Staff Records Internal Audit
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This Training and Records Compliance Audit is designed to assess and verify adherence to the personnel training and competency requirements outlined in the following standards:
BCAR A8-21: Regulations governing personnel competence for safety-critical tasks, ensuring that individuals performing such roles meet the necessary qualifications, training, and experience.
BCAR A8-24: Requirements for maintaining effective training programs, including induction, role-specific training, and recurrent training, along with appropriate records to demonstrate compliance.
ISO 9001:2015: The international standard for quality management systems, which includes guidelines for ensuring employees are competent and have access to adequate training to support continual improvement in organizational processes.
This audit will evaluate the effectiveness of training programs, assess the competency of personnel in safety-critical roles, and ensure that training records are accurate, up-to-date, and stored securely. The audit will help identify any gaps in training or compliance and outline corrective actions where necessary.
Personnel Competence
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Are personnel performing safety-critical tasks assessed for competence regularly?
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Are competency assessments documented, including qualifications and experience?
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Are there corrective actions in place if competence gaps are identified?
Training Programs
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Are structured training programs in place for all relevant roles?
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Are induction and role-specific technical training modules documented?
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Is recurrent or refresher training provided as required by regulations?
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Are training programs updated to reflect changes in regulations and organizational processes?
Training Records
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Are training records up-to-date and accurate?
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Are records securely stored and protected from unauthorized access?
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Are records retrievable and organized for quick access during audits or inspections?
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Do training records include required information (e.g., trainer qualifications, assessment results)?
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Are training records retained for the required period as per policy?
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Are training records linked to the personnel file (e.g., for audits or corrective actions)?
Corrective Actions
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Are corrective actions tracked and implemented based on audit findings?
Documented Information
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Is all documentation legible, readily identifiable, and protected from unintended alterations?
Summary of Clauses Covered
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ISO 9001:2015 Clauses Covered:
Clause 7.2 – Competence: Ensures personnel are competent based on training and qualifications.
Clause 7.3 – Awareness: Indirectly covered through training programs, ensuring employees understand their roles in the QMS.
Clause 7.5 – Documented Information: Ensures training records are adequately managed, stored, and protected.
Clause 6.2 – Actions to Address Risks and Opportunities: Indirectly covered via corrective actions addressing risks in personnel competency and training.
BCAR A8-21 & A8-24 Clauses Covered:
BCAR A8-21, Section 3 – Personnel Competence: Covers competence assessments and corrective actions for personnel in safety-critical tasks.
BCAR A8-24, Section 4 – Training Programs and Records: Ensures structured, documented, recurrent training programs and proper retention of training records.
