Tool 11 a - Derks

• Name of organisation

• Address

• Type of organisation

• Total staff numbers

• Number of female staff

• Turnover of staff

• Number of producers

• Producers evaluated as part of organisational assessment

• Products

• Context – economic and social background (brief summary).

• Methodology of assessment

• Date of assessment

  Date

• Name of assessor

• (+ FTO name)

• Name of consultant

• Names of those in the organisation responsible for the assessment and any follow-up

• List of other relevant documents e.g. action plan or agreement following assessment

• There is a written mission statement which includes fair trade principles

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented mission

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There are written policies and plans, with clear objectives in terms of economic and social improvement of disadvantaged producers

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented Policy/Plan

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Records of producer (groups) and / or workers supplying the organization

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Producers'/Workers' records and files

  Media

• Action to be taken if standard is not met

• Deadline

  Date

2.a Transparency & Accountability of Producers

• Records are being kept, are accessible and uptodate: attendance book, workers’ files, salary records, order forms

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Records and files

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Financial reports, in – out book

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented reports

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation has a good process for internal communication with workers

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Meeting minutes, agendas, emails, reports

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation provides relevant information on a regular basis to workers and clients

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Meeting minutes, agendas, emails, reports

  Media

• Action to be taken if standard is not met

• Deadline

  Date

2.b Chain Responsibility

• Fair trade goods and producers are clearly traceable from production to export

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• List of producers and exporters, order forms

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Fair trade principles are followed by *regular subcontractors

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented Policy, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• *Subcontracting is transparent. There is a policy in place, and subcontracting is recorded

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented Policy, contracts and records

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation provides pre financing or raw materials to producer groups/workers when requested

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Agreements, Contracts, Order Forms

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation makes clear contracts for each order. These detail price, product specifications, quality requirements, delivery and lead times and payment conditions,

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Agreements, contracts and order forms

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation pays staff and producers in a timely manner

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Agreements, Contracts and payment records

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation has a regular trading relationship of more than 5 years with most producer groups/workers

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Agreements, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

Producers

• A living wage is paid (factored to 100% employment) to workers

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Cost Calculation System, Salary Slips

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There is a system to check that living wages / piece rates are paid to producers

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Cost Calculation System, Salary Slips

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There is a recognised system of cost calculation in place

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Cost Calculation System

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There is a process to ensure that a fair price is mutually agreed through dialogue and participation

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Cost Calculation System, Contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Calculation of the living wage:

• Legal minimum wage:

• Overview salaries / wages paid

5.a Child Labour

• There is no evidence of child labour

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Workers' information system, records, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There is a system to check the ages of employees

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Workers' information system, records, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There is a system to check child labour in the production chain

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Workers' information system, records, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There is a written child labour policy which applies to the organisation and producer groups

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented Policy

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There is a system to check the working hours of young workers. No more than 8 hours per day, outside school time, not at night. They only work outside school time and are not involved in heavy labour, or with chemicals

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Policy, employment contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

5.b Forced / Bonded Labour

• The provision of services, payment and employment practices does not lead to forced or bonded labour conditions

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Employees can choose where they buy provisions, and are able to access these when needed

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Agreements, Contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Where housing is provided as part of employment, other family members can work elsewhere, family members can come and go freely

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Agreements, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

6.a Gender Equality

• At all levels in the production chain the organisation does not willingly support discrimination in hiring, remuneration, access to training, promotion, termination or retirement based on race, caste, national origin, religion, gender, sexual orientation, union or legal group membership, political affiliation, age, marital status or HIV/AIDS status

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Policy, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation has a written policy on nondiscrimination in place (this includes a gender policy)

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented Policy

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation seeks to support a gender policy with producers/workers, and there is a written gender policy in place

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented Policy, Contracts, Agreements

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation actively promotes applications from women for job vacancies and leadership roles

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Policy

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Where discrimination on the grounds of gender is a problem the organisation is working to find a solution

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records, incident records, complaints register, agreements and policy

  Media

• Action to be taken if standard is not met

• Deadline

  Date

6.b Freedom of Association

• There is an active and representative workers / producers’ committee or similar group which works with management on issues which concern workers (including collective bargaining)

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Meeting minutes

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The committee is democratically elected by workers / producers

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Meeting minutes

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation has a freedom of association policy

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented Policy

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There are records of meetings between management and workers / producers’ committee (or similar) and examples of agreed actions

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Meeting minutes, agreements

  Media

• Action to be taken if standard is not met

• Deadline

  Date

Producers

• Working hours comply with national laws/ILO. Working week, not including overtime, is defined by law but below 48 hours

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Legislation, Contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Workers’ list, attendance book

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Attendance Book

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Salaries /wages are recorded and paid in timely manner

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Salary Slips

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Salary records are signed by the worker

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Salary Slips, records

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation contributes to extra benefits for workers

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Policy, agreements, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Overtime is not compulsory, and is paid at a preagreed rate

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Policy, agreements, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Seasonal workers benefit from some core fair trade standards

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Policy, agreements, contracts

  Media

• Action to be taken if standard is not met

• Deadline

  Date

Producers

• Appropriate policies, procedures and practices are in place to safeguard health and safety

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented policy, Training records

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• A staff member is responsible for health and safety procedures and practices

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• H&S training is done regularly with workers. Emergency plans and procedures are in place, including notices, warnings, signs etc

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records, emergency plan, signs

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Protective clothing (if needed) is available and people use it correctly

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records, training material

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• First aid kits are available, well equipped and there is a person responsible for filling and using them

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• First Aid Kit, management plan

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Accidents in the workplace are recorded properly

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Incidents register

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Fire fighting equipment is available, up to date and people know how to use it

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records, training material

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Easy access to clean water and toilets. There are separate toilets for males and females

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Facilities

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Any chemicals are stored in a safe and secure place. There are appropriate chemical records

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Records

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation has a plan and budget for business, economic and social development for staff, producers and workers

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training plan

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation provides regular training and development of skills and technology for producers and workers. These activities and training are recorded

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There are frequent opportunities for workers to learn about the organisation and their roles and responsibilities

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records, training plan

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation regularly raises awareness of Fair Trade amongst their employees, producers and workers

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records, training materials

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Posters, brochures, year reports etc show Fair Trade principles and activities

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Posters, brochures, reports

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Employees, producers and workers know and understand the fair trade principles

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records, training materials, training plan

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation is aware of relevant environmental legislation and is committed to complying with it. Policies and plans reflect this commitment

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Legislation, Documented policy

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• There is a written environmental policy in place to assess the organisation’s sustainability and environmental impact. The organisation set targets and reviews progress

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Documented policy, records

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation demonstrates responsible management of resources production and packing

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Environmental Policy

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• The organisation demonstrates responsible management of waste

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Training records, training materials

  Media

• Action to be taken if standard is not met

• Deadline

  Date

• Organic certification is in place – where this is possible / appropriate

  Select Standard Met Minor Gaps Major Gaps Major Gaps and Not Willing to Make Changes

  • Standard Met
  • Minor Gaps
  • Major Gaps
  • Major Gaps and Not Willing to Make Changes

• Certification

  Media

• Action to be taken if standard is not met

• Deadline

  Date