-Transport Audit Template-

• Conducted on

  Date

• Prepared by

• Location
  Address

Operators Licence

• Is a copy of the operators licence available<br><br>Method of evaluation:<br>An up to date copy of the license must be available for inspection upon request<br>

  Yes

  No

  N.A

• Are the in-scope vehicles operated within the authorised margin on the operators licence<br><br>Method of evaluation: Confirm with the transport manager the insured list is correct and check this list against the vehicles listed on the operators license<br>

  Yes

  No

  N.A

• Is the transport manager listed on the licence<br><br>Method of evaluation: Check operators licence, note the last transport manager refresher training date, is it within 5 years<br>

  Yes

  No

  N.A

• Is the maintenance contract for each maintenance supplier available<br><br>Method of evaluation: An up to date copy of the contract must be available for inspection upon request<br>

  Yes

  No

  N.A

Driving Licence

• Are all drivers who drive a company commercial vehicles undergoing driving licence checks<br><br>Method of evaluation: Check list of drivers supplied by the transport manager against third party company being used for licence checking<br>

  Yes

  No

  N.A

• Are transport managers aware of licences (driver / CPC or tachograph card) due to expire before the next check is due<br><br>Method of evaluation: Check on-line third party company, do any licences expire within the next 3 months, is the transport manager aware of this<br>

  Yes

  No

  N.A

• Has each driver completed a health declaration within the last 6 months<br><br>Method of evaluation: An up to date copy of the health declaration must be available for inspection upon request <br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Has each driver completed a disclaimer for any other work being completed outside of DOLE UK within the last 6 months<br><br>Method of evaluation: An up to date copy of the disclaimer for any other work must be available for inspection upon request <br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

Motor Insurance

• Are all vehicles issued with accident packs

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are accident investigations carried out as per P&P<br><br>Method of evaluation: Using the Protector portal, identify the last 3 accidents and request the investigation paperwork, if no accidents since last audit check, ensure the TM understands the procedure<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

Agency Drivers

• Are agency drivers used<br><br>Method of evaluation: Up to date copies of the agency declaration must be available for inspection upon request.<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are agency drivers licences checked before allowing the driver on the road<br><br>Method of evaluation: Explain how this is carried out<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

Driver interview / new driver induction

• Is the transport manager responsible for employing new drivers

  Yes

  No

  N.A

• Does the transport manager use the driver interview form<br><br>Method of evaluation: Check the most recent four new drivers employed, use these four drivers to answer the next two questions<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Does the transport manager take the prospective new driver out for a test drive<br><br>Method of evaluation: As above<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Does the transport manager use the driver induction form<br><br>Method of evaluation: As above<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• All driver must be issued a fleet handbook<br><br>Method of evaluation: All drivers must have been issued with a fleet handbook within the last two years, this must be evidenced by inspecting the sign off sheets which must accompany the question set that the driver has answered <br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

Vehicle Maintenance

• What is the current OCRS<br><br>Method of evaluation: Access from last transport monthly report<br>

  Good

  Fair

  Poor

  N/A

• Is there a maintenance planner on display or accessible on a computer<br><br>Method of evaluation: A planner must exist which will have at least 6 months of advanced planning<br>

  Yes

  No

  N.A

• Are all vehicle listed on the planner<br><br>Method of evaluation: Cross reference the insured list to the vehicles listed on the planner<br>

  Yes

  No

  N.A

• Does the safety inspection frequency match that recorded on the operators license.<br><br>Method of evaluation: Check the licence <br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are MOT's listed on the planned for all vehicles<br><br>Method of evaluation: Must be listed<br>

  Yes

  No

  N.A

• Are RFL expiry dates listed on the maintenance planner<br><br>Method of evaluation: A list should exist but not necessarily listed on the planner<br>

  Yes

  No

  N.A

• Are tachograph calibration dates listed on the maintenance planner<br><br>Method of evaluation: Must be listed<br>

  Yes

  No

  N.A

• Are tail lift LOLLER inspections listed on the maintenance planner<br><br>Method of evaluation: Must be listed<br>

  Yes

  No

  N.A

• Are fridge services listed on the maintenance planner<br><br>Method of evaluation: A list should exist but not necessarily listed on the planner<br>

  Yes

  No

  N.A

• Are all files consistent, neat and tidy, can you navigate the file easily to find the relevant information needed<br><br>Method of evaluation: All vehicle files should be maintained with up to date information only, expired documents should be archived and file should be divided into sections, legal docs / safety inspections / repairs / tyres / / glass <br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are 15 months worth of records available to inspect for your nominated vehicles<br><br>Method of evaluation: Inspecting the phisical file<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are safety inspections signed off by the transport manager and person carrying out the inspection<br><br>Method of evaluation: As above<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are laden brake tests carried out at each safety inspection<br><br>Method of evaluation: As above<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are daily drivers safety walk round checks carried out for every vehicle at first use<br><br>Method of evaluation: As above<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are daily drivers safety walk round checks signed by the transport manager and driver<br><br>Method of evaluation: As above<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are all noted defects actioned with a details explanation on the repair being caried out<br><br>Method of evaluation: As above<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are monthly tyre inspections carried out<br><br>Method of evaluation: A monthly tyre inspection report must be available for inspection upon request<br>

  Yes

  No

  N.A

• Does the monthly tyre report include tread depth, pressure test and torque checks<br><br>Method of evaluation: The monthly tyre inspection report must include every vehicle including long term hires which include all three checks <br>

  Yes

  No

  N.A

• Does the transport manager access the government recall website to check on recalls for the fleet being operated at branch<br><br>Method of evaluation: A vehicle defect recall register must be available for inspection upon request<br>

  Yes

  No

  N.A

• Is the transport manager awear of warrenty conditions attached to new vehicles (chassis and fridge)<br><br>Method of evaluation: Disscussion<br>

  Yes

  No

  N.A

Tachographs

• What is the infringement score for the last 12 months<br><br>Method of evaluation: Take from Vision<br>

  Good

  Fair

  Poor

  N/A

• Do drivers download cards on a daily basis<br><br>Method of evaluation: Disscussion<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Are vehicles downloaded on a monthly basis<br><br>Method of evaluation: Disscussion<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Is the Vision programme updated with all driver information<br><br>Method of evaluation: There should be no missing driver days for dates exceeding 28 days<br>

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• Is the management summery report available<br><br>Method of evaluation: An up to date copy of the management summery must be available for inspection upon request<br>

  Yes

  No

  N.A

• Is the lead in / out report available<br><br>Method of evaluation: Copies of the lead in / our report must be available for inspection upon request, any issues identified will be addressed by the transport manager and notes explaining the action the transport manager has taken<br>

  Yes

  No

  N.A

• is the vehicle driven without a card report available<br><br>Method of evaluation: Copies of the card exception report must be available for inspection upon request, any issues identified will be addressed by the transport manager and notes explaining the action the transport manager has taken<br>

  Yes

  No

  N.A

• Is the working time directive report available<br><br>Method of evaluation: Copies of the average WTD report must be available for inspection upon request, two years must be available<br>

  Yes

  No

  N.A

• Is the most recent compliance report available<br><br>Method of evaluation: Last compliance review should be available<br>

  Yes

  No

  N.A

• Do drivers engaged in mixed driving record all other work carried out<br><br>Method of evaluation: Disscussion<br>

  Yes

  No

  N.A

Transport Office

• Are all fuel cards issued to the vehicle<br><br>Method of evaluation: Disscussion<br>

  Yes

  No

  N.A

• Transport manager has access to the Silvey website<br><br>Method of evaluation: Disscussion<br>

  Yes

  No

  N.A

• Transport manager has access to the shared transport folder<br><br>Method of evaluation: Disscussion<br>

  Yes

  No

  N.A

• Transport manager has access to the VUE system<br><br>Method of evaluation: Disscussion<br>

  Yes

  No

  N.A

• Are daily driver live video spot checks using VUE being carried out

  Yes

  No

  N.A

• Transport manager has access to VUE cloud Method of evaluation: Disscussion

  Date

• Ad Blue usage is recorded by vehicle<br><br>Method of evaluation: An Ad Blue register must be available for inspection upon request <br>

  Yes

  No

  N.A

• Vehicle payload register is available<br><br>Method of evaluation: A register must be availible for inspection upon request<br>

  Yes

  No

  N.A

• Weights of products being loaded are known and recorded to prevent vehicle overloading<br><br>Method of evaluation: A system must be in place to record the weight of goods being loaded onto the vehicle<br>

  Yes

  No

  N.A

Driver Training

• Is there evidence of driver training . Method of evaluation: A register should exist of all training the driver has received (vides / verbal / practical)

  Full compliance with P&P

  Partial compliance with P&P

  Non compliance with P&P

  Not applicable

  Non compliance explained

• VEHICLE

Vehicle details

• Vehicle registration

• GVW

• Registration Date

  Date

• Owned / Hired

Vehicle file

• V5

• RFL expiry date

  Date

• Plating certificate present (Office)

• M O T cert present & expiry date

• Tachograph calibration certificate present & expiry date

• Tail lift LOLLER certificate present and expiry date

• Fridge calibration certificate present & expiry date

• Unladen weight certificate

Physical vehicle check

• No smoking sticker applied

  Yes

  No

  N.A

• CCTV sticker applied

  Yes

  No

  N.A

• Plating certificate present

  Yes

  No

  N.A

• Height sticker

  Yes

  No

  N.A

• Curtain side

  Yes

  No

  N.A

• Straps in use

  Yes

  No

  N.A

• Wheel nut indicators being used

  Yes

  No

  N.A

• Vehicle condition

  Yes

  No

  N.A

• Prepared by

  Sign