Transport Sub-Contractor Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Annual Sub-Contractor Audit

• Is an SLA in place?

  Yes

  No

  N/A

• When was SLA agreed upon

  Date

• When is SLA up for review

  Date

Operational Performance

• Measurement of performance against KPI's

• Have KPI's been agreed upon?

  Yes

  No

  N/A

• KPI 1

  Achieved

  Not Achieved

  Not Applicable

• KPI 2

  Achieved

  Not Achieved

  Not Applicable

• KPI 3

  Achieved

  Not Achieved

  Not Applicable

• KPI 4

  Achieved

  Not Achieved

  Not Applicable

Incidents

• Number of incidents reported in previous 12 months

  0

  1-5

  5-10

  10+

• All reported with 24hrs of incident

  Yes

  No

  N/A

• All closed within 30 days of reporting

  Yes

  No

  N/A

• Significant issues identified

Procedures

• Loading procedure compliance

  50<%

  50-59%

  60-69%

  70-84%

  85-100%

• No complaints from Mecrus
  Drivers follow correct procedure when loading
  Drivers inducted at Mecrus sites

• Tipping procedure compliance

  50<%

  50-59%

  60-69%

  70-84%

  85-100%

• No complaints from customers
  Drivers follow correct procedure when tipping
  Drivers inducted at customer sites

• Scheduling procedure compliance

  50<%

  50-59%

  60-69%

  70-84%

  85-100%

• All changes to drivers, registration, BLA and time changes notified to JLS staff within 2 hours

• Overall compliance with procedures

  50<%

  50-59%

  60-69%

  70-84%

  85-100%

Compliance

• Site inductions - all drivers inducted &current

  Yes

  No

  N/A

• Procedures - all drivers read, understand & signed off

  Yes

  No

  N/A

• Licences - all drivers licensed, current & records kept

  Yes

  No

  N/A

• Registration - all truck registration current & vehicles roadworthy

  Yes

  No

  N/A

• Insurance - all vehicles, business & public liability insurance current

  Yes

  No

  N/A

• Permits - vehicles have mass management

  Yes

  No

  N/A

• Mass management stickers clearly visible & current

  Yes

  No

  N/A

• Mass management certificate current (JLS have copy)

  Yes

  No

  N/A

• Certification & Accreditation - drivers undergone fatigue management training

  Yes

  No

  N/A

• Training current - records viewed

  Yes

  No

  N/A

• Log books - issued to drivers

  Yes

  No

  N/A

• Log books accurately maintained by drivers

  Yes

  No

  N/A

• Cross check against BLA

• Log books checked weekly by drivers manager

  Yes

  No

  N/A

• Log books found to be compliant

  Yes

  No

  N/A

• Vehicles - number of

  1-5

  5-10

  10+

• Daily pre-start carried out

  Yes

  No

  N/A

• Log kept of pre-start

  Yes

  No

  N/A

• Identified issues attended to with in 24hrs

  Yes

  No

  N/A

• Vehicles serviced at required intervals

  Yes

  No

  N/A

• Records kept - sighted by JLS staff

  Yes

  No

  N/A

• Contractor has safety management plan

  Yes

  No

  N/A

• Safety management plan current and sighted by JLS staff

• Contractor knows and understand responsibilities in terms of Chain Of Responsibility

  Yes

  No

  N/A

• Formal training in COR conducted

  Yes

  No

  N/A

Conclusion

• Overall contractor compliance %<br>

  50<%

  50-59%

  60-69%

  70-84%

  85-100%

• Contractors require minimum 80% compliance to pass and continue work for JLS.
  Less than 80% a performance review and improvement plan needs to be conducted prior to work continuing.

• General comments, queries & suggestions

• Next audit planned

  Date