TOOLBOX TALK

Absence Procedure

TOOLBOX TALK CARRIED OUT BY: ANTHONY BURROWS

CC: STEPHEN MORGAN

Toolbox talk carried out on : 16/01/2024

Hi All
Going forward, any absences MUST be notified by a phone call to line mangers - texts or emails will not be sufficient. This is the case for every consecutive day that they are off. It is important that you also let me know, on the same day that you have been notified.

When reporting the absence the employee must provide the following information:
• When they became ill;
• The nature of the sickness / symptoms;
• The likely date (if known) when the employee expects to be able to return to work;
• Whether the employee has, or plans to, attend his/her GP or seek other medical advice;
• Any deadlines, appointments or other aspect of their work that may be affected by the absence.

The employee should agree with the designated manager how regular contact should be in the event the absence continues, but the following guidelines should normally apply:
• Every day during the first week of absence;
• Thereafter once weekly and whenever new information is available, even where a medical certificate has been provided.

The employee must provide a certificate confirming the details of their absence in all cases as follows:
Where the absence lasts for up to 7 consecutive days (including days on which the employee would not normally work) the employee must complete a self-certification form on their return to work, or after 7 days of absence where the absence continues.
A self-certification form is available from the designated manager on request.

Where the absence lasts for 8 consecutive days or more (including days on which the employee would not normally work) the employee must attend his/her GP, hospital or other appropriate healthcare professional immediately and obtain a medical certificate. This should be submitted to the designated manager as soon as possible by post. Successive medical certificates should be provided as necessary with no gap between successive notes. Where a medical certificate cannot be obtained immediately the employee must inform the designated manager of the delay, and the reasons therefore, and keep them informed. Where the employee fails to follow the absence reporting procedure then they may lose the right to any entitlement they have to statutory or company sick pay.

Absence not properly reported in line with this procedure may be regarded as unauthorised and unpaid absence and will be governed by the section of this procedure dealing with unauthorised leave.

You will then need to arrange a 'return to work' meeting, this should be arranged on the day that they return - if for any reason it can't be arranged for that day, it MUST be completed by the next working day. I will also need to be copied into the invite and also sent a copy of the completed form.

Can you please let your department know and if you have any questions, please give me a shout!

MEDIA

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