably checked for safety and general condition?

  Yes

  Needs follow up

  No

Pool and water

• Is there an up to date pool health and safety management arrangements? NOP - EAP - SOPs

  Yes

  Needs follow up

  No

  N/A

• Are there suitable risk assessments in place that are in date?

  Yes

  Needs follow up

  No

  N/A

• Is there a working poolside alarm in place with suitable signage?

  Yes

  Needs follow up

  No

  N/A

• Are pool tests completed as required?

  Yes

  Needs follow up

  No

  N/A

• Is the equipment for testing water quality in good working order?

  Yes

  Needs follow up

  No

  N/A

• Are the water tests carried out and recorded by competent persons?

  Yes

  Needs follow up

  No

  N/A

• Are independent pool water bacterial analysis tests taken at least monthly?

  Yes

  Needs follow up

  No

  N/A

• Are pool plant operators suitably trained?

  Yes

  Needs follow up

  No

  N/A

• Are independent water bacterial analysis tests taken at least monthly?

  Yes

  Needs follow up

  No

  N/A

• Is there a site Legionella risk assessment with control measures that are followed?<br>

  Yes

  Needs follow up

  No

  N/A

• Are the hot water tanks or storage temperatures monitored and recorded?

  Yes

  Needs follow up

  No

  N/A

• Is the cold water temperature monitored and recorded?

  Yes

  Needs follow up

  No

  N/A

Sauna and steam rooms

• Is there safe operational procedures in place - Ops SOP

  Yes

  Needs follow up

  No

• Is there suitable safe user information in place on display outside the facilities?

  Yes

  Needs follow up

  No

• Are there suitable daily safety checks completed and recorded?

  Yes

  Needs follow up

  No

Managing contractors and maintenance

• Is there a documented process for contractors on site?

  Yes

  Needs follow up

  No

• Is there a suitable work permit system for landlords?

  Yes

  Needs follow up

  No

  N/A

• Is there a routine maintenance schedule on site detailing issues and follow up?

  Yes

  Needs follow up

  No

• Are tools and equipment routinely checked for safe use and recorded?

  Yes

  Needs follow up

  No

• Are ladders routinely checked for safe use and recorded?

  Yes

  Needs follow up

  No

• Are all users of ladders been suitably trained?

  Yes

  Needs follow up

  No

• Are workshop areas in good safe order?

  Yes

  Needs follow up

  No

  N/A

Compliance

• Are there suitable detailed arrangements for assisting less able bodied persons on site? NOPs

  Yes

  Needs follow up

  No

• Are there suitable physical means of escorting less able bodied persons site? (Lifts - pool hoists)

  Yes

  Needs follow up

  No

• Have DSE assessments been carried out for users of display screens and follow up actions planned?

  Yes

  Needs follow up

  No

• Are there appropriate licences in place for Spa treatments?

  Yes

  Needs follow up

  No

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