Transpower Daily Diary - duplicate

• Document No.

• Project Name

• Observation begins

  Date

• Observation ends

  Date

• Prepared by

• Location
  Address

Weather and Ground Conditions

• Weather and ground conditions relevant at the site. Ground conditions to reflect level of interference with the work.

What plant is on site;

• Add Plant

Plant

• Itemise major plant and if possible capture main useage.

• Select plant status

  in use

  standing

  transit

What materials on site:

• Main items only

Who is on site:

• All on site personnel.

Person

• By Name

• Trade I can make this multiple choice if you want?

• Number I am not sure what you want here? I have chosen 0 - 100

• By Contractor

• Contractor I can make this multiple choice if you want?

• Number I am not sure what you want here? I have chosen 0 - 100

Major action:

• Fill in details of what is occurring.

Safety observations:

• Record any good ideas or action needed.

Other items:

• Who from Transpower is on site? Is the land owner present? We're there any obstructions that slowed work? etc

Sign off

• Signed

  Sign

• Agreed - Optional

  Sign

Guidance Note for Field Diary form

• Introduction

• The diary form is introduced with a brief explanation of the purpose and functional aspects. Keeping a daily field diary is good practice and appropriate treatment will not undermine the relationships on site.

• Purpose

• The Field Diary Form provides a factual record of events on site whilst the information is fresh.
  This will:
  * increase the value, recollection and credibility of on-site observations used in later contract management.
  * Encourage the efficient use of resources.
  * Provide information to verify official statistical information (weather record) for the mutual determination of claims on the contract.
  * Provide context for estimate verses cost feedback.

• Application

• The form is suitable for use by all supervisors on all grid projects where observations of resource use and site conditions are relevant to payment. The effort to complete the full form is most appropriate for projects of greater than 3 months duration. The diary should be applied whenever there is a potential risk of claims for variations or where scope is evolving during the build stage of the project.

• Who

• The diary form would be owned by the project manager and be prepared by the TP representative closest to the work. This is not a form for the contractor to prepare however there are advantages in obtaining a contractor's counter signature at the time of writing.

• Accuracy

• The accuracy should be set to match the purpose for recording the information. It is expected that the diary form will be used every day that work on site is observed, but not on days when there is no supervision.

• Retention of record

• A folder of the field diary forms should be held on the project file until the project contracts are closed out and the feedback to TEES is complete.

• Information sources

• Where information is already coming to hand there may be no need to record on field diary form, for example , where contractor time sheets are being verified by other means the field diary information may not be required. Decisions not to collect should be made based on the veracity and ease of collection of information from alternative sources.

• Efficiency

• It is possible to pre-populate the form with some of the core information for reuse on a project.